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HomeMy WebLinkAboutSolid Waste Manager JEFFERSON COUNTY JOB DESCRIPTION Position: SOLID WASTE MANAGER FLSA: Exempt-Administrative Department: Public Works Union: Exempt Annual Hours Worked: 2080 Exempt Salary Grade: MGR18 HIPAA: Level 4 Approved date: September 2019 BBP: Yes Approved by: Hu an Resources Manager 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Persons in this position are responsible for organizing,planning,managing and directing the Solid Waste Division of the Public Works Department. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion,within the scope of policy and regulations, in the routine performance of their duties; supervision and guidance are received from the Public Works Director. 3.0 SUPERVISION EXERCISED 3.1 Persons in this position supervise subordinates in the Solid Waste Division, including the following: Solid Waste Coordinator, Solid Waste Operations Coordinator,MRW Coordinator, Transfer Station Equipment Operators, Transfer Station Scale Attendants, Drop Box Site Attendants and various Clerk Hire positions. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, recommending for hire, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Oversees activities of the County Solid Waste Program including the efficient and safe operation of the transfer station, drop box sites, and Moderate Risk Waste facility. Ensures compliance with federal, State and County standards, procedures, and policies. 4.2 Supervises division personnel. Evaluates time lines, staffing, and production levels. Trains or supervises training of personnel, sets work and maintenance schedules,conducts performance evaluations and motivates employees. 4.3 Prepares and administers the Solid Waste Division budget to assure appropriate use of public funds. Assures Department and County goals are achieved within available resources. Develops revenue models and cost/benefit analyses for Solid Waste programs. Assures efficient and effective utilization of department personnel,funds, materials, facilities and time. 4.4 Coordinates with SW Operations Coordinator,MRW Coordinator, and other divisions and agencies on project management plan implementation,environmental issues, permitting, and other related tasks. 4.5 Oversees safety function for division; monitors for safety hazards and unsafe practices; participates in accident review; recommends corrective action when needed; organizes monthly safety/staff meetings. Jefferson County Job Description: Solid Waste Manager Page 2 of 5 4.6 Conducts regular meetings with solid waste operations, Solid Waste Advisory Committee(SWAC), recycle contractor and other divisions, agencies,and commissions for exchange of information, updates, changes in procedures and routine personnel activities. Establishes and maintains positive and productive working relationships with various entities including the SWAC, governmental agencies, county departments, businesses and the public. 4.7 Stays current in methods,means, and issues in the solid waste field, including legislative and administrative, and equipment used in the collection, processing and disposal of solid waste, and the collection, processing and marketing of recyclables. 4.8 Develops and administers or supervises the development and administration of Solid Waste contracts. Assures contract compliance for long haul and disposal, landfills,recycling, education,monitoring, testing and other post closure activities. 4.9 Obtains and administers local, state and federal grants. 4.10 Oversees special solid waste management capital projects; identifies and monitors long and short range goals and objectives. Provides leadership, direction and guidance in solid waste management implementation strategies and procedures; assures effective communication of strategies and issues. 4.11 Plans, coordinates, specifies and facilitates the acquisition of equipment,materials, and/or supplies for maintenance activities; Collaborates and coordinates with ER&R. 4.12 Works closely with the Public Works Director and other members of the Public Works Management Team to make decisions and develop policies/protocol/process to solve problems and make process improvements. 4.13 Performs other duties as directed. 5.0 REQUIRED KNOWLEDGE,SKILLS AND ABILITIES 5.1 Ability to read, analyze and interpret common scientific and technical journals,policy and regulations, and legal documents.Ability to respond to common inquiries or complaints from customers,regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.Ability to effectively present information to top management, public groups, and/or boards of directors. 5.2 Ability to apply advanced mathematical concepts and mathematical operations to such tasks as frequency distribution,determination of test reliability and validity, analysis of variance,correlation techniques, sampling theory, and factor analysis. 5.3 Ability to obtain and use data to guide decisions, analyze quantitative information, and apply mathematical concepts. Ability to define problems,collect data, establish facts and draw valid conclusions.Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 5.4 Ability to use a personal computer and software, calculator and other office equipment standard to area of assignment and to adapt to new and/or modified equipment which may be acquired. Proficient with database software, spreadsheet software and word processing software.Ability to apply available computer technology to effectively perform this job. Jefferson County Job Description: Solid Waste Manager Page 3 of 5 5.5 Ability to lead with strong interpersonal and organizational skills and possess a positive,business-like approach to problem solving. Ability to maintain a progressive working environment focused on productivity,teamwork, fairness and accountability. 5.6 Understands the need for maintaining confidentiality of sensitive information. 5.7 Ability to implement and maintain sound organizational practices. 5.8 Knowledge of State and Federal regulations pertaining to Solid Waste issues. Knowledge of methods, practices,procedures, and equipment used in the collection,processing, and disposal of Solid Waste, and the collection,processing and marketing of recyclables. 5.9 Ability to maintain a high standard for accuracy,completeness and efficiency in the preparation of reports and budgets. Independent and self-motivated to complete required deadlines while simultaneously completing other tasks. 5.10 Ability to plan,develop and implement policies and procedures, and ensure compliance with local, state, and federal health and safety regulations. 6.0 COMPETENCY: To perform the job successfully, an individual should demonstrate competence in the following areas: Technical Skills-Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service-Manages difficult or emotional customer situations; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills-Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills;Participates in meetings. Written Communication-Writes clearly and informatively;Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively;Able to read and interpret technical/legal information. Analytical Skills- Synthesizes complex or diverse information; Collects and researches data; Evaluates and develops alternative solutions and recommends methods,procedures and techniques. Problem Solving-Identifies and resolves problems in a timely manner. Delegation-Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities. Managing People- Staff planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates'activities; Makes self-available to staff; Develops subordinates'skills and encourages growth; Solicits and applies customer feedback(internal and external);Encourages and builds mutual trust,respect and cooperation among team members. Quality Management-Improves processes,products and services; Demonstrates accuracy and thoroughness; Applies feedback to improve performance;Monitors own work to ensure quality. Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics-Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support-Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organizations goals and values. Jefferson County Job Description: Solid Waste Manager Page 4 of 5 Judgment-Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process;Makes timely decisions. Planning/Organizing-Prioritizes and plans work activities;Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quantity-Meets productivity standards; Completes work in timely manner; Works quickly. Safety and Security-Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation;Able to deal with frequent change, delays or unexpected events. Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent;Arrives at meetings and appointments on time. Dependability-Follows instructions,responds to management direction; Takes responsibility for own actions;Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative-Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities;Asks for and offers help when needed. Innovation-Generates suggestions for improving work; Develops, designs or creates new applications, ideas, relationships or systems. 7.0 MINIMUM QUALIFICATIONS 7.1 Bachelor's Degree in Solid Waste Management, Engineering or related field and five(5)years of progressively responsible experience in Solid Waste field with at least two(2)years of supervisory experience; or equivalent combination of education and experience. 7.2 Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement. 7.3 Possession of or ability to obtain within one year a Transfer Station Operations Certificate offered by GRCDA, Solid Waste Association North America(S.W.A.N.A.)or equivalent desired. 7.4 Valid Washington State Driver's License. 8.0 WORK ENVIRONMENT/PHYSICAL DEMANDS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 8.1 While performing the duties of this job,the employee occasionally works in outside weather conditions and is exposed to wet and/or humid conditions. The employee occasionally works near moving mechanical parts and in high,precarious places and is occasionally exposed to toxic or caustic chemicals. 8.2 While performing the duties of this job,the employee is regularly required to stand; walk; use hands to finger, handle, or feel;reach with hands and arms; and,talk or hear. The employee frequently is required to sit; climb or balance; and, stoop, kneel,crouch or crawl. The employee must occasionally lift and/or Jefferson County Job Description: Solid Waste Manager Page 5 of 5 move up to 50 pounds. Specific vision abilities required by this job include distance vision, peripheral vision and depth perception. 8.3 The noise level in the work environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.