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HomeMy WebLinkAboutM090902District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of September 9, 2002 The meeting was called to order by Chairman Richard Wojt. Commissioners Glen Huntingford and Dan Titterness were both present. Pat Bowen re: Jefferson County Water District No. 1, Paradise Bay: Pat Bowen, Commissioner from Water District #1, explained that the Water District has a surface water right for a back up water supply from a creek located on property that was sold recently. When the property was purchased, he asked the Health Department to let the Water District know if and when a permit for a septic system would be issued. The owner cleared the property and installed a septic system withinl00 feet of the creek. He called the Department of Ecology and they told him a septic system has to be 200 feet back from the creek. He provided a letter from the Department of Ecology that indicates that the Water District's water right still exists for this back up supply. The County has adopted the State Health Code, Commissioner Huntingford explained, and that allows a septic system to be placed 100 feet from a stream. A waiver of this 100 foot setback can be approved by the County to reduce it to a 75 foot setback. Pat Bowen pointed out that the Department of Ecology told him the setback was 200 feet and he doesn't know if the rules for the State Department of Health and the Department of Ecology are in conflict. He requested that County staff review this issue and put the findings in writing so that he can report back to the other Water District Commissioners. Approval of Minutes: Commissioner Titterness moved to approve the minutes of September 3, 2002 as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. CO UNTYADMINISTRA TOR BRIEFING SESSION: Deputy County Administrator Gary Rowe reported on the following: · The 2003 preliminary budget roundtables are scheduled this week. The Commissioners are invited to attend them as their schedules allow. Page 1 Commissioners Meeting Minutes: Week of September 9, 2002 Debbie Berreth, Public Works Department, will make a presentation to the Board on the Gateway Visitor Center on Wednesday. Commissioner Huntingford thanked the Park and Recreation Department employees who parked cars at Memorial Field for the Wooden Boat Festival over the weekend as a fund raiser for their programs. Economic development was a topic of discussion at the Washington State Association of Counties meeting last week. PUBLIC COMMENT PERIOD: The following comments were made: The discussion at the WRIA 16 meeting last week was reviewed and an explanation of the purpose of WRIA planning was presented; a document that summarizes the sea water intrusion issue has been developed by the Chair of the Planning Commission as a way to start the development of a resolution of this issue; a Quilcene resident gave the Board a copy of the information that he sent to the State Congressional delegation regarding the need for a community well in Quilcene and how the Forest Service well can be used; expect flooding in the Quilcene area this winter; people who fish leave garbage along the rivers in Quilcene; and the people of Quilcene were not notified when there was a potential child abduction in the community. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve all of the items on the Consent Agenda as submitted. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Non-Motorized Transportation and Recreational Trails Plan and Parks, Recreation and Open Space Plan; Hearing Scheduled for Monday, September 23, 2002 at 2:00 p.m. in the Commissioners Chambers 2. AGREEMENT #ER-9702(035) re: Bank Protection for Upper Hoh Road, Project #XO 1313; Jefferson County Public Works; Seton Construction 3. AGREEMENT. Amendment #7 re: Consolidated Contract for 2001-2002; Amending Funding Amount; Jefferson County Health and Human Services; Washington State Department of Health 4. Concurrence and Authorization re: Real Property Acquisition of the Quilcene Flood Plain, Project No. QF 1511; Jefferson County Public Works Gary Rowe, Central Services Director and Anne Sears, Consultant re: Proposals for Financial Systems Replacement: Central Services Director Gary Rowe reported that the Board is being asked to confirm the staff recommendation on the selection of Government e-Management Solutions (GEMS) as the preferred vendor for the County financial system. He explained that an RFP for replacement of the County financial system was sent out in February. The responses ranged in cost from $350,000 to $500,000. A committee of system users reviewed the proposals and narrowed the field down to 3 system demonstrations: HTE, GEMS and LOGOS. All 3 met the needs of the County. Based on the demonstrations, the staff recommendation is to select GEMS. If the Board agrees with this selection Gary Rowe will begin negotiation with GEMS. He feels confident that the system being proposed will meet the County's needs and Page 2 Commissioners Meeting Minutes: Week of September 9, 2002 will improve the way the County does business by eliminating dual entry. Everyone was impressed with the reporting functions, data entry, and budgeting functions. Every hour saved in process is an hour that employees can spend doing analysis. He cautioned that there will be a great deal of work involved in converting to the new system. Conversion will be done throughout 2003 and the system would go "live" in 2004. Parallel programs will be run for part of 2003. The final contract will be negotiated and brought back to the Board in November. Anne Sears, Consultant, reported that GEMS is a SQL server based system and this means that all of the financial programs will be moved from the AS400 to the new system. It is a PC based environment. Donna Eldridge added that she is exicited about this new system. It will allow County employees to work more efficiently which will provide more time to do other work. The payroll improvements will allow the Auditor's Office to revisit the request from several fire districts to do their payroll. Gary Rowe advised that the County could also provide bookeeping services to other agencies if the Board felt that was necessary or desirable. Chairman Wojt asked what will happen to the AS400? Gary Rowe advised that the tax and appraisal programs will still run on the AS400, but the machine itself will have to be upgraded. There is no consistency around the country in how tax appraisal and assessments are done, so the vendors have stopped marketing their programs for these services. IBM won't continue to support the AS400 and they are not making software for it any longer, however, the machine itself is running fine with the programs that are on it currently. Commissioner Huntingford asked about the maintenance costs for the AS400 if the Assessor's programs stay on it? Gary Rowe answered that there will need to be a budget for maintenance costs, but it won't be as much as it has been in the past. There will also be annual maintenance costs for the GEMS system. The estimated costs for the new GEMS system are between $340,000 to $475,000 based on the County's needs and the amount of time for training and data conversion. The hardware and software is included in both those prices. Commissioner Titterness moved to accept the staff recommendation to proceed with negotiating a contract with GEMS to provide a financial system replacement for the County. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board met in Executive Session with Bob Braun, Braun Consulting from 2:00 to 2:59 p.m. regarding a personnel matter. The Board recessed their meeting and reconvened at the Coyle Community Center at 7 p.m. for a hearing on the expansion of Parks & Recreation District #1. All three Commissioners were present. Page 3 Commissioners Meeting Minutes: Week of September 9, 2002 HEARING re: Proposed Addition of Voting Precinct #206 (Thorndyl~e) to Parks & Recreation District #1: Approximately fourteen interested citizens were present at the Coyle Community Center when Chairman Wojt opened the hearing and asked if anyone wanted to give public testimony. Bob "Mo" Mosher explained that originally Precinct #206 was included in Parks and Recreation District #1, but when the former Auditor revised the precincts for vote-by-mail, a portion of this precinct was excluded. He is in favor of the annexation and he requested that the Commissioners vote to put it on the ballot. Cynthia Lesh stated that she didn't realize that a portion of Precinct #206 had been excluded. Commissioner Titterness noted that the reason for the hearing is to take comments on the annexation of Precinct #206 into the Parks and Recreation District. Commissioner Huntingford clarified that this hearing is not about changing Precinct #206. Cynthia Lesh added that she lives in Precinct #206 and she wants to be part of the Parks and Recreation District because they live on the Coyle Peninsula. Larry_ Bazzell stated that he has lived on the Coyle Peninsula for a year and he feels that everyone on the peninsula should have the Community Center available for their use. He is in favor of putting it on the ballot. Bill Wilson stated that he has lived on the Coyle Peninsula for 6 months and he likes it there. He is in favor of making all Coyle residents part of Parks and Recreation District #1. Cynthia Lesh pointed out that there are 5 property owners present this evening that live in Precinct #206 that signed the petition to have it added: Joe and Cynthia Lesh, Mike and Joy McFadden, and Robert Beckett. They are all in favor of putting it on the ballot. Mike McFadden added that in this day and age, it is unusual for property owners to volunteer to pay more taxes, but that is what they are asking to do. Kathy MacNeill said that she has lived in the area for several years and she is in favor of expanding the District to include more people who will get involved and use the facility more. Sharron Bazzell stated that she agrees with everyone who has commented in favor of adding this precinct. Toni Rossetti feels that if there were more people involved, there would be more activities. Joy McFadden added that more people in the community need to be able to use the facility. Hearing no further comments, Chairman Wojt closed the public hearing. Page 4 Commissioners Meeting Minutes: Week of September 9, 2002 Commissioner Huntingford moved that the request to include Precinct #206 in Parks and Recreation District #1 be fbrwarded to the Auditor's Office to be included on the ballot in November. Commissioner Titterness seconded the motion which carried by a unanimous vote. (Note: A resolution to that effect will be on the Commissioners'Consent Agenda on September 16, 2002.) After the vote, the Board and the Coyle residents discussed community issues. The Board recessed the meeting and reconvened on Tuesday at 8:30 a.m. for a workshop on the Gateway Visitors' Center. Chairman Wojt and Commissioner Titterness were present. Commissioner Huntingford was out of town at a meeting. From 11:00 to 11:45 a.m., the Board met in Executive Session with the County Administrator and the Deputy Prosecuting Attorney regarding actual litigation. The Board recessed after the Executive Session and reconvened Tuesday evening from 7 to 9 p.m. at the Brinnon Booster Club for an "On the Road" town meeting. All three Board members were present. MEETING ADJOURNED y, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF C,~MMISSIONERS Richard Wojt, Chair Page 5 JEFFERSON COUNTY GUEST LIST HEARING: Hearing re: Parks & Recreation District #1 Expansion DATE: Monday, September 9, 2002 at 7:00 p.m. PLACE: Coyle Community Center NAME (Please Print) STREET ADDRESS CITY Testimony? YES NO MAYBE .'i "] . > t.~ ' li,.:~=~'.{/~.=_:.~V' i'¢ ~, ..:, 5 /'5' ,, /:,~ ~ ~ ~ ~'7~~ B ~B BBB nnn STATE OF WASHINGTON County of Jefferson In the Matter of Acknowledging Receipt } of a Petition to Expand the Boundary of } the Parks and Recreation District #1 and } Setting a Public Hearing Date } RESOLUTION NO. ~45-02 WHEREAS, on the 15th of July, 2002 the Jefferson County Auditor submitted a petition, together with a certificate of sufficiency attached thereto, to the Jefferson County Board of Commissioners, to expand the boundary of Park and Recreation District # 1 to include voting precinct 206 (Thomdyke) to be located within a certain areas on the Toandos Peninsula; and WHEREAS, upon receipt of such petition, it is the duty of the County Commissioners to fix a day and hour when they will publicly hear the petition, as provided in RCW 36.69.040. NOW THEREFORE BE IT HEREBY RESOLVED, that the Jefferson County Board of Commissioners hereby acknowledges receipt of a petition to expand the boundary of Park and Recreation District #1 to include voting precinct 206 (Thomdyke) located on the Toandos Peninsula; and sets the day of Monday, September 9, 2002 at the hour of 7:00 p.m., at which time a public hearing will be held at the Coyle Community Center for the purpose of taking both oral and written testimony form all interested persons either for or against the addition of said precinct. Dated this 5thday of August, 2002. JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence' D~mlo~r Approved as to form only: Jefferson Co. Prosecutor s O~ce Donna M. Eldridge JEFFERSON COUNTY AUDITOR 1820 JEFFERSON ST. P.O. BOX 563, PORT TOWNSEND, WA 98368 (360) 385-9118 E-MAIL: deldddge@co.jefferson.wa.us . COUNTY OF JEFFERSON ) ) ss STATE OF WASHINGTON) 1-800-831-2678 CERTI'FICATE OF SUFFZCZENCY'"' Adding Precinct -206'Thorndyke. Parks & I~ecreatiOn:Di~ict No,..it "' , :. -., :. ~'?.: · : - ., ' . ',,..' 'I.i'HEREBYCE~TI:FY'-that the following Petibon'to-a~i:voting ..... ..... precinct 206~, ~ire'ments as being Dated this :L5= Day of :1u'i¥.20021~ '.. C~lti,e .f D~puty Auditor - ....... ~ WASH!NGTON 'C'.,,,,~UN'Fy.' OF JEFFERSON SS -,; ,no ~me aDnear. -- ""ye aha corre~ det'feraon Count~ _ %.? recor~ in the offi~ ~;~ 8~1 ~ Said Count. ~NA M. ELDRIDGE, A~r Accounting Elections Licensing Recording FAX 385-9121 385-9117 385-9115 385-9116 385-9228 Jefferson County Board of Commissioners P. O. Box 1220 Port Townsend, WA 98368 July 9, 2002 JEFFERSON OOUNT¥' Subject: Petkion and required documents to add Thorndyke 206 to Parks and Recreation District # 1 Dear Commissioners: Attached you will find the previously submitted petition of valid signatures, the metes and bounds requested and the statement of obligation for publication fees. We believe this information is now complete and ready for your consideration. The object of the petitioners, from voting district Thomdyke 206, is to be included in the Parks and Recreation District # 1 for the benefit of both districts. The addition will enable more people, who live near the Coyle Road to be involved and contribute to the Coyle Community. It will be conducive to the public welfare, convenience and be a benefit to the residents who reside within this area. If there are any further questions, please feel free to contact me. Sincerely, Quilcene, WA 98376 360-765-4024 Jefferson County Board of Commissioners P.O. Box 1220 Port Townsend, WA 98368 J~y 9, 2002 Dear Commissioners: We are agreeing to be obligated to pay for publication fees concerning the addition of voting district Thomdyke //206 Parks and Recreation District # 1. to the Sincerely, yn~ia L. Lesh 'PRECINCT NO. 206 Beginning at the northwest corner of Section 5, Twp. 27N., R.ge; 1 W.W.M., which is also the Township tine between Townships 27 N. and 28N. and is the TRUE POINT OF BEGINNING, thence east along t~he Township line to the northeast corner of Sec. 3, Tv~p, Rge.1 W.W.M., thence 'south along the east section lines of sec- tions 3 and 10, Twp. 27N., Rge. 1 W.W.M, to the southeast corner o'~ Sec. 10, Twp. 27N., Rge 1 W.W.M., thence west along the sou~h section lines of sections 10, 9 and 8, Twp. 27N., Rge, 1 .W.'W,M. to the southwest corner of Sec. 8, TWp. 27N., Rge. 1 .thence north along thewest section lines of sections 8 and -Twp. 27N., Rge. 1 W.W.M. to the northwest corner of section Twp. 27N., Rge. 1 W.W.M. and the TRUE POINT OF BEGINNING. We the undersigned of voting district Thomdyke #206 woul~i~r~e ~ %~eI~iS?'J ¢l ~i i! ?' l!; added to Parks and Recreation District No. 1 (RCW 36.69.190). The below signatures are 15% of the required voters Prim name: 10.