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HomeMy WebLinkAboutM111202District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of November 12, 2002 The meeting was called to order by Chairman Richard Wojt at the appointed time. Commissioners Glen Huntingford and Dan Titterness were both present. Comment Letter re: Rehabilitation of Storm Damaged Historic Shelters in the Olympic National Park: Commissioner Titterness moved to have the Chair sign a letter to the Olympic National Park Planning Coordinator commenting that Jefferson County prefers the alternative method that would move the shelters using heavy lift helicopters. Commissioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of October 7, 14, and 21, 2002 as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. AGREEMENT re: Metropolitan Area Network Project Evaluation/Feasibility Study; Jefferson County Central Services; Black & Veatch Corporation: County Administrator David Goldsmith explained that this project will assess Jefferson County's needs for fiber optic computer access. There is publically-owned fiber already installed in areas of the County, but it is not located near or connected to public entities. The initial review will focus on Jefferson County's needs. The needs of other public entities will then be looked at with additional service in mind. Eventually major public businesses could be added on this line. The idea of the whole network is to use privately owned fiber wherever possible to create links. It is important for Jefferson County to have its own fiber. This contract is for a feasibility analysis that includes the Tri Area and Port Townsend (intranet.) Hooking up to the internet is not part of the review, but will be discussed later in the process. Page 1 Commissioners Meeting Minutes: Week of November 12, 2002 Chairman Wojt asked who owns the fiber optic lines installed at Discovery Bay? David Goldsmith explained that the BPA has a fiber optic line in that area. Dave Brader, WSU Cooperative Extension explained that fiber optic line may be laid in areas but may not be accessible. Mark Peil, Information Services, stated that the County needs more bandwidth. A data connection was added at the Sheriff's Office and costs $600 to $700 per month for 2 data circuits. The goal is for the County to have infrastructure for faster network functions. It is also important that more infrastructure can be added in the future. Dave Brader offered to make a presentation to the Board explaining fiber optics. He feels that it would clarify their questions. Commissioner Titterness advised that the public also needs to be aware of this. Commissioner Titterness moved to approved the contract based on the clarification regarding the scope of the contract. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Titterness advised that he would like the County to sponsor Dave Brader's presentation which would be open to the public and televised on PTTV. Dave Brader stated that he would like to make his presentation to the County Officials first. David Goldsmith offered to put the presentation on the agenda for the next inter-governmental meeting of the County, the City of Port Townsend, the PUD and the Port of Port Townsend. COUNTY ADMINISTRA TOR BRIEFING SESSION: David Goldsmith reported: He has been working with staff on Chairman Wojt's request for an Enforcement Officer position which includes drafting revised policy and procedures to deal with complaints. The policy and procedures need to be in place as the discussion proceeds. When the election is certified, he will discuss this matter with the new Sheriff A job description and concept for the position have been drafted and staff is also looking at what can be done to enhance current processes. Chairman Wojt stated that the County needs a quick response process for situations where people have done something through ignorance or that their neighbors don't like. David Goldsmith pointed out that the County currently has a complaint response system in place. He added that part of the problem is that some of the County's ordinances aren't very specific and need to be cleaned up. The County supported the grant application for the Northwest School of Wooden Boat Building project in Lower Hadlock. An easement for public access (to the County) between buildings has been planned. There will also be a trail on the upper portion of the property. The parking lot for the project will become the County's for a time so that it can be used as a match for a future grant. He plans to talk with the Port because they have a boat ramp nearby. Page 2 Commissioners Meeting Minutes: Week of November 12, 2002 PUBLIC COMMENT PERIOD: The following comments were made: A real estate agent representing Gateway Greens Trust asked the Board to reconsider their decision regarding the denial of a 12 month extension for the new owners of the Spigarelli Preliminary Plat because they were working with Department of Community Development staff and never advised that they needed to apply for an extension of the original plat; the leaseholder of the Gateway Greens project (Trillium Waldorf Education Association) advised that a feasibility study was completed before they decided to go forward with a PRRD on this property and they will take the Board's decision to Court if necessary; a reminder to the Board that HUD recommends someone using their program should be appointed to the Jefferson County Housing Authority; a person recounted the results of some planning activities in Maryland; Jefferson County' s Comprehensive Plan that was adopted in 1998 supports the establishment of 144 low income housing units and has some of the strongest language for affordable housing of any County in the State; $1.1 million in HUD funding has been received for a senior housing development in the Tri Area; Common Ground was hired by the State of Washington to help prepare interlocal agreements for dispersing and use of the funds generated by SHB 2060 for housing programs; it was requested that Olympic Community Action Programs be the recipient of the County funds from SHB 2060; Congressman Norm Dicks is in favor of the transfer of the Quilcene well to the County PUD; the level of the Quilcene rivers is low this year, but there is still a potential for floods in the area and what is the County's plan for purchasing properties in the Quilcene area?; and the Director of DCD stated that he supports the request for reconsideration of the decision on the Spigarelli Long Plat. Reconsideration of the Board Action taken on the Spigarelli Plat (See minutes of November 4, 2002): Commissioner Titterness moved to stay the appeal clock on the Spigarelli Plat extension request. Commissioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve all of the items on the Consent Agenda as submitted. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. AGREEMENT #0263-14067 re: Juvenile Accountability Incentive Block Grant Funding for Juvenile Rehabilitation, Proctor Home Project; Jefferson County Juvenile Services; Washington State Department of Social and Health Services 2. AGREEMENT, Amendment #1 re: Community Litter Cleanup Project; Increase of $12,370.00, Replaces Agreement Approved on 9/16/02; Jefferson County Juvenile Services; Washington State Department of Ecology 3. Reappointments to Solid Waste Advisory Committee: 2 Individuals to Serve Another 2 year term Representing the Port of Port Townsend; Terms Expire October 23, 2004; Tami Ruby and Terry Khile (Alternate) Page 3 Commissioners Meeting Minutes: Week of November 12, 2002 Discussion re: SHB 2060; Imposing a $10. O0 Surcharge on Recording Fees of Real Property Documents: David Goldsmith explained that this legislation requires that a $10.00 recording fee be collected on recording of real property documents which is to be used for housing programs. There is currently $24,000 in the fund. The Housing Authority and Olympic Community Action Programs (OlyCAP) are both interested in this funding. Vanessa Brower, Common Ground, reported that the State has estimated Jefferson County's revenue from this source as $47,438 annually. This surcharge went into effect July 1. Treasurer Judy Morris stated that the County Auditor has estimated Jefferson County's revenue from the surcharge at $30,000. Chairman Wojt asked what latitude there is for the use this money? Vanessa Brower read the permissible uses of this fund which include acquisition of properties, construction or rehabilitation of housing projects for low income people; supporting building operation and maintenance costs of low income housing projects or units within housing projects built with Housing Trust Funds, rental assistance vouchers; and operating costs for emergency shelters and licensed overnight use shelters. David Goldsmith explained that the County's most pressing need is for rental assistance and transient housing. This will require proper administration of the funds to get the most for the money. Dan Wollam, Executive Director of OlyCAP, added that the adoption of this bill followed many months of activity with the Legislature to develop a plan to generate local finances to help with affordable housing. The bill that passed collects an additional fee on the recording of real estate sales with a portion of the funds going to the State and to the County. Forty thousand dollars a year won't cover construction costs for one unit. OlyCAP has a number of units that they manage in Jefferson County including: * The Northwest Passage Apartments on James Street in Port Townsend where the rent per unit can not exceed 30% of the renters income. This doesn't leave much for operations and maintenance of the property. * Three housing projects that were purchased by Mental Health agencies for people that are mentally ill. * The Crossroads which is transitional housing for people who have completed substance abuse programs and are transitioning back into the community. Two years ago OlyCAP started meeting with a group from Port Hadlock that wanted to develop affordable housing for families and seniors. They have done the necessary start-up work on this project and have received funding from 3 of 4 major resources. OlyCAP takes housing development seriously. They have a long standing program in Jefferson County that makes improvements to low income, substandard housing. They have spent $8 million in Jefferson and Clallam counties to improve homes. Housing is the most critical need that people have in this County. They would like to use these County funds to leverage other funds for projects. Page 4 Commissioners Meeting Minutes: Week of November 12, 2002 David Goldsmith asked Dan Wollum if OlyCAP anticipates using these funds for new units? Dan Wollum explained that OlyCap has identified a number of potential projects. One problem they have now is that they need extra help on the initial phases of projects. The amount of money generated in Jefferson County won't help the capital budget for development, but it can help with the infrastructure to develop the grant applications and hold the projects together. LeRoy Hornbeck, Jefferson County Housing Authority explained that the Housing Authority is a governmental agency created originally to handle the Section 8 housing voucher program. Larger Housing Authorities survive because they have large, long term housing projects. The only way the Housing Authority can grow is to have more housing available. In addition to Section 8 housing they have jointly (with Kitsap County) developed some self help homes in Port Townsend and are now working on some of these units in Hadlock. They are in the process of acquiring the Garden Court Apartments in Port Hadlock. The Housing Authority needs money to begin acquisition processes. They have a waiting list of about 70 people for the self-help housing program. Mr. Hornbeck asked that the County consider the Housing Authority for a fair share of these funds. Michael Hyland, Housing Authority, asked the Board to make sure that the money goes to the needs and services listed in the legislation and not to administrative costs. He suggested that OlyCAP and the Housing Authority could merge. Workshop on the 2002 Comprehensive Plan Amendment Cycle Update: Randy Kline, Associate Planner reviewed the Planning Commission and staff work on the Comprehensive Plan Amendments for the Board. The Board concurred that the following amendments be sent on for a public hearing: MLA02-232: Forest Transition Overlay MLA02-241 and MLA02-329: Glen Cove Boundary Changes MLA02-242: The Tri Area Urban Growth Area MLA02-235: Fred Hill Shine Quarry Mineral Overlay MLA02-36: Regan MLA02-239: Comprehensive Plan Language Changes The hearings will be scheduled on December 5, and 6, 2002 in the evening. The Board met in EXECUTIVE SESSION from 11:30 a.m. to Noon with the County Administrator, Deputy Prosecuting Attorney, and Department of Natural Resources Manager regarding potential litigation. Page 5 Commissioners Meeting Minutes: Week of November 12, 2,002 The Board interviewed the following citizens interested in serving on Advisory Boards: Amber Faulkner, Jefferson County Developmental Disabilities Advisory Board Robert Henderson, Parks & Recreation Advisory Board Representing District #3 Sharon Morgan, Jefferson County Solid Waste Advisory Committee (SWAC) Representing District #3 APPOINTMENTS TO CITIZEN ADVISOR Y BOARDS: At the conclusion of the interviews, Commissioner Titterness moved to appoint Amber Faulkner to the Jefferson County Disabilities Advisory Board (term expires on July 10, 2003), Robert Henderson to the Parks and Recreation Advisory Board (term expires on November 12, 2004), and Sharon Morgan to the Solid Waste Advisory Committee (term expires on November 12, 20.04.) Commissioner Huntingford seconded the motion which carried by a unanimous vote. The meeting was recessed on Tuesday afternoon at the conclusion of the scheduled business and reconvened on Wednesday morning. All three Board members were present for a 10:00 a.m. workshop on the Sheriff/Dispatch/EOC Project and a 2:00 p.m. workshop on the Comprehensive Plan Amendments. MEETING ADJOURNED SEAL: ATTEST: ..) ~ . , tot BOARD OF COI~IMNITs~IO~.ERS Dan Titterness, Member Page 6