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HomeMy WebLinkAboutM010603 District No.1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Wendi H. Wrinkle County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of January 6, 2003 The meeting was called to order by Acting Chairman Dan Titterness. Commissioners Glen Huntingford and Wendi Wrinkle were both present. Reorganization of the Board: Commissioner Huntingford moved to appoint Commissioner Titterness as Chairman of the Board for 2003. Commissioner Wendi Wrinkle seconded the motion which carried. Discussion re: Various Boards and Committees: The Board reviewed their committee assignments and made the following changes: Committee/Board Primary Developmental Disabilities Advisory Board Commissioner Wrinkle Economic Development Council Commissioner Huntingford Commissioner Wrinkle Fort Worden Advisory Committee Commissioner Titterness Hood Canal Coordinating Council Commissioner Wrinkle Commissioner Titterness JeffComm Commissioner Huntingford (County Administrator) Jefferson-Peninsula Regional Emergency Planning Committee Commissioner Wrinkle Job Training Partnership Act (JTP A) Commissioner Titterness Commissioner Wrinkle Law & Justice Committee Commissioner Wrinkle Commissioner Titterness Local Emergency Planning Committee Commissioner Wrinkle North Olympic Peninsula RC&D Commissioner Wrinkle Olympic Community Action Programs Commissioner Huntingford Olympic Area Agency on Aging Commissioner Titterness Olympic Coastal Sanctuary Commissioner Wrinkle Parks Advisory Board Commissioner Titterness Peninsula Regional Services Network Commissioner Titterness Peninsula Development Association Commissioner Huntingford Regional Transportation Advisory Board Commissioner Huntingford Solid Waste Advisory Board Commissioner Wrinkle Substance Abuse Advisory Board Commissioner Wrinkle Alternate Commissioner Huntingford Commissioner Wrinkle Commissioner Wrinkle Commissioner Wrinkle Commissioner Wrinkle Commissioner Huntingford Page 1 Commissioners Meeting Minutes: Week of January 6,2003 The following committees/boards were deleted because they are inactive, have been combined or absorbed by another committee or County Department, or have been dissolved: Enhanced 911 Committee IDMS Committee Security Advisory Board Airport Planning & Advisory Committee Youth Initiative (YIPPEE) Telecommunications Task Force More information is needed to determine if a Board member is required to serve on these committees: Olympic Provenance Advisory Committee; Water Resource Advisory Board; and the Washington Wildlife & Recreation Coalition. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of November 12, 18 and 25,2002 as submitted. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported that it is his pleasure to serve with, and for, the Board in 2003 to work on: Land Use: All the land use work that was started in 2002 will continue including the Glen Cove Plan, the Tri Area UGA and the Shoreline Management Plan. Budget: Moving toward a performance-based budgeting program. A mid-year correction to the budget may be necessary after the Legislature adopts the State budget. As part of the performance- based budgeting process, there will be a program by program review to determine which programs can be supported. This review will focus on community needs rather than funding availability. Labor Relations: The UFCW labor contract negotiations have started. Economic Development: The fiber optic project and the Ombudsman program with the EDC. Community Investment funding will be available this year. Capital Proiects: The Sheriffs Annex, the E911 Center, and jail upgrade projects are started. The Castle Hill remodel and DSHS Building projects are also scheduled to start this year. A good dialogue is required to make good decisions. This is a year of challenges and opportunities. Mistakes will be learning opportunities. The County does many good things and provides good services to people. It is important to continue to celebrate our successes. PUBLIC COMMENT PERIOD: The following comments were made: The County's only Urban Growth Area is the City of Port Townsend and the County needs to help the City meet their responsibility and be accountable for their actions as a UGA; the County needs to meet with the City soon to discuss the City's responsibility as the only UGA in the County; thanks to Commissioner Titterness and Commissioner Huntingford for their vote on the Fred Hill Materials mineral overlay designation; the Kelly project should be invited to locate out in the County (The County has contacted Mr. Kelly); a welcome to Commissioner Wrinkle at her first public comment period; the month of December was devastating because Page 2 Commissioners Meeting Minutes: Week of January 6,2003 of the decisions made by the Board; people don't know about the "Vines" rule and the Board needs to adopt legislation to put it into action; the result of the Kelly project appeal in the City was due to the work of the citizens of that neighborhood and not from support of outside organizations; the Commissioners, as Transit Authority members, need to look at how to use the vacant and occupied spaces at the Transit site and the Transit Authority needs to review their surplus property rules and process and involve the public (Commissioner Huntingford advised that the Transit Authority has different rules than the County and they follow those rules and have public hearings when required); the County was commended for their budget process and for looking ahead at the budget crisis and doing something about it; the Board of Commissioners was complimented on the amount of work they did on the Comprehensive Plan amendments over the year and in December, 2002; and the bottom line with the Kelly rezone is that the business needs to stay in the County and anything the County can do to help would be appreciated. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Items #5 and #12 and to approve the balance of the Consent Agenda as presented. Commission Wrinkle seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 01-03 re: Cancellation of Uncollectible Personal Property Taxes 2. RESOLUTION NO. 02-03 re: A Policy to Recognize Employees and Elected Officials Who Retire or Leave Public Office 3. AGREEMENT re: Grant Funding for Channel Migration Zone Delineation/Erosion Hazard Management Studies; Jefferson County Health and Human Services; Washington State Department of Ecology 4. AGREEMENT re: Professional Services; Individual Supported Employment Services; Gatheringplace 5. DELETE Agreement re: Professional Services; Oral Health Coordinator, Maternal Child Health Program; Jefferson County Health and Human Services; Cynthia Newman 6. AGREEMENT re: Professional Services; Healthy Child Care Washington Initiative; Jefferson County Health and Human Services; Lutheran Community Services Northwest 7. AGREEMENT re: Student Observation of Preceptor Services; Jefferson County Health and Human Services; Seattle Midwifery School 8. AGREEMENT, Amendment No.1 re: Septic Repair Revolving Loan Fund Project; Jefferson County Health and Human Services; Washington State Department of Ecology 9. AGREEMENT, Modification No.1 re: PAC Northwest Region Cooperative Fund; Jefferson County Health and Human Services; United States Department of Agriculture, Forest Service 10. AGREEMENT No. LA-1872, Supplement No.7 re: Funding of the Larry Scott Trail Under the TEA-21 Program; Jefferson County Public Works; Washington State Department of Transportation 11. AGREEMENT re: Updated Certification Acceptance Qualification for Funding of Federal Highway Administration Projects; Jefferson County Public Works; Washington State Department of Transportation 12. DELETE Request for Waiver of Septic System Repair Fee; Jefferson County Health and Human Services; Justin Gray, Applicant Page 3 Commissioners Meeting Minutes: Week of January 6,2003 13. Accept Recommendation and Reappoint Individual to Serve Another Four (4) Year Term Representing Weed District #4 on the Jefferson County Noxious Weed Control Board; Term Expires August 10, 2006; Michael Ewing Tim Caldwell re: Presentation on Proposed Parking Fee Mitigation at Fort Worden State Park: Tim Caldwell, Fort Worden Advisory Committee, explained that over the past 6 years, the State Parks Department has asked the Legislature to impose parking fees at the State Parks. Beginning on January 1, 2003, parking fees will be charged at all Washington State Parks. The Fort Worden Advisory Committee feels that it is a unique State Park because there are several business profit centers there including Centrum and the Marine Science Center. They have reached an agreement with Washington State Parks to substitute the net parking fee revenues for F ort Worden in the amount of $25,000 payable by January 31. The Port Townsend Chamber of Commerce paid the initial "earnest money" of $2,000 toward the $25,000. They are requesting $10,000 in financial assistance from the County. They will ask the City of Port Townsend and the Port Townsend Lodging Tax Advisory Committee for the remainder of the funds. It is not known if the parking fees will stay in the State budget, and if this changes, the $25,000 will be returned to the entities at a pro-rated amount. Commissioner Huntingford asked if an additional surcharge on events at Fort Worden could cover these parking fees? Tim Caldwell replied that the events at Fort Worden contribute up to 75% of its operating costs, which is more than any other State Park. Once the new Centrum multi-purpose meeting space is on- line and another barracks is open for overnight stays, they will cover more than all their operating costs. Jean Dunbar, Chair of the Fort Worden Advisory Committee added that they found out about the imposition of the parking fees just recently and there is no way to increase the fees for many events that are scheduled in 2003 and 2004 because the contracts are already signed. Chairman Titterness said that he recognizes the economic benefit of Fort Worden to the County and economic development is encouraged in the Strategic Plan. Commissioner Wrinkle agreed that the County will benefit and needs to commit to a portion of the funding. There was a discussion about where this funding will come from. Tim Caldwell advised that they need to have a determination on this before January 3 1, or to at least know there is a commitment. The Board met in EXECUTIVE SESSION from 10:35-11 :05 a.m. with County Administrator and Clerk of the Board regarding contract negotiations. Page 4 Commissioners Meeting Minutes: Week of January 6, 2003 Á~("'~" ( I':) \~.t\~$0/ ·:.(8:.'- Treasurer Judi Morris and Jim Nelson, Bond Underwriter re: Presentation on Municipal Bonding: Judi Morris introduced Jim Nelson, Bond UnderwTiter for Martin Nelson & Company, who advised that he works with a number of State municipalities to assist them with issuing bonds. They facilitate the process of issuing bonds for capital projects at the lowest interest rates possible. The municipality has 36 months or less to spend the bond proceeds if the amount is less than $5 million. He noted that issuing long term debt for capital projects may be more equitable to the taxpayers because new and long term residents pay for the project. Municipal bonds are tax free and can be purchased in increments of $5,000. He reviewed the contents in the prospectus that is issued to investors who express interest in purchasing the bonds and the roles of the members of the financing team (Municipality, Bond Underwriter, Bond Attorney and Fiscal Agent/Paying Agent.) The non-voted debt capacity is 11;2 % of the assessed value of the property in the County. With voter approval, the County's debt capacity is $58 million. Investors and bond rating companies like to see surplus debt capacity. The total financing cost for an issue of$4.5 million is $81,000. The rating of bonds was reviewed. The highest rating is AAA through Standard & Poors, an agency that is most familiar with the County because they just reviewed the City of Port Townsend. There is a difference in the cost to the County for the bond issue if the County purchases bond insurance instead of a stand alone rating. This is good timing for the County to issue bonds. There are usually less bonds for investors to purchase in January. After further discussion of the capital projects to be funded and the need for a plan for the repairs and remodeling in the Courthouse, Commissioner Huntingford moved to issue $4.5 in municipal bonds, have the Treasurer work with Bond Counsel to determine the correct amortization term before issuance ofthe check to the County, and have a plan in place on how the money will be spent. Commission Wrinkle seconded the motion which carried by a unanimous vote. MEETING ADJOURJ\f.Ell .'. . ..-",~ · '1 lot t...' '. , "*.~ .;-t-. j '. \ ,J . .-......,0. . .,.. \ t'~/;': ': \ '\ : ~ J j 1'; " '. -. ,/ ...J . . I JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~:;>.. .'. '/) I .. ..' '. ..' ..- Dm~ l' éin~ss, Chmr-' SEAL: . ATTEST: \....... ~. r, \, _ c C Lorna Delaney, CMC Clerk of the Board /\- '~_..' \0 I \.- \. ( { (f Page 5