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HomeMy WebLinkAboutM020303 District No.1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Wendi H. Wrinkle County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of February 3,2003 Chairman Dan Titterness called the meeting order at the appointed time. Commissioner Glen Huntingford and Commissioner Wendi Wrinkle were both present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reviewed the following: · Grant Application Sponsorship: Bill Brock, Northwest School of Wooden Boat Building, explained that this grant would provide funding for the acquisition of easements for public access to the project. Access is needed to the dock, the upper campus area, and to the Kively Center area. He presented an artist's rendition of the future school campus. A State Department of Ecology planning grant was used for the design phase of the project. This grant would be used to purchase the necessary easements. The total cost of the easements will be more than the $40,000 limit on the grant so they plan to apply this year and next year. Commissioner Huntingford asked about the existing boat ramp and dock? Bill Brock answered that they are owned by the Port of Port Townsend and there is public right-of-way to the dock and boat ramp. He added that the total project requires that the 5 acre site be zoned commercial. Currently only 2 acres are zoned commercial. They received a grant through lAC for construction of a parking lot and access to the boat ramp, but they had to give it up until the zoning issue is resolved. Commissioner Huntingford moved to have Jefferson County sponsor the Coastal Management Acquisition Grant through the Department of Ecology for the Northwest School of Wooden Boat Building. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. · Complaint Review and Enforcement Policy: A draft policy was presented for the Board to review. The Board asked that copies be sent to the Sheriff and the Prosecuting Attorney for their review. · The City of Port Townsend and the County are working on an application for Community Investment Funding (CIF) for a traffic light at the Port Townsend Business Park. · The PUD Commissioners have asked to postpone the meeting the Board had scheduled with them this week. A list of specifically what is to be discussed needs to be developed. Page 1 Commissioners Meeting Minutes: Week of February 3,2003 APPOINTMENT OF BOND COUNSEL: Commissioner Huntingford moved to approve RESOLUTION NO. 9-03 appointing Foster, Pepper and Shefelman PLLC as Bond Counsel for the County. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of December 9,2002 as written. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: Thanks to the Board and Community Development Director Al Scalf for responding quickly to a complaint about Lakeside Industries importing rocks to the Cape George Asphalt Batch Plant and for putting a stop work order on their processing; can the Assessor advise why a property owner in the area of the Lakeside Plant pays 211z times more than Lakeside does in property taxes?; support for the County to continue the funding for employment of developmentally disabled individuals at the Recycling Center; concerns about Lakeside importing materials to the Cape George Asphalt Batch Plant and expansion of their grandfathered use; the need for the County to raise the speed on Center Valley Road to 55 mph; concerns about the draft policy on salt water intrusion and how the survey results from the PUD are addressed in that document; and there are RCW s that outline the procedure for developing a public water system. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve all of the items on the Consent Agenda as presented. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. 1. BID CALL re: Vendor Supply of Asphalt Concrete for 2003 Maintenance Projects on Various County Roadways; Bids Accepted until 10:00 a.m., Monday, February 24,2003 and Opened and Read Publicly at 10:05 a.m. in the County Commissioners' Chambers 2. AGREEMENT re: Professional Appraisal Services for Satterlee Encroachment on Jefferson County Broad Spit Park Property, Project No. PI 1613; Jefferson County Public Works; S. A. Newman, Forest Engineers, Inc. 3. AGREEMENT re: Solid Waste Management Facility Landscape MaintenanceIMowing; Jefferson County Public Works; Jim Storey, Port Hadlock Commercial Services, Inc. 4. AGREEMENT, Supplemental re: Professional Consultant Services for Upper Hoh Road (M.P. 6.7) Log Jam Project No. X01313; Jefferson County Public Works; GeoEngineers, Inc. 5. AGREEMENT No. COC05943 re: Provide Inmate Housing; Jefferson County Sheriff's Office; Washington State Department of Corrections 6. AGREEMENT re: Use of Proctor Home Facility for an Alternative Educational Transitions Program for High School Students; Jefferson County Juvenile Services; Port Townsend School District No. 50 7. AGREEMENT re: Legal Representation in Mental Health Cases for 2003; Stephen Greer, Esq. 8. AGREEMENT No. G0300120 re: Grant Funding for Equipment and Staff for the Jefferson County Page 2 Commissioners Meeting Minutes: Week of February 3,2003 Conservation District to Perform Water Quality Monitoring in Water Resource Inventory Area 17 (WRIA); Jefferson County Health and Human Services; Washington State Department of Ecology 9. AGREEMENT, Amendment No.2 re: Assessment of Health Related Data; Jefferson County Health and Human Services; Christiane Hale 10. AGREEMENT, Amendment No.2 re: Medical Assistance Administration; Jefferson County Health and Human Services; Washington State Department of Social and Health Services (DSHS) 11. AGREEMENT, Amendment No.3 re: Project Management Services for Water Resource Inventory Area 17 (WRIA); Jefferson County Health and Human Services; Sound Resolutions 12. Accept Resignation from a Member Serving on the Gardiner Community Center Board of Directors and Appoint a New Individual to Fill the Unexpired Term; Term Expires December 17, 2004; Resigning Member: Laura Joshel, New Member: Richard Olson Jim Pearson, Public Works re: Surface Water Management Plan Scope of Work and Schedule: Jim Pearson reported that staff has been working on a Department of Ecology grant to develop a Surface Water Management Plan. The scope of work, Phase 1 of the project, has been completed. Much of the information for this plan was provided by the WRIA 16 and 17 Planning Groups. County Departments and other agencies already have several activities and programs in place that address surface water management and the goal is that this plan will help to create a proactive program. Phase 2 of the project will begin immediately. In the next lIlz years they will be doing analysis and public outreach, including the establishment of an Advisory Board. This Board will bring a recommendation for funding to the Board. Much of the work for surface water management was done through the adoption of the Comprehensive Plan. The Tri Area UGA will be the focus of the work. The County has the resources and expertise to do the plan in house, but some tasks will require a consultant. Commissioner Titterness asked why the Advisory Board was listed in Phaselofthe project? Jim Pearson answered that the preparation for convening this Advisory Board was done in Phase 1. The actual recruiting and convening of the Advisory Board will be done as part of Phase 2. Commissioner Wrinkle asked if other counties have Advisory Boards? Jim Pearson answered that Kitsap County began their program in the mid 90s and their Board is on-going. The Commissioners will have to decide if they want an on-going board or a Board that only helps with the development of the plan. David Goldsmith asked how the stormwater manual fits into the plan? Jim Pearson replied that it is a technical document used for guidance. The Plan sets policy. Kitsap County has a surface water management utility fee that covers the cost for their program. There are several funding sources that the County will need to consider in setting up this program. Page 3 Commissioners Meeting Minutes: Week of February 3,2003 Commissioner Huntingford noted that he wants this document to streamline the process. He asked if the plan will consolidate all of the issues and information regarding stormwater? He stressed that the County's goal is to work with landowners on projects that they initiate rather than making regulations and telling people what to do. Bruce Laurie, Transportation Manager, explained that the County really doesn't have surface water management problems and this is why DOE didn't give the County a grant until now. Director of Community Development Al Scalf noted that stormwater and surface water impacts are important to the community. He asked if there will be associated Comprehensive Plan and UDC amendments when the Surface Water Management Plan is adopted? Jim Pearson answered that, at this point, they don't know if there will be changes to these documents. However, the Tri Area surface water management activities need to be coordinated with the UGA planning. There will be recommendations made, especially in the Chimacum Creek area. HEARING re: Proposed Ordinance Adopting Procedural Rules for Hearings Before the Jefferson County Hearing Examiner(s): Chairman Titterness opened the public hearing. Al Scalf explained that this draft ordinance provides guidance to the Hearing Examiner and Appellant Examiner regarding the rules and regulations for hearings. It lists the type of permits and hearings that the Hearing Examiner can hear. The Hearing Examiner's open record hearings are public hearings and are subject to a closed record appeal conducted by the Appellant Examiner. A judicial appeal would follow after the open record hearing and the closed record appeal. Deputy Prosecuting Attorney David Alvarez noted that the Hearing Examiner and staff have reviewed the draft document. He recommended that the Board adopt the ordinance. The Chair opened the hearing for public comment. Hearing no comments for or against the Hearing Examiner ordinance, he closed the public hearing. Commissioner Huntingford moved to approve ORDINANCE NO. 01-0203-03 adopting procedural rules for hearings before the Hearing Examiner. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. Bruce Laurie & Bob Turpin, Public Works Department re: Review Utilities Accommodation Policy: Bruce Laurie, Transportation Manager, reported that the ordinance regulating utilities combined the original utility policy and the franchise ordinance and has been in place for 3 years. The telecommunications ordinance was adopted at the same time. Administration of the ordinance has been straight forward. There is a provision for annual permits for utility providers who put in services that don't impact the right-of-way. In 2002, there were 161 utility permits issued and 44 were annual permits. Page 4 Commissioners Meeting Minutes: Week of February 3,2003 He noted that the State and other counties are currently working with ordinances very similar to Jefferson County's ordinance. The franchises that were issued when the original franchise ordinance was adopted in 1981 will be coming up for review in 2005 and 2006. In the future, the franchise agreements will be more detailed, have performance standards for services provided, and be issued for 15 years or less instead of 25 years. The main focus of the Public Works Department remains to protect the right-of-way. Chairman Titterness pointed out that questions regarding open cuts versus borings have been brought up and this will need to be addressed. Bruce Laurie explained that the first option is to bore, but it depends on the project and the size of the line being installed. Tests have shown that when a trench is dug and filled in with cement, the areas next to the trench are weakened. In approximately 1/3 of the projects, open cuts are used. New technologies are being developed that don't disrupt the road surface as much. Commissioner Huntingford added that the PUD has made inquiries because they want to keep the costs down if they install a public water system on Marrowstone Island. County Engineer Bob Turpin noted that, historically, the County has allowed the PUD to do open cuts on a case by case basis. Draft Salt Water Intrusion Policy for Marrowstone Island: Natural Resource Manager David Christensen reported that the discussion on this document to this point has been about the "whereas" section language regarding the PUD and not the actual policy. After a discussion, the following changes were suggested: · Commissioner Huntingford noted that he thinks the PUD survey needs to be included in the "whereas" section to show that the proper procedures were followed. Two PUD Commissioners stated that they plan to send out another survey when they have the cost estimates. · The final "whereas" addresses the impacts of new development on sea water intrusion. Commissioner Wrinkle asked that "from further degradation" be added. · In the "be it resolved" section, #2 was revised to read all "new" development to use the public water supply source. · Chairman Titterness noted that "local improvement district" needs to be changed to "local utility district" in the "whereas" section. · The PUD requested changing "Jefferson County PUD" to "Jefferson County PUD #1" throughout the document. · Chairman Titterness pointed out that he thinks language about unfunded mandates from the State needs to be added to #6 in the "be it resolved" section. He feels that directives from Hearings Board orders need to be considered unfunded mandates. Commissioners Huntingford and Wrinkle stated that they would like to see this as a separate item #7. The following language was suggested, "Acknowledges that although compliance with the Hearings Board order may represent an unfunded mandate, Jefferson County intends to comply to the best of the County's ability." · Commissioner Wrinkle stated that she has concerns about the "be it resolved" section, #5 regarding the 18-24 month deadline for State approval of water rights. · Commissioner Wrinkle feels that #4 in the "be it resolved" section is covered in #3 and #5 and is redundant. Page 5 ~~"1) ~ · Commissioner Wrinkle asked that language be added to #1 in the "be it resolved" section after "support for the formation of a rural public water supply system" that reads "consistent with the rural densities specified in the Rural Land Use Element of the Comprehensive Plan." Commissioners Meeting Minutes: Week of February 3,2003 David Alvarez quoted from the Hearings Board compliance order issued December 5, 2002. He pointed out that the County has 30 days to prepare "more stringent" development regulations or impose a moratorium. Commissioner Huntingford noted that this document is based on a public water system project that will take a lot of work, time, and money to develop and may not even happen. He asked about the moratorium option. After a brief discussion, the Board agreed to continue with this ordinance as their first option. They requested more information, especially regarding projected costs. David Alvarez acknowledged that a question was raised about Commissioner Wrinkle's participation against the County on the sea water intrusion issue before she became an Elected Official and whether she should be able to participate now that she is in office. He stated that since this is a legislative issue, not a "quasi judicial" matter, all 3 commissioners can participate in a final decision. Commissioner Huntingford stated that he is concerned about how to implement this policy and what the costs will be. Al Scalf said that DCD will have draft #4 of this ordinance, the UDC language on more restrictive development regulations, and cost estimates available for the Board to review within the next few weeks. The Board then attended a workshop with Community Development staffto discuss zoning regulations for the Tri Area UGA. MEETING ADJOURNED , L JEFFERSON COUNTY BO OF COMMISSIONERS , ., . . '~.' l . ~",I _. SEAL: ! . ') / Dan Titterness, Chair ~ 0vJb~ Wendi H. Wrinkle, Member . ...." ~. ' ~ \ ..¡ .Y' " .\ ;.) (; ..-I ATTEST: ct~cr!; 11J?1 Clerk of the Board Page 6