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HomeMy WebLinkAboutParks & Recreation Manager JEFFERSON COUNTY JOB DESCRIPTION Position: PARKS AND RECREATION MANAGER FLSA: Exempt-Administrative Department: Public Works UNION: Exempt Annual Hours Worked: 2080 Exempt Salary Grade: MGR17 HIPAA: Level 4 Approved date: September 2019 BBP: Yes Approved by: Human Reso ces M ager 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Persons in this position are responsible for organizing, planning, managing and directing all activities of the Parks and Recreation Division of the Public Works Department. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion,within the scope of policy and regulations, in the routine performance of their duties; supervision and guidance are received from the Public Works Director. 3.0 SUPERVISION EXERCISED 3.1 Persons in this position lead,manage and supervise Parks Maintenance,Fields Maintenance,Recreation, Clerk Hire, Caretaker Camp Host, and volunteer positions. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include guiding and coaching, motivating, interviewing,providing hire recommendations, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Leads,manages and supervises the development of parks and recreation, including parks maintenance, parks programs and recreation programs. 4.2 Prepares and administers the Parks and Recreation maintenance and operations, and parks improvement budgets to assure appropriate use of public funds.Assures Department and County goals are achieved within available resources. Develops revenue models and cost/benefit analysis for division programs. Assures efficient and effective utilization of department personnel,funds, materials, facilities and time. 4.3 Oversees capital projects. Conducts long and short range planning for major facility elements such as buildings, fields,roof replacements, fencing, HVAC,playgrounds, electrical systems and/or water systems. Provides leadership, direction and guidance in implementation strategies and procedures. Prepares project cost estimates and budgets for review and approval. 4.4 Administers grant agreements and funding and manages grant funded projects. Develops, oversees and manages grant applications,contract negotiations and reporting for grants and contracts. 4.5 Oversees safety function for division in accordance with policy; monitors for safety hazards and unsafe practices; recommends corrective action when needed; and organizes safety/staff meetings. Inspects and assesses the safety of park facilities. 4.6 Collaborates with local law enforcement organizations for park safety and community policing. 4.7 Serves as liaison to Parks and Recreation Advisory Board(PRAB)and other community groups. Works collaboratively; recommends changes to the user systems,programs and services. Ensures effective coordination of activities and plans. Jefferson County Job Description: Parks and Recreation Manager Page 2 of 4 4.8 Coordinates and collaborates with public and private sector agencies to further shared goals and creatively respond to challenging community health, safety, economic,parks,recreation and open space issues. 4.9 Directs and manages park caretakers, camp hosts, and volunteers. 4.10 Develops use agreements and licenses for park development, park leases and facility tenants. 4.11 Evaluates recreation programs and parks operations. Reports results to staff and public officials. 4.12 Participates on Public Works financial management team,management team, and Parks and Recreation team to develop annual program-driven budget. 4.13 Develops and utilizes plans as appropriate, including the Parks,Recreation and Open Space Comprehensive Plan, site master plans,resource management plans and recreation program plan. 4.14 Responsible for organizing and conducting reservations and events at Park facilities. 4.15 Performs other duties as directed. 5.0 REQUIRED KNOWLEDGE,SKILLS AND ABILITIES 5.1 Ability to read,analyze, and interpret common scientific and technical journals, policy and regulations, and legal documents. Ability to respond to common inquiries or complaints from customers,regulatory agencies or members of the business community.Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups,and/or boards of directors. 5.2 Ability to obtain and use data to guide decisions, analyze quantitative information and apply mathematical concepts. Ability to define problems,collect data, establish facts and draw valid conclusions using advanced statistical tools. 5.3 Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 5.4 Ability to maintain and utilize management information systems and databases, use Microsoft Access, Word,Excel, Outlook, Publisher, GIS and other common applications.Ability to adapt to new technology and/or modified equipment which may be acquired. 5.5 Demonstrated advanced leadership, managerial and supervisory experience is required.Implement and maintain sound organizational practices. 5.6 Requires thorough knowledge and ability in the areas of park development,maintenance and management and the field of recreation.Ability to recognize and grasp community park needs and interests,and to develop and implement sound, balanced approaches to meet those needs. 5.7 Requires expert knowledge of community recreation programming design, leadership, and implementation.Ability to develop relationships with community leaders. 5.8 Maintain a high standard for accuracy, completeness and efficiency in the preparation of reports and budgets. Independent and self-motivated to meet required deadlines while simultaneously completing other tasks. Jefferson County Job Description: Parks and Recreation Manager Page 3 of 4 5.9 Ability to communicate clearly and effectively with staff, other managers,the public, commissions and boards in public settings. Able to effectively facilitate group discussions and lead team-based problem solving work groups. 5.10 Ability to be a leader with strong interpersonal and organizational skills and possess a positive, business- like approach to problem solving. Ability to maintain a progressive working environment focused on productivity,teamwork, fairness and accountability. 5.11 Ability to plan,develop, and implement policies and procedures,and ensure compliance with local, state and federal health and safety regulations and within the framework of the department. 6.0 COMPETENCY: To perform the job successfully, an individual should demonstrate competence in the following areas: Technical Skills-Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service-Manages difficult or emotional customer situations; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills-Focuses on solving conflict,not blaming;Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication- Speaks clearly and persuasively in positive or negative situations;Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills;Participates in meetings. Written Communication-Writes clearly and informatively;Edits work for spelling and grammar; Varies writing style to meet needs;Presents numerical data effectively;Able to read and interpret technical/legal information. Analytical Skills- Synthesizes complex or diverse information; Collects and researches data; Evaluates and develops alternative solutions and recommends methods,procedures and techniques. Problem Solving-Identifies and resolves problems in a timely manner. Delegation-Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities. Managing People- Staff planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates'activities;Makes self-available to staff; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback(internal and external); Encourages and builds mutual trust, respect,and cooperation among team members. Quality Management-Improves processes,products and services; Demonstrates accuracy and thoroughness;Applies feedback to improve performance; Monitors own work to ensure quality. Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics-Treats people with respect;Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support-Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organizations goals and values. Judgment-Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing-Prioritizes and plans work activities;Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism -Approaches others in a tactful manner; Reacts well under pressure;Treats others with respect and consideration regardless of their status or position;Accepts responsibility for own actions; Follows through on commitments. Quantity-Meets productivity standards; Completes work in timely manner; Works quickly. Jefferson County Job Description: Parks and Recreation Manager Page 4 of 4 Safety and Security-Observes safety and security procedures;Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation;Able to deal with frequent change, delays or unexpected events. Attendance/Punctuality-Is consistently at work and on time;Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability-Follows instructions and responds to management direction; Takes responsibility for own actions;Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative-Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities;Asks for and offers help when needed. Innovation-Generates suggestions for improving work; Develops, designs or creates new applications, ideas, relationships or systems. 7.0 MINIMUM QUALIFICATIONS 7.1 Bachelor's Degree in recreation, leisure services, landscape architecture, or a closely related field from an accredited four-year college or university and five(5)years of progressively responsible experience in recreation or parks with at least one(1)year as manager of a discrete work unit including direct responsibility for performance of a team and/or individual subordinates; or an equivalent combination of education and experience in the public sector or for a non-profit agency. 7.2 Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement. 7.3 A Valid Washington State Driver's License. 7.4 Certified Parks and Recreation Professional(C.P.R.P.)desired. 8.0 WORK ENVIRONMENT/PHYSICAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 8.1 While performing the duties of this job,the employee is regularly required to stand,walk,use hands to finger,handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit; climb or balance; and stoop, kneel,crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include distance vision,peripheral vision and depth perception. 8.2 While performing the duties of this job,the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high,precarious places; fumes or airborne particles;toxic or caustic chemicals; and risk of electrical shock. The noise level in the environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.