HomeMy WebLinkAbout073119 Budget Committee Minutes
Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE
MINUTES
July 31, 2019
8:30 am
First Floor Conference Room
Members:
Aleta Baker
Amanda Hamilton
Andy Pernsteiner
Anne Sears
Barbara Carr
Brenda Huntingford
Brian Gleason
Carol Palmer
Cathy Taylor
David Sullivan
Erin Lundgren
Greg Brotherton
James Kennedy
Janet Holbrook
Jeff Chapman
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Noeme Riddle
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Tanda McMillin
Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Order of Business
Meeting called to order by Mark at 8:30 a.m.
Request for additional agenda items/approve agenda (Mark)
None
Call for approval of the June 26, 2019 minutes (Mark)
1st Ruth, 2nd Joe, Unanimously Approved
Reports
Expense Reports (Judy)
June 2019, General Fund Departments reported 48.67% (w/o Non-Dept.) compared to 49.81% in
2018 and 49.17% in 2017. Other funds are at 41.68% compared to 38.97% in 2018 and 38.48%
in 2017. Judy highlighted those departments who currently exceed 50%.
Revenue Reports (Ruth)
General Fund at $12,152,923 – 56.3% of the amended 2019 budget is similar to previous years.
Second Quarter budget appropriations are reflected in the report.
Other Funds at $16,125,434 – 47.6% of 2019 amended 2019 budget is a little higher than past
years. This report also reflects quarterly appropriations approved this month.
General Fund Cash Balance - $8,169,229 at the end of June includes the $2.927 million budgeted
and required reserve. The reserve amounts in this report will be updated next month to reflect the
changes under consideration by the Board on July 22nd.
General Sales Tax Receipts - $340,499, which includes $77,429 for Special Purpose in June
2019. Sales tax is 2.53 % over budget for 2019 YTD, and Special Purpose is 2% under.
Cumulatively they’re 2.9% over budget for the month and 1.5% over budgeted year to date.
Amended budgeted revenue amounts are reflected in this sheet.
REET Receipts - Fund 302 - $111,001 in June, which is down 13.4% from this month last year
but 26.9% over budget for the month. Year to date amount is 14% under budget. We had one
sale at $2.36 million, which was a home and acreage in unincorporated Port Townsend, and a
sale at $1.275 million of a building in Glen Cove. We had seven sales between $500,000 and
one million, all were single-family residences including six in Port Ludlow and one in
Page 2 of 2 Budget Committee Meeting Minutes
unincorporated Port Townsend.
Hotel/Motel Lodging Tax – Fund 125 - $43,299 in June, which is 33% over budget for the
month and 18.4% more than the amount collected this month last year. Hotel/Motel revenue is
14.6% over budget for the year and 7.3% over last year’s revenue.
Budget Objectives 2020-21 (Mark)
Mark reviewed a few of the budget objectives for 2020-21. Meeting the targeted carryover percentage is
important. Mark explained the response to Secure Rural Schools (SRS) not being reauthorized, but providing
a 3% increase to the Road Fund using PILT. Other items highlighted included non-union wages and
salaries, cost allocation is going out today, and operating transfers will be increased by 3%. Any budget
adds for 2020 will be reviewed and then approved or denied. Budget adds for 2021 will be accepted but not
decided on at this time.
Biennial Budget Forms (Judy)
Judy asked that you send questions regarding the new forms to her. Budget Call goes out tomorrow.
Working Capital Reserves Updated (Mark)
38-10 established a formula providing a revenue stabilization formula. Now rescinded, 41-19 establishes a
15% reserve, 10% for routine short-term cyclical cash flow needs and 5% for longer term revenue
stabilization.
Munis Software – Project Status (Mark)
County went out for bid for a client project manager and recently selected Koa Hills for the project.
Motion to Adjourn 9:15 a.m. (Mark)
1st Ruth, 2nd Philip M., Unanimously Approved
Next meetings are August 28, 2019 and September 25, 2019.
Meetings are held the last Wednesday of each month except for the month of December.