HomeMy WebLinkAboutM102102District No. 1 Commissioner: Dan Titterness
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Wojt
County Administrator: David Goldsmith
Clerk of the Board: Lorna Delaney
MINUTES
Week of October 21, 2002
The meeting was called to order by Chairman Richard Wojt. Commissioners Glen
Huntingford and Dan Titterness were both present.
Don White, Port Townsend Arts Commission re: Display of Local Artist's Art Work in the
Halls of the County Courthouse: Don White explained that for the past several years the Port Townsend
Arts Commission has asked the County to purchase original art by local artists to display at the Courthouse,
but funding hasn't been available. As an alternative, the County Commissioners have agreed that some of
the Courthouse walls can be used to display local art. The artwork will be changed every 3 months. The cost
of the proposal to mount picture rails and wires that will maintain the character of the architecture depends
on the square footage covered and the materials. $4,000 would be adequate to do the project if the original
proposal is modified. Don White noted that he was told that the County is planning to refurbish the first
floor of the Courthouse next year. He asked the Board to allocate $4,000 from this project for the picture
rails. The Board agreed to discuss this option further.
Commissioner Huntingford mentioned that he has concerns about the subject matter of the artwork that will
be chosen to be on display. Don White replied that the County and the Arts Commission will agree on the
criteria before the project is initiated and there will be a County representative on the selection committee.
PUBLIC COMMENT PERIOD: The following comments were made: A member of the
Housing Authority Board read a letter requesting that the County Commissioners conduct a full investigation
of the Housing Authority's operations and financial records and added that he will resign from the Board if
nothing is done; and several County employees came forward to say that they feel the walls of the
Courthouse are not an appropriate place to display artwork that may be for sale.
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Commissioners Meeting Minutes: Week of October 21, 2002 ,~-~.~
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness
moved to delete Item 1 and approve and adopt the balance of Consent Agenda as presented. Commissioner
Huntingford seconded the motion which carried by a unanimous vote.
1. DELETED RESOLUTION NO. re: Adoption of the Preliminary Annual Budget Including the General Fund, Public
Works, Special Funds, Jefferson County Road Construction Program and County Tax Levy
2. RESOLUTION NO. 65-02 re: Adopting the 2002 Jefferson County Non-Motorized
Transportation and Recreational Trails Plan
3. RESOLUTION NO. 66-02 re: Adopting the 2002 Jefferson County Parks, Recreation and Open
Space Plan
4. RESOLUTION NO. 67-02 re: Temporary Restriction of Traffic on Leland Cut-Off Road; October
28-29, 2002
5. AGREEMENT re: Drug Free Communities Support; Jefferson County Health and Human Services;
United States Department of Justice
6. AGREEMENT re: H. J. Carroll Park Caretaker; Jefferson County Public Works, Parks and
Recreation; Jerry & Phyllis Smith
7. Request for Twelve (12) Month Extension of Preliminary Long Plat Subdivision Approval, #SUB95-
0005, Creekside II; To Divide Approximately 94.5 Acres Into 130 Residential Lots with
Approximately 73 Acres of Open Space; Located off of Timberton Drive, Port Ludlow; Port Ludlow
Associates, Applicant
BID OPENING re: Solid Waste Recycling Services: Aubrey Palmer and Richard Talbot,
Public Works Department, were present to read the bids on the solid waste recycling services that were
received.
Skookum Educational Programs:
Option: B
Year 1
Year 2
Year 3
Year 4
Component 1
$4,500 per month
$4,500 per month
$4,500 per month
$4,500 per month
Turnkey
$14,569 per month
$15,279 per month
$16,062 per month
$16,865 per month
Periodic Surcharge: $30 per pickup for an additional box
New Site Set Up Fee: $3, 700per recycle box
Additional Collection Areas: $2.25 per box mile
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Commissioners Meeting Minutes: Week of October 21, 2002
Skookum Educational Programs:
Option: B
Year 1
Year 2
Year 3
Year 4
Component 2
$10,069 per month
$10,797 per month
$11,562 per month
$12,365 per month
Turnkey
$14,569 per month
$15,279 per month
$16,062 per month
$16,865 per month
No other surcharges are attached.
Rabanco:
Option A Component 2 Turnkey
Year 1 $27,900 per month $38,000 per month
Year 2 * *
Year 3 * *
Year 4 * *
* Thefirstyear's service fees will be escalated in the secondyear by the change in the
annual CPI and utilizing the price escalation factor as specified. The third year service fee
will be adjusted by applying the change in the annual CPI and utilizing the price escalation
factor to second year service fee. Fourth year service fee will be adjusted by applying the
annual CPI and utilizing the price escalation factor to third year service fee. The price
escalation factor is 90% of the CPl.
Rabanco - Second Proposal:
Option B Component 2 Turnkey
Year 1 $27,000 per month $37,000 per month
Year 2 * *
Year 3 * *
Year 4 * *
* Thefirstyear's service fees will be escalated in the secondyear by the change in the
annual CPI and utilizing the price escalation factor as specified. The third year service fee
will be adjusted by applying the change in the annual CPI and utilizing the price escalation
factor to second year service fee. Fourth year service fee will be adjusted by applying the
annual CPI and utilizing the price escalation factor to third year service fee. The price
escalation factor is 90% of the CPl.
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Commissioners Meeting Minutes: Week of October 21, 2002
Rabanco - Third Proposal:
Option A Component 2 Turnkey
Year 1 $19,820 per month $28,600 per month
Year 2 * *
Year 3 * *
Year 4 * *
* Thefirstyear's service fees will be escalated in the secondyear by the change in the
annual CPI and utilizing the price escalation factor as specified. The third year service fee
will be adjusted by applying the change in the annual CPI and utilizing the price escalation
factor to second year service fee. Fourth year service fee will be adjusted by applying the
annual CPI and utilizing the price escalation factor to third year service fee. The price
escalation factor is 90% of the CPl.
DM Disposal Waste Connections Company:
Option: A
Year 1
Year 2
Year 3
Year 4
Component 1
$8,840 per month
$9017 per month
$9287 per month
$9612 per month
Turnkey
$13,007 per month
$13,267 per month
$13,665 per month
$14,143 per month
No surcharges.
Costs for additional collection sites: $1.05 per box mile
For additional boxes: $1.05 per box mile
DM Disposal Waste Connections Company:
Option: B
Year 1
Year 2
Year 3
Year 4
Component 1
$8,840 per month
$9,017 per month
$9,287 per month
$9,612 per month
Turnkey
$16,590 per month
$16,922 per month
$17,429 per month
$18,039 per month
No surcharges.
Costs for additional collection sites: $1.05 per box mile
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Commissioners Meeting Minutes: Week of October 21, 2002
DM Disposal Waste Connections Company:
Option: A
Year 1
Year 2
Year 3
Year 4
Component 2
$4,167 per month
$4,250 per month
$4,378 per month
$4,531 per month
Turnkey
$13,007 per month
$13,267 per month
$13,665 per month
$14,143 per month
No surcharges.
Richard Talbot reported that all the bids that were received were read.
Commissioner Huntingford moved to direct Public Works staff to review the bids for accuracy and make a
recommendation for bid award. Commissioner Titterness seconded the motion which carried by a unanimous
vote.
BID OPENING re: One (1) New Flat Bed Body and Articulating Telescoping Aerial
Device: Terry Logue, ER & R Manager, was present to read the bids that were received.
Pacific Utility Equipment Company: $13,052 plus tax for Flatbed
$42,180 plus tax for Aerial Device
Altec: $58,467 plus tax
Terry Logue added that the Altec bid listed additional options.
Commissioner Titterness Huntingford moved to direct Terry Logue to review the bids for accuracy and make
a recommendation for bid award. Commissioner Huntingford seconded the motion which carried by a
unanimous vote.
HEARING re: Proposed Ordinance to Establish a Program to Administer the Community
Investment Fund: Chairman Wojt opened the public hearing and Commissioner Titterness explained that the
Legislature authorized rural counties to retain a portion of the sales tax to be used to stimulate their
economy.
Hearing no testimony for or against this ordinance, the Chair closed the public hearing.
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Commissioners Meeting Minutes: Week of October 21, 2002
Commissioner Huntingford asked Ann Avery, Director of the: EDC, to clarify the information about the
interest rates on the loans. She replied that there is language in the final ordinance that references the Public
Works Construction Fund which allows for a lower rate of interest.
Commissioner Tittemess moved to adopt ORDINANCE NO. 11-1021-02, establishing a program to
administer the Community Investment Fund. Commissioner Huntingford seconded the motion which carried
by a unanimous vote.
The Board met from 11:15 to 11:30 a.m. in EXECUTIVE SESSION with the Deputy
Prosecuting Attorney regarding potential litigation.
MEETING ADJOURNED
SEAL:
ATTEST:
Lorna Delaney,
Clerk of the Board
JEFFERSON COUNTY
D'~F COMMISSIONERS
~Wolt, Chai;
Dan Titt.erness, Member
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