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HomeMy WebLinkAbout049 19 (c co0- Ile N-)ot, 19 -Til-IS C,S STATE OF WASHINGTON 10' S Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 49-19 VARIOUS COUNTY FUNDS } WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2019 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2019. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-XXX-XXX GENERAL FUND 001-021-000 ELECTIONS $ 11,074.00 001-180-000 SHERIFF $ 188,200.00 $ 188,200.00 001-250-000 TREASURER $ 22,893.00 001-261-000 OPERATING TRANSFER OUT $ 65,840.00 $ 65,840.00 001-270-000 NON-DEPARTMENTAL $ 129,166.00 $ 25,000.00 $ 154,166.00 TOTAL GENERAL FUND $ 195,006.00 $ 213,200.00 $ 442,173.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 107-000-010 BOATING SAFETY $ 13,977.00 $ 1,638.00 $ 15,615.00 109-000-010 NOXIOUS WEED CONTROL $ 6,500.00 127-000-010 PUBLIC HEALTH $ 152,566.00 $ 130,887.00 129-000-010 WATER QUALITY $ 40,552.00 $ 40,552.00 140-000-010 LAW LIBRARY $ 4,686.00 $ 4,686.00 149-000-010 HOMELESS HOUSING $ 29,750.00 $ 29,750.00 155-000-010 VETERANS RELIEF $ 25,000.00 $ 25,000.00 180-000-010 ROADS $ 57,229.00 $ 57,229.00 302-000-010 CAPITAL IMPROVEMENT $ 281,060.00 $ 281,060.00 405-000-010 TRI AREA SEWER $ 14,834.00 $ 11,666.00 $ 26,500.00 501-000-010 EQUIPMENT RENTAL $ 36,340.00 $ 36,340.00 506-000-010 INFORMATION SERVICES $ 295,210.00 $ 295,210.00 TOTAL OTHER FUNDS $ 401,536.00 $ 569,472.00 $ 942,829.00 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners'Chambers, Courthouse,Port Townsend Washington, on the 7th day of October,2019,at the hour of 10:00 a.m.,and that notice of said hearing be published in the official newspaper of Jefferson County,and that at said hearing any interested person may appear and be heard for or against the extensions. `PP, D.. .' 03rd day of September,2019. ,/, C _., z ! JEFFERSON COUNTY SEA:= r ' , t I. t BO D OF COMMISSIONERS f !� II of 4 1 ATTEST: a� :r »",�I' Kate 0 ean ..r L� R£� / (-)14-v._ 6diawz Davis i' s van, em:er t. Carolyn Gallaway, CMC ' �.-�. Deputy Clerk of the Board 'm`v Greg Brotherton,Member Page 2 of 2 cc cs RECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request For Budget Appropriation/Extension and AmendRt 0 4 2019 Elections JEFFERS00200UNTY Department/Fund Name COMM1 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs; I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount A I t for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Bud,et $0.00 $0.00 $0.00 $0.00 ;;. $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Bud et 51170.10.0010 Elections Coordinator $63,914.00 $10,120.00 $74,034.00 51170.20.0000 Personnel Benefits $35,032.00 $954.00 $35,986.00 $0.00 $0.00 $0.00 §' I t $98,946.00 $11,074.00 $110,020.00 Reason for Appropriation/Extension Election Coordinator will be retiring on 12-31-19. This amount is to address post employment payout of sick leave and vacation along with the associated benefits. The General Fund is reimbursed from Fund 505 Employee Benefit Reserve to cover this payout per Resolution 11-14. 'Fund 505 has sufficient budget to cover this reimbursement to the General Fund. Respectfully submitted, ec„,, cs //).0i,/ RECE1 ED TO: BOARD OF COUNTY COMMISSIONERS Date: September 6,2019 RE: Request for Budget Appropriation/Extension and Amendment Jefferson County Sheriff's office 001180000 SEP 2 0 2019 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") JEFFERSON COUNTY (1 Please be advised that after a thorough examination of my current bud• ' ' rr�. �;�; insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $188,200 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $188,200 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33393.78.0100 Health Care Authority OTN grant $185,700 $170,000 $355,700 34143.30.0100 Admin Services HCA grant $8,300 $14,000 $22,300 33320.80.1010 WTSC Grant $0 $4,200 $4,200 $0 TOTAL REV UE a $194,000 $188,200 $382,200 BUDGET BARS Expenditure S Description CURRENT REVISION AMENDED 52360.41.0050 OPHS Treatment Services $185,700 $170,000' $355,700 59421.64.4444 Technology Jail $0 $14,000 $14,000 52170.31.0015 Traffic Safety expenditures $0 $4,200 $4,200 $0 $0 TOTAL.EXPENDITURE $185,700 $188,200 $373,900, Reason for Appropriation/Extension New grant and extension that was not awarded until after the budget was prepared. Respectfully Subm't•,. Elected Official/Department Head Signature Ct. C ' c01/ RECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: 9/9/2019 RE: Request For Budget Appropriation/Extension and Amendment SEP 17 2019 Treasurer/General Fund1500. Department/Fund NameJEFkt ` COMMISSIONERS Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $22,892.00 for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current P Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Expenditure Description Current BARS ft p ' Revision New Budget Budget 51422.10.0020 CHIEF DEPUTY TREASURER $75,840.00 $20,897.00 $96,737.00 51422.20.0000 PERSONNEL BENEFITS $105,332.00 $1,996.00 $107,328.00 $0.00 $0.00 $0.00 $181,172.00 $22,893.00 $204,065.00 Reason for Appropriation/Extension Payout at time of retirement is required. Respectf ly submitted, erson County Treasurer cc .• C3 q/ ii I TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: so BUDGET BARS Revenue# Description CURRENT REVISION AMENDED TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0155 Transfer to Veteran's Relief $17,340 $25,000 $42,340 TOTAL EXPENDITURE $17,340 $25,000 $42,340 Reason for Appropriation/Extension More qualified veterans have petitioned the county for relief. This request ensures the county will be able to meet its obligations. Respecr u y Submitte Elected Offici Aepartment Head Sig cc .- CS gfgli`t TO: BOARD OF COUNTY COMMISSIONERS Date: September 9, 2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund-Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,500 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0109 Transfer out to Noxious Weed Control Fund $0 $4,500 $4,500 TOTAL EXPENDITURE $0 $4,500 $4,500 Reason for Appropriation/Extension This request accounts for transfer expense to the Noxious Weed Control Fund from the General Fund($4,500) agreed to in a memorandum of understanding approved by the BOCC on May 6, 2019. Respectf y Submitted, Elected Offici. /►4epartment Head Sign • cc : TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund-Non-Departmental 001-270-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $231,678 For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0, $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51479.46.0005 Risk Pool-Liability Insurance $221,000 $42,747 $263,747 51479.46.0010 Risk Pool-Property Insurance $96,500 $56,669 $153,169 - TOTAL EXPENDITURE $317,500 $99,416 $416,916 Reason for Appropriation/Extension 1. Risk Pool liability, cyber and terrorism insurance premiums increased. 2. Risk Pool property insurance premium increased. Respec I Submitted, / .-,7 Leh Elected Official/ \partment Head cc ( 9131i I TO: BOARD OF COUNTY COMMISSIONERS Date: September 9, 2019 RE: Request for Budget Appropriation/Extension and Amendment Non-Departmental 001-270-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $25,000 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33366.81.8019 Federal Indirect EPA $0 $25,000 $25,000 $0 $0 TOTAL REVENUE $0 $25,000 $25,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51620.41.0000 Professional Services $42,123 $25,000 $67,123 TOTAL EXPENDITURE $42,123 $25,000 $67,123 Reason for Appropriation/Extension This request recognizes new Brownfield Revolving Loan Fund grant revenue(Federal Indirect EPA Grant) from the the Washington State Department of Commerce for an environmental site assessment and cultural resources study for certain county owned property near Laurel Grove Cemetery. It also adds expenditure budget for professional services to be paid for by the grant. Respec Ily Submitted, Elected Offic. Department Head Sig re TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund -Non-departmental 270 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $29,750 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51620.41.0000 Professional Services $42,123 $29,750 $71,873 $0 $0 $0 $0 TOTAL EXPENDITURE $42,123 $29,750 $71,873 Reason for Appropriation/Extension On August 5th, 2019, following a sustainable forestry program presentation to the Board of County Commissioners (BOCC) by Malloree Weinheimer of Chickadee Forestry the Board gave permssion for staff to proceed with establishinh a program. This request os for budget authority that will allow staff to issue a request for qualifications and contract with a qualifies consultant to create the program. The program is expected to generate significant revenues well in excess of the requested budget authority. Res /� Submitt Elected Official partment Head Signature cc C5 9 RECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and EP Ame ent4 2019 Sheriff/Boating Safety tJ 107 Department/Fund Name JEFFERSON uT lumber Commissioners: (mark all that apply with an" COMMISSIONERS x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,615 x For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? x Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $1,638 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.97.01.0000 Boating Safety Grant $18,000 $53 $18,053 336.00.84.0000 Vessel Registration Fees $17,085 $1,585 $18,670 $0 $0 TOTAL REVENUE $35,085 $1,638 $36,723 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52190.10.0500 Overtime $28,000 $5,561 $33,561 52190.20.0000 Benefits $4,648 $3,709 $8,357 52190.32.0000 Fuel $4,700 $1,250 $5,950 52190.43.0000 Travel/Training for mandatory grant event $995 $995 52190.45.0000 Moorage $5,844 $2,600 $8,444 52190.48.0000 End of year maintenance $3,000 $1,500 $4,500 TOTAL EXPENDITURE $46,192 $15,615 $61,807 Reason for Appropriation/Extension Increased boating activity and under-budgeted personnel benefits, combined with higher than anticipated rising moorage and fuel costs, have reduced the available boat budget ahead of schedule. We are requesting a transfer of unencumbered cash to cover scheduled boating activities for the remainder of the season. Respec Submi1(tte ,/ Ele d Official/Department Head Signature cea. CS 7/g11 7 TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment Noxious Weed Control 109-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $6,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 34516.00.0020 Public Works/Nox Weed $2,500 -$2,500 $0 39700.00.0180 Transfer in from Public Works $71,264 $4,500 $75,764 39700.00.0010 Transfer in from General Fund $4,500 $4,500 TOTAL REVENUE $73,764 $6,500 $80,264 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension This request accounts for transfer revenue from Public Works($4,500)and from the General Fund ($4,500) agreed to in a memorandum of understanding approved by the BOCC on May 6, 2019. It also deletes an obsolete revenue line and its associated revenue budget. Respectf, Submitted, Elected Offici- •epartment Head Si., CC., (3 cjilci TO: BOARD OF COUNTY COMMISSIONERS Date: September 5,2019 RE: Request for Budget Appropriation/Extension and Amendment Public Health 127 Department/Fund Name Fund RECEIVED Commissioners: (mark all that apply with an"X") X Please be advised that atter a thorough examination of my current budget it appe 'Sr[sribit 9i9unt allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to pre rn • .•- short. Therefore, for this current year for the reason's outlined belo • tibri ' extension in the amount of: _ S $130,887 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $152,566 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.93.24.2160 DBHR-PFS-PT $0 $20,737 $20,737 333.93.78.2110 DBHR-SOR-PT $0 $30,151 $30,151 397.00.10.0360 XFER IN from GF-One Time-EPH $0 $21,678 $21,678 397.00.10.0401 XFER IN-One Time-DD (from Fund 130) $0 $80,000 $80,000 TOTAL REVENUE $0 $152,566 $152,566 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56220.10.0181 Community Health Educator $0 $42,647 $42,647 56220.20.0000 Personnel Benefits $367,873 $19,241 $387,114 56800.41.0175 JC Choices Website $700 $1,500 $2,200 56800.41.0100 Parent to Parent $0 $5,000 $5,000 56800.41.0465 Transition Program-Matching School Funds $0 $30,000 $30,000 56800.41.0466 Self Advocacy Training $0 $5,000 $5,000 56800.41.0467 Systematic Training&Natural Supports $0 $2,500 $2,500 56800.41.0468 Work w/Me Breakfast Activities $0 $3,000 $3,000 56800.41.0469 Weln Workshops for Providers $0 $2,500 $2,500 56800.41.0470 City/County Job Developer $0 $3,500 $3,500 56800.41.0471 Assistive Technology Training $0 $2,000 $2,000 56800.49.0035 Other Training $2,712 $10,500 $13,212 56800.49.0010 Printing $625 $2,000 $2,625 56800.49.0020 Training/Registration $600 $1,500 $2,100 TOTAL EXPENDITURE $372,510 $130,887 $503,397 Reason for Appropriation/Extension Items above were not included in the original 2019 budget. New revenue includes grant funding from the Health Care Authority for the Community Health Educator, a transfer from the GF to our Environmental Public Health Division to support the work being done by the EHS III for the database conversion project, and a transfer of unutilized revenue from Fund 130 to the Developmental Disabilities Division for education programs and to provide support for increased administrative costs,which is currently only covered by a grant from the Department of Health and Human Services and is limited to 7%. Resp ully Sub • ed, i' Catidij Elected Official/Department Head Signature Cc- CS 919111 TO: BOARD OF COUNTY COMMISSIONERS at : Se ember 5,2019 RE: Request for Budget Appropriation/Extension and Amendment RECEIVED Water Quality-Land Acquisitions 129 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") SEP 0 9 2019 X Please be advised that atter a thorough examination of my Curren tars that a amount allocated is insufficient to pay necessary expenses of this department for thisq&c.rAit itafitte0 044040 e expenditures within the department budget with respect to pre ;-• - a. g t is short. Therefore, for this current year for the reason's outlined below, I regid � , . t extension in the amount of: $40,552 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $40,552 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 334.02.78.3730 Big Quilcene Riparian $25,156 $58,365 $83,521 334.02.78.3740 Lower Big Quilcene $169,724 -$30,594 $139,130 334.03.10.3730 Big Quilcene Riparian (Match) $9,617 $21,862 $31,479 334.03.10.3740 Lower Big Quilcene(Match) $29,951 -$9,081 $20,870 TOTAL REVENUE $234,448 $40,552 $275,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55320.61.0010 Acquisitions and/or Improvements $234,448 $40,552 $275,000 $0 $0 $0 $0 TOTAL EXPENDITURE $234,448 $40,552 $275,000 Reason for Appropriation/Extension Changes above are necessary for upcoming property acquisitions. Resp ully Sub itted, Z201/)/ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: August 14, 2019 RE: Request for Budget Appropriation/Extension and Amendment Law Library 140-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,686 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure It Description CURRENT REVISION AMENDED 59412.64.0010 Machinery&Equipment $10,927 $4,686 $15,613 $0 $0 $0 $0 TOTAL EXPENDITURE $10,927 $4,686 $15,613 Reason for Appropriation/Extension The Law Library does not have adequate funds to cover invoice payments for September through December 2019. The amount requested will insure we are able to pay in a timely manner and not have a carryover of 2019 invoices into 2020. Respectfully Submitted, Elected Official/Department Head Signature CC". Cs CO 1/7 TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment Homeless Housing 149-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: x For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55150.41.2019 Other Services/Charges $253,588 $29,750 $283,338 TOTAL EXPENDITURE $253,588 $29,750 $283,338 Reason for Appropriation/Extension This request covers the not to exceed contract amount for professional facilitation services provided by Lizanne Coker in support of the Local Homeless Housing Task Force. Respectf Submitted, Elected Official '-partment Head Sig 411' ce - CS 9fq/161 TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment Veterans Relief 155-000-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: x For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $25,000 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0010 Transfer from General Fund $17,340 $25,000 $42,340 $0 $0 TOTAL REVENUE $0 $25,000 $25,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55360.40.0000 Other Services/Charges $74,871 $25,000 $99,871 TOTAL EXPENDITURE $74,871 $25,000 $99,871 Reason for Appropriation/Extension More qualified veterans have petitioned the county for relief.This request ensures the county will be able to meet its obligations. Respectf • ubmitted, C Elected Official/Ipartment Head Sign QC . CS GOO TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment County Roads 180-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") Ei Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: i l For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered _cash)to cover this additional expenditure? x Yes No Please be advised that a revenue source(i.e.grant,new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I so BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure 0 Description CURRENT REVISION AMENDED 59700.00.0109 Transfer out to Noxious Weed Control Fund $0 $4,500, $4,506 TOTAL EXPENDITURE, $0 $4,500_ $4,500 Reason for Appropriation/Extension This request accounts for transfer expense to the Noxious Weed Control Fund from Public Works($4,500) agreed to in a memorandum of understanding approved by the BOCC on May 6,2019. Respectful) itted, E -.M -. r i_.., t Head Sign Ce '. CS 91.9 RECEIVED TO: BOARD OF COUNTY COMMISSIONERS SEP 09 2019 Date: 9/4/19 RE: Request For Budget Appropriation/Extension and Amendment Public Works/Roads J ' , 010 Department/Fund Name �- I `.V. 1 *'•1Y , umber Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $52,729.00 for this current year for the reason(s)outlined below. © For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current p Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Expenditure Description Current BARS# p Budget Revision New Budget 180000010.59442.62.00C Buildings and Structures $0.00 $52,729.00 $52,729.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $0.00 $52,729.00 $52,729.00 Reason for Appropriation/Extension Purchase of a fabric/span temporary structure for salt storage at Hadlock Shop Respectfully su -- • Monte Reinders,P.E., Public Works Director Cc'. C3 i frill TO: BOARD OF COUNTY COMMISSIONERS Date: September 9, 2019 RE: Request for Budget Appropriation/Extension and Amendment Information Services 302-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: x For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: so BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0506 Transfer out to IS $125,000 $281,060 $406,060 TOTAL EXPENDITURE $125,000 $281,060 $406,060 Reason for Appropriation/Extension This request transfers funds from Capital Improvement to Information Services for the cost of the County's approved Client Project Manager contract with Koa Hills Consulting for their work in helping Jefferson County implement Tyler's Munis financial management/human resources software suite. RespectF I Su mitte� f Elected Official r epartment Head Signa . - cc:. C.5 ciletbq RECEWED TO: BOARD OF COUNTY COMMISSIONERS SEP 0 9 2019 Date: 9/4/19 RE: Request For Budget Appropriation/Extension and Amendment JEFFERSON COy Public Works-Port Hadlock Sewer Fund II. riiv Department/Fund NameCOMMISSI `"' r'. ber Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $26,500.00 for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes / No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $11,666.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 36111.00.0000 Investment interest $4,500.00 $11,666.00 $16,166.00 $0.00 $0.00 $0.00 tom,REVOtit $4,500.00 $11,666.00 $16,166.00 BARS#Expenditure Description Current Revision New Budget Budget 53520.10.0000 Salaries $14,228.00 $6,500.00 $20,728.00 53520.41.0000 Professional Services $0.00 $20,000.00 $20,000.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $14,228.00 $26,500.00 $40,728.00 Reason for Appropriation/Extension Engineering expenses and legislative liaison services have exceeded the originally established budget as this project has continued to evolve during 2019. The Port Hadlock Wastewater Value Engineering Review was completed in early 2019 and has led to ongoing work including stakeholder meetings and now the need to perforin an update of the Sewer Facility Plan to incorporate this new information. In addition,our legislative team including Strategies 360 was busier than anticipated during the session earlier this year;however,this resulted in the County receiving a$1.4 million appropriation for design work next year. Staff expenses have been higher than budgeted,mostly due to involvement in coordinating meetings of the Sewer Working Group. Respect submitted Monte Reinders,Public Works Director C_C:. C5 *III TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment ER&R 501-000-0010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") F-7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $36,340 x For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? x Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0010 Op. Transfer from General Fund $55,000 $36,340 $91,340 $0 $0 $0 TOTAL REVENUE $55,000 $0 $55,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59448.64.0000 Machinery and Equipment $1,338,000 $36,340 $1,374,340 TOTAL EXPENDITURE $1,338,000 $36,340 $1,374,340 Reason for Appropriation/Extension This a transfer from the General Fund to cover the cost of a Nissan Leaf and related charging infrastructure for the County's Courthouse fleet car. It also adds expenditure budget to support the purchase of the Leaf and the related charging equipment and installation costs. Respectf Submitted, Elected Offici epartment Head CC '. CS `MI'? TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment Information Services 506-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: x For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: ;14,150 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33389.10.2020 Secretary of State Grant-Records Management $0 $14,150 $14,150 $0 $0 TOTAL REVENUE $0 $14,150 $14,150 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59418.64.0050 Records Management Capital $425,000 $14,150 $439,150 TOTAL EXPENDITURE $425,000 $14,150 $439,150 Reason for Appropriation/Extension This request recognizes new grant revenue from the Secretary of State's Archives and Records Management Division to acquire Laserfiche's Records Management module. It also adds expenditure budget for the acquisition of the software and related training. Respectf I Submittedt/L e I Elected Offici 9lepartment Head Sign I' c �� 119 TO: BOARD OF COUNTY COMMISSIONERS Date: September 9,2019 RE: Request for Budget Appropriation/Extension and Amendment Information Services 506-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: x For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? x Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $281,060 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0302 Transfer in From Capital Improvement $125,000 $281,060 $406,060 $0 $0 TOTAL REVENUE_ $0 $281,060 $281,060 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59418.64.0025 Capital Outlay-Software $425,000 $281,060 $706,060 TOTAL EXPENDITURE $425,000 $281,060 $706,060 Reason for Appropriation/Extension This request transfers funds from Capital Improvement to Information Services for the cost of the County's approved Client Project Manager contract with Koa Hills Consulting for their work in helping Jefferson County implement Tyler's Munis financial management/human resources software suite. It also adds expenditure budget for the contract cost. Respectf y Submitted, f j/Gs� Elected Official,'z partment Head Signa e m. Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: September 23,2019 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Third Quarter 2019 Budget Appropriations/Extensions; Various County Departments; Hearing Scheduled for Monday, October 7,2019 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2019 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on September 25 and October 2, 2019. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for October 7, 2019 at 10:00 a.m. in the Commissioners Chambers. REV .:av ED BY: AV �� orley, ity Asministrator Date