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HomeMy WebLinkAboutM082602District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of August 26, 2002 Chairman Richard Wojt called the meeting to order at the appointed time. Commissioner Glen Huntingford and Commissioner Dan Titterness were both present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of the week of August 19, 2002 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the County Administrator and the Deputy Prosecuting Attorney regarding a personnel matter from 8:30 to 8:45 a.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported on the following: * Last year the Family Planning Nurse position was cut from the Health Department staffing schedule and the client load was shifted to existing staff and an on-call nurse. Over the course of the last six months the on-call nurse has been working almost full time and the other nurses workloads have increased. He asked the Board to approve the addition of a PHN ! position to cover this workload. The cost for the position will be covered by client fees. The other alternative is to cut back the Family Planning services. Chairman Wojt asked why this request has been brought to the Board? David Goldsmith explained that this request is to increase the staffing schedule. The Board gave him authority to approve the filling of vacant positions on the current staffing schedule, but a freeze was placed on the staffing schedule, so any request for an increase must be approved by the Board. Jean Baldwin, Community Health Director, explained that they have reduced the hours and curtailed services in the immunizations and flu clinics and have cut the Family Planning clinic in Port Hadlock. She did not anticipate the increase in the Family Planning client load. They are seeing 20 to 30 clients a month. The additional nursing position and overhead costs are fully covered by fees. The funding source is a 6 year Federal grant. The Board members concurred that a PHN ! position be added to the staffing schedule for the Health Department. Page 1 Commissioners Meeting Minutes: Week of August 26, 2002 A Juvenile Services Department employee has a child with a serious health condition and she has exhausted her paid benefits. Her co-workers want to donate vacation time to this individual. The County has a Sick Leave Bank, but it is for employees only. The Board concurred that employees be allowed to donate vacation hours as requested. A letter was received from Governor Locke's Office requesting that the County identify an "everyday hero" to carry the County flag and be part of a ceremony at the Westlake Center on September 11, 2002. This determination needs to be made and reported to the Governor's office this week. Commissioner Titterness asked that each Fire District, the Port Townsend Fire Department, the Sheriff's Office and the City Police Chief be asked to nominate a person. The Board will review the nominations on Thursday morning. David Goldsmith attended a County Administrator's meeting last week where they discussed what can be done to give Counties funding relief from State imposed "unfunded mandates." The Public Works Department received a commendation from the Washington State Department of Transportation regarding their project files after a records audit. Commissioner Huntingford stated that a restoration project on the Big Quilcene River was brought to his attention. He asked who is doing the project and if it fits in with the river plan? David Goldsmith reported that currently the County's only project on the Big Quilcene River is an acquisition project. Commissioner Huntingford asked that more research be done about the restoration project and whether the County has authority to review it. David Goldsmith said that he will find out about this project. PUBLIC COMMENT PERIOD: The following comments were made: Two houses located at Shine off Meredith Street actually front Baker Street and there is no street sign; when the County was asked to install a green street sign they said the requestor would have to pay $20 for a brown street sign; the noise at the Shine Pit starts at 5:30 a.m. on Saturday morning and the County needs a noise abatement program to require that these activities don't start until after 8 a.m.; there is a sign on Highway 104 that says "Entering the Hood Canal Watershed," but the County allows other cities like Bainbridge Island and Poulsbo to dump sludge in the watershed; a petition was presented for the County to consider signing for the approval of the transfer of US Forest Service water rights at the Quilcene Ranger Station to Jefferson County PUD #1; the Fred Hill Materials pier project may be vested if a permit is submitted to the County and a request was made for the County to impose a 6 month moratorium on any pier projects coming into Hood Canal so that all of the issues can be reviewed; a compliment was read regarding the staff and operations of the Jefferson County Animal Shelter; the City should take care of their own mess and shouldn't be involved in Glen Cove or Tri Area area issues; the letter on the agenda from the Department of Community Development regarding the Ace Paving investigation needs to be reviewed; complaints about the operating hours of the Shine Pit are not being addressed adequately by the County; and Fred Hill Materials is proud of what they do and they are competent at their work; Top management from the State DNR made a site visit to review the Fred Hill operations and was impressed with them; and Fred Hill operations would comply with the King County noise standards which are the most stringent in the State and the proposed City of Port Townsend noise ordinance. Page 2 Commissioners Meeting Minutes: Week of August 26, 2002 ,~t APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to approve all of the items on the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 2. 3. 4. AGREEMENT, Amendment No. 2 re: Developmental Disabilities Biennial Agreement; Jefferson County Health and Human Services; Washington State Department of Social and Health Services AGREEMENT re: Employment Services; Transportation Coordinator for South County Shuttle; Jefferson County Juvenile Services; Scott Whitney AGREEMENT re: Lower Big Quilcene North Bank Acquisition; Jefferson County Public Works; Washington State Interagency Committee for Outdoor Recreation Approval of Application to Open Right-of-Way; Portion of W. Arden Street, Port Hadlock; Charles Helman, Applicant Deputy County Administrator Gary Rowe re: Secure Rural Schools Funding Allocation: Gary Rowe reported that $3,117,195 was allocated for the Secure Rural Schools Fund last year. The Board allocated 20% of that amount for Title I! and II! projects which is $623,439 and 80% went to roads and schools. Of the 20% for Title I! and II! projects, the Board determined that 70% ($436,407) would go to Title I! projects and the rest to Title III. Natural Resources Manager Dave Christensen explained that not all of the FY2002 federal projects have been put out to bid yet. The projects funded were Noxious Weed Control ($45,000), watershed restoration, Highway 101 culvert study, trail maintenance, culvert ranking, road stabilization and about half of the funding ($125,000) went to deferred road maintenance projects. Commissioner Huntingford asked if the funding the counties are contributing for deferred road maintenance enhance the Forest Service's current holdings? Dave Christensen reported that Forest Service representatives were invited to this meeting to report on their projects, but they are not in attendance. County staff also plans to ask them if local contractors are doing the maintenance work. Gary Rowe explained that the RAC (Resource Advisory Committee) recommends projects to be funded and the County Commissioners determine the amount to be allocated. Commissioner Titterness pointed out that this year's projects are studies and rankings and he asked if next year's money can be used to do actual projects? Dave Christensen answered that the Forest Service has reported that there are still at least $75,000 in deferred road maintenance project needs that haven't been met. The 30% the Board allocated to Title II! projects this year is to be used as follows: $10,000 Search and Rescue $90,000 For easement purchases to be used with the Salmon Recovery Board funding and Conservation Futures funds $75,000 After school programs Page 3 Commissioners Meeting Minutes: Week of August 26, 2002 County Administrator David Goldsmith will review the requests for the County's Title III funds. Gary Rowe explained that the Title III funds for Search and Rescue are provided on a reimbursement basis for work on Federal lands. Any money that isn't spent for Search and Rescue will roll over to be used for matching with Conservation Futures and Salmon Recovery Board grants. These grants are important for acquiring development rights, conservation easements, or property where there are flooding problems on the Big Quilcene and other rivers in the County. The only decision the Board has to make is to determine the splits for allocation of these funds. That decision must be made before the end of September. Gary Rowe advised that staff recommends that the splits remain the same as last year. He explained that the schools do not gain from this allocation because any funding they get is deducted from the other State funding they receive. Commissioner Huntingford reported that the Washington State Association of Counties is coordinating this information on a website for all the counties who participate in this funding. From 11:00 to 11:15 a.m. the Board interviewed Jennifer Davis who is interested in serving on the Planning Commission representing District #2. Planning Commission Appointment: Commissioner Huntingford moved to appoint Jennifer Davis to an unexpired term (term expires March 17, 2006) representing Commissioner District #2 on the Planning Commission. Commissioner Titterness seconded the motion which carried by a unanimous vote. Frank Gifford and Gordon Ramstrom, Public Works re: AGREEMENT; Architectural Services for Phase II of the Sheriff/Dispatch/Emergency Operations Center (EOC), Project No. CC1543; Integrus Architecture: Public Works Director Frank Gifford stated that this contract reflects the program that was developed for the project. The State guidelines for negotiating contracts were used. A detailed scope of work has been negotiated based on the phases of the project with a specific item to be delivered for each phase. At the conclusion of each phase, the contract can be re-negotiated and it can be cancelled at anytime. The design fee and the construction costs concur with similar projects in the State for the past 5 to 6 years. No decisions have been made on the design of the building. A design team will be appointed. The Consultant will be working on all the appropriate solutions for this project. Commissioner Titterness questioned the Consultant's fee calculation. Frank Gifford explained the basis for the fee and how it is calculated. Commissioner Titterness asked if the $1.7 million in estimated construction cost includes installation of the septic system? Frank Gifford answered that it does and stated that staff feels confident that this cost is reasonable for the scope of the contract. There is a margin of error in this figure, but they have tried to anticipate every detail. Page 4 Commissioners Meeting Minutes: Week of August 26, 2002 Chairman Wojt asked if this building will be easy to maintain and if it can be expanded? Architectural Projects Coordinator Gordon Ramstrom reported that the building design will be done to allow for future additions and the program space has some capacity for additional staff. There has been discussion about locating the Adult Probation Department in the building and that would use the capacity for additional staff. Commissioner Titterness moved to approve the agreement with Integrus Architecture as presented. Commissioner Huntingford seconded the motion which carded by a unanimous vote. County Intervention in the Lawsuit Between the Public Trust Forest of Washington State and the Washington Environmental Council (WEC) and the State Board of Natural Resources and the State Department of Natural Resources (DNR): Deputy Prosecuting Attorney David Alvarez reviewed the points of this lawsuit for the Board. Commissioner Huntingfbrd explained that the request is that the County intervene on behalf of DNR. All of the legal work would be free to the counties involved. Commissioner Titterness moved to approve RESOLUTION NO. 50-02 to authorize the County to intervene as a co-defendant in the lawsuit (the Public Trust Forest of Washington State and the Washington Environmental Council (WEC) v State Board of Natural Resources and the State Department of Natural Resources) concerning the State's management of the Public Trust Forest land and providing for outside counsel to represent Jefferson County in this civil lawsuit and to authorize the Chairman to sign the JOINT REPRESENTATION AGREEMENT with the American Forest Resource Council and Perkins Coie, LLP. Commissioner Huntingford seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY , .BOARD'0~/COMMI S~ONERS "-Richard Wojt, Chair Dan Titterness, Member Page 5