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Home My WebLink About2020-21 Preliminary Budget2020—2021 Biennial Budget PRELIMINARY BUDGET REQUESTS Table of Contents Budget Requests by Fund Name (Fund Number) 4-H After School a.k.a. YIPPEE (113) Affordable Housing (148) Assessor (GF 010) Auditor (GF 020) Auditor’s O&M (105) Board of County Commissioners (060) Board of Equalization (061) Boating Safety (107) Brinnon Flood Subzone (186) Capital Improvement (302) Chemical Dependency (131) Civil Service Commission (062) Clerk (GF 050) Community Development a.k.a. DCD (143) Community Services (GF 068) Conservation Futures Tax (308) Construction & Renovation (301) Cooperative Extension a.k.a. WSU (108) Coroner (GF 151) County Administrator (GF 059) Courthouse Facilitator (106) Crime Victims Services (120) District Court (GF 080) Drug Investigation (136) Elections (GF 021) Emergency Management Reserve (181) Employee Benefit Reserve (505) Equipment Rental a.k.a. E R & R (501) Facilities Management a.k.a. Central Services (183) Federal Forest Title 3 (147) Grants Management (123) Homeless Housing (149) Hotel / Motel (125) Information Services (506) Inmate Commissary (134) JeffCom (119) Jefferson County Drug Fund (135) Juvenile & Family Court Services (GF 110) Land Acquisitions (129) Law Library (140) Mental Health (130) Non-Departmental (GF 270) Noxious Weed Control Fund (109) Operating Transfers (GF 261) Parks & Recreation (174) Parks Improvement (175) Planning Commission (GF 063) Post Harvest Timber Management Reserve (178) Prosecuting Attorney (GF 150) Public Health (127) Public Infrastructure (306) Public Works (Various-See end of list) Public Safety a.k.a. Emergency Management (GF 067) Quilcene Flood Subzone (187) Reet Technologies (151) Risk Management Reserve (502) Roads (180) Sheriff (GF 180) Site Abatement (126) Solid Waste (401 – 404) Superior Court (GF 240) Treasurer (GF 250) Treasurer’s O&M (150) Trial Court Improvement (141) Tri-Area Sewer (405) Veteran’s Relief (155) Water Pollution Control (160) Water Quality (128) Public Works- Budget Summary Staffing Parks & Recreation Summary Recreation Parks Maintenance Parks Improvement Post Harvest Timber Management County Roads Summary County Roads Maintenance Roads Administration County Roads Transportation County Roads Extraordinary County Roads Construction County Wide Flood-Storm Water Mgmt Brinnon Flood Quilcene Flood Solid Waste Summary Solid Waste Administration Solid Waste Education Solid Waste MRW Solid Waste Recycling Solid Waste Capital Outlay Yard Waste Education Tri-Area Sewer Funds by Responsibility Jeff Chapman – Elected Assessor Rose Ann Carroll – Elected Auditor Auditor’s O&M Elections Ruth Gordon – Elected Clerk Courthouse Facilitator James Kennedy – Elected Prosecuting Attorney Coroner Crime Victims Joe Nole – Elected Sheriff Boating Safety Drug Investigation Inmate Commissary Stacie Prada – Elected Treasurer Treasurer’s O&M Reet Technology JeffCom Indebtedness Mindy Walker – Elected District Court Keith Harper – Elected Superior Court Law Library Philip Morley – County Administrator County Administrator Commissioners Board Of Equalization (Leslie Locke) Civil Service Commission (Julie St Marie) Community Services Public Safety a.k.a. Emergency Management (Willie Bence) Operating Transfers Non-Departmental Cooperative Extension (Clea Rome) 4-H After School a.k.a. YIPPEE (Clea Rome) Noxious Weed (Noxious Weed Control Board) Hotel / Motel (Carolyn Galloway) Mental Health Jefferson County Drug Fund Trial Court Improvement Federal Forest Title 3 Affordable Housing Homeless Housing Veteran’s Relief (Carolyn Galloway) Public Infrastructure Risk Management Reserve Employee Benefit Reserve Philip Morley / Rose Ann Carroll Grants Management Water Pollution Control Mark McCauley – Deputy County Administrator Facilities Management Construction & Renovation Capital Improvement Equipment Rental a.k.a. ER&R (Lou Johnson) Information Services Barbara Carr – Department Head Juvenile & Family Court Patty Charnes – Department Head Community Development a.k.a. DCD Planning Commission Vicki Kirkpatrick – Department Head Public Health Water Quality Site Abatement Land Acquisitions Chemical Dependency Conservation Futures Tax Monte Reinders – Department Head County Roads Parks & Recreation Parks Improvement Special Projects Fund Post-Harvest Timber Emergency Road Reserve Brinnon Flood Subzone Quilcene Flood Subzone Solid Waste Tri-Area Sewer COMMERCIAL APPRAISER - LEAD Charley Hough SENIOR RESIDENTIAL APPRAISER - LEAD PROPERTY TECHNICIAN III (full time)GIS ANALYST (Cartography duties) John Pray Lauralee Kiesel & Jami Trafton Kevin Hitchcock SENIOR RESIDENTIAL APPRAISER PROPERTY TECHNICIAN III (part time) Linda Manthe Darcy Harrison RESIDENTIAL APPRAISER Erik Nelson APPRAISER ASSISTANT Kyle Harrison APPRAISER ASSISTANT - CLERK HIRE CLERK HIRE ASSESSOR (Jeff Chapman) CHIEF DEPUTY/OFFICE SUPERVISOR (Sherrie Shold) BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Assessor is responsible for listing and placing values on all real and personal property. All property must be valued at 100% of its true and fair value in money and assessed on the same basis unless specifically provided otherwise by law, RCW 84.40.030. All taxable real property must be revalued annually and physically inspected at least once every six years, RCW 84.41.030. Annual review and revaluation provides the means to adjust values to reflect changing market conditions, changes in property, and recalibrated valuation models. To fulfill all the mandated requirements of the Assessor's Office with the highest degree of accuracy in an equitable manner to all taxpayers at the least cost to them. 2020 -We will be physically inspecting Revaluation Area #1 (Brinnon & West End). Statistically updating Areas #2, #3, #4, #5 & #6 of Jefferson County. 2021 -We will be physically inspecting Revaluation Area #2 (Quilcene). Statistically updating Areas #1, #3, #4, #5 & #6 of Jefferson County. Improve/correct data and update cost tables.Meet Mandated Deadlines.Improve Commercial Properties Annual Updating. ASSESSOR 010 2020 - 2021 Biennial Budget GF - 010 Assessor Page 2 of 9 9/17/2019 SUMMARY Key Funding Service Issues We will continue to physically inspect 1/6 of the County and statisticcally update the rest. In 2020, we will be in Area #1,Brinnon and West End; in 2021, we will be in Area #2, Quilcene. We expect an increase in BOE appeals due to the City of Port Townsend revaluation phase. Preparing appeal responses and inspecting property will involve a substantial amount of appraisers' time. We will continue providing support and some auditing functions for the benefit assessment districts (FFPA, Clean Water, Noxious Weed, Septic, Drainage District, Conservation District) in 2020 and 2021, so that their fee assessments are applied according to appropriate criteria including exemptions. We will further advance the County's GIS system with enhancements and parcel fabric integration. Work with IT to upgrade the hardware/software for the PACS data and web servers in order to stay current with system support requirements. This will be focused on the PACS server in 2020 and the PACS Web server in 2021. PACS Mobile IPads may require upgrades. Address the parcels in current use and timber programs in order to have better tracking of documentation and compliance. Improve upon the assessment system for current use so that it is more in line with expectations (farm rates, PBRS criteria). 2020 - 2021 Biennial Budget GF - 010 Assessor Page 3 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 9.16 9.25 10.39 10.39 10.39 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected # of Parcels Physically Inspected 5,948 6,697 7,027 4,942 4,077 # of Parcels Statistically Updated 27,813 27,163 26,833 28,693 30,248 617 733 700 N/A N/A Total # of Personal Property Accounts 573 656 650 650 650 1,146 1,117 1,176 1,176 1,176 Staffing Explanation STAFFING PERFORMANCE INDICATORS # of Parcels picked up for New Construction Performance Explanation Total # of Senior Citizen Exemptions 2020 -Kyle Harrison, (Appraiser Assistant) will become a Certified Appraiser and start training with BOE cases (2nd year of 3 year add). 2021 -Kyle Harrison, (Appraiser Assistant) (3rd year of 3 year add) will transition into full-time permanent position as it becomes available. 2020 -We will be physically inspecting Revaluation Area #1 (Brinnon & West End). Statistically updating Areas #2, #3, #4, #5 & #6 of Jefferson County. 2021 -We will be physically inspecting Revaluation Area #2 (Quilcene). Statistically updating Areas #1, #3, #4, #5 & #6 of Jefferson County. GF - 010 Assessor Page 7 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: Assessor increase to your Base Budget Departmental Contact:Jeff Chapman/Lauralee Kiesel Other Funds use this form if you are requesting an increase in the General Date:8/12/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - 001010000.59410.64.0030 Capital Outlay 9,259 9,259 2021 - PACS TrueWeb Server (w/SQL database/Enterprise) - - - TOTAL EXPENDITURES - 9,259 9,259 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - (9,259) (9,259) *The total amount is $18,518 for PACS TrueWeb Server (w/SQL database/Enterprise) and $6,000 for Harris Staff. These amounts are divided between our office and the Treasurer's office. We are absorbing the Harris Staff amount into Professional Services since we are not going to renew our contract with Computech. GF - 010 Assessor Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department: Assessor increase to your Base Budget Departmental Contact:Jeff Chapman/Lauralee Kiesel Other Funds use this form if you are requesting an increase in the General Date:8/12/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 001010000.51424.10.000 Salaries 42,408 42,408 Renegotiate K Harrision, previous two year one-time add (2019-2020) 001010000.51424.20.000 Personnel Benefits 20,571 20,571 - TOTAL EXPENDITURES - 62,979 62,979 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - (62,979) (62,979) This position is one step to help us prepare for a smoother transition when our office forsees retirements in the near future. This is still a one-time add; goal is for employee to move into permanent position left by staff retirements. 2020 - 2021 Biennial Budget GF - 010 Assessor Page 9 of 9 9/17/2019 FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM JEFFERSON COUNTY ORGANIZATIONAL CHART AUDITOR AUDITOR ACCOUNTING LICENSING ELECTIONS/ AND AND VOTER PAYROLL RECORDING REGISTRATION Chief Accountant-JS Chief Deputy-BH Payroll Services Manager-KB Admin Clerk II-Lead-JG (20 Hrs/Wk) .5 fte Elections Coordinator-QG Fiscal Specialist Coordinator-NR Admin Clerk II-BF Voter Reg Coord-SE (35 Hrs/Wk) .875 fte Acctg Audit Specialist - AB Admin Clerk II-TR .875 fte Clk Hire - Ballot Processing BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Auditor’s Office provides a principle support function in the auditing, recording and controlling of financial transactions in the County as prescribed by state law*. These include preparation and administration of the County budget and preparation of the annual financial report. The Auditing Division processes and audits all financial claims against the County and processes financial claims for fourteen Special Purpose Taxing Districts. In the performance of these duties, the Auditor serves ex officio as deputy supervisor under the direction of the State Auditor. The Payroll Division administers the County payroll and personnel benefit programs. The Auditor’s Office serves as custodian of public records. Documents recorded by the Recording Division include, but are not limited to, deeds, real estate contracts, liens and other written instruments which are required by law to be filed in the County. The Recording Division also issues marriage licenses and accepts passport applications. The Licensing Division operates as agent of the Director of the Washington State Department of Licensing. These functions include the sale of motor vehicle licenses, collection of license fees and excise tax, transfer of vehicles from one owner to another, title changes, and collection of load fees. As an agent for the Department of Revenue, the Auditor collects use taxes on transfers of vehicles and vessels. *See Chapter 36.22 and 36.40 RCW The Auditor’s Office is an inspired team recognized for its exceptional customer service. We strive to be innovative and exceed expectations. We treat everyone with trust and respect. Our staff is key to our success, and we create opportunities for them to achieve their best. GOALS 1. AccountingAccurate presentation of all financial reports and continued support for internal & external users2. Licensing Continuing challenge of providing services our customers have grown to expect with fewer and fewer resources3. Recording Offer open and accessible services while maintaining security as it relates to recording of legal documents 4. Passports Continued proper execution of passport applications for the citizens of Jefferson County AUDITOR 020 2020 - 2021 Biennial Budget GF - 020 Auditor Page 2 of 9 9/17/2019 GOALS / OBJECTIVES Continued Accounting and Payroll: Continued training for Accounting team, improving upon the processes and controls necessary for the preparation of accurate annual reports, and implementing necessary internal controls. Licensing: The Licensing Division partners with the State of Washington to provide vehicle/vessel registration and title services to Jefferson County residents and businesses. The Division strives to maintain excellent customer service in a high volume transaction environment. Citizens are utilizing our online services more each year. The Licensing Division offers online renewals as well as links to renew vehicle registrations online and file Seller’s Report of Sale. In 2014, a record 12,758 people renewed their registrations online. 2017 transactions came in at 13,290 for a new record.. In 2015, a revenue was identified from DOL that was not being requested. Since this revenue source was identified we have turned in reimbursement paperwork from DOL twice a year as allowed bringing in an additional $259,849 since January, 2015 with an additional amount to be reimbursed for July through December, 2018 of approximately $37,000 for an approximate total of $296,849 since January 2015. In December of 2016, DOL implemented a new statevehicle/vessel licensing system (DRIVES) with DRIVES Phase II being implemented in August 2018. Recording:The number of documents received annually is affected by the local economy and interest rates. We strive to adjust revenue projections accordingly. The Recording Division continues to maintain cooperative liaison with its stakeholders, including other county departments, land surveyors, lending institutions, title companies and attorneys to further our goal of providing exceptional customer service. The Recording Division has expanded their project of indexing scanned documents for the years 1984 back to 1872, and uploading them to the Internet. To continue with this project, one half of our recording staff’s time is paid out of Auditor’s O & M. In 2009 we began accepting passport applications. Since 2009 and through July 2018, 5,169 applications have been accepted bringing in additional revenue to the County in the amount of $131,545 to the General Fund. In 2016, eRecording was brought online. This has reduced amount of paperwork being handled for recording transactions, recordings are available to lenders immediately and brings with it reduction to carbon footprint. SUMMARY Key Funding Service Issues Although we operate four distinctly different departments, the Auditor’s Office is unified in its approach to providing its customers with the highest quality service from trained, professional staff. We continue to look for ways in which to streamline our processes, incorporate technology and utilize sound management practices so that our services remain top notch. The volumes of vehicle/vessel transactions keep our staff busy. Whether they are assisting customers that come into our office, processing on-line renewals, completing transactions received by mail, our staff professionally and competently provide vital services to the citizens of Jefferson County. We continue to make the best use of technology in all areas of the Auditor’s Office. Some examples of technology and web enhanced services we provide include: viewing and printing the Budget; renewing vehicle and vessel tabs online, Marriage License Applications; and other miscellaneous information for the Accounting, Licensing and Recording Divisions. Beginning August 11, 2009, the Auditor’s Office began accepting passport applications on behalf of the U.S. Department of State. For budget year 2018, we have projected the revenue for this to be $20,020. Thirty-eight percent of our recording staff’s time is covered by Auditor’s O & M to enable us to continue with the expanded project of indexing scanned documents for the years 1984 back to 1872. 2020 - 2021 Biennial Budget GF - 020 Auditor Page 4 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 7.76 7.82 8.50 8.50 8.50 2017 2018 Actual Actual 363 329 282 283 128 120 238 240 72 74 14,928 14,997 531 442 8,960 8,798 40,260 37,859 1,420,854 1,429,652 45,327 47,161 191 233 708 658 ACA 1099M & 1099S Full Time Employees (avg / mth) Part Time Employees (avg / mth) Life to Date Pages Recorded Claims / Warrants Issued Payroll Status Forms Processed Number of Documents Recorded Number of Pages Performance Explanation Auto / Vessel Documents Processed Marriage Licenses Issued Passports Staffing Explanation STAFFING Actual W2s Issued PERFORMANCE INDICATORS JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 020 Auditor Page 5 of 9 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 345,925 338,794 342,217 177,609 351,265 351,265 Add Total Revenue - Form A - Revised Total Revenue 345,925 338,794 342,217 177,609 351,265 351,265 Total Expenditures 606,883 630,547 688,338 267,509 714,781 734,617 Add Total Expenditures - Form A - Revised Total Expenditures 606,883 630,547 688,338 267,509 714,781 734,617 Net Total (260,958) (291,753) (346,121) (89,900) (363,516) (383,352) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001020000.32220.00.0000 MARRIAGE LICENSES 1,528 1,864 1,600 688 1,505 1,505 001020000.33600.93.0000 STATE DOL-ALLOWABLE COST REIMBURSEMENT 73,616 70,123 70,123 44,394 75,312 75,312 001020000.34121.10.0000 RECORDING LEGAL INSTRUMENTS 74,248 70,227 70,510 29,696 69,495 69,495 001020000.34121.20.0000 RECORDING COUNTY SURVEYS 3,586 3,661 3,058 1,786 3,200 3,200 001020000.34135.00.0000 OTHER STATUTORY CERTIFYING & COPY FEE 2,824 2,876 2,264 1,228 2,300 2,300 001020000.34138.00.0000 AUDITORS RECORD SEARCH 8 - - - - - 001020000.34148.00.0000 MOTOR VEHICLE LICENSE FEES 168,415 164,260 171,292 85,564 171,128 171,128 001020000.34181.00.0010 ZIP IMAGES 2,681 3,325 2,165 1,454 2,165 2,165 001020000.34181.10.0000 DUPLICATING COPIES 1,204 1,202 1,110 654 1,110 1,110 001020000.34199.00.0000 PASSPORT & NATURALIZATION FEES 17,700 21,060 20,020 12,075 25,000 25,000 001020000.36981.00.0000 CASHIER OVERAGE & SHORTAGE 114 29 - 35 - - 001020000.36990.00.0000 OTHER MISC REVENUE 1 167 75 30 50 50 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 020 Auditor Page 6 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001020000.36990.20.0000 AUDITOR DAILY DEPOSIT - - - 5 - - Total Revenues 345,925 338,794 342,217 177,609 351,265 351,265 Expenditures 001020000.51423.10.0000 SALARIES AND WAGES 418,449 439,554 - 184,484 - - 001020000.51423.10.0010 AUDITOR - - 81,109 - 89,763 93,847 001020000.51423.10.0020 ADMINISTRATIVE CLERK II - - 35,138 - 36,001 36,902 001020000.51423.10.0030 CHIEF DEPUTY AUDITOR - - 66,565 - 69,761 72,932 001020000.51423.10.0040 PAYROLL SERVICES MANAGER - - 75,840 - 77,167 78,324 001020000.51423.10.0050 CHIEF ACCOUNTANT - - 65,324 - 68,461 71,573 001020000.51423.10.0070 ADMINISTRATIVE CLERK II-LEAD - - 17,589 - 23,452 23,452 001020000.51423.10.0080 ADMINISTRATIVE CLERK II - - 30,317 - 34,434 35,287 001020000.51423.10.0100 FISCAL SPECIALIST COORDINATOR - - 55,178 - 45,280 46,406 001020000.51423.10.0110 ACCOUNTS AUDITING SPECIALIST - - 36,770 - 37,391 38,341 001020000.51423.10.0700 LONGEVITY 1,600 2,025 1,400 1,225 3,200 3,375 001020000.51423.20.0000 PERSONNEL BENEFITS 13 893 191,649 366 197,473 200,808 001020000.51423.20.0010 OASI (FICA) 30,953 32,451 - 14,115 - - 001020000.51423.20.0020 RETIREMENT 47,683 53,742 - 23,641 - - 001020000.51423.20.0030 MEDICAL INSURANCE 71,310 73,338 - 32,971 - - 001020000.51423.20.0040 INDUSTRIAL INSURANCE 1,627 1,553 - 730 - - 001020000.51423.20.0050 UNEMPLOYMENT INSURANCE 3,515 3,698 - 1,900 - - 001020000.51423.20.0055 POST RETIREMENT 2,100 2,199 - 929 - - 001020000.51423.31.0010 OFFICE SUPPLIES 6,504 4,515 6,721 1,834 6,922 7,130 001020000.51423.35.0000 OFFICE & OPERATING EQUIPMENT 1,044 1,407 363 241 373 385 001020000.51423.41.0000 PROFESSIONAL SERVICES - - - 892 - - 001020000.51423.42.0010 POSTAGE 14,838 9,827 18,931 784 19,498 20,083 001020000.51423.43.0000 TRAVEL 2,893 1,952 2,666 1,108 2,745 2,828 001020000.51423.49.0010 DUES SUBSCRIPTIONS & MEMBERSHIPS 331 1,098 519 546 534 550 001020000.51423.49.0040 SCHOOLS AND SEMINARS 3,833 2,132 2,035 1,650 2,096 2,158 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 020 Auditor Page 7 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001020000.51423.92.0010 TELEPHONE (9 MOS.) 190 163 224 93 230 236 Total Expenditures 606,883 630,547 688,338 267,509 714,781 734,617 GF - 020 Auditor Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 020 Auditor Page 9 of 9 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM JEFFERSON COUNTY ORGANIZATIONAL CHART ELECTIONS AUDITOR ELECTIONS/ VOTER REGISTRATION Elections Coordinator -QG Voter Reg Coord-SE (35 Hrs/Wk) .875 fte Clk Hires - Ballot Processing BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Auditor serves as ex officio supervisor of all primary, general and special elections for all state, county, city, school, hospital, fire, cemetery, water, port, park and recreation and public utility districts. In correlation with election duties, the election’s staff program the ballot tabulation system; prepares ballot layout and voting devices; publishes notices of elections; apportions to state, city, county and district their share of election expenses. The county canvassing board for all election returns is comprised of the county Auditor, the county Prosecuting Attorney, and the Chairman of the County Commissioners. The Auditor’s Office works closely with the Secretary of State and sends complete abstracts of all election results to the Secretary of State’s office in Olympia. The Auditor, as the supervisor of elections, is the chief registrar of voters within the county. In accordance with RCW 29A.08.150 the expense of registration in all precincts lying wholly within a city is apportioned to the city. The election’s staff maintains voter registration records that are sent out to the statewide voter registration database at the Secretary of State’s Office. It is our responsibility to close voter registration in accordance with state law, prior to each election, and to publish requisite legal notice of such impending closures. The Jefferson County Auditor’s Office is an inspired team recognized for its exceptional customer service. We strive to be innovative and exceed expectations. We treat everyone with trust and respect. Our staff is key to our success and we create opportunities for them to achieve their full potemtial. GOALS FOR 2020-21To conduct fair, accurate elections and encourage people to understand and participate in the voting process.Provide continuing education for staff due to changes in election law and improvements in statewide coordination of information.Cross train staff in voter registration data entry.Continue work with the Voting Assistance Advisory Committee in developing plans to improve the accessibility of elections for voters with disabilities. OBJECTIVES FOR 2020-21The Jefferson County Elections Department is a division of the Jefferson County Auditor’s Office. The Elections Department has three areas of responsibility: Administration of County Elections, Voter Registration and Voter Outreach. ELECTIONS 021 2020 - 2021 Biennial Budget GF - 021 Elections Page 2 of 9 9/17/2019 GOALS & OBJECTIVES Continued Administration of Elections: In 2020, we are budgeting to conduct the following: 2 Special Elections (Feb & Apr), PLDD, Presidential Primary, Primary & General. In 2021, the budget is to conduct the following: 2 Special Elections (Feb & Apr),Primary & General. We are also budgeting to conduct the 2021 Odd-Year countywide Primary and General Election. In 2019, the statewide VoteWA system was brought on-line during the August Primary. This new software will allow all 39 counties to have access to data almost in real time. VoteWA will have a learning/training curve for staff. We are currently assessing the impact on future elections that the passage of "Same Day Registration" will have on staff time and any changes we will have to make to accommodate last minute registration and voting. During the primary in 2018, elections was audited by the Secretary of State. Taking their recommendations in consideration, we attained our 2019 goal of being in total compliance during the recheck (Aug, 2019). Voter Registration: In 2019, the statewide VoteWA system was brought on-line during the August Primary. This addresses and completes Section 303 of HAVA requiring states to implement a "single, uniform, official, centralized, interactive, computerized statewide voter registration defined, maintained and administered at the state level and allows all counties access to data almost in real time". In addition, legislation passed bills allowing "Same Day Registration", online voter registration right up until 8 days before election and future voter registration. Our citizens may register, change addresses, etc., on-line at their convenience. Voter Outreach: As an educational agency on voter registration and the election process, the Elections division is available to speak to community organizations and at schools encouraging voter registration and participation. Our (VRC) Voter Registration Coordinator continuously looks for new ways to reach out to voters (i.e. school graduation cards containing VR forms, flyers to assisted living facilities, VR forms to new residents by working with real estate agents, VR forms with marriage applications, etc.). VAAC (Voting Assistance Advisory Committee) continues to meet to develop plans to improve the accessibility of elections for voters with disabilities. For 2019 through 11-30-2020, Jefferson County Elections has received a grant for "Civic Engagement" in the amount of $5,228. SUMMARY Key Funding Service Issues Outsourcing the mailing of Election Ballots started in 2014 and continues. Since the August 2012 Presidential Primary, we have been required to meet the requirements of the Federal M.O.V.E. Act (mail military and overseas ballots at a minimum of 45 days prior to the election). The deadlines set by Federal and State elections regulations have been met every election. In the odd years, 2019 and 2021, Primary and General Election races for the non-partisan positions such as city, school, hospital, fire, cemetery, water, port, park and recreation are on the ballot. Those entities pay their pro-rata share of costs. In the even year election cycle such as 2018 and 2020, the county absorbs most election costs –the state does not pay their pro-rata share of election costs. The Election Division of the Auditor’s Office strives to use the best technology and security available to elections. Our partnership with OSOS and WEI posting election results and information is an example of the technological and web enhanced services we provide All elections, results and oaths of office from 1985 to current have been scanned and may be viewed on the internet. 2020 - 2021 Biennial Budget GF - 021 Elections Page 4 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.96 2.08 2.62 2.12 2.12 2019 Elections 2020 Elections 2021 Elections Special Primary General Special PLDD Primary General Special Primary General General 2 (Feb/Apr)1 1 2 (Feb/Apr)1 2(Mar/Aug)1 2 (Feb/Apr)1 1 12.5K 10-25K 25K 14.5K 1.6K 26K 26K 11.5K 26K 26K 1+25 25 4 +/-1 4 6 5 +/-25 25 ~$20K ~$20K-64K ~$65K ~$34K ~$10K ~$103K ~$60K ~$38K ~$58K ~$73K Election Year Feb-Spec Feb-PLDD Pres Primary Apr-Spec Aug Primary Nov Gen 2021 ~11.5 N/A N/A TBD ~26K ~26K 2020 ~14.5 1.6K 26K TBD ~26K ~26K 2019 ~12.5 N/A N/A TBD TBD ~25.1 Actuals 2018 1,118 N/A N/A N/A 25,100 25,100 2017 9,760 N/A N/A N/A 24,400 24,400 2016 23,100 N/A 23,880 10,270 23,649 24,557201520,135 N/A N/A 968 7,544 23,021 2014 9,486 1,600 N/A 273 22,876 22,867 2013 405 N/A N/A 355 15,070 22,772 # of Elections Registered Voters (Active Only) Jurisdictions Costs Staffing Explanation STAFFING PERFORMANCE INDICATORS 2019 Budget had .5 FTE to work along side retiring election coordinator from July 1 through December 31, 2019. Staffing and training are currently on target to meet this goal. JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 021 Elections Page 5 of 9 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 136,242 101,546 130,160 98,704 116,110 161,195 Add Total Revenue - Form A - Revised Total Revenue 136,242 101,546 130,160 98,704 116,110 161,195 Total Expenditures 243,955 291,192 353,930 117,761 300,278 307,838 Add Total Expenditures - Form A - Revised Total Expenditures 243,955 291,192 353,930 117,761 300,278 307,838 Net Total (107,713) (189,646) (223,770) (19,057) (184,168) (146,643) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001021000.33400.30.0000 SOS-GRANT - 3,000 - - - 001021000.33400.30.2018 SOS - PREPAID POSTAGE GRANT - 13,531 - - - - 001021000.34145.00.0000 ELECTION SERVICES 113,257 50,514 110,000 78,778 99,000 146,000 001021000.34145.00.0010 VOTER REG EXP-CITY OF P.T. 21,856 18,644 20,000 19,858 17,000 15,000 001021000.34175.00.0000 SALE OF MAPS AND PUBLICATIONS 20 112 100 - 50 75 001021000.34191.00.0000 ELECTION CANDIDATE FILING FEES 122 15,745 60 68 60 120 001021000.38880.00.0000 PRIOR YEAR CORRECTIONS 911 - - - - - 001021000.39510.00.0000 PROCEEDS FROM SALES OF CAPITAL ASSETS 76 - - - - - Total Revenues 136,242 101,546 130,160 98,704 116,110 161,195 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 021 Elections Page 6 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 001021000.51170.10.0000 SALARIES AND WAGES 58,474 64,551 - 26,819 - - 001021000.51170.10.0010 ELECTIONS COORDINATOR - - 63,914 - 51,626 52,915 001021000.51170.10.0020 ELECTION SPECIALIST - - 25,589 - - - 001021000.51170.10.0600 CLERK HIRE - - 2,500 - 2,500 2,500 001021000.51170.20.0000 PERSONNEL BENEFITS - 20 35,032 54 22,872 23,145 001021000.51170.20.0010 OASI (FICA) 4,349 4,812 - 2,038 - - 001021000.51170.20.0020 RETIREMENT 6,892 7,948 - 3,425 - - 001021000.51170.20.0030 MEDICAL INSURANCE 9,216 9,352 - 3,881 - - 001021000.51170.20.0040 INDUSTRIAL INSURANCE 202 203 - 87 - - 001021000.51170.20.0050 UNEMPLOYMENT INSURANCE 562 623 - 335 - - 001021000.51170.20.0055 POST RETIREMENT 292 323 - 134 258 265 001021000.51170.31.0010 OFFICE SUPPLIES 7,369 4,212 1,522 2,503 1,567 1,614 001021000.51170.42.0010 POSTAGE 8,816 7,338 8,220 2,565 8,466 8,720 001021000.51170.42.2018 STATE GRANT PREPAID POSTAGE - 13,531 - - - - 001021000.51170.43.0000 TRAVEL 1,807 2,303 2,310 2,014 2,379 2,450 001021000.51170.44.0000 ADVERTISING-LEGAL NOTICES 482 663 1,362 295 1,402 1,444 001021000.51170.49.0010 DUES SUBSCRIPTIONS MEMBERSHIPS 120 120 250 - 257 265 001021000.51170.49.0020 PRINTING AND BINDING 37,024 47,443 83,580 12,789 86,087 88,669 001021000.51170.49.0030 SCHOOLS AND SEMINARS 750 388 1,350 1,063 1,390 1,432 001021000.51170.49.0200 ES&S LICENSE AGREEMENT 20,418 20,418 20,418 20,418 21,030 21,661 001021000.51170.49.0300 MAINTENANCE AGREEMENTS - - - 302 - - 001021000.51170.91.0000 PROFESSIONAL SERVICES 14,322 12,532 22,642 4,556 23,321 24,020 001021000.51170.92.0010 TELEPHONE (3 MOS.) 33 33 40 - 41 42 001021000.51180.10.0000 SALARY & WAGES 38,471 43,814 - 18,022 - - 001021000.51180.10.0020 VOTER REGISTRATION COORDINATOR - - 40,514 - 41,532 42,570 001021000.51180.10.0600 CLERK HIRE - - 5,250 - 5,250 5,250 001021000.51180.20.0000 PERSONNEL BENEFITS - 13 18,548 36 18,861 19,094 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 021 Elections Page 7 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001021000.51180.20.0010 OASI 2,829 3,236 - 1,331 - - 001021000.51180.20.0020 RETIREMENT 4,385 5,095 - 2,179 - - 001021000.51180.20.0030 MEDICAL INSURANCE 8,429 8,579 - 3,569 - - 001021000.51180.20.0040 INDUSTRIAL INSURANCE 186 192 - 90 - - 001021000.51180.20.0050 UNEMPLOYMENT INSURANCE 481 548 - 225 - - 001021000.51180.20.0055 POST RETIREMENT 192 219 - 90 - - 001021000.51180.31.0010 SUPPLIES 73 521 250 661 257 265 001021000.51180.42.0010 POSTAGE 3,725 17,124 2,186 - 2,251 2,319 001021000.51180.43.0000 TRAVEL 350 1,164 1,625 763 1,674 1,723 001021000.51180.49.0010 DUES, SUBSCRIPTIONS, MEMBERSHIPS 68 68 980 - 1,009 1,039 001021000.51180.49.0020 PRINTING AND BINDING 858 - 1,069 - 1,101 1,134 001021000.51180.49.0030 SCHOOLS AND SEMINARS - 595 1,570 230 1,617 1,665 001021000.51180.49.0100 VOTEWA ELEC INFO MGMT LEASE 12,747 13,178 13,179 7,287 3,500 3,605 001021000.51180.92.0010 PHONE 33 33 30 - 30 32 Total Expenditures 243,955 291,192 353,930 117,761 300,278 307,838 GF - 021 Elections Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 021 Elections Page 9 of 9 9/17/2019 FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM County Clerk, 2019 Ruth Gordon - County Clerk General Administration / Strategic Planning Personnel / Payroll / Budget / Bills / Disbursement Daily & Monthly Accounts/Public Records Officer Back up Phones, Calendars, Courtroom, Counter, Verification Quality Assurance / Exhibit Control Lori Bailey - Chief Deputy Clerk Staff Supervisor/OSE Coordinator/Assist Budget Auditing and Receipting of Electronic Payments Lead Docketing/BOXI Technician Dependency Calendar Clerk, Prepare Juvenile Cal. AR Accounting/ Pay or Appear Coordinator Statistics Management /Quality Assurance Supply Coordinator/ Staff Education Back up Clerk, Deputies, Front Counter Vicky Lockhart Deputy Clerk Appeals Clerk Criminal, Juvenile, Protection Order & In- Custody Calendar Clerk, Appeals Clerk Lead Verification of Imaging/Indexing Process Documents / Create Court Orders Back up Phones and Front Counter Back up Pay or Appear Coordinator Back up Daily Accounting/Jury Mail Prep Patty Minish Senior Court Clerk Trial Court Clerk / Docketing Clerk Process Documents / Create Court Orders Back up Phones and Front Counter, all Calendars Deborah Pederson Clerk Hire – up to one day/week Reconciliation of Bank Statements and Daily Transaction Reports Stale Check Procedure Clerk Special Bookkeeping Projects as needed Sharon McCracken Deputy Court Clerk /Courthouse Facilitator Docketing Clerk Civil and Domestic Calendar Clerk Create Court Orders / Process Documents Clerk’s Dismissals Back up Phones and Front Counter Assist Pro Se Litigants in Title 26 Matters Pro Se Forms Packets Author & Publisher Stacey Sousa Deputy Clerk Lead Phones & Front Counter Lead Receipting Clerk Lead Scanner/Docketing Clerk Create Court Orders / Process Documents Process Incoming and Outgoing Mail Drug Court Courtroom Clerk BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET MISSION:The mission of the County Clerk is to protect the integrity and accuracy of the judicial records of Jefferson County Superior Court while serving the public and legal community in a professional, efficient and timely manner. To that end, it is our goal to cultivate and honor impeccable qualities of ethics, knowledge and commitment to public service in our staff. The Clerk is established in the Washington State Constitution as an independently elected office within the executive branch of government to maintain the finances and records of the Superior Court outside the direct control of the judicial branch and the legislative branch. This separation of powers is a constitutional protection assuring the citizens of integrity and impartiality in the administration of the Court. CLERK 050 2020 - 2021 Biennial Budget GF - 050 County Clerk Page 2 of 9 9/17/2019 SUMMARY Key Funding Service Issues The operations of the Clerk's Office continue to be impacted by trends with which we are familiar. Many filing fees are waived under the authority of GR34, because many of our local litigants cannot afford the fees. The Legislature annually passes bills that reduce the face value of legal financial obligations for those convicted of criminal charges. Case law and recent laws have lead to an end to enforcement of debt collection by means of issuing warrants for non-compliance, which results in lower voluntary compliance, since it cannot be coerced. Passage of ESB1783 in 2018 has had a noticable effect on receiveables. Interest is no longer charged on debts to the county or state, and any lingering interest from older convictions can be wiped out for the asking. Anyone who is indegent at the time of sentencing can only be charged restitution and the Crime Victim's Penalty, none of which is directed anymore to the General Fund. The formerly required DNA fee is only payable if the party has not been tested previously, and the fee is rarely charged here. Thus many formerly mandatory fines and fees and all discretionary fines are no longer assigned. Anyone may bring a motion to have the court forgive discretionary charges and formerly mandatory charges from old cases. After one and a half years on the Odyssey case management system it’s safe to say that the software is not a satisfactory replacement for the prior system, which had been in use for over 30 years. Training and communication from the Administrative Office of the Courts has been remarkably inadequate. The system was not designed to be used in a court system configured as Washington courts are, so its use requires the mastering of countless work-around's. Thus clerk staff spend many hours struggling to understand the intricacies of making the system conform to our mandated functions, troubleshooting, documenting problems, and trying to work with the Administrative Office of the Courts staff to identify and repair issues with records. We are frustrating to be learning of mistakes made long ago, "known problems" that the Administrative Office of the Courts only acknowledges when the clerks bring them up. So, there is just a lot of unneccesay complex fixing that needs doing. As a result many larger offices are asking for more staff this year in order to keep up with the greater needs we experience under this system. Our office is fortunate to have skilled and seasoned staff who seem to be able to keep up with things, even though we can't seem to get ahead. In 2019 our staff will continue to try to identify and rectify the many shortcomings we discover or hear about by word of mouth from other county clerk offices. Prior to the economic downturn the Courthouse Facilitator's salary and benefits were paid completely from the General Fund, as those duties were assumed by an existing deputy on an as-needed basis as a duty-as-assigned. Since the 2008 downturn the Courthouse Facilitator's salary and benefits have been paid from Fund 106. Eventually that reserve has been spent down and there is no longer enough revenue to cover thefull cost of one day a week through the year. For some time we have set the Courthouse Facilitator's hours at 6 hours per week,which is about right. However, now Fund 106 is not really able to cover that much time. This is a reflection of the high rate of waived filing fees in Family Law cases, and my practive of waiving the $20 fee to see the Facilitator if the Judge has signed an Order Waiving Fees in that case file. The Clerk's General Fund budget has a $17,000+ line for Clerk Hire which can be used to make up the shortfall in Fund 106, and I request that that be used to keep this program alive. I believe this is currently how we are handling this shortfall. As in the past, the recent legislative session has increased and further complicated the duties of the Clerk’s office. Without judicial immunity, the Clerk bears ever greater liability for innaccurate work. Training from the State is not adequate. The rising cost of benefits, principally health insurance and retirement, continues to impact the budget, as do scheduled cost of living increases. Since 2008 our caseload has trended downward, but the complexity of the cases and the level of urgency and distress expressed by our customers seems to just continue to increase. We serve litigants who seem to be under a great deal of emotional stress, and appreciate the County’s efforts to improve security. This has become especially valuable to us as more litigants are assaultive and angry than ever before. 2020 - 2021 Biennial Budget GF - 050 County Clerk Page 4 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 5.82 5.82 5.93 5.93 5.93 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 1,079 1,067 900 900 900 26,152 25,980 26,000 26,000 26,000 28/7 30/7 27/8 27/7 27/7 20 17 18 18 18 2,183 3,509 3,400 3,400 3,400 473 555 525 520 520 7,200 7,200 7,500 7,200 7,200 565 1,343,143 772,000 800,000 800,000 112,959 110,714 110,530 108,000 105,000 Staffing Explanation STAFFING Legal Cases Filed PERFORMANCE INDICATORS Performance Explanation Jurors Summoned Funds through the Registry LFO Payments Documents Processed Jury Trials (called/held) Non-Jury Trials Hearings Cases Set for Trial JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 050 County Clerk Page 5 of 9 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 179,128 181,219 152,506 74,878 149,591 141,663 Add Total Revenue - Form A - Revised Total Revenue 179,128 181,219 152,506 74,878 149,591 141,663 Total Expenditures 418,337 449,921 473,482 185,553 492,599 507,736 Add Total Expenditures - Form A - Revised Total Expenditures 418,337 449,921 473,482 185,553 492,599 507,736 Net Total (239,209) (268,702) (320,976) (110,675) (343,008) (366,073) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001050000.33393.56.0000 CHILD SUPPORT ENFORCEMENT 33,458 33,237 35,516 14,916 41,263 39,000 001050000.33401.20.0000 STATE REVENUE-ADMIN OFFC COURTS - 3,558 - - - - 001050000.33404.60.2018 CHILD SUPPORT ENFORCE - DSHS (STATE) - 5,454 - - - - 001050000.33601.20.0000 LFO COLLECTIONS REIMBURSEMENT - 1,515 - - 001050000.33601.20.0200 LEGAL FINANCIAL OBLIGATION GRANT 1,859 - 1,515 - 1,515 1,515 001050000.33606.31.0000 ADULT COURT COSTS 3,157 2,960 2,000 1,426 1,200 1,200 001050000.34123.00.0000 SC CIVIL,PROBATE & DOMESTIC RELATIONS 39,571 37,242 35,000 16,392 35,000 33,000 001050000.34123.51.0000 STABILIZATION FUND SURCHARGE - COUNTY 4,503 4,360 3,700 1,870 3,500 3,400 001050000.34129.00.0000 SC OTHER FILINGS 4,507 3,515 3,000 1,519 2,700 2,500 001050000.34129.02.0000 CLERK-FRIVOLOUS LIEN FILING FEE - 35 - - - - 001050000.34134.00.0000 SUPERIOR COURT RECORD SERVICES 34,946 34,371 30,100 18,186 30,000 29,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 050 County Clerk Page 6 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001050000.34134.03.0000 DV PREVENTION LOCAL CE 27 28 20 12 20 20 001050000.34134.04.0000 REIMB. COLLECTION COSTS 8,106 5,721 5,000 3,096 5,000 5,000 001050000.34137.02.0000 CRIME LAB ANALYSIS ADMIN FEES 64 52 50 15 40 35 001050000.34165.00.0000 SC-WORD PROC/TRANSCRIPTS FEES 14,695 18,641 15,000 7,483 14,500 14,000 001050000.34198.02.0000 SC-COUNTY CRIME VICTIMS 7,238 4,613 7,000 4 15 15 001050000.34250.00.0000 DUI EMERGENCY RESPONSE 218 170 150 44 80 70 001050000.34270.00.0000 JUVENILE SERVICE FEES 1,500 775 900 460 800 750 001050000.35130.00.0000 SC-CRIMINAL FILING FEES 4,239 4,310 2,000 2,030 3,000 2,500 001050000.35190.00.0000 OTHER SUPERIOR COURT PENALTIES 2,570 2,237 1,500 2,164 2,500 2,200 001050000.35191.11.0000 DUI DEFERRED 71 7 5 6 8 8 001050000.35721.00.0000 SC - JURY DEMAND COST 852 1,712 300 402 700 500 001050000.35722.00.0000 SC - WITNESS COST 1,288 2,108 1,500 349 350 300 001050000.35723.00.0000 SC - PUB DEFENSE COST 14,586 11,606 8,000 3,729 6,500 6,000 001050000.35724.00.0000 LAW ENFORCEMENT 2 - - - - - 001050000.35728.00.0000 MISC SUPERIOR CRT COST RECOUPMENT 175 609 250 197 300 250 001050000.36140.02.0000 INTEREST INCOME (SUPERIOR CRT) 738 1,027 - 283 300 200 001050000.36140.04.0000 SUP COURT CURR EXP INT INCOME 737 1,027 - 283 300 200 001050000.36981.00.0000 CASHIER OVERAGE/SHORTAGE (25) - - - - - 001050000.36990.00.0000 OTHER MISC REVENUE - 1 - - - - 001050000.36990.01.0000 OVERPAYMENT - (1) - - - - 001050000.36991.01.0000 MISC REVENUE-OVERPAYMENT 46 29 - 12 - - 001050000.38880.00.0000 PRIOR YEAR CORRECTIONS - 300 - - - - Total Revenues 179,128 181,219 152,506 74,878 149,591 141,663 Expenditures 001050000.51230.10.0000 SALARIES AND WAGES 290,516 307,422 - 131,724 - - 001050000.51230.10.0010 CLERK - - 81,109 - 89,763 93,847 001050000.51230.10.0040 SUPERIOR COURT CLERK II - - 48,839 - 48,838 48,838 001050000.51230.10.0050 CHIEF DEPUTY - - 72,559 - 76,043 78,324 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 050 County Clerk Page 7 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001050000.51230.10.0060 SUPERIOR COURT CLERK II - - 47,259 - 48,442 48,838 001050000.51230.10.0070 COURT CLERK I - - 38,033 - 38,973 39,947 001050000.51230.10.0080 COURT CLERK II/FACILITATOR - - 25,449 - 26,081 26,732 001050000.51230.10.0500 OVERTIME 1,098 - - - - - 001050000.51230.10.0600 CLERK HIRE - - 17,056 - 17,056 17,056 001050000.51230.10.0700 LONGEVITY - 1,800 1,800 - 1,800 5,400 001050000.51230.20.0000 PERSONNEL BENEFITS - 334 122,754 263 126,421 128,995 001050000.51230.20.0010 OASI (FICA) 21,769 23,051 - 9,857 - - 001050000.51230.20.0020 RETIREMENT 34,360 39,065 - 16,675 - - 001050000.51230.20.0030 MEDICAL INSURANCE 51,593 52,958 - 22,041 - - 001050000.51230.20.0040 INDUSTRIAL INSURANCE 1,185 1,070 - 502 - - 001050000.51230.20.0050 UNEMPLOYMENT 2,402 2,555 - 1,224 - - 001050000.51230.20.0055 POST RETIREMENT 1,458 1,543 - 659 - - 001050000.51230.31.0010 OFFICE SUPPLIES 5,432 4,792 6,000 1,213 6,000 6,000 001050000.51230.35.0000 OFFICE EQUIPMENT 284 7,542 1,000 - 1,000 1,000 001050000.51230.42.0010 POSTAGE 5,020 4,000 4,724 - 4,782 5,359 001050000.51230.43.0000 TRAVEL 1,386 1,223 3,000 403 3,000 3,000 001050000.51230.48.0000 REPAIRS & MAINTENANCE - 899 1,000 168 2,000 2,000 001050000.51230.49.0010 DUES 300 600 400 - 400 400 001050000.51230.49.0020 SCHOOLS AND SEMINARS 363 710 2,000 666 2,000 2,000 001050000.51230.92.0010 TELEPHONE 506 357 500 158 - - 001050000.59412.60.0000 MACHINERY & EQUIPMENT 665 - - - - - Total Expenditures 418,337 449,921 473,482 185,553 492,599 507,736 GF - 050 County Clerk Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 050 County Clerk Page 9 of 9 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 333.93.56 Reimbursement - Child Support Enforcement Both 41,263 - Estimate - Set by Formula 336.01.20 Reimbursement - LFO Collections State 1,515 - Set by Formula TOTAL ALL GRANTS 42,778 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM Jefferson County Administrator Organizational Chart PUBLIC WORKSCOMMUNITY DEVELOPMENT PUBLIC HEALTHCENTRAL SERVICES Information Services (IT/GIS/ Records Management)Facilities Management/ Construction & RenovationER&R (Fleet) Engineering ServicesRoad OperationsParks Facilities/RecreationPW Financial ServicesSolid WasteWaste WaterStormwater Permit CenterLong Range PlanningDevelopment ReviewBuilding Inspection Community HealthCounty Assessment DataEnvironmental HealthWater Quality Developmental DisabilitiesFiscal Administration & Assessment EMERGENCY MANAGEMENT Emergency Operations Center Disaster Preparedness & Planning and Training County Administrator Personnel/Human ResourcesRisk ManagementBudget ManagementStrategic Planning COOPERATIVE EXTENSION 4-HAfter School ProgramsNatural Resources Education BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The office of County Administrator serves as the Chief Operating Officer of the County. The mission of the County Administrator’s Office is to ensure the efficient and effective provision of County Services. In 2018, a portion of Commissioners and Board of Equalization (BOE) FTE staff time was allocated to the County Administrator’s fund to accurately reflect staff time spent performing work for the County Administrator and BOE. GOALS FOR FY 2020 & 2021:Oversee implementation of goals, objectives and directives established by the Board of County Commissioners. Set goals and provide administrative direction to County departments. Provide managerial support to the Board of County Commissioners. Strategic Planning.Develop a performance management tool to measure the effectiveness and efficiency of government operations. OBJECTIVES FOR FY 2020 & 2021:Strategic Plan updated and implemented.Design performance measurement outcome based system. COUNTY ADMINISTRATOR 059 2020 - 2021 Biennial Budget GF - 059 County Administrator Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues 2020 - 2021 Biennial Budget GF - 059 County Administrator Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 8.62 8.62 8.62 8.62 8.62 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 059 County Administrator Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 3,700 4,260 3,700 3,700 3,700 3,700 Add Total Revenue - Form A - Revised Total Revenue 3,700 4,260 3,700 3,700 3,700 3,700 Total Expenditures 375,899 394,746 426,437 171,152 438,600 444,681 Add Total Expenditures - Form A - Revised Total Expenditures 375,899 394,746 426,437 171,152 438,600 444,681 Net Total (372,199) (390,486) (422,737) (167,452) (434,900) (440,981) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001059000.39700.00.0125 XFER IN FROM HOTEL MOTEL 3,700 4,260 3,700 3,700 3,700 3,700 Total Revenues 3,700 4,260 3,700 3,700 3,700 3,700 Expenditures 001059000.51310.10.0000 SALARIES AND WAGES 282,314 290,870 - 124,368 - - 001059000.51310.10.0005 COUNTY ADMINISTRATOR - - 128,245 - 132,446 134,433 001059000.51310.10.0011 DEPUTY COUNTY ADMINISTRATOR - - 58,522 - 59,546 60,439 001059000.51310.10.0040 H/R MANAGER/CLERK OF THE BOARD - - 55,174 - 57,824 58,834 001059000.51310.10.0050 EXECUTIVE ASSISTANT - - 32,724 - 33,189 33,107 001059000.51310.10.0060 EXECUTIVE SECRETARY II - - 13,640 - 13,958 14,340 001059000.51310.10.0080 DEPUTY CLERK OF THE BOARD - - 12,422 - 12,951 13,310 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 059 County Administrator Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001059000.51310.10.0700 LONGEVITY 360 720 2,200 - 1,925 1,925 001059000.51310.20.0000 PERSONNEL BENEFITS 41 97 104,886 245 107,581 108,534 001059000.51310.20.0010 OASI 21,199 21,896 - 9,818 - - 001059000.51310.20.0020 RETIREMENT 35,535 42,077 - 18,610 - - 001059000.51310.20.0030 MEDICAL INSURANCE 26,254 29,900 - 12,822 - - 001059000.51310.20.0040 INDUSTRIAL INSURANCE 670 625 - 285 - - 001059000.51310.20.0050 UNEMPLOYMENT INSURANCE 2,194 1,966 - 1,317 - - 001059000.51310.20.0055 POST-RETIREMENT 1,414 1,458 - 622 - - 001059000.51310.35.0010 OFFICE EQUIPMENT 2,438 5 - - - - 001059000.51310.41.0020 PUBLIC RELATIONS SERVICES - - 1,702 - 1,752 1,806 001059000.51310.41.0040 PROFESSIONAL SERV - - 12,670 - 13,050 13,442 001059000.51310.43.0000 TRAVEL 1,636 1,889 1,600 753 1,648 1,697 001059000.51310.44.0000 ADVERTISING - - 116 - 119 123 001059000.51310.49.0020 MEMBERSHIP/DUES 1,059 1,440 1,064 1,458 1,095 1,129 001059000.51310.49.0040 SCHOOLS & SEMINARS - 975 572 509 589 607 001059000.51310.92.0010 PAGERS - - 900 - - - 001059000.51310.92.0020 PHONES-LONG DISTANCE 785 828 - 345 927 955 Total Expenditures 375,899 394,746 426,437 171,152 438,600 444,681 GF - 059 County Administrator Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 059 County Administrator Page 7 of 7 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM JEFFERSON COUNTY BOARD OF COMMISSIONERS' OFFICE ORGANIZATIONAL CHART Executive Secretary II County Administrator Clerk of the Board/Human Resources Manager Board of County Commissioners Deputy Clerk of the Board Executive Assistant BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The primary legislative powers of the Board of County Commissioners are found in RCW 36.32 -County Commissioners and RCW 36.40 -Budget.The Board of County Commissioners also sets policy such as long range planning; budget; environmental and land use; non-County Boards. The mission of the Commissioners’ Office administrative support is to function as a cohesive, knowledgeable, courteous, and efficient team that provides high quality service to the County Commissioners, the County Administrator, other Departments and Agencies, and the public by:1. Providing support to the 3 elected Commissioners, the County Administrator, the Board of Equalization, the Veterans Service Officers Association, and the Civil Service Commission for the Sheriff's Office.2. Informing the public and other County departments of Board actions.3. Maintain the public trust, providing open and fair access to Board records.4. Manage the preservation of historic documents.5. Perform State and County mandated functions associated with the office. GOALS FOR FY 2020 & 2021:1. Make information regarding actions of the Board of County Commissioners available through a variety of resources. 2. Provide access to information, by using technology when possible, to other County staff and the public.3. Continue to review and update our services as necessary, and provide the opportunity for satisfying and rewarding work experience.4. Respond to a wide variety of inquiries, questions and suggestions related to the activities and actions of the Commissioners and the County Administrator. OBJECTIVES FOR FY 2020 & 2021:Use information technology and training to increase productivity.Work to improve processes to insure maximum efficiency. COMMISSIONERS 060 2020 - 2021 Biennial Budget GF - 060 Commissioners Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues 2020 - 2021 Biennial Budget GF - 060 Commissioners Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 5.08 4.87 4.87 4.87 4.87 2017 2018 2019 2020 2021 Actual Actual YTD 07/31/19 Projected Projected 64 95 49 81 81 355 484 285 443 443 3 13 5 8 8 2 11 5 7 7 66%84%100%87%87% 308 284 109 260 260 432 **** 75% 6% 2% 17% Number of Consent Agenda Items Number of Consent Agenda Items deleted Number of deleted items approved same day % Approved same day Pages of Minutes written Performance Explanation Public Records Requests Processed 6 to 30 days Open Items County Dept. Response time -- 5 days or less 31 days and over Staffing Explanation STAFFING Ordinances & Resolutions Passed PERFORMANCE INDICATORS In 2018, a portion of FTE staff time was reduced and reallocated to the County Administrator’s fund and the Veteran’s Relief fund to accurately reflect staff time spent performing work for the County Administrator and administering the Veteran’s Relief Program. * As of January 1, 2018, public records requests are tracked by Central Services. JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 060 Commissioners Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 8,923 8,522 8,000 3,463 8,000 8,000 Add Total Revenue - Form A - Revised Total Revenue 8,923 8,522 8,000 3,463 8,000 8,000 Total Expenditures 506,416 538,954 529,444 231,366 570,395 589,448 Add Total Expenditures - Form A - Revised Total Expenditures 506,416 538,954 529,444 231,366 570,395 589,448 Net Total (497,493) (530,432) (521,444) (227,903) (562,395) (581,448) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001060000.34136.10.0000 CO HISTORICAL PRESERVATION PROGRAM 8,729 8,418 8,000 3,459 8,000 8,000 001060000.34181.10.0000 DUPLICATING COPIES 64 97 - 4 - - 001060000.36920.00.0000 UNCLAIMED MONEY & PROPERTY 130 7 - - - - Total Revenues 8,923 8,522 8,000 3,463 8,000 8,000 Expenditures 001060000.51160.10.0000 SALARIES AND WAGES 345,537 348,830 - 150,573 - - 001060000.51160.10.0010 COMMISSIONER - DIST #1 - - 81,109 - 89,763 93,847 001060000.51160.10.0020 COMMISSIONER - DIST #2 - - 81,109 - 89,763 93,847 001060000.51160.10.0030 COMMISSIONER - DIST #3 - - 81,109 - 89,763 93,847 001060000.51160.10.0040 CLERK OF BOARD/HUMAN RES MANAGER - - 29,709 - 31,136 31,680 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 060 Commissioners Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001060000.51160.10.0050 EXECUTIVE ASSISTANT - - 18,500 - 22,126 22,072 001060000.51160.10.0060 EXECUTIVE SECRETARY II - - 27,281 - 27,915 28,681 001060000.51160.10.0080 DEPUTY CLERK OF THE BOARD - - 40,599 - 42,327 43,500 001060000.51160.10.0700 LONGEVITY 360 480 - - - - 001060000.51160.20.0000 PERSONNEL BENEFITS - 118 130,015 297 136,389 139,525 001060000.51160.20.0010 OASI 25,536 26,118 - 11,535 - - 001060000.51160.20.0020 RETIREMENT 42,105 44,512 - 19,318 - - 001060000.51160.20.0030 MEDICAL INSURANCE 51,286 50,120 - 20,288 - - 001060000.51160.20.0040 INDUSTRIAL INSURANCE 1,086 982 - 446 - - 001060000.51160.20.0050 UNEMPLOYMENT INSURANCE 1,194 1,188 - 615 - - 001060000.51160.20.0055 POST RETIREMENT 1,729 1,746 - 753 - - 001060000.51160.31.0010 OFFICE SUPPLIES 1,036 1,589 1,713 833 1,764 1,817 001060000.51160.31.0020 PUBLICATIONS 312 123 229 - 236 243 001060000.51160.35.0010 OFFICE/OPERATING EQUIPMENT 7,495 641 172 - 177 182 001060000.51160.42.0010 POSTAGE 1,887 - 172 - 177 182 001060000.51160.43.0000 TRAVEL 9,094 7,285 10,938 6,061 11,266 11,604 001060000.51160.44.0000 ADVERTISING 15 1,316 624 395 643 662 001060000.51160.48.0000 REPAIR & MAINTENANCE 2,124 - 7,725 8,489 7,957 8,195 001060000.51160.49.0010 DUES SUBSCRIPTIONS MEMBERSHIPS 1,135 1,431 1,142 830 1,176 1,212 001060000.51160.49.0040 SCHOOLS & SEMINARS 2,812 2,789 5,084 450 5,237 5,394 001060000.51160.49.0050 IMAGING SERVICE FOR HISTORIC DOC. PRESER 7,732 7,856 8,567 7,576 8,824 9,089 001060000.51160.92.0020 TELEPHONE-LONG DISTANCE 2,622 2,562 572 1,132 589 607 001060000.51160.95.0090 CAR RENTAL-MILEAGE 1,319 1,482 3,075 1,775 3,167 3,262 001060000.59411.64.0030 CHAMBERS AUDIO EQUIP (UPDATE) - 37,786 - - - - Total Expenditures 506,416 538,954 529,444 231,366 570,395 589,448 GF - 060 Commissioners Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 060 Commissioners Page 7 of 7 9/17/2019 FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET RCW 84.48.010 requires the County legislative authority to form a board for the equalization of the assessment of county property. The mission of the Board of Equalization is to insure the fair and equitable assessment of property in Jefferson County. GOALS FOR FY 2020 & 2021:Process all appeals/petitions in a timely manner.2. Schedule and coordinate hearings and property inspections.3. Insure the proper distribution of information to all interested parties.4. Keep an accurate record of Board proceedings and orders.5. Treat all matters fairly and impartially. OBJECTIVES FOR FY 2020 & 2021:1. Schedule and coordinate all hearings and property inspections by year end.2. Distribute all Board determination orders within two days of the decision.3. Approval of meeting minutes within two weeks of meeting. BOARD OF EQUALIZATION 061 2020 - 2021 Biennial Budget GF - 061 Board of Equalization Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues 2020 - 2021 Biennial Budget GF - 061 Board of Equalization Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.60 0.50 0.50 0.50 0.50 2017 2018 2019 2020 2021 Actual Actual YTD 07/31/19 Projected Projected 44 65 60 56 56 28 20 25 27 27 16 45 40 1 34 0 0 0 0 0 9 11 12 11 11 Number of appeals withdrawn or corrected Number of Board Orders issued Number of Board Orders Issued for Equalization Number of meeting days Performance Explanation Staffing Explanation STAFFING Number of appeals processed PERFORMANCE INDICATORS In 2018, a portion of Board of Equalization (BOE) staff time was allocated to the County Administrator’s fund to accurately reflect staff time spent performing work for the County Administrator and BOE. The Board of Equalization’s season begins July 1 each year and meets until all business is concluded. JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 061 Board of Equalization Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Revised Total Revenue - - - - - - Total Expenditures 33,556 21,555 25,116 10,261 27,054 27,563 Add Total Expenditures - Form A - Revised Total Expenditures 33,556 21,555 25,116 10,261 27,054 27,563 Net Total (33,556) (21,555) (25,116) (10,261) (27,054) (27,563) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001061000.51424.10.0000 SALARIES AND WAGES 21,689 15,458 18,044 7,158 19,568 19,950 001061000.51424.10.0700 LONGEVITY 480 - - - - - 001061000.51424.20.0000 PERSONNEL BENEFITS - 4 5,729 13 6,103 6,189 001061000.51424.20.0010 OASI 1,608 909 - 435 - - 001061000.51424.20.0020 RETIREMENT 2,409 1,692 - 716 - - 001061000.51424.20.0030 MEDICAL INSURANCE 3,752 2,504 - 935 - - 001061000.51424.20.0040 INDUSTRIAL INSURANCE 89 73 - 35 - - 001061000.51424.20.0050 UNEMPLOYMENT INSURANCE 250 193 - 89 - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Expenditures JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 061 Board of Equalization Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001061000.51424.20.0055 POST RETIREMENT 111 77 - 36 - - 001061000.51424.31.0010 OFFICE SUPPLIES 3,168 - 353 22 364 374 001061000.51424.42.0010 POSTAGE - - 175 - 180 186 001061000.51424.43.0000 TRAVEL - 645 582 792 599 617 001061000.51424.44.0000 ADVERTISING - - 233 30 240 247 33,556 21,555 25,116 10,261 27,054 27,563 Total Expenditures GF - 061 Board of Equalization Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 061 Board of Equalization Page 7 of 7 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET RCW 41.14 requires the county legislative authority to form a Civil Service Commission. The Civil Service Commission is a volunteer citizen board that coordinates and administers examinations to establish eligibility lists for employment and promotional positions at the Jefferson County Sheriff’s Office. The mission is to establish a merit system of employment for Jefferson County deputy sheriffs and other employees of the office,thereby raising the standards and efficiency of such offices and law enforcement in general. GOALS FOR FY 2020 & 2021:1. Schedule and coordinate examinations for employment/promotional positions.2. Maintain current eligibility lists.3. Investigate appeals in a timely manner.4. Keep an accurate record of Commission proceedings and orders.5. Establish and maintain rules and regulations in accordance with RCW 41.14.6.Treat all matters fairly and impartially.7. Certify Eligible Applicants to the Jefferson County Sheriff. 8.Insure the proper distribution of information to all interested parties. OBJECTIVES FOR FY 2020 & 2021:1. Respond to Sheriff’s request for entry level and promotional examinations within two months.2.Respond to employment inquiries within one day of receipt.3. Certify eligible applicants within one day of the Appointing Authority’s request.4. Meeting minutes available within two weeks of meeting. CIVIL SERVICE COMMISSION 062 2020 - 2021 Biennial Budget GF - 062 Civil Service Commission Page 2 of 6 9/17/2019 SUMMARY Key Funding Service Issues The number of examinations administered during any given year varies due to employment turnover. 2020 - 2021 Biennial Budget GF - 062 Civil Service Commission Page 3 of 6 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.03 0.03 0.03 0.03 0.03 2017 2018 2019 2020 2021 Actual Actual YTD 07/31/19 Projected Projected 2 3 3 3 3 8 8 10 9 9 80 72 50 70 70 Performance Explanation Staffing Explanation STAFFING Number of examinations administered PERFORMANCE INDICATORS Number of applications received Number of certified applicants (all lists) (Salaries & Benefits are in Commissioner Budget) JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 062 Civil Service Commission Page 4 of 6 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Revised Total Revenue - - - - - - Total Expenditures 1,783 1,748 2,374 1,409 2,445 2,519 Add Total Expenditures - Form A - Revised Total Expenditures 1,783 1,748 2,374 1,409 2,445 2,519 Net Total (1,783) (1,748) (2,374) (1,409) (2,445) (2,519) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues Expenditures 001062000.52110.31.0010 OFFICE SUPPLIES - - 437 162 450 464 001062000.52110.31.0100 EXAMS 1,499 1,300 1,118 1,247 1,152 1,186 001062000.52110.42.0010 POSTAGE - - 546 - 562 579 001062000.52110.44.0000 ADVERTISING 65 448 164 - 169 174 001062000.52110.49.0000 MISCELLANEOUS 219 - 109 - 112 116 Total Expenditures 1,783 1,748 2,374 1,409 2,445 2,519 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 062 Civil Service Commission Page 5 of 6 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 062 Civil Service Commission Page 6 of 6 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Planning Commission 001-063-000 The Planning Commission is a nine-member commission appointed by the Board of County Commissioners and authorized by the State Planning Enabling Act, codified as RCW 36.70 et seq. The Planning Commission assists DCD in carrying out its duties and provides recommendations to the Board of County Commissioners on amendments to the Jefferson County Comprehensive Plan and its implementing regulations. Continue to conduct work on the Comprehensive Plan, including a 2019 Annual Docket of site-specific and textual amendment proposals. Review, hold public hearings and make recommendations to the BoCC on updates to existing development regulations as found in Title 18 Jefferson County Code (the Unified Development Code) brought forward by the department. -Facilitate and encourage public involvement in general and especially during projects with high visibility and/or political sensitivity. PLANNING COMMISSION 063 2020 - 2021 Biennial Budget GF - 063 Planning Commission Page 2 of 6 9/17/2019 SUMMARY Key Funding Service Issues 2020 - 2021 Biennial Budget GF - 063 Planning Commission Page 3 of 6 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 063 Planning Commission Page 4 of 6 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Revised Total Revenue - - - - - - Total Expenditures 44,925 48,706 48,757 22,277 39,895 41,092 Add Total Expenditures - Form A - Revised Total Expenditures 44,925 48,706 48,757 22,277 39,895 41,092 Net Total (44,925) (48,706) (48,757) (22,277) (39,895) (41,092) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues Expenditures 001063000.55860.10.0000 SALARIES AND WAGES - - 7,006 - 39,895 39,342 001063000.55860.20.0000 PERSONNEL BENEFITS - - 3,018 - - - 001063000.55860.31.0010 OFFICE SUPPLIES 78 591 100 - - 250 001063000.55860.42.0010 POSTAGE, PC - - 50 - - 250 001063000.55860.44.0000 ADVERTISING 822 1,250 350 536 - 1,250 001063000.55860.49.0000 MISCELLANEOUS (RENT,ETC) - 168 - - - - 001063000.55860.91.0010 INTERFUND PROFESSIONAL SERVICES 44,025 46,697 38,233 21,741 - - Total Expenditures 44,925 48,706 48,757 22,277 39,895 41,092 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 063 Planning Commission Page 5 of 6 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 063 Planning Commission Page 6 of 6 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET With authorotu derived from RCW 38.52.070., the Department of Emergency Management is the central coordinating agency for emergency planning and management for Jefferson County (and the City of Port Townsend per interlocal agreement). DEM is the coordinating agency with state and federal emergency resources and is the primary agency for requesting emergency declarations. The Jefferson County Department of Emergency Management works to prepare the county and its communities for all hazards and disaster that affect the Olympic Penisula. DEM helps to create a more resilient Jefferson County through: ■Public Education: Presentations & printed materials related to emergency preparedness ■Coordination: Warning & alert; response; damage assessment; primary conduit with state and/or federal disaster assistance ■Field Operations: Provide support to agency and jurisdictional partners. ■Activation: The Emergency Operations Center becomes the central coordination point to serve the city and county. 1.Maintain compliance with federal and state requirements for the emergency management jurisdictional plans, procedures, grants, disaster assistance, and other programs. 2.Enhance and broaden partnerships and mutual aid agreements with county, regional, and statewide jurisdictions, organizations,non-profits, and volunteer groups. 3.Enhance training opportunities and participation for staff, volunteers, and members of the county/city Incident Management Team. 4.Enhance and broaden community outreach and education program. 5.Provide core emergency management fundamentals training and exercises for county and city elected officials and executive leadership staff. PUBLIC SAFETY AND SECURITY 067 (Emergency Management) 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues DEM's continued largest funding challenge remains that its four part-time, clerk hire staff are funded entirely by two federal grants. Each fiscal year, there has been concern over a potential reduction of federal grant funding available. The past several years, funding has been stable, offset by the addition of increased reporting requirements and expanded project goals in order to justify not reducing funding. However, this upcoming fiscal year will actually see an increase on funding via our Homeland Security Grant Program, which will enable us to continue to expand community education and outreach offerings at a time when demand for these are at an all-time high. Moving forward, these grant funding sources appear to be relatively stable for at least the upcoming biennium. One major issue that does come with this funding and staffing model is the fact that we experience fairly consistent turnoverin part-time clerk hires positions at DEM, save for two long-time staffers. The hours and pay are low for such demanding and stressful work. Although DEM is not requesting funding for the funding and addition of another General Fund-paid, full-time position at this time, it is something that would serve the department and county well to consider over the coming years. DEM has worked to augment paid staff through volunteer staff through selective and aggressive volunteer recruitment, and volunteers still comprise of much of the DEM workforce. Finally, the last issue is the fact that much of the equipment purchased during years of prodigious emergency management grant funding (post-9/11 and post-Katrina, in '01 and '05 respectively) is starting to age out. DEM has worked to cost -consciously and selectively begin to replace this equipment with modern upgrades, which thanks to advances in technology tend to be cheaper and more effective. Over the next biennium, DEM will continue to look at replacing equipment piecemeal as funding allows. Additionally, as the landscape regarding emergency management grants looks to be more positive than in past years, DEM will continue to pursue grant funding for larger projects. GF - 067 Public Safety & Security (Emergency Management)Page 2 of 8 9/25/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2.48 2.57 2.59 2.59 2.59 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS GF - 067 Public Safety & Security (Emergency Management)Page 3 of 8 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 66,877 44,082 70,604 28,578 75,538 75,538 Add Total Revenue - Form A - Revised Total Revenue 66,877 44,082 70,604 28,578 75,538 75,538 Total Expenditures 199,918 214,079 205,816 74,202 209,088 214,793 Add Total Expenditures - Form A 10,359 10,359 Revised Total Expenditures 199,918 214,079 205,816 74,202 219,447 225,152 Net Total (133,041) (169,997) (135,212) (45,624) (143,909) (149,614) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001067000.33397.04.0300 EMPG 17,886 20,606 19,500 11,198 18,000 18,000 001067000.33397.06.0200 HSR2-1 EOP DEV PLAN E17-063 48,991 23,476 51,104 17,380 57,538 57,538 Total Revenues 66,877 44,082 70,604 28,578 75,538 75,538 Expenditures 001067000.51471.48.0020 EQUIPMENT MAINTENANCE (212) - - - - - 001067000.52510.10.0000 SALARIES AND WAGES 127,433 139,521 - 48,651 - - 001067000.52510.10.0010 EMERGENCY MGMT COORDINATOR - - 73,523 - 82,833 86,597 001067000.52510.10.0500 OVERTIME - 485 - - - - 001067000.52510.10.0600 CLERK HIRE - - 50,752 - 50,752 50,752 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 067 Public Safety & Security (Emergency Management)Page 4 of 8 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001067000.52510.20.0000 PERSONNEL BENEFITS 1,968 296 32,262 123 34,976 35,773 001067000.52510.20.0010 OASI 9,591 10,636 - 3,724 - - 001067000.52510.20.0020 RETIREMENT 9,175 10,316 - 3,872 - - 001067000.52510.20.0030 MEDICAL 10,302 11,363 - 4,581 - - 001067000.52510.20.0040 INDUSTRIAL INSURANCE 568 527 - 220 - - 001067000.52510.20.0050 UNEMPLOYMENT INSURANCE 1,206 1,543 - 608 - - 001067000.52510.20.0055 POST RETIREMENT 637 701 - 243 001067000.52510.31.0010 OFFICE AND OPERATING SUPPLIES 9,437 7,693 8,260 298 7,500 7,500 001067000.52510.42.0010 TELEPHONE EQUIPMENT - 105 - - - - 001067000.52510.42.0015 TELEPHONE SERVICE 1,299 1,239 1,200 694 1,200 1,200 001067000.52510.43.0000 TRAVEL 835 7,145 6,567 - 5,000 5,000 001067000.52510.48.0010 EQUIPMENT MAINTENANCE 5,541 6,270 11,000 2,446 10,000 10,000 001067000.52510.49.0000 SPECIAL PROJECTS HRS2 & EMPG 20,794 14,235 19,852 7,342 14,427 15,571 001067000.52510.95.0010 VEHICLES 1,344 2,004 2,400 1,400 2,400 2,400 Total Expenditures 199,918 214,079 205,816 74,202 209,088 214,793 GF - 067 Public Safety & Security (Emergency Management)Page 5 of 8 9/25/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 001067000.33397.04.0300 Emergency Management Performance Grant Fed 18,000 18,000 Matched via DEM Dir. Salary 001067000.33397.06.0200 Homeland Security Grant Program State 57,538 57,538 Matched via DEM Dir. Salary TOTAL ALL GRANTS 75,538 75,538 (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM GF - 067 Public Safety & Security (Emergency Management)Page 8 of 8 9/25/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund was established to fund programs through non-profit agencies, including community centers. Allocations to each agency are evaluated each year based on a countywide needs assessment. Funding for this budget is made through an operating transfer from the General Fund. The mission is to promote community-based services for the benefit of Jefferson County residents. Continue to operate Community Centers to ensure the continued availability and use for the general public and Jefferson County residents. COMMUNITY SERVICES 068 2020 - 2021 Biennial Budget GF - 068 Community Services Page 2 of 6 9/17/2019 SUMMARY Key Funding Service Issues The grants to various community groups have been phased out, while the contracts for services (fees for service) provided for the County by agencies such as OlyCAP, P.T. Senior Association, Gardiner Community Center and the Economic Development Council are based on need and are reflected at the 2014 level. 2020 - 2021 Biennial Budget GF - 068 Community Services Page 3 of 6 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 068 Community Services Page 4 of 6 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 4,611 4,180 4,005 2,021 4,155 4,172 Add Total Revenue - Form A - Revised Total Revenue 4,611 4,180 4,005 2,021 4,155 4,172 Total Expenditures 179,265 184,516 209,113 97,578 203,260 209,358 Add Total Expenditures - Form A - Revised Total Expenditures 179,265 184,516 209,113 97,578 203,260 209,358 Net Total (174,654) (180,336) (205,108) (95,557) (199,105) (205,186) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001068000.34181.30.0000 GRANT ADMIN - CDBG 4,106 3,644 3,500 1,793 3,605 3,605 001068000.34650.04.0000 CO DV PREV FUND - CLERK 505 536 505 228 550 567 Total Revenues 4,611 4,180 4,005 2,021 4,155 4,172 Expenditures 001068000.51990.49.0021 ECONOMIC DEVELOPMENT COUNCIL 31,400 32,200 28,020 14,010 28,860 29,726 001068000.55500.49.0010 CAC COMMUNITY CENTERS 125,721 129,498 157,283 72,755 149,875 154,372 001068000.55500.49.0030 PORT TOWNSEND SENIOR ASSOC 13,620 14,030 14,450 7,225 14,885 15,330 001068000.55500.49.0040 GARDINER COMMUNITY CENTER 3,120 3,220 3,320 3,320 3,420 3,520 001068000.56550.41.3618 DV PREVENTION LOCAL RCW 36.18.16 494 508 825 268 550 575 001068000.59700.00.0000 TR TO FAIR 4,910 5,060 5,215 - 5,670 5,835 Total Expenditures 179,265 184,516 209,113 97,578 203,260 209,358 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 068 Community Services Page 5 of 6 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 068 Community Services Page 6 of 6 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM Mindy Walker, Judge District Court Probation Administrator Tracy Lake Probation Officer II Erin Kennedy Probation Officer II District Court Administrator Leanne Dotson Lead Judicial Support Specialist II Adiel McKnight Judicial Support Specialist II / Jury Manager Corrie Knudson Judicial Support Specialist II Jon Stolting Judicial Support Specialist II Brenda Thompson Judicial Support Specialist I Brian Gleason BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET District Court and Adult Probation Services including Behavior Health Court. Jefferson county District court is committed to providing justice and due process for all persons. We strive for courteous, fair and expeditious resolution of legal matter in an atmosphere of mutual respect and dignity. Adult Probation creates a safer community by holding offenders responsible for their behavior, curtailing recidivism and fostering long-term positive change in those under our supervision. 1. To move forward in implementing existing technology into daily court operations and to collaborate with other departments into expanding our services into an e-government environment. 2. To research and expand services to the West End to provide greater outreach and services to all citizens of Jefferson County. This would entail working with both Jefferson and Clallam County justice partners to reach this goal. 3. To continue to expand our behavior health treatment program to a wider selection of individuals in need to help reduce the Jefferson County Jail populations and potentially allow first time offenders in Superior Court to have local access to services and supervision. 4. To continue to provide and improve customer service to the citizens of Jefferson County by expanding employee’s education and training opportunities, including attending trainings and workshops offered by the Administrative Office of the Courts and the District and Municipal Court Management Association. DISTRICT COURT 080 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues ESSHB 1783 became effective on June 7, 2018. This bill prohibits the imposition of certain costs and court fees in defendants who qualify as indigent. An indigent person is defined as receiving certain types of public assistance or an annual income of 125 percent or less of the federal poverty level or those involuntarily committed to a treatment facility. The bill also eliminated the collection of interest on any non- restitution legal financial obligation (LFO). It also requires that the court must address cases with LFO's imposed before June 7, 2018 for review to determine if those are eligible as well. This continues to have significant impact to the courts budget as fewer fees and costs are imposed in 2019 going into 2020-21 the trend will continue. Expert witness costs continue to be high. As of September 1, 2019, there has been a decline in the number of expert witnessesrequested. That is in comparison to the year 2018. However, there is no way to measure whether this downward trend will continue or what the end of year cost will be. The end of year final cost of expert witnesses is an unquantifiable amount. It is dependent on the number of cases that require expert fees and the type of experts that are needed for particular cases. Per Washington law, defendants are allowed to request experts at public expense to help evaluate cases and testify at trial. Jefferson County District Court continues to struggle to find local interpreters for our defendants. For a limited number of languages most of the interpreters are coming from Bremerton or Shelton, but all other languages they are travelling from the greater Seattle area. In trying to schedule trials this year, we have had to enter into negotiations to pay for lodging fees for the interpreters as that is more cost efficient than paying travel time and mileage. Most trials require a minimum of two interpreters and if there are non-English speaking witnesses, may require two additional interpreters. It is the goal of the court to provide training to probation officers each year. This ensures Probation officers have education in the most up to date procedure and standards and in so doing will fulfill our mission statement of reducing recidivism and increasing safety to the community. Brian Gleason will have completed the Probation Officer Academy in September 2019 as required by his employee contract. Thisis in order to assume the responsibilities of being the administrator of the probation department and behavioral health court, fulfilling his job description. Erin Kennedy recently was promoted to Adult Probation Officer II and has increased responsibilities in Behavioral Health Court. Probation officers need work issued cell phones. Due to the challenges of the housing situation in Jefferson County, many probationers are frequently in transitional housing and do not have regular land line phone service. Many rely on prepaid phones or phones provided through social services to communicate via text with probation staff. GF - 080 District Court Page 2 of 12 9/25/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 8.91 8.95 8.96 8.96 8.96 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 4302 4998 5500 5000 5000 993 693 650 700 700 447 462 450 475 500 5847 6559 6500 6500 6500 10 17 8 15 15 144 127 125 135 135 252 267 203 219 278 152 648 644 686 700 700 2018 number as of 8/2019 District Court: No. of Infraction Filings No. of Criminal Filings No. of Civil Filings No of Hearings Held No. of Jury Trials Diviersion Cases Cases Removed Probation Staff Caseload Cases Added Active Staffing Explanation STAFFING PERFORMANCE INDICATORS District Court and Adult Probation -See Attached Orgizational Chart for positions and names District Court 6.96 6.96 Probation Staff 2 2 GF - 080 District Court Page 3 of 12 9/25/2019 2020 - 2021 Biennial Budget Performance Explanation There is a general trend that law enforcement agencies across the state are not filing as many criminal violations as were filed in years past. District Court expects this trend to continue as other forms of community based policing and activities are employed by those law enforcement agencies. While we had fewer than average jury trials so far in 2019, various factors contributed to the lack of cases going forward to trial that have been rectified mid-year by our justice partners. While filings are trending down, the number of hearings are increasing, particularly for those cases on diversion or probation supervision. Due to ESSHB1783 defendants are allowed to request a review of past cases for eligible LFO's to be waived, we are expecting our hearings to increase or remain high compared to the number of cases filed for criminal and the tracking infractions that co-occur. District Court is expected to increase the number of cases on Active and Bench Probation over the next few years -the trend in the justice community is away from straight sentencing and increasing active engagement with defendants to correct their behavior and address the substance abuse issues facing many of the individuals in our justice system. District Court is tentatively looking into taking on first time felony diversion cases or allowing felony cases into Behavioral Health Court. This will increase the case load for the two senior probation officers with additional help from the Court Administrator after completion of the Probation Academy. GF - 080 District Court Page 4 of 12 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 596,807 688,019 636,211 336,570 641,175 652,050 Add Total Revenue - Form A - Revised Total Revenue 596,807 688,019 636,211 336,570 641,175 652,050 Total Expenditures 834,719 926,918 952,007 373,247 928,887 948,052 Add Total Expenditures - Form A - Revised Total Expenditures 834,719 926,918 952,007 373,247 928,887 948,052 Net Total (237,912) (238,899) (315,796) (36,677) (287,712) (296,002) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001080000.33601.03.2018 ADMIN OFFICE - MHC - 1,609 - - - - 001080000.34122.02.0000 JUDICIAL STABILIZATION SURCHARGE 1,774 1,690 1,400 999 1,750 1,800 001080000.34122.03.0000 CIVIL FILING 7/05 1,608 1,531 1,600 673 1,650 1,700 001080000.34122.06.0000 CIVIL COSTS & ADJ 7/05 126 42 80 - 100 125 001080000.34122.11.0000 ANTI-HARASSMENT 326 152 250 130 250 250 001080000.34122.12.0000 CIVIL FILING 4,803 4,738 4,000 2,760 4,900 5,100 001080000.34123.38.0000 CLJ APPEAL FILING FEE 103 182 200 182 200 225 001080000.34123.39.0000 FILING FEES 83 - - - - - 001080000.34123.51.0000 JUDICIAL STABILIZATION SURCHARGE 9 15 10 15 20 25 001080000.34128.07.0000 OTHER FILING 7/05 251 - - - - - 001080000.34128.08.0000 CIVIL TRANSCRIPTS - 7/05 190 67 50 70 150 150 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 080 District Court Page 5 of 12 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001080000.34128.09.0000 OTHER FEES SMALL CLAIMS 7/05 900 761 600 291 1,000 1,100 001080000.34128.10.0000 CTR,CROSS,3RD PARTY SMALL CLAIMS 7/05 29 49 25 17 40 40 001080000.34132.02.0000 DC RECORD SERVICES 576 596 500 307 5,600 5,760 001080000.34132.03.0000 DC-CIVIL FEE - APP 53 53 50 53 50 50 001080000.34132.05.0000 WRITS & GARNISH FEES - 7/05 2,236 2,036 2,250 1,002 2,400 2,600 001080000.34133.01.0000 DC ADMINISTRATIVE FEE-NAME CHANGE 3,012 3,156 3,250 1,659 3,350 3,500 001080000.34133.02.0000 DC ADMIN FEE-WARRANT COST 1,208 944 1,200 89 1,000 1,000 001080000.34133.03.0000 DC ADMIN FEE-DEFERRED PROS 1,916 737 1,000 639 1,000 1,200 001080000.34133.06.0000 IT TIME PAY FEE (ITP) 1,318 1,082 1,300 522 1,400 1,650 001080000.34143.10.0000 NSF RETUN CHECK FEE - 30 60 - 100 125 001080000.34149.10.0000 REG SERV-COURTS-CITY OF PT 156,227 210,244 194,006 112,495 175,000 175,000 001080000.34149.10.0020 CITY REIMB-JURY/WITNESS 1,980 1,448 1,500 - 1,500 1,500 001080000.34162.00.0000 DC-MICROFILM/PHOTOCOPY CHARGES 341 640 750 108 650 750 001080000.34195.00.0000 LEGAL SERVICES PUBLIC DEF 607 500 500 100 650 750 001080000.34210.11.0000 DNA COLLECTOR ACCOUNT - 20 600 - 50 50 001080000.34233.00.0000 ADULT PROBATION SERVICE 66,311 56,024 60,000 20,094 62,000 64,000 001080000.34233.06.0000 RECORD CHECK FEE 13,266 11,645 12,000 6,244 12,400 12,800 001080000.34233.07.0000 SENTENCE COMPLIANCE MONITORING FEE 20,848 25,600 22,000 14,771 23,000 24,500 001080000.34233.13.0000 ALTERNATIVE COMMUNITY SERVICE FEE 14 - 200 - 25 40 001080000.34236.00.0000 HOUSING & MONITORING OF PRISONERS 2,148 887 750 220 700 650 001080000.34236.03.0000 ELECTRONIC MONITORING - DUI 400 1,220 1,000 250 1,100 1,200 001080000.34237.00.0000 BOOKING FEES 2,008 1,832 1,500 599 1,250 1,200 001080000.34238.01.0000 PRE TRIAL SUPERVISORY COSTS-CLJ 248 - - - - - 001080000.35230.00.0000 MANDATORY INSURANCE ADMIN COSTS 2,726 2,994 3,000 2,869 3,200 3,400 001080000.35240.00.0000 BOATING SAFETY - INFRACTION PENALTIES - - 400 - 001080000.35240.01.0000 BOATING SAFETY INFRACTION 413 206 - 206 200 250 001080000.35310.00.0000 TRAFFIC INFRACTION PENALTIES - 35 - - - - 001080000.35310.02.0000 TRAFFIC INFRACTION NEW LAW 3,113 2,397 3,500 613 1,500 1,600 GF - 080 District Court Page 6 of 12 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001080000.35310.03.0000 TRAFFIC INFRACTION (NEW LAW) 48,340 55,384 50,000 26,738 52,000 53,500 001080000.35310.04.0000 LEGISLATIVE ASSESSMENT (LGA) DC 15,965 22,304 20,000 9,808 22,000 23,000 001080000.35310.05.0000 FINES AND FORFEITS 104,354 134,597 125,000 54,836 125,000 125,000 001080000.35310.20.0000 FINES-DISTRACTED DRIVING PREV 8 88 50 2 50 50 001080000.35310.61.0000 SPDB 610 40< 857 720 300 38 300 300 001080000.35310.63.0000 CIVIL INFRACTION PENALTIES-SPD8 31-35>40 - - - 2 - - 001080000.35310.65.0000 FINES - SPDB26-30<40 - 277 - - - - 001080000.35310.68.0000 SPDDBL1-5>40 35 - - - - - 001080000.35310.74.0000 SPDB 31-35>40 - 277 200 - - - 001080000.35310.80.0000 DEFERRED FINE ADMIN - - - 25,447 27,000 28,500 001080000.35370.02.0000 OTHER INFRACTIONS 9/03 - 127 - 78 50 50 001080000.35370.03.0000 SMOKING TO 4/07 198 436 50 246 100 100 001080000.35370.04.0000 OTHER INFRACTIONS 2,106 1,523 1,600 519 1,500 1,500 001080000.35370.13.0000 FINES & FORFEITS 5,157 4,918 3,500 3,172 3,500 3,650 001080000.35400.00.0000 CIVIL PARKING INFRACTION PENALTIES 341 225 150 97 150 150 001080000.35400.03.0000 CIVIL PARKING INFRACTION PENALTIES 50 - - - - - 001080000.35520.00.0000 DUI FINES 15,102 20,429 2,000 4,969 4,500 5,000 001080000.35520.01.0000 DUI - DP ACCOUNT FEE (DUC) 1,503 1,441 1,500 412 1,600 1,750 001080000.35520.03.0000 CNV FE DUI 421 636 750 421 600 650 001080000.35520.04.0000 CRIMINAL TRAFFIC MISDEMEANOR FINES 47 625 500 369 500 600 001080000.35580.01.0000 CRIMINAL TRAFFIC MISD-08/03 9,997 8,252 10,000 2,221 8,000 8,500 001080000.35580.02.0000 CRIM CONV FEE CT 1,691 2,150 2,000 618 1,800 1,900 001080000.35690.00.0000 OTHER CRIMINAL NON-TRAFFIC FINES 39 - - - - - 001080000.35690.04.0000 OTHER NON-TRAFFIC 08/03 2,479 2,347 2,500 814 2,500 2,500 001080000.35690.08.0000 D/V PENALTY ASSESSMENT 881 226 300 97 350 400 001080000.35690.14.0000 CURRENT EXP 499 612 500 167 200 250 001080000.35731.00.0000 CRIMINAL JURY DEMAND COSTS - 4 - 4 - - 001080000.35732.00.0000 CRIMINAL WITNESS COSTS 306 408 400 272 400 440 GF - 080 District Court Page 7 of 12 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001080000.35733.00.0000 PUBLIC DEFENSE COSTS 18,449 18,145 17,000 6,469 10,000 9,000 001080000.35737.01.0000 DEFERRED PROSECUTION ADMIN COST 7,669 10,230 10,000 5,738 8,500 9,000 001080000.35739.00.0000 DISTRICT COURT COST RECOUPMENTS 374 353 500 35 250 250 001080000.36140.01.0000 INTEREST INCOME (DISTRICT CRT) 9,674 8,592 7,500 4,427 4,500 4,000 001080000.36140.03.0000 DISTRICT CT CURRENT EXP INC 9,674 8,592 7,500 4,427 8,000 8,250 001080000.36981.00.0000 CASHIER OVERAGE & SHORTAGE 10 (20) - - - - 001080000.36990.01.0000 SMALL OVERPAYMENT 46 47 50 56 50 50 001080000.36990.03.0000 NSF REVENUES 79 - - 90 90 120 001080000.38880.00.0000 PRIOR YEAR CORRECTIONS 373 - - - - - 001080000.39700.00.0131 TRANSFER IN FROM FUND 131 44,412 44,412 48,330 - 45,000 45,000 001080000.39700.00.0141 TR FR TRIAL COURT IMPROV-CIVILIAN BALIFF 4,500 4,500 4,500 4,500 4,500 4,500 001080000.39700.00.0505 XFR-LV PAYOUT OF $1000 OR MORE RES 11-14 - - - 11,504 - - Total Revenues 596,807 688,019 636,211 336,570 641,175 652,050 Expenditures 001080000.51240.10.0000 SALARIES AND WAGES 432,797 463,910 - 198,111 - - 001080000.51240.10.0010 DISTRICT COURT JUDGE - - 174,176 - 185,983 190,120 001080000.51240.10.0030 DISTRICT COURT ADMINISTRATOR - - 87,642 - 73,596 76,941 001080000.51240.10.0040 JUDICIAL SUPPORT SPEC II - - 48,839 - 48,838 48,838 001080000.51240.10.0050 JUDICIAL SUPPORT SPEC II - - 40,737 - 36,714 37,641 001080000.51240.10.0060 JUDICIAL SUPPORT SPEC II - - 37,955 - 38,894 39,865 001080000.51240.10.0075 JUDICIAL SUPPORT SPEC II - - 34,044 - 34,900 35,775 001080000.51240.10.0090 JUDICIAL SUPPORT SPEC II - LEAD - - 52,618 - 52,618 52,618 001080000.51240.10.0110 CIVILIAN BALIFF - - 4,514 - 4,514 4,514 001080000.51240.10.0700 LONGEVITY 1,200 4,400 5,000 2,100 3,200 3,200 001080000.51240.20.0000 PERSONNEL BENEFITS - 152 173,603 395 150,482 151,838 001080000.51240.20.0010 OASI 30,655 32,913 - 14,992 - - 001080000.51240.20.0020 RETIREMENT 51,190 59,096 - 15,551 - - GF - 080 District Court Page 8 of 12 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001080000.51240.20.0030 MEDICAL INSURANCE 66,090 67,163 - 27,444 - - 001080000.51240.20.0040 INDUSTRIAL INSURANCE 1,538 1,597 - 584 - - 001080000.51240.20.0050 UNEMPLOYMENT INSURANCE 3,012 3,391 - 1,647 - - 001080000.51240.20.0055 POST RETIREMENT 2,170 2,342 - 1,001 - - 001080000.51240.31.0010 OFFICE SUPPLIES 7,602 4,223 5,000 3,216 5,000 5,000 001080000.51240.31.0020 PRINTING 2,080 2,998 1,500 424 1,500 1,500 001080000.51240.35.0000 SMALL TOOLS & MISC EQUIP - 11,830 - - - - 001080000.51240.41.0040 JUDGE PRO TEM 8,105 6,669 13,781 1,397 9,000 10,000 001080000.51240.41.0050 MENTAL HEALTH COURT-CASE MGMT 40,051 42,404 48,330 20,618 45,000 45,000 001080000.51240.42.0010 POSTAGE 4,000 4,000 3,000 - 3,250 3,500 001080000.51240.43.0000 TRAVEL 220 127 750 - 5,000 5,000 001080000.51240.49.0010 DUES SUBSCRIPTIONS & MEMBERSHIPS 2,596 1,100 1,800 150 2,500 3,000 001080000.51240.49.0011 JURY SOFTWARE ANNUAL MAINTENANCE FEE 1,969 1,988 2,400 - 2,500 2,500 001080000.51240.49.0020 JURY FEES 6,572 13,488 13,000 206 13,000 13,000 001080000.51240.49.0030 WITNESS FEES 452 11,773 4,000 3,888 3,500 3,500 001080000.51240.49.0040 SCHOOLS & SEMINARS 365 355 750 556 1,500 1,500 001080000.51240.49.0050 INTERPRETER FEES 591 2,890 1,200 2,186 4,500 4,500 001080000.51240.49.0060 EVALUATION SERVICES 2,993 6,821 10,000 1,633 9,500 9,500 001080000.51240.92.0010 TELEPHONE-INFO SERVICES 226 294 350 373 1,500 1,550 001080000.51281.41.0003 COURT APPOINTED ATTORNEY 8,148 4,801 10,000 2,107 9,000 10,500 001080000.52330.10.0000 SALARIES AND WAGES 110,349 119,219 - 50,864 - - 001080000.52330.10.0020 PROBATION COUNSELOR I - - 58,673 - 63,120 64,686 001080000.52330.10.0025 PROBATION COUNSELOR II - - 63,512 - 65,093 66,727 001080000.52330.20.0000 PERSONNEL BENEFITS - 39 47,083 102 47,635 48,289 001080000.52330.20.0010 OASI 8,191 8,867 - 3,786 - - 001080000.52330.20.0020 RETIREMENT 12,959 14,417 - 6,297 - - 001080000.52330.20.0030 MEDICAL INSURANCE 18,587 18,793 - 7,798 - - 001080000.52330.20.0040 INDUSTRIAL INSURANCE 386 372 - 168 - - GF - 080 District Court Page 9 of 12 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001080000.52330.20.0050 UNEMPLOYMENT INSURANCE 1,124 1,191 - 636 - - 001080000.52330.20.0055 POST RETIREMENT 552 596 - 254 - - 001080000.52330.31.0010 OFFICE SUPPLIES 1,625 364 500 30 500 650 001080000.52330.31.0020 PRINTING - 63 300 - 300 300 001080000.52330.31.0030 ELEC HM MONITORING EQUIP RENTAL 4,241 5,729 5,000 4,633 5,250 5,500 001080000.52330.49.0010 DUES SUBSCRIPTIONS & MEMBERSHIPS 1,800 2,182 1,950 - 250 250 001080000.52330.49.0040 SCHOOLS & SEMINARS 50 - - 100 750 750 001080000.58800.00.0000 PRIOR PERIOD ADJUSTMENT 233 4,361 - - - - Total Expenditures 834,719 926,918 952,007 373,247 928,887 948,052 GF - 080 District Court Page 10 of 12 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - GF - 080 District Court Page 11 of 12 9/25/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM GF - 080 District Court Page 12 of 12 9/25/2019 JUVENILE AND FAMILY COURT SERVICES Organizational Chart – 7.75 FTE’s 2020-2021 ADMINISTRATION General Administration, Detention and Detention Alternatives, Contracts and Grants Barbara Carr, Administrator (1) Carol Palmer, Fiscal & Grants (1) Deyi Noltemeier, Juv. Court Clerk (.5) 2.5 FTE’s 3 FTE’s Dependency and Civil Programs CASA/GAL, Family & Juvenile Court Improvement Project, Becca Programs (Truancy, At-Risk Youth, Child in Need of Services), Emancipation Anne Dean, Dependency & Civil Program Manager (1) Kurt Munnich – Becca Counselor (.5) Kristina Whipple – Family Program Assistant (.75) Deyi Noltemeier, Juv. Court Clerk (.5) 2.75 FTE’s Youth Diversion and Probation Programs Diversion, Probation Case Management and Supervision, Evidence Based Programs, Restorative Justice and Community Service Shannon Burns, Probation Lead (1) Darrell Thomas, JPC 1 (1) Kurt Munnich, JPC 2 (.5) 2.5 FTE’s BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Administration MANDATORY RCW TITLE 13 The Administration of the Juvenile and Family Court provides administrative oversight, supervision, fiscal coordination and other administrativeduties relevant to the Department. "Get stuff done." GOALS:1.Lead department towards implementation of the Positive Youth Justice model.2. Provide oversight and support to probation and civil program staff.3. Build team rapport as a juvenile court community to enhance service delivery. OBJECTIVES:1. Arrange a training with experts on Positive Youth Justice.2. Continue to work with mid-level managers to increase leadership skills.3. Provide opportunities for team building and cooperative projects that hone youth connection skills. JUVENILE AND FAMILY SERVICES 110 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 2 of 25 9/17/2019 SUMMARY Key Funding Service Issues - Admin In early 2020 the Department will be getting training and technical assistance in the Positive Youth Justice Model. This will affect all aspects of the department and staff, as the model can be used for status offenses and foster youth as well as by probation staff. In September of 2020 the JCA will be the President of the Washington State Association of Juvenile Court Administrators for one year which will mean heavier reliance upon mid-level management on the day to day business if and when the JCA is participating in activities related to this position. 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 3 of 25 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 3.20 3.20 2.50 2.50 2.50 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected STAFFING Staffing Explanation PERFORMANCE INDICATORS n/a Performance Explanation Administrative staffing includes the Juvenile Court Administrator, Barbara Carr (Title 13.04) (1FTE), Grant and Fiscal Coordinator, Carol Palmer, (1FTE) and Juvenile Services Clerk 2, Deyi Noltemeier, (.5FTE). GF - 110 Juvenile and Family Court Page 4 of 25 9/17/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Civil and Dependency Programs MANDATORY RCW TITLE 13 (Family Reconcilation Act)MANDATORY RCW TITLE 28 (Mandatory School Attendance)LEGISLATIVE AUTHORITY 2.56.220-230 -(Family and Juvenile Court Improvement Plan) The Civil and Dependency unit of the Juvenile and Family Court provides effective intervention services to youth and their families pursuant to state statute in the areas of at-risk youth, truancy, and children in need of service. This unit is also responsive to youth who are at risk of homelessness and other system involvement due to issues arising in the family. With regard to services for dependent youth, the CASA/Guardian ad Litem program gives voice to the best interests of abused and neglected children. The Family and Juvenile Court Improvement Project seeks to increase the effectiveness of the child welfare system by tracking data related to timeliness outcomes in dependency matters, increase the level of coordination and civility amongst child welfare system participants, help the court implement approaches in an effort decrease the amount of time foster youth are without a permanent home. The mission of the Juvenile Services Civil and Dependency Programs is to provide guidance, interventions, services, and advocacy for youth and families who are experiencing stressors that relate to family functioning, truancy, at-risk youth, and children in need of services. We strive to reflect a climate that understands complex famly dynamics and addresses underlying concerns, promotes growth, builds skills and helps youth and their families improve their relationships. The additional mission of the CASA/Guardian ad Litem program is to serve the superior court as a collector of information and serve as an advocate for the best interests of every child referred to the court because of child abuse and neglect. GOALS:1.Support the implementation of a Parent 4 Parent (P4P) program in Jefferson County;2. Increase effectiveness of the Community Truancy Boards for youth experiencing chronic absenteeism;3. Seek creative ways to provide interventions to youth BEFORE they seek formal court intervention (at-risk youth; children in need of services; truants);4. Effectively implement the system changes outlined in SB 5290 that includes reducing and ultimately removing detention as a sanction for status offenders;OBJECTIVES:1. Sponsor meetings of P4P Committee and the Administrative Office of the Courts to receive adequate funding, location and oversight for the P4P Program.2. Evaluate and implement changes to training curriculum and truancy board processes to increase effectiveness and support CTB volunteers.3. Collaborate with Dept of Children, Youth and Families to serve families in a pro-active and non-repetitive manner, creating a more robust continuum of servicesto this population.4. Implement a positive approach to supporting behavior change and a better life at home and school for at-risk and truant youth. JUVENILE AND FAMILY SERVICES 110 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 6 of 25 9/17/2019 SUMMARY Key Funding Service Issues - Civil Parent 4 Parent Program:This program involves a coordinator and parent advocate(s) who have successfully navigated the child welfare system to support and educate parents early in their child welfare case. There is funding identified at the AOC for Jefferson County to begin such a program, the total amount and program oversight is still to be determined. Service issues will vary depending upon what role this Department plays in the implementation of the program, but at a minimum will require participation during the pre-implementation and implementation phases. This program is identified as a county goal in the Family and Juvenile Court Improvement Project grant with the Administrative Office of the Courts. Becca and Fund 131 -Services to Status Offenders: Becca funds were reduced by the legislature this year as they were successful in passing a bill that will ultimately disallow any form of detention for status offenders (dependents, at-risk youth, and truants). While funds were reduced, the expectation and language to process petitions and partner with schools for truancy programs did not change. While the reduction in funding was identified to address the lack of detention costs for this population, in reality, Jefferson County does not have a practice of detaining status offenders anyway, so our reduction in funds will be experienced in the service area as opposed to detention.That being said, for 2019 and 2020, we are able to provide Functional Family Therapy to a limited number of families due to the Fund 131 support of this intervention to families of truant and pre-at-risk youth. The awarded amount annually ($11,500) will be able to serve approximately 4 families per year (noting that funds allocated for 2019 have already been totally expended). Additionally, I have increased categories that would support programming for at risk and truant you at the local level, assuming these youth would also be eligible for inclusion in EET and ART, if appropriate. Increase in Child Welfare Cases:The increase in numbers of child welfare cases will require recruitment and training of more volunteers seeking to become volunteer guardians ad litem (CASA's). Additionally, National CASA has increased their membership requirements which will take additional time and care on the part of the GAL program staff. 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 7 of 25 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2.20 2.75 2.75 2.75 2.75 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 3 5 10 12 12 25 22 21 27 27 40 44 50 50 50 33 22 20 18 17 2741 2106 2444 2450 2450 0 0 1 0 0 46 43 50 46 46 4 6 12 7 7 Performance Explanation WARNS Performed - Truant Referral Stay Petitions Filed GAL Volunteer Hours Dependent Children w/o Volunteer GAL Dependent Children Served by Program ARY and CHNS Families Served Volunteer Guardians ad Litem STAFFING Staffing Explanation PERFORMANCE INDICATORS Truancy Volunteers (CTB) The Dependency and Civil Unit is made up of the Dependency and Civil Program Manager, Anne Dean (1 FTE); the Family Court Program Assistant, Kristina Whipple (.75 FTE); Becca Counselor, Kurt Munnich (.5 FTE); and Deyi Noltemeier, Juvenile Services Clerk (.5 FTE). Truancy:The outcomes for success in truancy is for youth avoid court intervention by a successful experience with the Community Truancy Board (CTB). These CTB's are made up of trained volunteers who work alongside staff and school administration to address issues that lead to truant behaviors. Youth are referred by the school for a WARNS assessment as a first step. If attendance does NOT improve, a CTB is held. If the CTB is unsuccessful, the youth would be referred to court. Reduction in the number of youth who come to court at all is a sign that the CTB's are effective in reducing chronic absenteeism.ARY/CHNS: An increase in status offender filings of ARY and CHNS types were increased significantly so far in 2019. This is somewhat a reflection of law enforcement not pursuing offending behaviors as crimes, but referring families for services directed at family functioning. CHNS' cases reflect a more "child welfare" issue that is addressed via a partnership with the Juvenile Court and DCYF.CASA/GAL: Due to the consistently high number of dependent children, a recruitment and training effort will be taken on in the fall of 2019 and into 2020 to achieve a larger number of volunteer CASA/GAL's GF - 110 Juvenile and Family Court Page 9 of 25 9/17/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Youth Diversion and Probation Programs MANDATORY RCW TITLE 13.40-13.50 -JUVENILE JUSTICE ACT This division of the Juvenile Court provides assessment, case management, probation supervision and evidence-based programming to referred, diverted, and adjudicated youth in order to reduce recidivism and create better overall outcomes for court-involved youth. This unit also seeks to support a restorative justice approach in the areas of community service and mediation in appropriate cases. It is the mission of the Jefferson County Juvenile Court Diversion and Probation Division to provide services and case management to youth that hold them accountable for their actions, protect the community, and assist the youth in developing core assets and skills to become a contributing member of a diverse community. We recognize the importance of family and will seek to engage the parents of the youth to participate in the accomplishment of these goals through participation in programs and other interventions designed to develop positive parenting skill sand an understanding of the family's role in the behavior of their child. GOALS:1.Implement policies and practices that support new legislation regarding "referred youth."2. Enhance the case management theory of risk, needs and responsivity with adoption of the Positive Youth Justice model for service delivery.3. Continue to provide exceptional evidence-based programming to eligible youth.4. Reinstitute the volunteer Community Accountability Board for diversion youth and families. OBJECTIVES:1. Remain active in statewide efforts to create pathways for services and data collection for a new population of "referred youth."2. Collaborate with prosecutors and law enforcement to implement appropriate services to this referred population.3. Partner with Clallam County to obtain training and technical assistance in implementation of Positive Youth Justice for Jefferson County youth.4. Modify approach to WSART referrals to support ongoing success with this model on a local level.5. Support EET growth and related partnerships with community employers.6. Recruit and train diversion volunteers and resume CAB meetings for diversion families. JUVENILE AND FAMILY SERVICES 110 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 11 of 25 9/17/2019 SUMMARY Key Funding Service Issues - Div & Prob The large increases to serve diversion and probation youth include the formal addition of Education and Employment Training, an evidence based program for moderate and high risk youth. Because many of costs are reimbursable by State funding, I have added expenditures in both the probation CJAA line and for diversion youth and potentially "referred youth." Diversion youth would be funded by local county dollars. The major emphasis for the Diversion and Probation Programs division is implementation of new legislation that authorizes services and case management to "referred" youth. These youth are those that are referred by for "services" because although they meet the criterion for diversion or charging, an attempt to serve them prior to a more formal referral might be beneficial to the youth, family and/or community. It remains to be seen how these youth will be subject to collection of data, referral history, and participate in the assessment process designed to direct service allocation. Once those barriers are addressed, this population of youth will be a new addition to the service delivery population for this department. Because of recent research, the different type of probation population we currently see, and the inclusion of a broader population within the juvenile justice system, this department will be moving towards implementation of the Positive Youth Justice Model. In collaboration with Clallam County Juvenile Department, we are engaging in training and technical assistance to shift our service approach and delivery to this model which includes growing partnerships within the community in an effort to improve outcomes for youth. "This model emphasizes moving away from tracking recidivism as the sole indicator of program effectiveness and gauge success by tracking positive youth outcomes, such as the formation of strong and supportive relationships, academic engagement, labor market readiness, and improved socio-emotional skills. These outcomes encourage a broader perspective on the goals of justice intervention and can transform a youth justice system making it more consistent with research on adolescent development, strength-based perspecives, and community connections for youth." Butts, Pelletier, and Kazemian -John Jay College of Criminal Justice, Positive Outcomes, Strategies for Assessing the Progress of youth involved in the Justice system. Additional Key Funding Issue: It should be noted that Jefferson County Special Purpose Sales Tax Dollars in the amount of $91,128.00 are earmarked in 2020 for the Juvenile Department, specifically for the diversion program and community restorative justice. This includes supporting one Juvenile Probation Counselor and other associated expenses. The amount identified for 2021 is $93,862. 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 12 of 25 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2.22 2.40 2.50 2.50 2.50 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 30 23 32 30 30 38 36 30 35 35 0 0 3 10 10 40 37 58 45 45 Performance Explanation Referred Youth Served Participation in Evidence Based Programs Probation Youth Served STAFFING Staffing Explanation PERFORMANCE INDICATORS Diversion Youth Served The Diversion and Probation Division consists of Lead Juvenile Probation Counselor, Shannon Burns (1 FTE); Juvenile Probation Counselor 1, Darrell Thomas (1 FTE) and Juvenile Probation Counselor 2, Kurt Munnich (.5 FTE). Ms. Burns is the Quality Assurance Specialist for both case management and WSART. She also supervises a moderate-high risk caseload including youth referred on sex offender, mental health, or chemical dependency disposition alternatives. Mr. Thomas oversees a low, moderate and high risk caseload and Diversion. He also is the Education and Employment Training (EET) specialist is an WSART trainer and leads our restorative justice mediation. Mr. Munnich is also an WSART trainer and supervises moderate and high risk youth, as well as leading community service projects. The Department also contracts with the "Y" for Coordination of Services (COS) an evidence based intervention for low risk youth, and with Marcus Farley for Functional Family Therapy (FFT). GF - 110 Juvenile and Family Court Page 13 of 25 9/17/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Detention Services:MANDATORY RCW TITLE 13 Detention Services provides secure detention via a contract with Kitsap County Juvenile Department and a less restrictive detention alternative in The Proctor House. Kitsap Juvenile Department: The Juvenile Department of the Superior Court is committed to providing innovative, comprehensive, and effective services to youth, families, schools, and the community within a quality work environment, by professional, caring staff. Proctor House: The purpose of the Jeffeson County Proctor Home is to provide a safe, comprehensive, innovatice alternative to standard detention for Jefferson County youth. The staff is committed to the concepts of accountability and rehablitation as they lead and direct youth to a positive and productive way of life. GOALS:1. Implement recent legislation restricting the use of detention for status offenders.2. Continue discussions around a broader purpose for The Proctor House and implement regular facility checks.3. Resolve the issue of necessary insurance required for the Proctor House OBJECTIVES:1.Work with stakeholders to develop non-detention approaches to contempts for status offenders, such as community service projects, wraparoundservices, etc.2. Complete facility checklist and engage department consultant team in performing quarterly facility site visits.3. Obtain funding and secure appropriate additional insurance for PH facility; JUVENILE AND FAMILY SERVICES 110 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 14 of 25 9/17/2019 SUMMARY Key Funding Service Issues - Detention Less Restrictive Detention:The largest funding issue in this category is the addition of insurance required by the Risk Pool. The quotes for said insurance ranged from $14,000 to $40,000 and we have plugged in the mid-range quote of $28,000 as a placeholder until the final decision is made as to what policy satisfies the request of the risk pool. I wanted to have it "placemarked" at a minimum so that we can resolve the issue at least for this year. I have included it on top of some other more minimal add requests in this category such as a minor increase in the rent of the facility (mortgage increase), and an increase for weekend and night staff at the House. The amount these staff members get paid is extremely minimal, yet we are expecting them to gain more training and deal with more complicated youth as time goes on. For the long term, we need to start a conversation in 2020 about the County considering purchasing the Proctor House (or another like-facility) to create a more sustainable plan for program survival. As facility costs increase, this seems like a more feasible and responsible conversation to have sooner than later. As we discuss assuring sustainability for The Proctor House over time, this also involves looking at the broader purpose of the house in serving youth and potentially creating a continuum of services for youth who are released to situations verging on homelessness, youth who are status offenders but cannot be "detained" in the formal sense of the word nor can be in contact with probation youth, and creating potential day reporting and/or service related projects directly connected to staff and management of the House. Ms. Parcher and I will be preparing a long-term program plan during this year for discussion and feedback from stakeholders and county administration. 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 15 of 25 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.00 0.00 0.00 0.00 0.00 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 927 867 700 650 600 563 451 400 300 280 310 282 230 280 280 38 92 35 40 30 16 40 35 30 10 927 867 696 650 600 0 0 3 0 0 80 49 40 55 45 11.6 17.6 17 11 13Average Length of Stay Days served in Proctor House Days served in Electronic Home Monitoring Days Served in County Jail (youth over 18) Offenders Detained Status Offenders Detained Admits Days Served in Standard Detention - Kitsap STAFFING Staffing Explanation PERFORMANCE INDICATORS Overall Bed Days Served in Detention Juvenile Court Administrative Staff provide support to all detention programs. Contractor Kelli Parcher assumes oversight and expertise for Proctor House, Transport and other miscellaneous detention-related issues. Performance Indicators for Detention show a decreased reliance upon detention, but still an average length of stay that is higher than desired. This is due to sentencing/probation violation responses for the highest risk youth who can serve up to 30 days at a time in detention. Generally, 2-4 youth can drive up detention numbers quickly. Having a more robust alternative to less risky youth should help drive overall numbers down, as well as the average length of stay. Also, providing Proctor House staff more extensive training and increasing the pay for weekend and night staff will create more opportunity to have higher risk youth access the less restrictive facility. If day reporting is implemented, it will be added as a performance indicator in 2021. GF - 110 Juvenile and Family Court Page 16 of 25 9/17/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET JUVENILE AND FAMILY SERVICES 110 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 17 of 25 9/17/2019 SUMMARY Key Funding Service Issues 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 18 of 25 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 110 Juvenile and Family Court Page 19 of 25 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 290,985 289,580 285,227 117,073 279,284 278,783 Add Total Revenue - Form A - Revised Total Revenue 290,985 289,580 285,227 117,073 279,284 278,783 Total Expenditures 965,182 1,021,009 1,063,853 471,363 1,165,745 1,190,088 Add Total Expenditures - Form A - Revised Total Expenditures 965,182 1,021,009 1,063,853 471,363 1,165,745 1,190,088 Net Total (674,197) (731,429) (778,626) (354,290) (886,461) (911,305) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001110000.33401.20.0000 STATE-ADMIN OFFICE COURTS - - - (2,653) - - 001110000.33401.20.0010 JUVENILE & FAMILY CT IMPROVEMENT PLAN 13,685 13,269 14,420 10,332 14,420 14,420 001110000.33404.20.0060 CASA - GAL 42,004 44,893 41,530 17,539 41,530 41,530 001110000.33404.60.0010 BECCA 51,423 30,351 22,347 3,909 16,644 16,644 001110000.33404.60.0027 CJS GRANT 134,951 152,426 103,443 65,791 114,964 114,517 001110000.33404.60.0028 SSODA - - 39,308 - 29,317 29,263 001110000.33404.60.0050 EBP EXPANSION 42,557 35,212 38,604 13,885 38,604 38,604 001110000.33404.60.0060 DSHS WSART CONSULTING 6,300 10,519 13,520 1,320 11,850 11,850 001110000.34270.00.0000 JUVENILE SERVICE FEES 10 - 200 - 100 100 001110000.34630.00.0000 ALCOHOLISM/DRUG ABUSE FEES/CHARGES 55 - 55 20 55 55 001110000.36711.10.0000 DONATION - GAL PROGRAM - - 200 - 200 200 001110000.36990.00.0000 OTHER MISC REVENUE - - 100 - 100 100 001110000.39700.00.0131 XFER IN FROM FUND 131 - 2,910 11,500 6,930 11,500 11,500 Total Revenues 290,985 289,580 285,227 117,073 279,284 278,783 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 110 Juvenile and Family Court Page 20 of 25 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 001110000.52710.10.0000 SALARIES AND WAGES 411,995 455,070 - 195,326 - - 001110000.52710.10.0010 DIRECTOR OF JUVENILE SERVICES - - 94,216 - 95,864 97,302 001110000.52710.10.0025 JUVENILE COURT SERVICES II - - 48,540 - 48,838 48,838 001110000.52710.10.0026 FISCAL & GRANTS COORDINATOR - - 48,839 - 48,838 48,838 001110000.52710.10.0030 PROBATION COUNSELOR I - - 51,017 - 52,297 53,606 001110000.52710.10.0050 GAL COORDINATOR - - 54,723 - 58,186 59,651 001110000.52710.10.0059 FAMILY COURT PROGRAM ASSISTANT - - 30,203 - 32,131 32,937 001110000.52710.10.0060 PROBATION COUNSELOR II-LEAD - - 73,206 - 73,205 73,205 001110000.52710.10.0070 PROBATION COUNSELOR II - - 65,094 - 66,727 67,964 001110000.52710.10.0500 OVERTIME - 66 - - - - 001110000.52710.10.0700 LONGEVITY 3,600 4,800 5,800 2,200 6,800 7,600 001110000.52710.20.0000 PERSONNEL BENEFITS 30 184 181,541 393 184,180 185,664 001110000.52710.20.0010 OASI 31,296 34,343 - 15,197 - - 001110000.52710.20.0020 RETIREMENT 49,363 57,869 - 25,126 - - 001110000.52710.20.0030 MEDICAL INSURANCE 69,017 74,778 - 31,559 - - 001110000.52710.20.0040 INDUSTRIAL INSURANCE 1,479 1,482 - 660 - - 001110000.52710.20.0050 UNEMPLOYMENT INSURANCE 4,046 4,489 - 2,469 - - 001110000.52710.20.0055 POST RETIREMENT 2,078 2,300 - 988 - - 001110000.52710.20.0060 INDUSTRIAL INSURANCE-COMM SERVICE 76 92 50 16 50 50 001110000.52710.20.0070 INDUSTRIAL INSURANCE - GAL 571 411 300 94 300 300 001110000.52710.31.0010 OFFICE SUPPLIES 7,960 3,562 5,500 3,725 6,000 6,500 001110000.52710.31.0020 OPERATING SUPPLIES (DIVERSION) 87 36 400 77 1,500 1,500 001110000.52710.31.0030 OFFICE SUPPLIES - GAL 4,815 4,208 3,500 721 3,500 3,500 001110000.52710.31.0035 SUPPLIES - WORK CREW COORDINATOR 138 41 200 - 200 200 001110000.52710.31.0055 BECCA SUPPORT 904 1,348 1,400 361 2,000 2,500 001110000.52710.31.0090 PROCTOR HOME/CJAA 8,246 10,019 6,000 3,562 35,000 35,000 001110000.52710.31.9999 GAL DONATIONS TRANSFER TO KITSAP BANK - - 200 - 200 200 001110000.52710.41.0010 TRANSPORTATION COORD ON CONTRACT JJAA001 - 17,294 17,000 - 17,000 17,000 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 110 Juvenile and Family Court Page 21 of 25 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001110000.52710.41.0020 EVALUATION - 700 1,000 - 1,500 1,500 001110000.52710.41.0025 FFT THERAPIST 40,420 39,660 50,104 10,362 50,000 50,000 001110000.52710.41.0030 FAMILY COURT SERVICES-GAL - - 4,000 - 4,000 4,000 001110000.52710.41.0035 JFCI CASE COORDINATOR - - 300 - 100 100 001110000.52710.41.0040 CJS CONTRACTS-PROFESSIONAL SERVICES 1,475 1,425 3,000 840 5,000 6,000 001110000.52710.41.0041 CJS SSODA PROJECT 11,075 9,310 19,423 3,095 10,000 10,000 001110000.52710.41.0050 DRUG & ALCOHOL SOCIAL SERVICES 2,437 8,407 3,800 1,871 4,000 4,000 001110000.52710.41.0055 TUTORIAL/OTHER BECCA SERVICES 2,000 710 5,500 3,274 10,000 12,000 001110000.52710.41.0060 DIVERSION COUNSELING & COS WORKSHOP 121 523 2,000 - 12,000 13,000 001110000.52710.42.0010 POSTAGE 14 565 500 - 500 500 001110000.52710.42.0020 POSTAGE-DIVERSION & COS - 100 330 - 330 330 001110000.52710.42.0030 POSTAGE-GAL - 400 500 - 500 500 001110000.52710.42.0060 PAGER 180 195 - 75 - - 001110000.52710.43.0010 TRAVEL 12,607 7,023 6,300 1,908 6,300 6,300 001110000.52710.43.0020 TRAVEL-DIVERSION & COS 381 600 750 - 750 750 001110000.52710.43.0030 TRAVEL-GAL 4,250 3,868 4,400 2,336 5,000 5,200 001110000.52710.43.0034 TRAVEL - WORK CREW - 15 150 - 001110000.52710.43.0035 JFCI TRAINING 89 - 300 - 300 300 001110000.52710.44.0010 ADVERTISING 1,011 - 125 - 125 125 001110000.52710.49.0010 DUES SUBSCRIPTION MEMBERSHIPS 260 1,081 900 1,174 1,500 2,000 001110000.52710.49.0030 DUES SUBSCRIP MBRSHIPS, GAL 525 250 1,200 1,211 1,500 2,000 001110000.52710.49.0050 WORKSHOPS/TUTION 905 900 1,300 735 1,500 1,500 001110000.52710.92.0010 TELEPHONE 1,640 1,665 4,960 1,356 4,500 4,500 001110000.52710.92.0015 TELEPHONE(TOLL CHARGES) - 38 - - - - 001110000.52710.92.0035 WORK CREW TELEPHONE 180 180 - 60 - - 001110000.52710.95.0012 VAN SUPPORT 1,726 2,998 3,000 1,862 3,000 3,000 001110000.52710.95.0020 CAR 2,000 1,662 1,800 912 2,160 2,160 001110000.52760.41.0010 OFFENDER DETENTION NON-CONTRACT 37,286 13,159 13,750 3,664 13,750 13,750 001110000.52760.41.0020 CONTRACT WITH KITSAP COUNTY 73,000 73,000 77,218 30,200 77,218 77,218 001110000.52760.41.0040 WASPC 384 1,751 1,000 - 1,000 1,000 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 110 Juvenile and Family Court Page 22 of 25 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001110000.52760.41.0090 ALT DETENTION LEASE/RESPITE 58,463 52,515 46,700 20,715 66,582 72,000 001110000.52760.41.0091 PROCTOR HOME FACILITIES 117,052 119,158 121,814 103,239 149,814 154,000 001110000.59427.64.0000 MACHINERY & EQUIPMENT - 6,759 - - - - Total Expenditures 965,182 1,021,009 1,063,853 471,363 1,165,745 1,190,088 GF - 110 Juvenile and Family Court Page 23 of 25 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) . - - 0 - - - TOTAL REVENUES - - - EXPENDITURES TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - GF - 110 Juvenile and Family Court Page 24 of 25 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) . - - - TOTAL REVENUES - - - EXPENDITURES TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 110 Juvenile and Family Court Page 25 of 25 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 334.01.20.0010 Juv & Family Court Improvement Proj State 14,420 334.04.20.0060 CASA/GAL State 41,530 334.0.420.0010 Becca State 16,644 334.04.60.0027 CJS Block Grant State 142,267 334.04.60.0050 Evidence Based Expansion State 38,604 334.04.40.0060 WSART Consulting State 14,270 334.42.70.0000 Juv Service Fees 200 346.30.00.0000 ALC/Drug Fees 55 36711.10.0000 Donations - GAL Program 200 36990.00.0000 Other Misc Revenue 100 39700.0.0131 Sales Tax Revenue (MH/SU)County 11,500 Special Sales Tax Revenue County 91,128 TOTAL ALL GRANTS 370,918 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Prosecuting Attorney’s Office/001-150-000 MISSION:We are the law office for Jefferson County, dedicated to the service of justice and the protection of the County and all its citizens. HOW WE FULFILL OUR MISSION:The PAO’s major functions are:Justly prosecuting felony and misdemeanor crimes necessary to protect our citizens (including investigation, charging, trials and appeals); Representing the Juvenile Services Department in Court to protect the future of our children;Representing the County in Drug Court and Behaviorial Health Court to eliminate crimes and promote the health and safety of citizens;Collecting money on behalf of children not being financially supported to provide financial support;Protecting victims and witnesses from the devastating results of criminal behavior;Representing or providing legal oversight for every civil claim or lawsuit filed against the County, an elected official or an employee; and,Providing legal advice to every department of the County on a wide range of subjects to minimize the County’s risk. GOALS FOR FY2020Provide and maintain the ongoing high levels of legal representation the taxpayers of Jefferson County are entitled to.Retain educated, motivated and dedicated employees necessary to fulfill all the PAO’s major functions.Reduce risk to the County by providing outstanding legal services in all the PAO’s major functions. OBJECTIVES FOR FY2020Focuson specialized training in areas of child sex crimes, domestic violence, and traffic crimes to target the most serious crimes afflicting the county.Increase the level of support for County enforcement violationsResolveongoing matters involving protracted civil litigation. PROSECUTING ATTORNEY 150 2020 - 2021 Biennial Budget GF - 150 Prosecuting Attorney Page 2 of 11 9/17/2019 SUMMARY Key Funding Service Issues Divisions:There are three divisions within the Prosecuting Attorney’s Office (PAO), the Criminal Division, the Civil Division, and the Coroner Division.The lawyers and staff in all the divisions are essential to county operations. In all the divisions, deputy prosecuting attorneys (DPAs) regularly provide legal advice that minimizes legal liability of the county.All DPAs serve as deputy coroners, in addition to DPAs. Requirements to be a Prosecutor:All the DPAs must be admitted to practice law.Generally, to be admitted to practice law, a person must have a bachelor’s degree and a juris doctor degree. Typically, this means at least seven years of formal education after high school.Lawyers must also pass a bar exam, which requires a basic level of knowledge on many legal topics.To maintain their law licenses, all lawyers in Washington State must complete 45 hours of continuing legal education every three years. Criminal Division:The criminal DPAs are the government lawyers that charge and try cases against individuals accused of crimes.Criminal DPAs routinely train and advise law enforcement on use of force, and the lawfulness of searches or seizures which are areas of great legal exposure for the county. While some of this advice and training takes place during business hours, the majority of it takes place over the phone, often late at night or early in the morning, while DPA’s are home with their families. The prosecution team works with law enforcement to protect the community, rehabilitate offenders, hold offenders accountable,and make victims of crime feel like someone in the system cares about them.On a daily basis, criminal DPAs and victim advocates interact with people who are having the worst day of their life. Staff listen to victim's concerns, apologize for what they are going through, and then do everything they can to make the victim feel that justice has been served. This is sometimes an impossible task; if a loved one has been murdered or a person has been the victim of a violent crime, nothing can fix the damage that has been done. This is a stressful duty that never ends; as soon as one case is closed, we move on to the next. Civil Division: The Civil Division is responsible for handling the legal aspects of all civil litigation, legislation, and transactions of the county. In addition, the Civil Division handles child support enforcement, extreme risk protection orders, firearms rights restorations,involuntary mental health placements. The Civil Division provides advice and legal opinions on a wide range of issues, the bulk of which involves land use, legislation, contracts, compliance with state law and county code, risk management, public meetings, and public records. The Civil Division works with colleagues in various county departments, including county administration, auditor, assessor, human resources, public records, sheriff, and treasurer. The civil department teaches the rule of law to the BoCC, the county administrator, department heads,elected officials, key county employees, and the public.The Chief Civil DPA is essentially the general counsel for the county.The Civil Division includes one chief, one civil deputy, two legal professionals and outside counsel. Outside counsel are supervised by the Chief Civil DPA.The second civil DPA was added in March 2019 after the BoCC recognized that one DPA could not cover all the duties of the Civil Division.After the second civil DPA was added, the duties of the Civil Division were increased to include child support enforcement, extreme risk protection orders, and firearms rights restorations.These additional duties consume a large volume of time and directly protect the community. Coroner Division: The Coroner Division is managed by the Prosecuting Attorney, along with one lead legal assistant.However, all DPAs rotate as deputy coroners, on-call 24 hours a day, 7 days a week.The job of the coroner’s division is difficult because it involves dealing with law GF - 150 Prosecuting Attorney Page 3 of 11 9/17/2019 2020 - 2021 Biennial Budget p y y y j g enforcement, medical and funeral home personnel, and relatives or friends of people who have just died.Whether for a plane or vehicle crash or a suicide, no coroner call is a pleasant break in the day. None of what the deputy prosecutors do can be performed without the help of qualified legal assistants. Every year new laws are passed that add more and more unfunded mandates. In just the past several years there have been Red Flag Laws, Felony Firearms Registrations, and new Privacy Laws -just to name a few changes in the law. In order to keep up on these changes, and comply with the new laws, the prosecution team needs legal assistants with greater training and experience.Without these trained professionals, deputy prosecutors are forced to handle legal procedures instead of conducting legal research and litigating on-going cases.Legal assistants perform a valuable service and ultimately save the County money by performing tasks that would otherwise need to be taken care of by deputy prosecutors. Necessary Compensation:Maintaining or increasing current staffing levels and compensation packages is critical to maintaining a high level of professionalism and morale which, in turn, helps maintain the quality of work performed by both the Civil and Criminal divisions. Without competitive compensation, the PAO can become just a stop where qualified staff obtain experience and then move on to other jobs that provide higher levels of compensation. Proposed Adds to Department Budget:The areas where the Prosecuting Attorney’s Office would like budget assistance are as follows: Cell Phones: Currently, the PAO has two with AT&T. This contract costs the PAO just under $200 per month. We need at least 9 phones for the office because (1) Every DPA also is has on-call coroner duty; (2) DPAs also often find themselves on-call with law enforcement and other county personnel, who have important questions that need to be answered 24/7; and, (3) the victim witness coordinators and the Child Support Officer need a cell phone to communicate with victims and witnesses or child support customers because many only use text messages to communicate.These on-call and messaging functions are performed on personal mobile phones. This creates a public records risk to the county. Making Laura Mikelson Lead:Laura Mikelson is the lead paralegal for both the Civil Division and the Coroner Division.But she is not being paid as lead at her current grade (24).The county’s personnel administration manual says that Laura should be paid as a lead two grades higher at Grade 26. Dues / Schools / Travel:Additional funding is necessary proportional to the increased number of employees in the PAO. Chief Deputy Pay: The PAO studied the pay of the chief DPAs amongst our comparable counties. The highest paid chief DPA is in our neighboring county, Mason County, at $143,238.75. Mason County’s salary for its chief DPA is well above what either of our current chief DPAs are paid. Among our comparable counties, even the average pay for a chief DPA is $116,926.96. And, if the worst paying and best paying counties are eliminated the average is $118,247.60. Only two counties have pay scales for their chief DPAs that are less than Jefferson, Pacific County and Douglas County. Pacific County, at a scale of $93,360, does not have a chief DPA and that says something in itself. Douglas County, at a scale of $108,084, is not competitive among the comparable counties. To bring the chief DPA salaries up to a comparable level, the chief DPA salaries should be taken off the grade and step grid and pegged at 75% of the Prosecutor’s salary. At current levels, this would be a sum of $120 320 25 Pegging the chief DPA salaries to the Prosecuting Attorney’s salary makes sense because: (1) A chief DPA is an 2020 - 2021 Biennial Budget GF - 150 Prosecuting Attorney Page 4 of 11 9/17/2019 be a sum of $120,320.25.Pegging the chief DPA salaries to the Prosecuting Attorney s salary makes sense because: (1) A chief DPA is anappointed position, where the enhanced duties and responsibilities are not addressed by the grid; (2) The disparity between the Prosecuting Attorney and chief DPA salaries does not make sense given the relative workloads; and, (3) Pegging salaries is a tool already used by the county. Modifying the Grades for DPA I and II: Salaries for DPA I and DPA II are not competitive at the current grade and step levels, which are MGR levels 18 and 19. DPA I should be changed to Grade 19 and DPA II should be changed to Grade 20. 2020 - 2021 Biennial Budget GF - 150 Prosecuting Attorney Page 5 of 11 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 9.67 10.32 11.40 11.40 11.40 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation For the reasons below, the PAO requests that the second civil DPA position be continually funded beyond 2021, or at a minimum funded with one-time funds. This position was initially funded only for two years 2019 & 2020) to ensure the workload of the civil division was sufficient to justify a second DPA. However, already it is clear that the workloadis sufficient to justify a second civil DPA. If a second civil DPA is not authorized beyond 2020, we estimate that the workload currently being performed by the Chief Civil DPA would necessarily increase by at least 25% and other work notincluded in that 25% that is currently being done by the second civil DPA could not be done by just one civil DPA. This would leave county departments with no PAO representation on matters not included in that 25%.In order to adsorb the additional 25% workload alone, civil litigation being done by the civil department probably would have to be outsourced. We estimate that the cost of outsourcing just the civil litigation work would cost the county over $200,000 per year.DPA Austin Watkins is currently working as a DPA II (MGR Level 19) as the second DPA in civil division. DPA Watkins has brought revenue into the county by working on the PAO’s support enforcement contract and has been critical providing the level of service necessary for county department. Through his work on Support Enforcement Austin Watkins directly generates $20,686 in revenue on the County's Support Enforcement Contract and indirectly assists in generating an additional $43,314 on the contract. Without the presence of an additional civil deputy the county would have hire private law firms to handle all of the county's civil litigation. This would likely cost the county and additional $2-300,000 per year. GF - 150 Prosecuting Attorney Page 9 of 11 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Prosecutor increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - TOTAL REVENUES - - - EXPENDITURES 001150000.51510.42.0030 Cell Phones 1,200 1,200 For an additional $1200 per year the office can obtain enough mobile phones to meet its needs001150000.51510.49.0010 DUES, SUBSCRIPTIONS, & MEMBERSHIPS 11,628 11,628 The 2019 approved budget amout was figured with 5 attorneys, and now we have 7 001150000.51510.49.0030 SCHOOLS AND SEMINARS 2,229 2,229 The 2019 approved budget amout was figured with 5 attorneys, and now we have 7 001150000.51510.43.0000 TRAVEL 3,671 3,671 The 2019 approved budget amout was figured with 5 attorneys, and now we have 7 TOTAL EXPENDITURES 18,728 - 18,728 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 18,728 - (18,728) FORM A revised 12-20-17 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:Prosecuting Attorney increase to your Base Budget Departmental Contact:James Kennedy Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 001150000.51510.10.0025 AUSTIN WATKINS 79,639 79,639 001150000.51510.10.0700 LONGEVITY - AW 10,000 10,000 001150000.51510.20.0000 BENEFITS - AW 31,187 31,187 - TOTAL EXPENDITURES 120,826 - 120,826 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 120,826 - 120,826 A Watkins contract ends in Feb, 2021. This is required to negotiate and extend the contract. 2020 - 2021 Biennial Budget GF - 150 Prosecuting Attorney Page 11 of 11 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE Support Enforcement State 68,000 TOTAL ALL GRANTS 68,000 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Coroner/001-151-000 We determine the manner and cause of death for cases that fall within the Coroner's Jurisdiction in Jefferson County. GOALS FOR FY20201.To determine the cause and manner of death for those deaths identified as reportable to the County Coroner as accurately as possible.2.To identify possible epidemiological trends which might threaten the health of Jefferson County residents and visitors. OBJECTIVES FOR FY20201.Arrange for the performance of autopsies and toxicological analyses to most accurately determine the cause and manner of death in reportable cases.2.Consult with primary care physicians to best determine the cause of death in reportable deaths without incurring cost to the county for an autopsy when possible.3.Notify appropriate public safety officials of any epidemiological events or trends, if they should occur within the county. CORONER 151 2020 - 2021 Biennial Budget GF - 151 Coroner Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues Pursuant to RCW 36.16.030, the Prosecuting Attorney is the ex officio coroner in Jefferson County because its population is less than 40,000. Every deputy prosecuting attorney in Jefferson County serve as deputy coroners. Prosecuting attorneys need training to do deathinvestigations The Washington Association of Coroners and Medical Examiners (WACME) is attempting to provide low cost trainings throughout the state. Attendance at these trainings will greatly enhance the abilities of the Coroner and deputies to provide meaningful assistance at death investigations. WACME is in the process of revamping their training to include 6 weeks of hands-on training in Cowlitz County. This has yet to finalized, but coroner offices throughout the State have been put on notice to expect this is the near future. The expectation is that every deputy coroner in the state will be certified by the American Board of Medicolegal Death Investigators. 2020 - 2021 Biennial Budget GF - 151 Coroner Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 86 103 90 93 93 28 33 18 26 26 158 168 160 163 163 0 0 0 Number of deaths referred to the Coroner Number of autopsies performed by Coroner order Expected deaths reported to Coroner by Hospice Number of possible epidimiology threats reported Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 151 Coroner Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 24,610 32,723 25,348 11,924 25,348 25,348 Add Total Revenue - Form A - Revised Total Revenue 24,610 32,723 25,348 11,924 25,348 25,348 Total Expenditures 60,331 92,500 40,300 14,745 40,830 41,375 Add Total Expenditures - Form A - Revised Total Expenditures 60,331 92,500 40,300 14,745 40,830 41,375 Net Total (35,721) (59,777) (14,952) (2,821) (15,482) (16,027) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001151000.33606.92.0000 AUTOPSY COST REIMBURSEMENT 24,610 32,723 25,348 11,924 25,348 25,348 Total Revenues 24,610 32,723 25,348 11,924 25,348 25,348 Expenditures 001151000.55130.41.0010 INDIGENT BURIAL PROFESSIONAL SERVICES - - 2,247 - 2,314 2,383 001151000.56310.49.0000 DUES, SUBSCRIPTIONS, AND MEMBERSHIPS - 300 383 - 394 406 001151000.56320.10.0000 SALARIES AND WAGES - 4,975 - - - - 001151000.56320.20.0000 PERSONNEL BENEFITS - 1,525 - - - - 001151000.56320.31.0020 OPERATING SUPPLIES - - 874 - 900 927 001151000.56320.41.0010 AUTOPSIES 53,000 67,700 22,628 11,100 22,628 22,628 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 151 Coroner Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001151000.56320.41.0030 KOSEC FUNERAL HOME 6,000 18,000 12,000 3,000 12,360 12,730 001151000.56320.43.0000 TRAVEL 1,081 - 1,200 645 1,236 1,273 001151000.56320.49.0020 DUES,SBUSCRIPTIONS,MEMBERSHIPS 250 - 300 - 309 318 001151000.56320.49.0040 TRAINING - - 450 - 464 478 001151000.56320.93.0010 HEALTH DEPT-VACCINES - - 218 - 225 232 Total Expenditures 60,331 92,500 40,300 14,745 40,830 41,375 GF - 151 Coroner Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 151 Coroner Page 7 of 7 9/17/2019 FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM JEFFERSON COUNTY SHERIFF'S OFFICE ORGANIZATION - SEPTEMBER 3, 2019 West End Patrol Deputy Joe Pursley Deputy Deputy Gene Hoagland Records Officer Lynn Chesterfield Records Officer Melissa Graff Records Officer Cynthia Doolin Clerk Hire Carolyn Marquette Support Division Office Manager Amanda Hamilton CorrectionsDeputy John Thomas CorrectionsDeputy Ron Hough CorrectionsDeputy Bruce Turner Corrections Sergeant Troy Phillis CorrectionsDeputy Roderick Macon CorrectionsDeputy Erik Allen CorrectionsDeputy Vacant Corrections Sergeant Steven Feingold CorrectionsDeputy T. Crosswaite CorrectionsDeputy Justin Maher CorrectionsDeputy Vacant Corrections Sergeant James Webberly CorrectionsDeputy Cory Brown CorrectionsDeputy Matthew Shelton Temp Overhire Corrections Sergeant Brayden Goodier Corrections Division Jail Superintendent David Fortino Detective Shane Stevenson Detective Derek Allen Detective Vacant Investigations Deputy Art Frank DeputyVacant Deputy C. Wheeler Captain Ben Stamper Deputy Adam Newman Deputy Darrin Dotson Deputy J. Coronado Sergeant Brett Anglin Deputy Gordon Tamura Deputy B. Przygocki DeputyKolby Schreier Sergeant Ryan Menday Deputy Jason Avery Deputy Brian Anderson Deputy Brian Peterson Deputy A. Jorgenson AnimalControl Vacant Sergeant Vacant Patrol Operations DivisionUndersheriffAndy Pernsteiner Security Officer Bailiff Bill Wells Security Officer Bailiff Ashley Moore Clerk Hire Marcie Frazier Civil Division Chief Civil Deputy Jennifer Cochran SheriffJoe Nole BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Sheriff's Office -the Sheriff is the chief executive officer and conservator of the peace of the county. The Jefferson County Sheriff's Office,in collaboration with our communities, is committed to promoting a better quality of life by proactively reducing crime through vigilance, professionalism and fairness. Goals 1: Continue to facilitate adequate care for inmate population with enhanced medical care by a trained RN for medication distribution (jail nurse) 2: Continue WASPC accreditation process in Patrol 3: Modernize technology for the detectives’ bureau (Cellbrite and training) 4: Implement ongoing crisis and use of force training for all patrol deputies and work with Navigator to assist Mental Health related calls Objectives 1: Extend increased contracted medical budget to allow the RN or ARNP to continue to serve the jail and distribute medication 2: Complete a mock accreditation for patrol by June 2020 3: Purchase equipment and train detectives on advanced investigative tools for investigation 4: Implement yearly Use of Force and Crisis Intervention Training for all deputies as state law now mandates additional training for CIT SHERIFF 180 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues The Sheriff’s Office continues to do its best to provide the highest level of service, serving 30,000+ citizens (with increased numbers during the summer months), in an area encompassing 1800 square miles of land and 300 miles of waterways, 24/7, 365 days a year in both road patrol and corrections. The large expanse of the County and growing population centers have placed an increased demand on our services. Our deputieslive, shop and raise their families here, and thus have a proprietary interest in keeping our communities safe. Adds requested for the 2020-21 budget are to address adequately funding our mandated overtime for training so that our budget can support the day to day needs of running operations on the road as well as in the jail, while ensuring deputy safety and proficiency.State law now mandates additional training for Crisis Intervention and JCSO has begun to implement yearly Use of Force training. Hiring a Control Room Operator will assist the jail by providing administrative support, allowing trained deputies to remain on the floor and available to help with supervision, court, and transport during peak hours. Hiring an additional deputy to allow movement of a detective to the Prosecutor's Office to assist with follow up investigations. MAT (medication assisted treatment) is the standard of care for those afflicted with an opioid addiction. Many of the inmatesat our jail are already seeking this treatment in the community. Our goal is to continue partnership with OPHS and other community stakeholders in providing continuity of care and reduction in recidivism. The jail population is increasingly becoming more chronically ill, and requests for medical and mental health services at thejail continue to rise. The opioid crisis in full swing in Jefferson County, and the jail has seen the benefit from, and should continue to fund, a part time registered nurse to triage, treat and care for our inmate population.Increased medical and psychiatric care will increase inmate wellness. GF - 180 Sheriff Page 2 of 16 9/25/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 51.20 51.70 49.63 49.63 51.63 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected STAFFING PERFORMANCE INDICATORS Performance Explanation Staffing Explanation Ensure we adequately meet mandates and respond to public safety needs by filling all of our vacant patrol and corrections pos itions by June 2020. Looking toward 2021, hire a Control Room Operator to assist the jail and hire an additional deputy to allow movement of a detective to the Prosecutor's Office to assist with follow up investigations. Achieve WASPC Accreditation Complete mock patrol evaluation by June 2020 Ensure that infrastructure upgrades are in place in the jail by Dec 2020 Support at-risk population by continuing to address the nexus between LE and social issues of substance abuse, mental illness, and homelessness Continue ongoing work in community education, partnerships with community social service organizations in the jail Ensure adequate pre-conviction felony suspect supervision Complete CIT training for all sworn personnel Increase efficiency of the Sheriff’s Office by utilizing targeted patrol strategies Work with Navigator to assist Mental Health related calls With additional Use of Force and CIT training, deputies will be able to better handle subjects in crisis and have fewer Use of Force claims Maintain employee wellness and safety by ensuring that our employees have the training, resources, equipment, and opportunities that they need to stay safe and healthy Host or co-host police related wellness training GF - 180 Sheriff Page 3 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 723,587 626,789 810,427 504,802 577,583 577,054 Add Total Revenue - Form A - Revised Total Revenue 723,587 626,789 810,427 504,802 577,583 577,054 Total Expenditures 6,239,807 6,263,395 6,654,849 2,743,668 6,481,738 6,672,224 Add Total Expenditures - Form A 90,060 284,931 Revised Total Expenditures 6,239,807 6,263,395 6,654,849 2,743,668 6,571,798 6,957,155 Net Total (5,516,220) (5,636,606) (5,844,422) (2,238,866) (5,994,215) (6,380,101) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001180000.32290.10.0000 GUN PERMITS 29,825 32,639 28,000 19,057 29,000 29,000 001180000.33116.60.7000 BULLETPROOF VESTS 4,330 4,189 3,395 3,595 5,029 4,500 001180000.33320.60.0000 WTSC GRANT - TRAFFIC SAFETY 820 - 800 1,011 1,100 1,100 001180000.33320.60.1010 WA TRAFFIC SAFETY COMMISSION 12,585 1,861 - - - - 001180000.33393.78.0100 FEDERAL INDIRET GRANT H&HS - - 185,700 185,700 - - 001180000.33397.06.0000 STONEGARDEN OVERTIME 94,198 36,375 55,253 55,253 - - 001180000.33403.17.0000 WASHINGTON STATE DEPT OF ECOLOGY GRANT 5,839 7,300 8,000 1,994 9,000 9,000 001180000.33403.50.0010 TRAF SAFETY COMM - DUI EMPHASIS - 1,625 - - - - 001180000.33406.90.0100 WASPC SEX OFFENDER VERIFICATION 61,250 62,750 60,500 30,250 62,000 62,000 001180000.33823.10.0000 ROOM & BOARD PRISONERS (OTHER AGENCIES 590 449 775 - - - 001180000.34143.30.0100 FEDERAL IND GRANT ADMIN H&HS - - 8,300 8,300 - - 001180000.34181.10.0000 DUPLICATING COPIES 750 425 350 256 400 400 001180000.34210.00.0000 LAW ENFORCEMENT SERVICES 12,071 33,276 15,000 11,052 16,000 16,000 001180000.34210.00.0100 HOH TRIBE DEPUTY REIMBURSEMENT 200,000 200,000 200,000 100,000 200,000 200,000 001180000.34210.00.0150 CITY OF PT-LAW ENF SVCS REIMBURSEMENT 46,613 - - - - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 180 Sheriff Page 4 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.34210.00.0250 SSN INCENTATIVE 3,600 2,900 3,850 2,800 3,600 3,600 001180000.34210.10.0000 WARRANT FEES 2,945 2,100 2,500 1,560 2,500 2,500 001180000.34210.11.0000 DNA COLLECTOR ACCOUNT 261 354 200 227 250 250 001180000.34210.30.0000 FINGERPRINT FEES 1,080 1,070 1,000 460 1,000 1,000 001180000.34210.40.0000 DUI COST RECOVERY 3,613 3,935 3,000 3,200 3,000 3,000 001180000.34210.41.0000 SECURITY ALARM RECOVERY - 2,200 600 840 800 800 001180000.34210.50.0010 SEX OFFNDR REG 576 160 768 512 768 768 001180000.34236.00.0200 REIMB JAIL MENTAL HEALTH NURSE 12,718 - - - - - 001180000.34236.00.0210 REG SERV-JAIL MEDICAL-CITY PT 17,894 11,204 14,600 3,654 14,400 14,400 001180000.34236.00.0250 CHARGES FOR SERVICES - WORK RELEASE 125 1,070 500 1,350 1,000 1,000 001180000.34236.00.0300 INCARCERATION COST RECOVERY 333 - 200 - - - 001180000.34236.02.0000 ROOM & BOARD OF PRISONERS 1,236 1,367 1,500 13,762 12,000 12,000 001180000.34236.02.0010 REG SVC JAIL SVCS-CITY PT 203,104 208,182 213,386 53,347 213,386 213,386 001180000.34690.00.0000 PROJ LIFESAVER EQUIP RESALE 4,741 350 600 - 300 300 001180000.35724.00.0000 SHERIFFS FEES (SUPERIOR COURT) 910 1,273 1,200 698 1,200 1,200 001180000.36940.00.0180 JUDGEMENT SETTLEMENT/MISC REV 355 375 200 225 350 350 001180000.36981.00.0000 CASHIER OVERAGE & SHORTAGE - - - 1 - - 001180000.36990.00.0000 OTHER MISC REVENUE 554 836 250 772 500 500 001180000.36990.00.0499 MISC REV-PRIOR YR REFUND UNDER 500 - 526 - 37 - - 001180000.38880.00.0000 PRIOR YEAR CORRECTION - 7,998 - - - - 001180000.38920.00.0000 CURRENT YR REFUND OF EXPENDITURE 628 - - - - - 001180000.38990.00.0000 OTHER NON-REVENUES 43 - - - - - 001180000.39700.00.0505 XFER-LV PAY OUT $1K/MORE RES 11-14 - - - 4,889 - - Total Revenues 723,587 626,789 810,427 504,802 577,583 577,054 Expenditures 001180000.52110.10.0000 SALARIES AND WAGES 474,258 430,938 - 225,962 - - 001180000.52110.10.0010 SHERIFF - - 96,640 - 106,952 111,818 001180000.52110.10.0020 CHIEF CIVIL DEPUTY - - 68,562 - 63,998 66,907 001180000.52110.10.0021 CIVIL DEPUTY (COURTHOUSE) - - 57,275 - 58,694 59,863 001180000.52110.10.0022 CIVIL DEPUTY (COURTHOUSE) - - 57,275 - 58,694 59,863 001180000.52110.10.0030 CONFIDENTIAL SECRETARY - - 74,920 - 77,167 78,324 GF - 180 Sheriff Page 5 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52110.10.0040 RECORDS OFFICER - - 39,109 - 42,668 44,506 001180000.52110.10.0049 RECORDS OFFICER - - 35,927 - 39,374 41,076 001180000.52110.10.0070 UNDERSHERIFF - - 98,332 - 102,303 104,599 001180000.52110.10.0080 RECORDS OFFICER - - 42,637 - 35,454 36,331 001180000.52110.10.0500 OVERTIME 7,122 20,281 2,050 5,303 2,050 2,050 001180000.52110.10.0600 CLERK HIRE (COURTHOUSE BALIFF/SECURITY) - - 12,480 - 12,480 12,480 001180000.52110.10.0602 CLERK HIRE - (JCSO OFFICE) - - 12,500 - 13,535 13,535 001180000.52110.10.0700 LONGEVITY 2,967 1,300 2,200 - 2,650 4,450 001180000.52110.20.0000 PERSONNEL BENEFITS 85 165 247,609 486 249,763 253,102 001180000.52110.20.0010 OASI 35,953 33,421 - 17,419 - - 001180000.52110.20.0020 RETIREMENT 38,594 35,452 - 21,031 - - 001180000.52110.20.0030 MEDICAL INSURANCE 89,624 73,938 - 42,359 - - 001180000.52110.20.0040 INDUSTRIAL INSURANCE 15,730 12,454 - 8,428 - - 001180000.52110.20.0050 UNEMPLOYMENT INSURANCE 3,500 3,348 - 2,510 - - 001180000.52110.20.0055 POST RETIREMENT 2,424 2,263 - 1,165 - - 001180000.52110.20.0060 UNIFORMS AND CLOTHING - - 250 1,750 1,750 1,750 001180000.52110.20.0061 EXEMPT UNIFORMS AND GEAR - - 2,000 - - - 001180000.52110.31.0005 EXEMPT UNIFORMS & GEAR 1,254 1,517 - 1,120 1,200 1,200 001180000.52110.31.0010 OFFICE SUPPLIES 6,758 4,485 8,000 2,080 7,500 7,500 001180000.52110.31.0030 CPL PERMITS 17,109 19,227 17,000 10,428 21,000 21,000 001180000.52110.35.4444 TECHNOLOGY - MINOR EQUIPMENT 18,151 7,104 7,200 1,182 7,500 7,500 001180000.52110.41.0010 PRE-EMPLOYMENT SCREENING 29,531 21,480 12,616 8,498 19,000 19,000 001180000.52110.41.0015 STRATEGIC PLAN CONSULTANT FEES 23,932 - - - - - 001180000.52110.41.0020 PROF SERVICES-WEB SITE 3,600 2,847 4,800 779 - - 001180000.52110.41.0040 TRANSCRIPTION FEES 2,473 1,006 2,473 111 1,100 1,100 001180000.52110.41.0911 SERVICES FOR WARRANT DATA ENTRY & UPDATE 49,173 50,648 52,167 26,084 53,732 55,344 001180000.52110.42.0010 POSTAGE 3,008 3,398 2,355 775 3,500 3,500 001180000.52110.42.0020 SHIPPING 1,862 1,789 1,486 896 1,900 1,900 001180000.52110.42.0030 TELEPHONE 6,237 5,118 6,200 2,386 3,800 3,800 001180000.52110.43.0000 TRAVEL 2,249 355 2,000 596 2,000 2,000 001180000.52110.48.0000 REPAIR AND MAINTENANCE 25 662 100 - - - 001180000.52110.48.0030 ABBEY RECORDS MANAGEMENT MAINTENANCE - - 27,100 - 29,000 31,000 GF - 180 Sheriff Page 6 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52110.48.0032 ACCESS 2,400 2,400 2,400 600 2,400 2,600 001180000.52110.48.0040 CIVIL SOFTWARE MAINTENANCE - 1,191 1,191 - 2,284 2,284 001180000.52110.48.4444 TECHNOLOGY - LICENSES & MAINTENANCE 35,451 31,142 22,250 800 2,500 2,500 001180000.52110.49.0000 MISCELLANEOUS 1,380 35 - - - - 001180000.52110.49.0010 DUES, SUBSCRIPTIONS AND PUBLICATIONS 19,878 5,304 15,500 19,448 19,500 19,500 001180000.52110.49.0020 PRINTING AND BINDING 4,435 4,937 4,120 1,207 4,000 4,000 001180000.52121.10.0000 SALARIES AND WAGES (DETECTIVES) 196,847 218,168 - 65,463 - - 001180000.52121.10.0010 DETECTIVE - - 78,196 - 79,574 81,161 001180000.52121.10.0020 DETECTIVE - - 78,196 - 79,574 81,161 001180000.52121.10.0040 DETECTIVE - - 78,196 - 61,888 66,607 001180000.52121.10.0500 OVERTIME 12,896 25,829 15,987 13,960 15,986 15,986 001180000.52121.10.0600 CLERK HIRE - - 20,696 - 20,696 20,696 001180000.52121.10.0700 LONGEVITY 2,000 2,733 2,767 (212) 1,600 1,600 001180000.52121.20.0000 PERSONNEL BENEFITS - 91 89,651 165 91,071 92,147 001180000.52121.20.0010 OASI 16,044 18,697 - 6,014 - - 001180000.52121.20.0020 RETIREMENT 12,388 15,103 - 4,859 - - 001180000.52121.20.0030 MEDICAL INSURANCE 33,544 36,539 - 11,154 - - 001180000.52121.20.0040 INDUSTRIAL INSURANCE 4,813 4,269 - 2,153 - - 001180000.52121.20.0050 UNEMPLOYMENT 1,643 1,473 - 950 - - 001180000.52121.20.0055 POST RETIREMENT 1,075 1,246 - 400 - - 001180000.52121.20.0060 UNIFORMS 2,825 2,475 2,700 750 2,700 2,700 001180000.52121.42.0010 MILLENNIUM CABLE SERVICE 2,429 2,806 2,500 1,456 2,900 2,900 001180000.52121.49.0000 MISCELLANEOUS 1,932 1,683 1,500 208 1,500 1,500 001180000.52122.10.0000 SALARIES AND WAGES 740,553 722,234 - 314,130 - - 001180000.52122.10.0010 SERGEANT - - 91,288 - 84,251 90,118 001180000.52122.10.0020 PATROL DEPUTY - - 78,196 - 79,574 81,161 001180000.52122.10.0070 PATROL DEPUTY - - 78,196 - 79,574 81,161 001180000.52122.10.0100 PATROL DEPUTY - - 78,196 - 71,295 76,353 001180000.52122.10.0120 PATROL DEPUTY - - 78,196 - 68,758 73,581 001180000.52122.10.0140 PATROL DEPUTY - - 55,907 - 65,008 69,842 001180000.52122.10.0150 PATROL DEPUTY - - 63,330 - 67,891 72,720 001180000.52122.10.0160 PATROL DEPUTY - - 78,196 - 79,574 81,161 GF - 180 Sheriff Page 7 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52122.10.0180 PATROL DEPUTY - - 78,196 - 79,574 81,161 001180000.52122.10.0190 PATROL DEPUTY - - 78,196 - 79,574 81,161 001180000.52122.10.0200 PATROL DEPUTY - - 78,196 - 70,449 75,429 001180000.52122.10.0500 OVERTIME 152,695 109,160 68,421 31,528 45,511 45,511 001180000.52122.10.0700 LONGEVITY 8,600 7,900 7,234 200 5,267 7,867 001180000.52122.20.0000 PERSONNEL BENEFITS - 278 305,731 690 323,399 328,621 001180000.52122.20.0010 OASI 68,766 63,970 - 26,876 - - 001180000.52122.20.0020 RETIREMENT 52,079 48,747 - 20,324 - - 001180000.52122.20.0030 MEDICAL INSURANCE 132,822 124,944 - 56,804 - - 001180000.52122.20.0040 INDUSTRIAL INSURANCE 19,590 16,088 - 9,409 - - 001180000.52122.20.0050 UNEMPLOYMENT INSURANCE 5,415 5,806 - 4,243 - - 001180000.52122.20.0055 POST RETIREMENT 4,547 4,244 - 1,769 - - 001180000.52122.20.0060 UNIFORMS AND CLOTHING 8,100 9,544 10,500 7,437 9,625 9,625 001180000.52122.31.0000 OPER SUPPLIES- LAW ENFORCEMENT 83,055 68,587 103,249 18,039 130,711 131,960 001180000.52122.31.0020 AMMO & RANGE SUPPLIES 11,482 12,148 12,360 1,055 15,000 15,000 001180000.52122.31.0030 LESS LETHAL 1,884 17,280 2,800 - - - 001180000.52122.31.0035 BULLETPROOF VESTS 12,206 10,694 9,000 3,411 10,000 10,000 001180000.52122.31.0046 INITIAL ISSUE (UNIFORMS, ETC) 6,979 12,934 12,022 4,736 12,000 12,000 001180000.52122.31.0300 TASERS 3,175 9,285 10,076 10,983 10,983 10,983 001180000.52122.35.0000 SMALL TOOLS & MINOR EQUIPMENT 21 218 - 2,832 1,500 1,500 001180000.52122.41.0010 TOWING & IMPOUNDING 826 1,624 826 205 800 800 001180000.52122.41.0030 VIPS PROGRAM 1,198 1,467 980 514 500 500 001180000.52122.42.0020 CELL PHONES & PAGERS 19,356 19,302 17,850 7,748 17,000 17,000 001180000.52122.42.0030 WIRELESS SERV FOR LAPTOPS 15,683 14,896 11,714 7,455 15,000 15,000 001180000.52122.48.0020 RADIO MAINT. & RADAR CERTIFICATION 13,985 15,252 13,985 5,191 13,985 14,985 001180000.52122.95.0010 OPERATING RENTALS & LEASES (VEHICLES) 300,299 334,801 385,476 138,988 361,080 371,912 001180000.52122.98.0010 MAINTENANCE FOR SPECIAL VEHICLES 2,431 4,472 2,678 314 2,000 2,000 001180000.52123.10.0000 SALARIES AND WAGES 35,857 71,148 - 31,024 - - 001180000.52123.10.0010 PATROL DEPUTY - - 75,081 - 79,574 80,896 001180000.52123.10.0500 OVERTIME 3,898 9,807 1,600 2,220 1,599 1,599 001180000.52123.20.0000 PERSONNEL BENEFITS - 33 28,862 76 30,614 30,794 001180000.52123.20.0010 OASI 3,554 7,030 - 2,954 - - GF - 180 Sheriff Page 8 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52123.20.0020 RETIREMENT 2,076 4,407 - 1,816 - - 001180000.52123.20.0030 MEDICAL INSURANCE 7,681 13,309 - 5,638 - - 001180000.52123.20.0040 INDUSTRIAL INSURANCE 993 1,833 - 1,018 - - 001180000.52123.20.0050 UNEMPLOYMENT INSURANCE 500 600 - 473 - - 001180000.52123.20.0055 POST RETIREMENT 231 460 - 193 - - 001180000.52123.20.0060 UNIFORMS AND CLOTHING 146 146 875 875 875 875 001180000.52123.20.0100 WEST END --- HOUSING ALLOWANCE 6,300 10,800 10,800 4,500 10,800 10,800 001180000.52123.31.0010 OFFICE SUPPLIES 84 30 - - - - 001180000.52123.42.0005 CABLE TV 686 287 840 - - - 001180000.52123.42.0020 TELEPHONE 3,081 3,059 3,700 1,533 3,000 3,000 001180000.52123.47.0000 PUBLIC UTILITY SERVICE 5,272 5,327 6,000 1,971 5,300 5,300 001180000.52127.10.0000 HOH DEPUTY WAGES 64,910 70,930 - 30,511 79,574 79,838 001180000.52127.10.0010 W.E. SGT. PAY DIFFERENTIAL (HOH) - - 77,573 - - - 001180000.52127.10.0500 OVERTIME 15,366 16,903 5,329 4,878 5,329 5,329 001180000.52127.20.0000 HOH DEPUTY BENEFITS - 40 29,759 79 31,245 31,281 001180000.52127.20.0010 OASI 7,058 7,691 - 3,300 - - 001180000.52127.20.0020 RETIREMENT 4,847 5,442 - 2,210 - - 001180000.52127.20.0030 MEDICAL INSURANCE 13,252 13,205 - 5,556 - - 001180000.52127.20.0040 INDUSTRIAL INSURANCE 2,188 1,829 - 1,035 - - 001180000.52127.20.0050 UNEMPLOYMENT INSURANCE 580 617 - 476 - - 001180000.52127.20.0055 POST RETIREMENT 459 500 - 204 - - 001180000.52127.20.0060 HOH DEPUTY UNIFORM 729 875 875 875 875 875 001180000.52127.20.0100 HOH --- HOUSING ALLOWANCE 10,800 10,800 10,800 4,500 10,800 10,800 001180000.52127.31.0000 SUPPLIES 91 457 500 - 600 600 001180000.52127.35.0000 HOH LE EQUIPMENT - - 500 - - - 001180000.52127.95.0010 HOH VEHICLE 17,700 37,666 23,136 19,280 26,400 27,192 001180000.52140.10.0500 TRAVEL/TRAINING OVERTIME 66,410 48,524 10,150 23,675 10,150 10,150 001180000.52140.20.0000 PERSONNEL BENEFITS - 11 1,506 49 1,510 1,510 001180000.52140.20.0010 OASI 4,733 3,506 - 1,712 - - 001180000.52140.20.0020 RETIREMENT 5,306 3,577 - 1,684 - - 001180000.52140.20.0030 MEDICAL INSURANCE 9,980 6,705 - 3,437 - - 001180000.52140.20.0040 L & I 1,873 1,048 - 660 - - GF - 180 Sheriff Page 9 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52140.20.0050 UNEMPLOYMENT INSURANCE 428 335 - 278 - - 001180000.52140.20.0055 POST RETIREMENT 332 243 - 118 - - 001180000.52140.43.0000 TRAVEL 19,766 17,743 17,374 4,697 17,000 17,000 001180000.52140.49.0010 TUITION 15,557 22,474 20,735 4,972 20,000 20,000 001180000.52170.10.0000 SALARIES AND WAGES - TRAFFIC 461,254 500,766 - 202,186 - - 001180000.52170.10.0010 CAPTAIN - - 91,288 - 97,530 99,472 001180000.52170.10.0080 TRAFFIC DEPUTY - - 78,196 - 79,574 81,161 001180000.52170.10.0090 TRAFFIC DEPUTY - - 78,196 - 79,574 81,161 001180000.52170.10.0110 TRAFFIC DEPUTY - SERGEANT - - 91,288 - 86,979 93,208 001180000.52170.10.0120 SERGEANT - - 84,825 - 95,213 99,472 001180000.52170.10.0125 TRAFFIC DEPUTY - - 78,196 - 79,574 81,161 001180000.52170.10.0500 OVERTIME 107,919 96,505 38,044 23,756 38,044 38,044 001180000.52170.10.0700 LONGEVITY 7,500 6,867 6,867 1,733 7,100 7,100 001180000.52170.20.0000 PERSONNEL BENEFITS - 251 179,715 463 188,878 191,221 001180000.52170.20.0010 OASI 44,787 46,191 - 17,696 - - 001180000.52170.20.0020 RETIREMENT 33,867 36,197 - 13,991 - - 001180000.52170.20.0030 MEDICAL INSURANCE 79,231 78,603 - 32,491 - - 001180000.52170.20.0040 INDUSTRIAL INSURANCE 11,586 10,465 - 5,250 - - 001180000.52170.20.0050 UNEMPLOYMENT RESERVE 3,328 3,580 - 2,693 - - 001180000.52170.20.0055 POST RETIREMENT 2,949 3,047 - 1,165 - - 001180000.52170.20.0060 UNIFORMS AND CLOTHING 5,688 5,250 5,250 5,250 5,250 5,250 001180000.52170.31.0015 TRAFFIC SAFETY MISC GRANT EXPENDITURES 14,248 4,324 - 4,200 4,000 4,000 001180000.52170.95.0010 OPERATING RENTALS & LEASES-VEHICLES 99,500 50,425 103,440 19,300 101,160 104,195 001180000.52310.10.0000 SALARIES AND WAGES - JAIL ADM 91,226 100,219 - 38,570 - - 001180000.52310.10.0010 CORRECTIONS SUPERINTENDENT - - 93,530 - 95,864 97,302 001180000.52310.10.0700 LONGEVITY 1,200 1,200 - - 1,400 1,400 001180000.52310.20.0000 PERSONNEL BENEFITS - 30 30,985 76 33,756 34,050 001180000.52310.20.0010 OASI 7,071 7,739 - 2,940 - - 001180000.52310.20.0020 RETIREMENT 10,856 11,342 - 4,775 - - 001180000.52310.20.0030 MEDICAL INSURANCE 8,674 13,184 - 4,366 - - 001180000.52310.20.0040 INDUSTRIAL INSURANCE 2,101 1,835 - 934 - - 001180000.52310.20.0050 UNEMPLOYMENT INSURANCE 564 671 - 482 - - GF - 180 Sheriff Page 10 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52310.20.0055 POST RETIREMENT 462 507 - 193 - - 001180000.52310.31.0010 OFFICE SUPPLIES 4,597 3,411 3,800 2,044 3,800 3,800 001180000.52310.31.0015 WORK CREW SUPPLIES 495 854 1,301 - 1,000 1,000 001180000.52310.31.0017 INITIAL ISSUE (UNIFORMS, ETC.) 12,334 10,747 9,000 660 10,200 10,200 001180000.52310.31.0020 OPERATING LAW ENFORCEMENT 14,364 35,916 15,000 3,628 20,000 20,000 001180000.52310.35.0015 JAIL - COURT VIDEO EQUIPMENT 31 - - - - - 001180000.52310.48.0120 ABBEY MAINTENANCE - - 19,092 - 22,508 22,508 001180000.52310.95.0016 WORK CREW VAN-MILEAGE & MAINTENANCE - - 516 383 001180000.52310.98.0016 WORK CREW VAN MAINTENANCE 1,326 622 - 115 200 200 001180000.52310.99.0015 WORK CREW TIPPING FEES 363 2,190 1,200 673 1,400 1,400 001180000.52340.49.0000 CORRECTION OFCR TRAINING 25,554 19,741 17,025 10,455 27,000 27,000 001180000.52360.10.0000 SALARIES AND WAGES - CORRECTIONS 736,689 855,694 - 333,747 - - 001180000.52360.10.0040 CORRECTIONS OFFICER - - 48,693 - 52,602 56,552 001180000.52360.10.0050 CORRECTIONS OFFICER - - 55,557 - 45,122 48,504 001180000.52360.10.0060 CORRECTIONS OFFICER - - 57,274 - 58,694 59,863 001180000.52360.10.0070 CORRECTIONS OFFICER - - 44,412 - 48,207 51,824 001180000.52360.10.0080 CORRECTIONS OFFICER - - 52,942 - 57,190 59,863 001180000.52360.10.0090 CORRECTIONS OFFICER - - 48,484 - 45,122 48,504 001180000.52360.10.0110 CORRECTIONS OFFICER - - 46,197 - 49,919 53,662 001180000.52360.10.0120 CORRECTIONS OFFICER - - 48,693 - 52,602 56,552 001180000.52360.10.0130 SGT CORRECTIONS - - 69,551 - 59,306 63,768 001180000.52360.10.0140 SGT CORRECTIONS - - 57,859 - 63,345 68,093 001180000.52360.10.0150 CORRECTIONS OFFICER - - 57,273 - 58,694 59,863 001180000.52360.10.0160 SGT CORRECTIONS - - 54,901 - 71,911 72,147 001180000.52360.10.0170 SGT CORRECTIONS - - 56,837 - 57,011 61,300 001180000.52360.10.0180 CORRECTIONS OFFICER - - 53,780 - 58,694 59,863 001180000.52360.10.0190 CORRECTIONS OFFICER - - 45,801 - 49,491 53,202 001180000.52360.10.0500 OVERTIME 179,232 188,035 54,325 43,019 54,325 54,325 001180000.52360.10.0600 CLERK HIRE (CIVIL) - - - - 12,360 12,360 001180000.52360.10.0650 NEW 2017 - CLERK HIRE (JAIL) - - 12,360 - - - 001180000.52360.10.0700 LONGEVITY 2,633 5,166 5,534 138 3,700 3,700 001180000.52360.20.0000 PERSONNEL BENEFITS 264 500 439,523 855 456,460 465,898 GF - 180 Sheriff Page 11 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52360.20.0010 OASI 70,407 79,748 - 29,409 - - 001180000.52360.20.0020 RETIREMENT 106,149 128,865 - 47,358 - - 001180000.52360.20.0030 MEDICAL INSURANCE 158,271 184,645 - 74,196 - - 001180000.52360.20.0040 INDUSTRIAL INSURANCE 34,515 33,791 - 14,207 - - 001180000.52360.20.0050 UNEMPLOYMENT INSURANCE 8,422 9,888 - 4,713 - - 001180000.52360.20.0055 POST RETIREMENT 4,645 5,304 - 1,936 - - 001180000.52360.20.0060 UNIFORMS AND CLOTHING 10,135 11,156 14,875 10,208 13,125 13,125 001180000.52360.31.0021 CLOTHING 2,160 852 2,500 529 1,000 1,000 001180000.52360.31.0023 INSTITUTIONAL SUPPLIES 10,170 16,116 10,000 3,162 15,000 15,000 001180000.52360.31.0027 JAIL HOUSEKEEPING SUPPLIES 9,159 11,283 6,000 2,550 6,000 6,000 001180000.52360.31.0028 DRUGS AND MEDICINE 27,164 22,182 25,000 11,376 28,000 28,000 001180000.52360.41.0020 JAIL DENTIST 756 8,241 2,500 - 2,000 2,000 001180000.52360.41.0030 OUTSIDE CARE AND CUSTODY(AMB/HOSPITAL) 85,158 98,124 61,800 16,110 57,000 57,000 001180000.52360.41.0031 CONTRACTED MEDICAL SERVICES 87,420 102,312 146,913 52,094 117,904 123,799 001180000.52360.41.0050 OPIOID TREATMENT NETWORK EXPENSE - - 185,700 185,700 - - 001180000.52360.41.0100 MENTAL HEALTH 5,088 - - - - - 001180000.52360.41.0250 MEDICATION SOFTWARE UPDATES 1,303 1,630 1,495 1,495 1,495 1,495 001180000.52360.41.0255 REMOTE ACCESS SOFTWARE FOR MEDS 108 251 250 458 458 458 001180000.52360.48.0010 RADIO MAINT/EQUIP REPAIR 12,602 5,101 12,000 3,590 12,000 12,000 001180000.52390.10.0000 SALARY & WAGES - JAIL COOK 25,289 - - - - - 001180000.52390.10.0500 OVERTIME 191 - - - - - 001180000.52390.20.0010 OASI 1,888 - - - - - 001180000.52390.20.0020 RETIREMENT 8,246 - - - - - 001180000.52390.20.0030 MEDICAL INSURANCE 4,531 - - - - - 001180000.52390.20.0040 INDUSTRIAL INSURANCE 866 - - - - - 001180000.52390.20.0050 UNEMPLOYMENT INSURANCE 319 - - - - - 001180000.52390.20.0055 POST RETIREMENT 127 - - - - - 001180000.52390.31.0024 FOOD 106,335 56,960 - - - - 001180000.52390.41.0000 PROF SVCS-FOOD CONTRACT - 118,510 165,881 76,593 170,857 175,982 001180000.52390.48.0030 KITCHEN EQUIP MAINTENANCE & REPAIR 9,562 1,907 1,676 137 1,700 1,700 001180000.52520.10.0500 OVERTIME-SEARCH & RESCUE 4,431 4,591 1,000 518 1,000 1,000 001180000.52520.20.0000 FMLA - - - 1 - - GF - 180 Sheriff Page 12 of 16 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001180000.52520.20.0010 OASI 330 301 - 39 - - 001180000.52520.20.0020 RETIREMENT 255 246 - 32 - - 001180000.52520.20.0030 MEDICAL INSURANCE 580 513 - 67 - - 001180000.52520.20.0040 INDUSTRIAL INSURANCE 104 70 - 13 - - 001180000.52520.20.0050 UNEMPLOYMENT 14 4 - 6 - - 001180000.52520.20.0055 EMPLOYEE BENEFIT RESERVE 22 21 - 3 - - 001180000.52520.31.0020 OPERATING (LAW ENFORCEMENT)SAR 3,130 477 2,912 101 2,000 2,000 001180000.52520.48.0010 VEHICLE REPAIR 4,111 668 500 - - - 001180000.55430.10.0000 SALARIES & WAGES 41,230 23,742 - - - - 001180000.55430.10.0010 ANIMAL CONTROL OFFICER - - 52,159 - 35,371 37,292 001180000.55430.10.0500 OVERTIME 3,134 6,766 - - - - 001180000.55430.20.0000 PERSONNEL BENEFITS - - 28,517 - 21,829 22,259 001180000.55430.20.0010 OASI 3,688 2,228 - - - - 001180000.55430.20.0020 RETIREMENT 5,846 3,782 - - - - 001180000.55430.20.0030 MEDICAL INSURANCE 7,849 7,773 - - - - 001180000.55430.20.0040 INDUSTRIAL INSURANCE 1,265 1,208 - - - - 001180000.55430.20.0050 UNEMPLOYMENT INSURANCE 478 381 - - - - 001180000.55430.20.0055 POST RETIREMENT 240 153 - - - - 001180000.55430.20.0060 UNIFORMS & CLOTHING 875 - 875 - 875 875 001180000.55430.41.0010 VETERINARIAN SERVICES 1,259 12,855 1,750 4,908 2,000 2,000 001180000.56900.34.0000 PROJECT LIFESAVER(AGING&DISABILITY SVCS) 5,889 258 350 - 300 300 001180000.59421.64.0400 HOMELAND SECURITY - 44 RADIOS - - 32,343 32,343 - - 001180000.59421.64.4444 TECHNOLOGY - CAPITAL OUTLAY 172,147 38,829 - 22,508 - - 001180000.59422.64.0000 ATV - CAPITAL EXP 18,981 - - - - - 001180000.59700.00.0003 TRANSFER TO BOATING SAFETY 15,000 15,000 15,000 15,000 15,000 15,000 Total Expenditures 6,239,807 6,263,395 6,654,849 2,743,668 6,481,738 6,672,224 GF - 180 Sheriff Page 13 of 16 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Sheriff increase to your Base Budget Departmental Contact:Joe Nole Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 52140.10.0500 Travel / Training Overtime 30,000 30,000 Increase OT to comply with laws mandating LE crisis & mental heath training 52360.41.0031 Contracted Medical Services 60,060 60,060 Continue funding for jail medical nurse - - - - - TOTAL EXPENDITURES 30,000 60,060 90,060 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 30,000 60,060 90,060 GF - 180 Sheriff Page 14 of 16 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:Sheriff increase to your Base Budget Departmental Contact:Joe Nole Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 52360.10.0250 Jail Control Room Operator 38,967 38,967 Fund existing position to allow corrections deputies to be on the jail floor 52122.10.xxxx Deputy wages 59,851 59,851 Additional deputy detective to assist Prosecutor with follow up investigations 52122.20.xxxx Deputy benefits 28,100 28,100 Associated Benefits 52122.xx.xxxx Vehicle 20,000 55,000 75,000 Vehicle purchase and monthly fleet lease 52122.31.0046 Initial issue uniform 10,000 10,000 Includes guns, utility belts, MDT & other required gear 52210.41.0010 Pre-employment 9,950 9,950 Background check, polygraph, psych evaluation, medical clearance & Academy 52360.41.0031 Contracted Medical Services 63,063 63,063 Continue funding for jail medical nurse TOTAL EXPENDITURES 146,918 138,013 284,931 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 146,918 (138,013) (284,931) GF - 180 Sheriff Page 15 of 16 9/25/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 33406.90.0100 RSO Address Verification Program State 62,000 33320.60.0000 WASPC Traffic Safety Equipment State 1,100 33403.17.0000 WA Dept of Ecology Litter Cleanup State 9,000 33116.60.7000 DOJ Bulletproof Vest partnership Federal 5,029 TOTAL ALL GRANTS 77,129 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM GF - 180 Sheriff Page 16 of 16 9/25/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Established in 2006, Resolution No. 41-06, to "clean up" various privately owned properties due to various health hazards to the general public To clean up privately-owned property that poses a health risk to the general public. Timely resolution of solid waste "abatement" cases. Resolve at least one abatement from the solid waste "abatement" list per year. Obtain warrants of abatements as needed and obtain contractors for clean up. H & HS SITE ABATEMENT 126 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues The expenditures for 2020 and 2021 will be covered by fund balance reserves. 126 - H&HS Site Abatement Page 2 of 6 9/25/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 0 1 1 Performance Explanation Staffing Explanation STAFFING Number of abatement cases resolved PERFORMANCE INDICATORS Staffing is reflected in the Jefferson County Public Health budget. 126 - H&HS Site Abatement Page 3 of 6 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Total Expenditures 4,111 6,346 6,817 - 3,400 3,000 Add Total Expenditures - Form A - Revised Net Total (4,111) (6,346) (6,817) - (3,400) (3,000) Projected Beginning Fund Balance (only fill in to balance budget.)16,817 13,417 Projected Year End Fund Balance 13,417 10,417 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST - - - - - - 126000010.56253.41.0050 PROF SERV. CLEAN-UP ACTIVITIES - - 5,000 - 3,400 3,000 126000010.56253.51.0010 CLEAN-UP ACTIVITIES 4,111 6,346 1,817 - - - 4,111 6,346 6,817 - 3,400 3,000 (4,111) (6,346) (6,817) - (3,400) (3,000) Total Expenditures Totals Total Revenues FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Revenues Expenditures 126 - H&HS Site Abatement Page 4 of 6 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 126 - H&HS Site Abatement Page 5 of 6 9/25/2019 2020 - 2021 Biennial Budget FORM F √ Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 126 - H&HS Site Abatement Page 6 of 6 9/25/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET JEFFERSON COUNTY SUPERIOR COURTRCW 2.08.010Original Jurisdiction: The superior court shall have original jurisdiction in all cases in equity, and in all cases at law which involve the title or possession of real property, or the legality of any tax, impost, assessment, toll or municipal fine, and in all other cases in which the demand or the value of the property in controversy amounts to three hundred dollars, and in all criminal cases amounting to felony, and in all cases of misdemeanor not otherwise provided for by law; of actions of forcible entry and detainer; of proceedings in insolvency; of actions to prevent or abate a nuisance; of all matters of probate, of divorce and for annulment of marriage, and for such special cases and proceedings as are not otherwise provided for;and shall also have original jurisdiction in all cases and of all proceedings in which jurisdiction shall not have been by law vested exclusively in some other court, and shall have the power of naturalization and to issue papers therefor. Said courts and their judges shall have power to issue writs of mandamus, quo warranto, review, certiorari, prohibition and writs of habeas corpus on petition by or on behalf of any person in actual custody in their respective counties. Injunctions and writs of prohibition and of habeas corpus may be issued on legal holidays and nonjudicial days. The mission of the Jefferson County Superior Court is to provide effective and timely resolution of legal matters brought before the court; to assure procedural fairness to all court participants; to educate the public about and promote respect of the justicial system; and to maintain the independence of the judiciary. Procedural fairness assures that participants feel they have been given an opportunity to present their matter to the court; that decisions are made based on law and facts in each case in an open and unbiased manner; that all participants are treated with dignity and respect; and that the court explains its' decisions to the participants so that they may understand how and why decisions are made. GOALS FOR 2020-20211. Improve video system in Superior Court2.Work toward having Title 26 GAL training in Jefferson County3. Streamline monitoring of firearm reporting in mental health cases4. Improve data collection for therapeutic courts OBJECTIVES FOR 2020-20211. Work with JAVS to improve the video system in Superior Court2. Contact counties who have hosted Title 26 GAL traing in the the past and gather information for hosting a successful CLE for Guardian ad Litem3. Work with Adminstrative Office of the Courts and the Clerks Office to remain compliant with new firearm reporting criteria4. Explore data software to offer more efficient data collection for Drug Court and Family Therapeutic Court SUPERIOR COURT 240 2020 - 2021 Biennial Budget GF - 240 Superior Court Page 3 of 10 9/17/2019 SUMMARY Key Funding Service Issues 1)As the trend continues toward more individuals involved in the criminal justice system due to mental health issues, Superior Court will have increased spending for expert evalutions.2) Given the ease of travel between Jefferson County and more urban cities, there is an increase in local diversity which may result in increased use of certified interpreters during court hearings to provide for non english speaking defendants in criminal cases.3) Increased dependency filings offer the courts a chance to facilitate improvements in services for parents stuggling to correct parental deficiencies . Programs such as Family Therapeutic Court may be more fully utilized with increased numbers of participants as well as programs offering parents support by individuals who have have successfully worked through a dependency action. 2020 - 2021 Biennial Budget GF - 240 Superior Court Page 4 of 10 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.15 1.75 2.25 2.25 2.25 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 217 258 190 200 200 173 305 265 275 280 140 150 150 175 175 142 143 86 100 110 26 20 14 15 15 4 2 5 2 2 62 20 65 65 70 47 22 18 20 20 Performance Explanation DOMESTIC CASES GUARDIANSHIPS/PROBATE ADOPTIONS/PATERNITY CASES MENTAL HEALTH CASES TRUANCY/DEPENDENCY CASE JUVENILE OFFENDER CASES CIVIL CASES STAFFING Staffing Explanation PERFORMANCE INDICATORS CRIMINAL CASES 1) Increase in Civil filings anticipated, notably with increase in DV protection, Harrasment and Extreme Risk Protection Orders-Civil Arbitration filngs account for approximately 10 cases2) Truancy case filings lessened, while there is a trend for increased Dependency filings3) Probate matters may increase toward the end of year, as is typical4) Juvenile cases are down, due to a restorative approach to dealing with "status offenses" JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 240 Superior Court Page 5 of 10 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 58,672 56,195 61,021 6,700 59,412 59,547 Add Total Revenue - Form A - Revised Total Revenue 58,672 56,195 61,021 6,700 59,412 59,547 Total Expenditures 337,213 352,053 380,401 165,706 396,474 408,131 Add Total Expenditures - Form A 26,524 25,156 Revised Total Expenditures 337,213 352,053 380,401 165,706 422,998 433,287 Net Total (278,541) (295,858) (319,380) (159,006) (363,586) (373,740) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001240000.33401.20.0005 WITNESS REIMBURSEMENT 1,374 - - - - - 001240000.34134.02.0000 CIVIL ARBITRATION FEE - 660 6,100 2,200 4,500 4,635 001240000.36990.00.0499 MISC REVENUE - UNDER $500 - 275 - - - - 001240000.38880.00.0000 PRIOR YEAR CORRECTIONS 1,668 - - - - - 001240000.39700.00.0131 TRANSFER IN FROM FUND 131 51,130 50,760 50,421 - 50,412 50,412 001240000.39700.00.0141 TR FR TRIAL COURT IMPROV-CIV BALIFF 4,500 4,500 4,500 4,500 4,500 4,500 Total Revenues 58,672 56,195 61,021 6,700 59,412 59,547 Expenditures 001240000.51221.10.0000 SALARIES AND WAGES 136,249 143,523 - 62,482 - - 001240000.51221.10.0010 JUDGE - - 91,465 - 97,665 99,838 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 240 Superior Court Page 6 of 10 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001240000.51221.10.0020 BAILIFF - - 2,257 - 2,257 2,257 001240000.51221.10.0030 BAILIFF - - 2,257 - 2,257 2,257 001240000.51221.10.0040 COURT ADMINISTRATOR - - 55,692 - 58,366 61,019 001240000.51221.10.0600 CLERK HIRE - - 2,964 - 3,359 3,359 001240000.51221.20.0000 PERSONNEL BENEFITS - 17 22,850 54 23,568 24,129 001240000.51221.20.0010 OASI 4,036 4,465 - 2,068 - - 001240000.51221.20.0020 RETIREMENT 5,815 6,488 - 2,977 - - 001240000.51221.20.0030 MEDICAL 9,116 9,257 - 3,848 - - 001240000.51221.20.0040 INDUSTRIAL INSURANCE 466 297 - 126 - - 001240000.51221.20.0050 UNEMPLOYMENT 615 687 - 332 - - 001240000.51221.20.0055 POST RETIREMENT 264 292 - 133 - - 001240000.51221.31.0010 OFFICE SUPPLIES 3,196 2,682 4,457 911 4,591 4,729 001240000.51221.41.0010 GUARDIAN AD LITEM FEES 1,568 3,247 2,056 - 2,118 2,182 001240000.51221.41.0030 INTERPRETER 938 312 2,726 1,431 2,808 2,892 001240000.51221.41.0050 VISITING JUDGE 289 384 1,713 539 1,764 1,817 001240000.51221.41.0070 PSYCH EVALUATION / EXPERT SERVICES 41,728 53,518 53,775 27,161 55,388 57,049 001240000.51221.41.0100 COURT COMMISSIONER A 17,766 17,431 14,010 12,611 14,430 14,863 001240000.51221.41.0110 DRUG COURT CASE MANAGEMENT 51,130 50,760 40,412 22,899 40,412 40,412 001240000.51221.41.0120 FAMILY THERAPEUTIC COURT-FTC - - 10,000 3,756 10,000 10,000 001240000.51221.41.0130 ARBITRATOR'S COMPENSATION - - 6,100 501 4,500 4,635 001240000.51221.42.0010 POSTAGE 500 - 545 - 561 577 001240000.51221.43.0000 TRAVEL 2,828 2,158 3,070 3,383 7,638 9,399 001240000.51221.48.0000 REPAIR & MAINTENANCE - 601 1,674 - - - 001240000.51221.49.0010 DUES, SUBSCRIPTIONS,MEMBERSHIPS 2,109 3,678 2,194 2,209 2,802 2,869 001240000.51221.49.0020 WITNESS FEES 966 137 2,878 244 2,964 3,053 001240000.51221.49.0030 JURY FEES 19,772 18,622 23,414 9,177 24,116 24,840 001240000.51221.49.0040 JURY BOARD 1,525 1,478 1,404 512 1,446 1,489 001240000.51221.92.0010 TELEPHONE 626 578 656 181 676 696 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 240 Superior Court Page 7 of 10 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001240000.51281.41.0003 COURT APPOINTED ATTORNEY 35,258 31,441 31,832 8,171 32,788 33,770 001240000.58800.00.0000 PRIOR PERIOD ADJUSTMENT 453 - - - - - Total Expenditures 337,213 352,053 380,401 165,706 396,474 408,131 GF - 240 Superior Court Page 8 of 10 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Superior Court increase to your Base Budget Departmental Contact:Sophie Nordstrom Other Funds use this form if you are requesting an increase in the General Date:9/11/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 001240000.51221.43.0000 TRAVEL 5,524 5,524 increased travel expenses indicated-notably for conference attendance 001240000.51281.41.0003 COURT APPOINTED ATTORNEY 11,000 11,000 increase in conflict cases, necessitating more conflict attorney appointments 001240000.51221.41.0100 COURT COMMISSIONER A 10,000 10,000 increase in Court Commissioner compensation - - TOTAL EXPENDITURES 26,524 - 26,524 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 26,524 - (26,524) 1)Overall increase in travel expenses, reimbursement for hotel and travel for conferences have increased. Court Administrator typically attends one of the two conferences offered yearly, would like to be able to attend both-some costs for the Fall summit are offset by AOC. Typically, one Commissioner and Judge attend at least one conference.2 Jefferson Associated Counsel is typically appointed for all indigent defendants, however when alledged crimes are committed by more than one defendant, a conflict attorney must be appointed, this happens regularly.3) We have two court commissioners who preside over any cases our presiding judge cannot hear,either due to a recusal, or a notice of disqualification of judge. With increased lawsuits involving local employers, this trend is expected to continue, consequently the need to compensate our court commissioners has increased. GF - 240 Superior Court Page 9 of 10 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:Superior Court increase to your Base Budget Departmental Contact:Sophie Nordstrom Other Funds use this form if you are requesting an increase in the General Date:9/11/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 001240000.51221.43.0000 TRAVEL 3,857 3,857 increased travel expenses indicated-notably for conference attendance 001240000.51281.41.0003 COURT APPOINTED ATTORNEY 11,000 11,000 increase in conflict cases, necessitating more conflict attorney appointments 001240000.51221.41.0100 COURT COMMISSIONER A 10,299 10,299 increase in Court Commissioner compensation - - TOTAL EXPENDITURES 25,156 - 25,156 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 25,156 - (25,156) 1)Overall increase in travel expenses, reimbursement for hotel and travel for conferences have increased. Court Administrator typically attends one of the two conferences offered yearly, would like to be able to attend both-some costs for the Fall summit are offset by AOC. Typically, one Commissioner and Judge attend at least one conference.2 Jefferson Associated Counsel is typically appointed for all indigent defendants, however when alledged crimes are committed by more than one defendant, a conflict attorney must be appointed, this happens regularly.3) We have two court commissioners who preside over any cases our presiding judge cannot hear,either due to a recusal, or a notice of disqualification of judge. With increased lawsuits involving local employers, this trend is expected to continue, consequently the need to compensate our court commissioners has increased. 2020 - 2021 Biennial Budget GF - 240 Superior Court Page 10 of 10 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM TERRA TOSLAND 360.385.9152 Investment Deputy SABRINA HATHAWAY 360.385.9352 Foreclosure Deputy KATIE NOLE 360.385.9155 Tax Account Specialist VACANT 360.385.9150 Clerk Hire JANET HOLBROOK 360.385.9151 Chief Deputy STACIE PRADA 360.385.9154 Treasurer JEFFERSON COUNTY TREASURER PO Box 571, Port Townsend WA 98368 treasurerstaff@co.jefferson.wa.us Hours 8:30 am –4:30 pm Mon –Fri August 1, 2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Treasurer's Office acts as the bank for the county, school districts, fire districts, water districts and other units of local government. The Treasurer’s Office receipts, disburses, invests and accounts for the funds of each of these entities. In addition, the treasurer is charged with the collection of various taxes that benefit a wide range of governmental units. The major responsibilities of the county treasurer include receipting and accounting of revenue,collection of taxes and assessments,disbursement of funds,cash and investment management,and debt management. Other programs managed by the Treasurer's Office include surplus property –personal and real,county purchase card Issuance,property tax, LocalImprovement District (LID) billing and collection,foreclosure,Real Estate Excise Tax (REET) collection and processing,and mobile home movement permits.Refer to Chapter 36.29 RCW. To manage public funds in a fiscally responsible and efficient and lawful manner by applying sound accounting principles and prudent decision making; Implement technology advances to improve staff efficiency, district and department financial interactions, and customer experience. Provide excellent customer service that meets the needs of citizens we support and the requirements of government. People: Goal: Provide excellent customer service and build a resilient and nimble Treasurer's Office in the wake of key staff retirement. Objective: Increase counter staffing by 0.5 FTE Tax Account Specialist to better allow for required service to the public, meet internal control BMPs, provide opportunities for off-site training and ensure sufficient back-up. Technology: Goal: Upgrade and use technology to maximize excellent customer service potential. Objective: Implement Munis ERP and Sympro debt and investment software programs to replace existing unsupported Compu-tech AS400 accounting system. Continue implementing and properly utilizing all facets of PACs system including moving all LIDs out of Compu-tech to PACs. Operations: Goal: Constantly monitor and streamline the flow of information and access to data for county departments and districts. Objective: Assess our processes, requirements and available services to reduce duplication of tasks and provide built-in internal controls.Coordinate with Assessor and Auditor to pursue electronic REET affidavit submittal by title companies. TREASURER 250 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues While Treasurer duties and financial administration are seemingly static, they are constantly changing with State Auditor requirements and legislative mandates. Coupled with providing customer service and maintaining records in compliance with the public records act, the amount of staff time and hours of availability places a strain on office staff beyond what is adequate to allow for off-site training and mandatory time off to meet internal controls. Technology and automation, while providing more flexibility and adaptability, come with additional costs and staff time needs. Increased staff support is needed to accommodate increased demands on the office and staffing transition due to retirements. GF - 250 Treasurer Page 2 of 9 9/25/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 4.75 4.45 4.54 4.67 4.67 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected $ 280,577,711 $ 293,867,624 $ 302,680,000 308,800,000$ 315,000,000$ 5,879 6,211 6,450 6,750 7,050 35,765 35,546 35,590 35,650 35,675 731 652 625 600 600 5 5 5 5 5 425 339 320 300 280 2,427 2,313 1,950 2,050 2,050 $ 404,420,675 $ 365,442,489 $ 344,100,000 361,305,000$ 379,370,250$ $ 133,275,893 $ 114,642,980 $ 120,305,000 122,500,000$ 125,250,000$ 5 8 8 10 12 $ 3,998,655 $ 5,403,072 $ 6,500,000 7,000,000$ 7,500,000$ 37,554 35,312 35,787 36,100 36,500 362 266 315 325 335 Staffing Explanation STAFFING Revenue Collections PERFORMANCE INDICATORS Excise Tax Affidavits Real Estate Sales Invested Monies Number of Investment Purchases Performance Explanation Dollar Amount of Investment Purchases Warrants Redeemed Refunds Issued Miscellaneous Receipts Local Improvement Districts Tax Statements Cancel/Supplement LID Statements Requesting an additional 0.5 FTE to increase counter staffing to better allow for required service to the public, meet internal control BMPs, provide opportunities for off-site training and ensure sufficient back-up. Technology and access to information may streamline tasks and certain performance indicator quantities while increasing the amount of staff time to manage programs and complete tasks. The Treasurer's Office is committed to constant improvement, efficiency and quality customer service. GF - 250 Treasurer Page 3 of 9 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 16,547,521 18,285,783 18,820,175 10,655,558 18,029,263 18,540,347 Add Total Revenue - Form A - Revised Total Revenue 16,547,521 18,285,783 18,820,175 10,655,558 18,029,263 18,540,347 Total Expenditures 475,846 478,536 491,343 188,108 475,948 489,539 Add Total Expenditures - Form A 10,759 Revised Total Expenditures 475,846 478,536 491,343 188,108 486,707 489,539 Net Total 16,071,675 17,807,247 18,328,832 10,467,450 17,542,556 18,050,808 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001250000.31110.00.0000 REAL AND PERSONAL PROPERTY TAXES 7,643,881 7,805,908 8,021,323 4,574,488 8,290,037 8,538,738 001250000.31120.00.0000 DIVERTED COUNTY ROAD PROPERTY TAX 720,000 720,000 720,000 414,072 720,000 720,000 001250000.31311.00.0000 LOCAL RETAIL SALES USE TAX 2,876,339 3,195,259 3,397,695 1,582,475 3,326,609 3,453,021 001250000.31315.00.0000 SALES TAX - SPECIAL PURPOSE 903,099 999,945 1,062,363 476,013 1,045,244 1,084,963 001250000.31371.00.0000 LOCAL CRIMINAL JUSTICE TAX 375,219 417,655 429,572 197,725 422,650 438,710 001250000.31720.00.0000 LEASEHOLD EXCISE TAX 69,801 65,642 66,801 37,130 66,801 66,801 001250000.31740.10.0000 TIMBER EXCISE TAX - TAV 333,190 482,951 300,000 229,779 300,000 300,000 001250000.31740.20.0000 TIMBER EXCISE TAX-CE CO RD DIVERSION 44,634 54,684 39,599 29,500 39,599 39,599 001250000.33215.23.0000 PILT LAW 97-258 1,390,772 1,833,818 1,537,328 1,537,328 1,000,000 1,020,000 001250000.33500.91.0000 PUD PRIVILEGE TAX 314,148 393,491 375,296 - 386,555 398,151 001250000.33502.33.0000 DNR TIMBER TRUST 2 - - - 96 - - 001250000.33602.31.0000 DNR PILT NAP/NRCA 67,873 17,123 15,136 - 15,150 15,150 001250000.33606.10.0000 MVET-CRIMINAL JUSTICE FUNDING-HIGH CRI 425,664 416,003 425,450 204,714 438,217 451,364 001250000.33606.41.0000 MARIJUANA ENFORCEMENT 11,354 - 51,017 - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 250 Treasurer Page 4 of 9 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001250000.33606.42.0000 MARIJUANA EXCISE TAX DISTRIBUTION 9,943 63,962 - 24,224 52,548 54,124 001250000.33606.51.0000 DUI/OTHER CRIMINAL JUST ASSIST 10,114 9,435 13,162 4,544 13,553 13,960 001250000.33606.94.0000 LIQUOR EXCISE TAX 44,174 47,254 47,321 26,177 48,267 49,233 001250000.33606.95.0000 LIQUOR BOARD PROFITS 84,441 84,066 88,873 41,936 90,650 92,463 001250000.34142.15.0000 TREASURER'S FEES - FIRE PATROL 4,367 4,324 4,178 4,209 4,303 4,303 001250000.34142.16.0000 TREASURERS FEES - DRAINAGE DISTRICT 1,188 873 1,250 798 1,288 1,288 001250000.34142.17.0000 TREAS FEE CLEAN WATER ASSESSMENT 4,035 4,012 4,000 - 4,120 4,120 001250000.34142.18.0000 TREASURER'S FEES - LID ASSESSMENT 1,656 1,444 1,432 1,072 1,475 1,475 001250000.34142.19.0000 TREAS FEE -NOX WEED ASSESSMENT 1,478 1,477 1,480 - 1,524 1,524 001250000.34142.20.0000 TREASURERS FEE FIRE PATROL 3,668 3,756 4,450 - 4,584 4,584 001250000.34142.31.0000 TREASURERS FEE-STATE 1.3% REET 65,842 60,135 62,633 26,305 62,633 62,633 001250000.34142.32.0000 TREASURERS FEE-CO/CITY 1% REET 19,785 18,070 18,822 7,905 18,822 18,822 001250000.34142.33.0000 TREASURERS FEE-REET COLLECTION FEE 5,100 5,085 5,720 2,333 5,720 5,720 001250000.34142.50.0000 INVESTMENT SERVICE FEE 17,414 26,869 18,210 14,613 18,536 18,536 001250000.34143.10.0000 NSF RETURN CHECK FEE 930 1,290 800 840 1,650 1,650 001250000.34181.15.0000 DATA/WORD PROC/PRINTING/IT SERV 300 400 400 600 1,200 1,200 001250000.35940.10.0000 PENALTIES ON DELQ REAL PROP TAXES 98,944 98,079 117,409 69,697 119,757 122,152 001250000.36111.00.0000 INVESTMENT INTEREST 373,560 534,468 949,847 677,421 713,000 727,260 001250000.36140.00.0000 INTEREST ON CONTRACTS,NOTES,TAXES,LOAN 4,465 8,088 3,018 5,419 3,018 3,018 001250000.36140.10.0000 INTEREST ON DELQ TAXES 193,625 197,154 188,545 128,360 192,316 196,162 001250000.36140.30.0000 INTEREST ON DNR TIMBER LEASES 228 260 153 762 1,500 1,500 001250000.36250.00.0180 COST ALLOCATION - PUBLIC WORKS 107,366 370,416 291,632 - 301,521 310,567 001250000.36250.00.0671 JEFFCOM LICENSE FEE 36,089 37,183 38,000 19,150 38,000 39,140 001250000.36250.10.0000 DNR TIMBER LEASES 972 318 3,800 260 3,800 3,800 001250000.36920.10.0000 FORECLOSURE SURPLUS 1,383 27,647 - - - - 001250000.36940.00.0000 OTHER JUDGEMENTS/SETTLEMENTS 234 - - - - - 001250000.36981.00.0000 CASHIER OVERAGE & SHORTAGE (47) (39) - 767 - - 001250000.36990.00.0000 OTHER MISC REVENUE 264 30 5,460 - 16,616 16,616 001250000.36990.00.0499 MISC REVENUE-PRIOR YR UNDER 500 291 496 - 663 - - 001250000.38810.00.0100 PRIOR YEAR CORRECTIONS-TREAS - (128,202) - - - - 001250000.38880.00.0000 PRIOR YEAR CORRECTIONS 30,601 22,594 - (3,638) - - GF - 250 Treasurer Page 5 of 9 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001250000.38930.00.0000 RETURN OF PETTY CASH FUNDS - 500 - - - - 001250000.39510.10.0000 TIMBER SALES DNR 207,899 330,761 500,000 313,917 250,000 250,000 001250000.39510.20.0000 PROCEEDS FROM SALE OF CAP ASSETS - 5,320 - - - - 001250000.39700.00.0000 XFER IN 916 2,787 - - - - 001250000.39700.00.0151 XFER FROM REET TECH FUND 3,000 3,000 3,000 1,500 3,000 3,000 001250000.39700.00.0505 XFR-LV PAYOUT OF $1000 OR MORE RES 11-14 37,322 39,992 5,000 2,404 5,000 5,000 Total Revenues 16,547,521 18,285,783 18,820,175 10,655,558 18,029,263 18,540,347 Expenditures 001250000.51422.10.0000 SALARIES AND WAGES 280,766 283,384 - 118,991 - - 001250000.51422.10.0010 TREASURER - - 81,109 - 89,763 93,847 001250000.51422.10.0020 CHIEF DEPUTY TREASURER - - 75,840 - 70,618 72,558 001250000.51422.10.0030 ACCT/INVESTMENT OFFICER - - 47,997 - 49,200 50,429 001250000.51422.10.0040 TAX ACCOUNT SPECIALIST - - 39,208 - 38,480 39,437 001250000.51422.10.0060 REVENUE FORECLOSURE CLERK - - 34,717 - 30,618 31,388 001250000.51422.10.0600 CLERK HIRE - - 11,000 - - - 001250000.51422.10.0700 LONGEVITY 3,600 3,400 4,400 4,400 2,200 2,200 001250000.51422.20.0000 PERSONNEL BENEFITS 15 100 105,688 248 105,658 107,586 001250000.51422.20.0010 OASI 21,133 21,338 - 9,286 - - 001250000.51422.20.0020 RETIREMENT 33,036 35,112 - 15,240 - - 001250000.51422.20.0030 MEDICAL INSURANCE 46,083 45,302 - 18,675 - - 001250000.51422.20.0040 INDUSTRIAL INSURANCE 978 948 - 438 - - 001250000.51422.20.0050 UNEMPLOYMENT INSURANCE 2,144 2,082 - 1,120 - - 001250000.51422.20.0055 POST RETIREMENT 1,422 1,434 - 617 - - 001250000.51422.31.0010 OFFICE & MICRO FISCHE SUPPLIES 9,149 11,363 19,042 9,610 14,898 15,345 001250000.51422.35.0000 OFFICE EQUIPMENT - 1,814 2,372 - 1,760 1,813 001250000.51422.42.0010 POSTAGE 8,327 18,102 12,996 - 13,250 13,648 001250000.51422.43.0000 TRAVEL 3,434 4,224 1,967 786 2,026 2,087 001250000.51422.44.0000 ADVERTISING 141 1,092 23 15 150 155 001250000.51422.48.0000 REPAIR & MAINTENANCE 40,067 43,592 52,338 7,888 54,601 56,239 001250000.51422.49.0010 DUES, SUBSCRIPTIONS & MEMBERSHIPS 4,061 227 329 269 339 349 GF - 250 Treasurer Page 6 of 9 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001250000.51422.49.0020 SCHOOLS AND SEMINARS 420 2,715 2,217 756 2,284 2,352 001250000.51422.92.0010 TELEPHONE 93 127 100 56 103 106 001250000.58810.00.0000 PRIOR YEAR CORRECTION 20,977 551 - - - - 001250000.58930.00.0000 AGENCY TYPE REMITTANCES - 1,629 - - - - Total Expenditures 475,846 478,536 491,343 188,108 475,948 489,539 GF - 250 Treasurer Page 7 of 9 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Treasurer increase to your Base Budget Departmental Contact:Stacie Prada Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 506000010.59418.64.0020 Capital Outlay 9,259 9,259 PACS Server replacement - split with Assessor 001250000.51422.48.0000 Repair & maintenance 1,500 1,500 Harris Staff Time Data Transfer - split with Assessor 001250000.51422.10.0060 Salaries and Wages: TAS 19,360 Half-Time Tax Account Specialist - 20 hrs per week 001250000.51422.20.0000 Associated TAS benefits 10,330 Half-Time Tax Account Specialist - 20 hrs per week 001250000.51422.10.0600 Clerk Hire 3,450 Clerk Hire to assist with periodic staffing and workload needs - - TOTAL EXPENDITURES 33,140 10,759 10,759 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 33,140 (10,759) (10,759) One-time add is needed for required property tax software program server replacement. Ongoing staff assistance is needed to address office capacity issues, internal controls and customer service needs. GF - 250 Treasurer Page 8 of 9 9/25/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM GF - 250 Treasurer Page 9 of 9 9/25/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund in the General Fund acts as a means to transfer cash to other departments for the purpose of supporting the normal level of operations in the recipient fund. OPERATING TRANSFERS OUT 261 2020 - 2021 Biennial Budget GF - 261 Operating Transfers Out Page 2 of 6 9/17/2019 SUMMARY Key Funding Service Issues This request reflects the target amounts set by the 2020 and 2021 budget goals for department transfers. 2020 - 2021 Biennial Budget GF - 261 Operating Transfers Out Page 3 of 6 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 261 Operating Transfers Out Page 4 of 6 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Revised Total Revenue - - - - - - Total Expenditures 2,337,681 2,259,314 2,320,417 1,073,736 2,132,692 2,196,708 Add Total Expenditures - Form A - Revised Total Expenditures 2,337,681 2,259,314 2,320,417 1,073,736 2,132,692 2,196,708 Net Total (2,337,681) (2,259,314) (2,320,417) (1,073,736) (2,132,692) (2,196,708) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues Expenditures 001261000.59700.00.0010 SUBSTANCE ABUSE 51,720 53,280 54,900 27,450 56,560 58,260 001261000.59700.00.0050 COOPERATIVE EXTENSION PROGRAMS 253,840 186,600 215,302 119,005 198,380 204,340 001261000.59700.00.0099 PARKS & RECREATION 481,350 501,557 505,375 252,688 520,540 536,160 001261000.59700.00.0113 TR TO 4H AFTER SCHOOL 20,920 35,250 37,600 21,132 28,920 29,780 001261000.59700.00.0155 TR TO VETERANS 16,330 51,820 17,340 17,340 17,860 18,400 001261000.59700.00.0160 HEALTH DEPARTMENT 657,780 762,155 698,300 346,506 713,812 735,228 001261000.59700.00.0166 TR TO N/R-COUNTY LAKES 10,920 11,250 11,600 5,800 11,960 12,320 001261000.59700.00.0171 TR TO HEALTH FOR GIS 3,760 3,880 4,000 2,000 4,120 4,260 001261000.59700.00.0180 TR TO ROAD FUND 389,921 59,815 76,440 - - - 001261000.59700.00.0200 COMMUNITY DEVELOPMENT (DCD) 451,140 593,707 644,560 281,815 580,540 597,960 001261000.59700.00.0501 TR TO ER&R - - 55,000 - - - Total Expenditures 2,337,681 2,259,314 2,320,417 1,073,736 2,132,692 2,196,708 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST GF - 261 Operating Transfers Out Page 5 of 6 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget GF - 261 Operating Transfers Out Page 6 of 6 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund includes expenditures that are expenses incurred for all or a majority of County Departments. NON-DEPARTMENTAL 270 2020 - 2021 Biennial Budget GF - 270 Non Departmental Page 2 of 9 9/17/2019 SUMMARY Key Funding Service Issues Increases in items such as dues for various associations or payments for internal services are a result of notification from the association or the department providing the internal service. 2020 - 2021 Biennial Budget GF - 270 Non Departmental Page 3 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 270 Non Departmental Page 4 of 9 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 49,196 32,802 50,437 34,152 35,568 36,990 Add Total Revenue - Form A - Revised Total Revenue 49,196 32,802 50,437 34,152 35,568 36,990 Total Expenditures 3,845,459 3,912,702 3,869,584 1,597,136 3,863,169 3,930,429 Add Total Expenditures - Form A 230,463 Revised Total Expenditures 3,845,459 3,912,702 3,869,584 1,597,136 4,093,632 3,930,429 Net Total (3,796,263) (3,879,900) (3,819,147) (1,562,984) (4,058,064) (3,893,439) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 001270000.32199.00.0129 HUMANE SOCIETY LICENSE FEE 10 10 - 10 10 10 001270000.33601.28.0000 PUBLIC DEFENSE FUNDING - STATE - 32,792 50,437 34,142 35,558 36,980 001270000.39700.00.0142 TSFR IN PUBLIC DEFENSE 49,186 - - - - - Total Revenues 49,196 32,802 50,437 34,152 35,568 36,990 Expenditures 001270000.51281.41.0002 PUBLIC DEFENDER 574,000 656,249 659,678 287,695 688,605 688,605 001270000.51281.41.0003 COURT APPOINTED ATTORNEY 2,500 - - - - - 001270000.51281.41.0004 INVESTIGATIVE SOCIAL WORK 49,416 50,437 51,315 8,553 53,977 53,977 001270000.51423.41.0010 STATE EXAMINER 60,893 75,861 85,000 621 90,000 95,000 001270000.51479.41.0000 PROFESSIONAL SERVICES 46,141 24,000 36,000 15,000 36,000 36,000 001270000.51479.46.0005 RISK POOL-LIABILITY INSURANCE 182,294 229,361 221,000 - 221,000 221,000 001270000.51479.46.0010 RISK POOL - PROPERTY INSURANCE 100,538 92,628 96,500 - 96,500 96,500 001270000.51479.46.0020 MISCELLANEOUS CLAIMS 108,003 24,413 75,000 - 50,000 50,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 270 Non Departmental Page 5 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001270000.51479.46.0025 ADMINISTRATIVE EXPENSES / ADVERTISING 4,432 13,536 3,030 345 3,500 3,500 001270000.51510.41.0010 LEGAL-SPECIAL ATTORNEY FEES 47,601 26,193 40,000 - 20,000 20,000 001270000.51620.31.0010 OFFICE SUPPLIES - 436 1,000 458 1,000 1,000 001270000.51620.41.0000 PROFESSIONAL SERVICES 29,047 59,865 42,123 11,160 25,000 25,000 001270000.51620.49.0010 DUES & SUBSCRIPTIONS 1,440 853 2,000 509 1,500 1,500 001270000.51620.49.0040 SEMINAR & TRAINING COSTS 322 2,079 5,500 1,829 3,000 3,000 001270000.51620.49.0041 TRAINING SUPPORT 1,776 - 2,525 - 1,500 1,500 001270000.51620.49.0042 HIRE CHECK-BACKGROUND CHECKS 2,752 2,961 3,800 2,436 3,000 3,000 001270000.51830.41.0000 COURTHOUSE SECURITY - 118,206 135,000 54,288 135,000 135,000 001270000.51861.49.0000 JUDGEMENT & SETTLEMENT PAYMENTS 150,000 62,293 - - - - 001270000.51990.41.0061 HEARING EXAMINER 12,267 11,258 14,800 4,515 15,000 15,000 001270000.51990.41.0071 APPELLATE HEARING EXAMINER - - 2,000 - 2,000 2,000 001270000.51990.44.0000 ADVERTISING - - 500 601 1,000 1,000 001270000.51990.49.0000 MISCELLANEOUS 2,736 19,953 1,060 1,879 2,500 2,500 001270000.51990.49.0010 WA ST ASSOC OF COUNTIES - MISC 9,707 15,269 9,000 13,739 16,500 17,000 001270000.51990.49.0012 WASC-TIMBER ANALYST 3,275 3,444 6,397 3,549 6,500 6,500 001270000.51990.49.0020 WASH ASSOC OF COUNTY OFFICIALS 5,766 6,400 6,000 3,443 7,000 7,500 001270000.51990.49.0030 NATIONAL ASSOCIATION OF COUNTIES 597 - 526 - 001270000.51990.49.0032 NO. OLYMPIC PENINSULA RC&D DUES 1,400 2,630 1,400 962 2,750 2,750 001270000.51990.49.0060 COUNTY P.O. BOX RENTAL - 338 303 356 375 375 001270000.51990.49.0110 CODIFICATION & MISC. 1,923 1,989 3,000 7,870 5,000 5,000 001270000.51990.49.0130 COUNTY ADMIN. - HOOD CANAL COUNCIL 2,500 2,500 3,788 - 4,000 4,000 001270000.51990.49.0140 PROPERTY TAX-COUNTY PARCELS 5,481 8,573 6,050 11,698 12,000 12,000 001270000.51990.49.0142 PTBP OWNERS ASSOC DUES & ASSESSMENTS 2,575 - - - - - 001270000.51990.49.0200 WASH STATE PURCHASING CONTRACT - - 500 - - - 001270000.51990.95.0010 INFORMATION SERVICES 941,907 965,247 956,548 532,405 1,052,303 1,054,630 001270000.51990.95.0013 PUBLIC RECORDS SERVICES 62,322 99,862 108,262 - 001270000.51990.95.0015 INFO SERVICES - GIS 73,720 - - - - - 001270000.51990.95.0020 FACILITIES MANAGEMENT 751,549 772,472 769,809 384,905 846,376 891,790 001270000.51990.95.0025 FACILITIES - ANIMAL CONTROL FACILITY 6,915 10,547 9,114 3,724 10,000 10,000 001270000.51990.95.0030 911 DISPATCH 490,293 426,520 382,232 185,253 382,232 395,213 JEFFERSON COUNTY 2020-21 BUDGET REQUEST GF - 270 Non Departmental Page 6 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 001270000.51990.99.0010 AUDITOR'S FILING FEES 81 108 100 329 125 125 001270000.53170.49.0010 OLYMPIC AIR POLLUTION AUTHORITY 16,125 16,636 16,750 17,269 17,926 18,464 001270000.55310.41.0055 JC SOIL CONSERVATION 48,165 62,105 51,474 12,869 50,000 50,000 001270000.55310.41.0056 CONSERVATION SPECIAL PROJECTS 45,000 3,000 - - - - 001270000.56279.51.0000 CHIP-INTERGOVERNMENTAL AGREEMENT - 44,480 53,000 28,876 001270000.57690.46.2019 DOSEWALLIPS ST PK SEWER STUDY - - 7,500 - - - Total Expenditures 3,845,459 3,912,702 3,869,584 1,597,136 3,863,169 3,930,429 GF - 270 Non Departmental Page 7 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Non-Departmental increase to your Base Budget Departmental Contact:Mark McCauley Other Funds use this form if you are requesting an increase in the General Date:8/29/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 001270000.51479.46.0005 Risk Pool - Liability Insurance 42,747 42,747 Liability Insurance 001270000.51479.46.0010 Risk Pool - Property Insurance 56,669 56,669 Property Insurance 001270000.51990.95.0010 Information Services 20,372 20,372 Indirect Cost Allocation Plan 001270000.51990.95.0013 Public Records Services 110,675 110,675 Public Records Administrator - - - TOTAL EXPENDITURES 187,716 - 230,463 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 187,716 - (230,463) GF - 270 Non Departmental Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:Central Services increase to your Base Budget Departmental Contact:Mark McCauley Other Funds use this form if you are requesting an increase in the General Date:8/29/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES 001270000.51479.46.0005 Risk Pool - Liability Insurance 42,747 42,747 Liability Insurance 001270000.51479.46.0010 Risk Pool - Property Insurance 56,669 56,669 Property Insurance 001270000.51990.95.0013 Public Records Services 115,575 115,575 Public Records Administrator salary and benefits - - - - TOTAL EXPENDITURES 172,244 - 214,991 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST 172,244 - (214,991) 2020 - 2021 Biennial Budget GF - 270 Non Departmental Page 9 of 9 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM JEFFERSON COUNTY ORGANIZATIONAL CHART AUDITOR'S O & M AUDITOR RECORDING Admin Clerk II-JG(15 Hrs/Wk) = .375 fte MISSION STATEMENT GOALS/ OBJECTIVES AUDITORS O&M 1052020-2021 BIENNIAL BUDGET BUDGET / PROGRAM Fund/Program Description RCWs RCW 36.22.160 Findings –1989 c 204: states, "The legislature, finding in this centennial year that many old documents recorded or filed with county officials are deteriorating due to age and environmental degradation and that such documents require preservation in the public interest before they are irreparably damaged, enacts the centennial document preservation act of 1989." Pursuant to RCW 36.22.170, this fund was established for the purpose of installing and maintaining an improved system for copying, preserving, and indexing historical documents recorded in the County. Such a system may utilize the latest technology including photo micrographic and computerized electronic digital storage methodology. RCW 36.22.170 -Surcharge for preservation of historical documents –Distribution of revenue to county and state treasurer – Creation of account: states,(1)(a) Except as provided in (b) of this subsection, a surcharge of five dollars per instrument shall be charged by the county auditor for each document recorded which will be in addition to any other charge authorized by law. One dollar of the surcharge shall be used at the discretion of the county commissioners to promote historical preservation or historical programs, which may include preservation of historic documents.(b) A surcharge of two dollars per instrument shall be charged by the county auditor for each document presented for recording by the employment security department, which will be in addition to any other charge authorized by law.Of the remaining revenue generated through the surcharges under subsection (1) of this section:Fifty percent shall be transmitted monthly to the state treasurer who shall distribute such funds to each county treasurer within the state in July of each year in accordance with the formula described in RCW 36.22.190. The county treasurer shall place the funds received in a special account titled the auditor's centennial document preservation and modernization account to be used solely for ongoing preservation of historical documents of all county offices and departments and shall not be added to the county current expense fund; andFifty percent shall be retained by the county and deposited in the auditor's operation and maintenance fund for ongoing preservation of historical documents of all county offices and departments. The Jefferson County Auditor’s Office is an inspired team recognized for its exceptional customer service. We strive to be innovative and exceed expectations. We treat everyone with trust and respect. By creating opportunities for staff to achieve to their full potential,staff has become the key to our success. Continue project of indexing scanned documents for the years 1984 back to 1872, and uploading them to the Internet. Continue bringing on e-recording vendors. 2020 - 2021 Biennial Budget 105 - Auditor's O&M Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues The Recording Division has expanded their project of indexing scanned documents for the years 1984 back to 1872, and uploading them to the Internet. Fifteen hours per week of our recording staff’s time out of Auditor’s O & M enables us to continue with this project. In 2016, an additional server was required –ran out of room; oracle no longer being supported had to move to sequel; eRecording came on line. The large format scanner used to scan in large surveys was also replaced. In 2015, replacement of the microfiche machines was required due to broken machines & poor quality along with not being able to get service or parts. We will continue to look for ways in which to streamline our processes, incorporate technology (i.e. e-recording) and utilize sound management practices to maintain top notch services. 2020 - 2021 Biennial Budget 105 - Auditor's O&M Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.36 0.41 0.38 0.38 0.38 Capital Purchases: 28,717 10,223 24,630 461,458 Special Projects: 4,090 14,764 7,707 9,757 5,061 15,178 5,821 6,648 31,358 2,722 2,728 207 244 3,544 2010 Auditor Scanning Project -Recording Dept beginning through 1984-1985 to current 2002 Treasurer’s Excise Tax Affidavits , 2003 Superior Court Records $25,043; Auditor 2007 Auditor’s Records 1985-1997 - $15,178 2008 Assessor’s Imaging 2008 Public Works Imaging 2012 DCD 2015 Assessor Staffing STAFFING PERFORMANCE INDICATORS 2010 Clerk’s Film Scan to Digital Reel 2011 Auditor Database Support 2011 Auditor Microfilming 2016 - Additional Server; move from oracle to sequel; eRecording on line 2016 – Replace Colortrac Wide Format Scanner – Surveys Downstairs 2015 – Replace Scanner & Microfiche Reader 1999 – 2013 Various departments 1996 Treasurer’s Excise Tax Affidavits 1997 Superior Court Records through 1996 2001 Clerk’s & DCD Imaging , JEFFERSON COUNTY 2020-21 BUDGET REQUEST 105 - Auditor's O&M Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 77,984 76,911 80,480 12,408 77,900 77,900 Add Total Revenue - Form A - Total Expenditures 86,838 91,124 84,813 26,155 80,400 79,548 Add Total Expenditures - Form A - Revised Net Total (8,854) (14,213) (4,333) (13,747) (2,500) (1,648) Projected Beginning Fund Balance (only fill in to balance budget.)22,919 20,419 Projected Year End Fund Balance 20,419 18,771 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 105000010.33604.11.0000 AUDITORS CENTENNIAL DOCUMENT PRESERV 51,150 48,678 49,500 - 49,000 49,000 105000010.34121.10.0000 RECORDING - AFF HSG AUDITOR'S PORTION 3,481 3,913 4,406 1,838 4,400 4,400 105000010.34121.30.0000 ENDING HOMELESSNESS - AUDITOR 1,407 584 - - - - 105000010.34121.30.2018 END HOMELESSNESS 2% 2018 - 4,628 8,406 3,442 7,125 7,125 105000010.34121.31.0000 AUDITOR ENDING HOMELESSNESS 2% 07/09 2,728 1,140 - - - - 105000010.34121.32.0000 ENDING HOMELESSNESS AUDITOR 2% 9/2012 1,364 570 - - - - 105000010.34136.00.0000 AUDITOR'S DOCUMENT PRESV SURCHARGE 17,468 16,842 17,920 6,919 17,165 17,165 105000010.36111.00.0000 INVESTMENT INTEREST 386 556 248 209 210 210 77,984 76,911 80,480 12,408 77,900 77,900 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Total Revenues JEFFERSON COUNTY 2020-21 BUDGET REQUEST 105 - Auditor's O&M Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 105000010.51410.10.0000 SALARIES & WAGES 16,361 17,648 17,589 7,369 17,589 17,589 105000010.51410.20.0000 PERSONNEL BENEFITS - (744) 7,844 15 7,876 7,876 105000010.51410.20.0010 OASI 1,078 1,306 - 497 - - 105000010.51410.20.0020 RETIREMENT 1,950 2,477 - 946 - - 105000010.51410.20.0030 MEDICAL INSURANCE 3,494 3,954 - 1,448 - - 105000010.51410.20.0040 INDUSTRIAL INSURANCE 72 67 - 28 - - 105000010.51410.20.0050 UNEMPLOYMENT 205 243 - 92 - - 105000010.51410.20.0055 EMPLOYEE BENEFIT RESERVE 82 97 - 37 - - 105000010.51410.31.0010 OFFICE SUPPLIES 657 60 2,000 - 1,000 1,000 105000010.51410.43.0000 TRAVEL - 1,166 600 - 1,600 1,600 105000010.51410.48.0020 MAINTENANCE AGREEMENT - CRIS+ 46,467 51,666 35,548 7,194 36,614 37,712 105000010.51410.49.0010 MICROFILM, PROCESSING & DUPLICATION 1,671 - 4,500 2,963 3,000 3,000 105000010.51410.49.0020 MICROFILMING-SPECIAL PROJECTS - - 5,000 - 2,000 2,000 105000010.51410.95.0000 INFORMATION SERVICES 12,290 13,184 11,132 5,566 10,121 8,171 105000010.51423.49.0040 SCHOOLS AND SEMINARS 375 - 600 - 600 600 105000010.59414.64.0010 CAPITAL EQUIPMENT 2,136 - - - - - 86,838 91,124 84,813 26,155 80,400 79,548 Total Expenditures 105 - Auditor's O&M Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:AUDITOR'S O&M 105 increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - Additional Information (attach extra pages if needed) 2020 - 2021 Biennial Budget 105 - Auditor's O&M Page 7 of 7 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET FUND 106: COURTHOUSE FACILITATORRCW 26.12.240Courthouse facilitator program—Fee or surcharge.A county may create a courthouse facilitator program to provide basic services to pro se litigants in family law cases. The legislative authority of any county may impose user fees or may impose a surcharge of up to twenty dollars on only those superior court cases filed under Title 26 RCW, or both, to pay for the expenses of the courthouse facilitator program. Fees collected under this section shall be collected and deposited in the same manner as other county funds are collected and deposited, and shall be maintained in a separate account to be used as provided in this section. The Courthouse Facilitator strives to simultaneously increase efficiency within the court and improve access to justice for low-income families who cannot afford legal counsel while going through divorce, separation, custody and child support disputes. GOALS FOR FY2020 and FY20211. Provide timely, fair, accurate and cost-effective public access to core services.2. Contribute to smooth operations of the court by assuring that the paperwork that comes before the court is complete and appropriate to the action.3. Provide staff access to all available training to keep current with changes in the law. OBJECTIVES FOR FY2020 and FY20211. Update and maintain standard forms packets and instructions for the most frequently accessed functions of family court.2. Provide the public sufficient time for consultation with the Courthouse Facilitator and for review of forms per local court rules.3. Purchase yearly updates of family law software to stay current with changes in federal and state law.4. Provide staff training so that the information given by our office is accurate, reliable and genuinely helpful. COURTHOUSE FACILITATOR 106 2020 - 2021 Biennial Budget 106 - Courthouse Facilitator Page 2 of 6 9/17/2019 SUMMARY Key Funding Service Issues SUMMARY OF KEY FUNDING/SERVICE ISSUES:Because our mandate is to provide assistance to pro se litigants in family law cases, and most parties proceeding pro se are low income, the Clerk has made the decision to allow parties whom the Judge has found to be indigent to use the services of the Courthouse Facilitator without paying a $20 user fee. Due to an increase in indigency orders we continue to see reduced revenues to cover the cost of this needed service. The Washington State Supreme Court decision in Jafar vs. Wells in the summer of 2013 suppressed revenues to the Courthouse Facilitator program by requiring judges to waive the local Facilitator surcharge if an indigent applicant qualifies for a filing fee waiver. In order to be more efficient we allow review of final paperwork without an appointment, which means that this service is provided outside of the appointment structure. The Courthouse Facilitator currently serves approximately five unrepresented litigants per week. Until 2009 this service was provided by a deputy clerk as a "duty as assigned," which means the County never hired additional staff to do this work; we just squeezed it in to the existing staffing. Following the lean times following 2008 the salary and benefits for this fractional "position" have been paid from the dedicated Fund 106, which had built up a reserve. We used to also cover the annual software license, training and supplies with Fund 106 monies to stretch the General Fund. The reserve in 106 is now depleted and the percentage of the wages and benefits supported by this fund has shrunk to the equivilent of three hours a week salary and benenfits, but even at that level projected revenue is insufficient. There is a clerk hire budget line in the General Fund departmental budget that is large enough to cover the cost of supplying courthouse facilitation services so that this dedicated fund can subsist. 2020 - 2021 Biennial Budget 106 - Courthouse Facilitator Page 3 of 6 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.15 0.15 0.13 0.13 0.13 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 253 232 265 250 250 Staffing Explanation STAFFING Courthouse Faciilitator Appointments PERFORMANCE INDICATORS Performance Explanation Fund 106 is a dedicated fund that may only be used to support provision of Courthouse Facilitator assistance to unrepresented litigants in family law cases. We have this position budgeted to cover three hours per week of service to clients. The Facilitator also created and maintains a range of forms packets for the variety of cases with which she is allowed by court rule to help litigants. The revenue from the sale of these forms goes into the General Fund. The Courthouse Facilitator is a Deputy Clerk who is also a paralegal who has completed the required training to serve in this role. Quoting from General Rule 27, these are the types of cases a Courthouse Facilitator can help people with: dissolution of marriage, separation and annulment; modification of dissolution matters such as child support, parenting plans; non-parental custody or visitation; and parentage by unmarried persons to establish paternity, child support, child custody and visitation. In our county we provide services on a drop-in basis every Wednesday, serving about five families a week, plus our Facilitator takes phone calls and answers questions from all kinds of people whenver she is here and has no other assigned duties that preclude her responding to their immediate need. JEFFERSON COUNTY 2020-21 BUDGET REQUEST 106 - Courthouse Facilitator Page 4 of 6 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 5,920 4,820 4,100 2,460 4,500 4,000 Add Total Revenue - Form A - Total Expenditures 8,326 5,013 5,259 2,200 5,376 5,490 Add Total Expenditures - Form A - Revised Net Total -2,406 -193 -1,159 260 (876) (1,490) Projected Beginning Fund Balance (only fill in to balance budget.)10,486 9,610 Projected Year End Fund Balance 9,610 8,120 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 106000010.34650.01.0000 FACILITATOR SURCHARGE 3,980 3,980 3,100 1,920 3,500 3,000 106000010.34650.02.0000 FACILITATOR USER FEE 1,940 840 1,000 540 1,000 1,000 - - 5,920 4,820 4,100 2,460 4,500 4,000 Expenditures 106000010.51230.10.0000 SALARIES AND WAGES 5,596 3,468 3,636 1,526 3,726 3,819 106000010.51230.20.0000 BENEFITS - (231) 1,623 3 1,650 1,671 106000010.51230.20.0010 OASI 428 305 - 117 - - 106000010.51230.20.0020 RETIREMENT 674 508 - 196 - - 106000010.51230.20.0030 MEDICAL BENEFITS 1,295 878 - 324 - - 106000010.51230.20.0040 INDUSTRIAL INSURANCE 26 15 - 7 - - 106000010.51230.20.0050 UNEMPLOYMENT INSURANCE 70 50 - 19 - - 106000010.51230.20.0055 POST RETIREMENT 28 20 - 8 - - 106000010.51230.31.0010 OFFICE SUPPLIES 209 - - - - - - - - - 8,326 5,013 5,259 2,200 5,376 5,490 Total Expenditures FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Total Revenues 106 - Courthouse Facilitator Page 5 of 6 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Clerk increase to your Base Budget Departmental Contact:Ruth Gordon #128 Other Funds use this form if you are requesting an increase in the General Date:8/30/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 106 - Courthouse Facilitator Page 6 of 6 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Boating Safety The Jefferson County Sheriff's Office boating program mission is to provide safe and enjoyable waterways within Jefferson County, through continuing education, vessel safety inspections and enforcement action as may be required, and to provide immediate emergency response capabilities to all accessible waters in Jefferson County and surrounding counties. Maintain the boats as operational year-round with strategic placement throughout the county for 24/7 emergency response on the water.Update vessels with safety equipment for nighttime emergency response/missions.Generate more revenue through boating fines.Expand the boating safety program to the public through handouts at local events.Jefferson County Sheriff is also dedicated to monitoring and maintaining derelict vessel free waterways, and working with local resources to include local citizen, Department of Natural Resources as well as local business reporting to locate, identify and properly handle these vessels on a case by case basis. BOATING SAFETY PROGRAM 107 2020 - 2021 Biennial Budget 107 - Boating Safety Program Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues JCSO's challenge in managing the Boating Safety program is to monitor expenditures against multiple sources of estimated revenue. In order to qualify for Boating Safety Financial Assistance, we must demonstrate our commitment to the program with local dollars. This is represented by an annual transfer from the Sheriff's general fund operating budget. 2020 - 2021 Biennial Budget 107 - Boating Safety Program Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS The Safer Boating Grant services on an overtime basis,they do not fund regular FTE's. The boat must be operated by at least one RBS qualified deputy. RBS and non-RBS trained support crew on the vessel are covered by grant dollars when this requirement is met. JCSO was able to get another deputy RBS trained and spent more time on the water than in the previous 2 years. With the hire of new deputies during the next grant period, there will potentially be 2 more deputies trained for RBS activities. 2018/19 sport fishing seasons were affected by many seasonal changes which influenced our patrol season and scheduling for patrol shifts. We were able to adapt to most of these changes. 2020/21 will have a more detailed schedule planned to better utilize the manpower available during peak boating times/events for better officer contact oportunities and more efficient spending of grant funding for optimum/max patrol hours and inspection return. The RBS program is based on inspection volume/hour of patrol. JEFFERSON COUNTY 2020-21 BUDGET REQUEST 107 - Boating Safety Program Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 49,100 47,887 48,500 32,085 50,000 50,000 Add Total Revenue - Form A - Total Expenditures 52,213 37,194 48,500 31,601 50,000 50,000 Add Total Expenditures - Form A - Revised Net Total (3,113) 10,693 - 484 - - Projected Beginning Fund Balance (only fill in to balance budget.) Projected Year End Fund Balance - - Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 107000010.33397.01.0000 SAFER BOATING GRANT 18,642 16,844 18,000 - 18,000 18,000 107000010.33600.84.0000 VESSEL REGISTRATION FEES 15,240 15,607 15,500 17,085 17,000 17,000 107000010.35240.00.0000 CIVIL PENALITES 218 436 - - - - 107000010.39700.00.0010 OPER TRF IN-FR G.F. 15,000 15,000 15,000 15,000 15,000 15,000 - - - - 49,100 47,887 48,500 32,085 50,000 50,000 Expenditures 107000010.52130.46.0000 INSURANCE 427 377 - - - - 107000010.52190.10.0500 OVERTIME 10,585 15,058 28,000 15,164 28,000 28,000 107000010.52190.20.0000 PERSONNEL BENEFITS - - 4,648 25 5,743 5,732 Total Revenues FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST 107 - Boating Safety Program Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 107000010.52190.20.0010 OASI 754 1,110 - 1,120 - - 107000010.52190.20.0020 RETIREMENT 593 882 - 855 - - 107000010.52190.20.0030 MEDICAL INSURANCE 1,418 1,963 - 2,058 107000010.52190.20.0040 INDUSTRIAL INSURANCE 241 276 - 382 - - 107000010.52190.20.0050 UNEMPLOYMENT 47 61 - 178 - - 107000010.52190.20.0055 EMPLOYEE BENEFIT RESERVE 53 75 - 75 - - 107000010.52190.32.0000 FUEL CONSUMED 5,370 3,875 4,700 4,376 5,000 5,000 107000010.52190.35.0000 SMALL TOOLS AND MINOR EQUIPMENT - 1,457 - 290 - - 107000010.52190.35.0010 EQUIPMENT 12,593 1,716 2,308 1,280 2,000 2,000 107000010.52190.43.0000 TRAVEL 3,845 1,126 - 119 1,000 1,000 107000010.52190.45.0000 MOORAGE 4,152 5,964 5,844 3,109 6,240 6,240 107000010.52190.48.0000 REPAIRS AND MAINTENANCE 12,135 3,254 3,000 2,570 2,017 2,028 - - - - - - 52,213 37,194 48,500 31,601 50,000 50,000 (3,113) 10,693 - 484 - - Total Expenditures Totals 107 - Boating Safety Program Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Sheriff increase to your Base Budget Departmental Contact:Joe Nole Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 107 - Boating Safety Program Page 7 of 7 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 107000010.33397.01 Safer Boating Grant State 18,000 TOTAL ALL GRANTS 18,000 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM JEFFERSON COUNTYBOARD OF COMMISSIONERS WSU Extension Director●Represents WSU locally ●Links University expertise and research to the community●Community and Econnomic Development Faculty Unit WSU COUNTY RELATIONS: JIM KROPF WSU EXTENSION DIRECTOR MICHAEL GAFFNEY JEFFERSON COUNTY ADMINISTRATIVE STAFF Su TiptonAdmin Assist.-Lead Grants management, inventories, timesheets, office management Cat NorthAdmin Clerk-I Office reception,media,meeting coordination & communication, website management Tanya Barnett4-H Youth Coordinator 4-H YOUTH DEVELOPMENT 4-H Clubs and Activities, 4-H Afterschool Programs, Youth and Family Support, 4-H School Enrichment Programs Volunteer Training K-6 After SchoolProgramBrinnon SchoolDistrict Alicia SimmonsK-6 After SchoolProfessional To Be HiredK-6 After SchoolAssistant To Be Hired K-6 After School WSU Affliate and Jefferson County Staff Cheryl Lowe Marine Resources CommitteeExt Ed. Programs: Beach Watchers Stream Stewards Darcy McNamaraNatural Resources Educator Buffer Management PLANT ECOLOGY DEVELOPEMENT Master Gardener Program Bridget Gregg MG Coordinator (WSU) Agricultural Development (Small Farms and Community and Economic Development) Kellie HenwoodSmall Farms Regional Coordinator WSU FACULTYBob Simmons Olympic Region Water Resources Specialist WSU FACULTYJoy Lile Regional 4-H Youth Development Specialist UNIVERSITY OF WASHINGTON SEA GRANT PROGRAM Sarah Fisken, Continuing Education Coordinator Develops boater safety courses for recreational and commercial interests Coordinates with Tribes and other communities on boater safety and emergency prepardness CAHNRS: College of Agriculture, Human, and Natural Resource Science WSU FACULTYLaura Ryser Community Food Systems Regional Partner housed in Extension office Jefferson County NOXIOUS WEED Program Joost BesijnWeed Control Coordinator Noxious weed eradication,outreach education & presentations,North Olympic Peninsula regional coordination Jefferson County NOXIOUS WEED Board WSU Extension VOLUNTEERS WSU Extension VOLUNTEERS WSU Extension VOLUNTEERS P1 Copy of WSU Jefferson County Org Chart 2019 Updated 5.23.2019 9/26/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET 108/Operations Extension Education engages people, organizations and communities to advance knowledge, economic well-being and quality of life by fostering inquiry, learning and the application of research. Extension builds peoples’ capacity to make informed decisions and improvements in their lives. Extension Programs occur where people live, work and play. We facilitate learning on farms, on the waterfront, in the home and in business and community centers. We provide objective, unbiased education based on research and knowledge, allowing people to make their own informed decisions. Goals 2020-2021:-Support Extension Programing -Support Community Developement Objectives 2020-2021:-Continue fiscal balancing-continue adding to reserve cash balance COOPERATIVE EXTENSION PROGRAMS 108 2020 - 2021 Biennial Budget 108 - WSU Cooperative Extension Programs Page 2 of 29 9/17/2019 SUMMARY Key Funding Service Issues The WSU Jefferson County Extension office serves to assist Jefferson County residents through a variety of programming including Master Gardeners, 4-H, Water and Natural Resources programming, Small Farms and Noxious Weeds. The financial outlook of WSU Jefferson County Extension continues to improve. Despite a reduction in budget in both 2018 and 2019 from previous levels (for the 5-yr repayment plan of the “loan” implemented in the 2017 budget) we have continued to build our reserves and are on track to stabilize our finances. BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT 2020-2021 BIENNIAL BUDGET The WSU Jefferson County Extension Master Gardener Program delivers effective community education in horticulture and environmental stewardship to the citizens of Jefferson County through training and coordinating certified volunteers. Once Master Gardener volunteers have completed training, they give back to the community by 1) delivering science-based education on topics such as vegetable and ornamental gardening, native plant workshops, septic landscape care, noxious weed identification and eradication, home and garden pests,and water quality issues; 2) volunteering in local community, county, and state projects including: food bank gardens throughout Jefferson County, managing the Jefferson County Seed Library, supporting school gardens and cirriculm, volunteering for the Jefferson County and City of Port Townsend Park and Recreation Deparments as well as state park programs; 3) providing support to other programs at WSU Extension, through office administration assistance; volunteering for 4-H, Noxious Weed, Water, and Farm Extension programs; and raising funds to support the Master Gardener Program while meeting the education mission of the program. Engaging university-trained volunteers to empower and sustain diverse communities with relevant, unbiased, research-based horticulture and environmental stewardship education. COOPERATIVE EXTENSION PROGRAMS 108 GOALS & OBJECTIVES Education: Deliver science-based education to Jefferson County residents through horticulture classes and outreach events. At these classes and events, Master Gardener Volunteers teach local community members to manage their landscapes in a science-based, sustainable manner using integrated pest management (IPM) methods in order to reduce pesticide use; address environmental and social issues such as food security and reslience,water conservation, environmental stewardship, and water quality; work to reduce the negative impact of invasive species; and increase public awareness of healthy living through gardening and the proper application of IPM techniques. Local Engagement: Collaborate with local schools, government and non-profit organizations to engage 70+ trained Master Gardener volunteers in activities designed to deliver environmentally sound and research-based gardening practices. We achieve this through Plant Clinics, Seed Library, Growing Groceries classes, free lectures and workshops at Fairs, community events,newspaper articles, and partnerships with Food Bank Gardens & Gleaner program, Jefferson County Parks and Recreation Khul Kah Han Native Plant Garden, Washington State Parks and Jefferson County Historical Society, Port Ludlow Trail Association, Far Reaches Botanical Conservancy and the Port Townsend School District gardens. Program Support: : Provided program support to the WSU Extension programs and partners. Many of these hours supported the efforts required to provide the outreach events described above. Other programs that Master Gardeners supported were the WSU Water and Natural Resources Department Rain Gardens, Jefferson County Noxious Weed Pulls and outreach, and office support at WSU Jefferson County Extension.. SUMMARY Key Funding Service Issues Coordinate the Master Gardener volunteer program through regular communication with volunteers and partners. Offer volunteer training program annually to educate and encourage volunteer involvement in local gardening and environmental stewardship programs. Enhance food security through teaching vegetable gardening classes which educate community members in the latest research-based practices for growing food and food preservation. Community members on who are eligible for social services are given 25 – 100% discounts for these classes, dependent on need. Manage the Jefferson County Seed Library house at the WSU Extension office. The mission of the library is to create a culture of learning, sharing, and community through sustainable seed saving that reclaims seeds as a public resource, encourages biodiversity as an alternative to genetically modified seeds, fosters self-reliance over dependence upon large food producers, increases food security, promotes a healthy diet and develops seed adapted to thrive in the soils and climate of our region. Provide plant problem clinics in which Master Gardeners provide free science-based horticulture advice in Port Townsend, Chimacum, Port Hadlock and Quilcene/Brinnon areas. Educate Jefferson County residents through free monthly lectures/workshops at the WSU Classroom, workshops at the Jefferson County Fair, and educational speakers that present at the Jefferson County Library, Port Townsend Library, Jefferson County Environmental Health, as well as other venues upon request. Provide workshops and education on landscaping with Native Plants. Connect volunteers with opportunities to support other WSU Extension Programs, including Rain Garden installation, maintenance and mentoring, noxious weed education and eradication, administrative assistance, and teaching and mentoring 4-H. BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET 108/Regional Small Farms Program Serving Clallam, Jefferson & Kitsap Counties WSU Extension Regional Small Farms Program offers education and outreach for agricultural development throughout the Olympic and Kitsap Peninsulas. The overarching program goal is to improve infrastructure for our agricultural producers and processors. GOALS1. Local and Regional Engagement -Encourage broad-based participation in the WSU Regional Small Farms Program. Provide support for 1000 farmers and landowners through on-site visits, phone calls and emails. 2. Educational Programming –Deliver 15 intensive and scale-appropriate workshops, clinics, and field days for farmers for 150 farmers, and agricultural producers that enhance sustainable land management practices, strengthen knowledge of farm business management, and develop curriculum for farm internship programs. 3. Strengthen Collaborations –Continue to collaborate and seek new collaborations among community partner organizations, including but not limited to Jefferson LandWorks Collaborative, the Jefferson County Food Council, local Food Banks, schools and institutions. OBJECTIVES1.Staff Regional Small Farms Coordinator position2.Offer at least 12 educational workshops for beginning and advanced farmers on sustainable crop and livestock production, as well as farm business planning. 3.Coordinate and support a regional farm internship program that provides technical and educational training to new and beginning farmers, also providing assistance in land linking and further business planning 4.Continue collaborating with community partners through the Jefferson LandWorks Collaborative and other partners, who work together on keeping working lands viable.5.Educate and work with local farmers and landowners on a case-by-case basis regarding their farming operations through one-on-one consults to share best management practices for organic or sustainable vegetable production, seed production, pasture management and integrated livestock systems, whole farm planning, farm business planning and marketing, food safety and on-farm safe handling practices. 6.Seek funding and collaborative opportunities to develop new programs or furthering existing programs addressing agricultural production, marketing, institutional local food purchasing, and/or new farmer development training. COOPERATIVE EXTENSION PROGRAMS 108 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET 108 Water Quality/Natural Resources Educate,motivate and engage residents of Jefferson County in water resource and habitat protection, stewardship and restoration. GOALS FOR FY2020Local Engagement:Encourage broad-based County participation in the WSU Water Resource and Marine Resources Committee’s projects. Engage 40 trained citizen volunteers in activities through Beach Naturalists and Stream Stewards programs, which improve local ecosystem health.Protect and Restore Habitat:Coordinate projects that result in net gains in priority nearshore, inter-tidal and estuarine habitats and participate in collaborative interagency efforts to ensure increases in the health and abundance of marine habitats and species.Protect Water Quality: Design and implement a broad-based educational program, utilizing current best management practices and best available research to train and engage citizens in actions that protect local water quality and improve surface water quality. OBJECTIVES FOR FY2020-Coordinate and staff Jefferson County’s Marine Resources Committee.-Offer at least one 6-week course to educate and encourage volunteer involvement in local natural resource and conservation programs.-Continue working with partners and MRC volunteers to monitor Olympia oyster enhancement/restoration efforts in local waters.-Collaborate with partners to promote actions that protect eelgrass beds in Port Townsend Bay and support healthy, sustainable harvest of local shellfish.-Educate and work with local landowners on alternatives to hard shoreline armoring to protect land values and public resources.-Educate and work with local residents and landowners on voluntary programs for storm water management, natural garden and lawn care, water conservation and low impact development to protect natural and public resources. Develop local demonstration sites with willing landowners. -Seek funding and collaborative opportunities to develop new programs or furthering existing programs addressing water quality/quantity issues. COOPERATIVE EXTENSION PROGRAMS 108 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET 108/4-H Youth & Families 4-H empowers youth to reach their full potential, working and learning in partnership with caring adults. Using high quality WSU Extension and national 4-H resources, 4-H in Jefferson County equips and oversees adult volunteers and staff who provide a wealth opportunities through ongoing 4-H Clubs/Groups, After-School and School-Enrichment Programs, Teen and Civic Leadership, 4-H Challenge, and other community-supported, positive-youth-development programs. GOALS 1.Provide needed training for all new and returning 4-H volunteers.2. Provide desired enrichment for all 4-H youth members.3.Work to stabilize 4-H projects in the following areas: Horse, After School, and Challenge.4.Reinvigorate and/or start projects the following areas: Mountain Bike, Farming/Culinary Arts, and Woodworking.5.Grow community and volunteer support for all ongoing projects including: Know Your Government, distinct 4-H Clubs/Groups (over 30), Summer Camp, Fair, etc. These projects attract new youth members and keep current members engaged. OBJECTIVES 1.In fall 2019, provide well-planned orientation(s) for all 4-H volunteers and look for ongoing opportunities for pre-existing volunteer enrichment opportunities (e.g., 4-H Forum).2.In winter 2019-20, provide a day-long 4-H academy (“Super Saturday”) for all 4-H youth members and look for pre-existing youth enrichment opportunities (e.g., Teen Rally, 4-H events in other counties, community-based youth events).3. Work with 4-H Regional Faculty to review current status of projects needing increased stability and make strategic adjustments as soon as possible.4. Work with community organizations and funders to strategize and help launch new projects.5. Work with organizations like Skillmation to recruit new volunteers and call upon more senior volunteers and support staff to help orient new volunteers. COOPERATIVE EXTENSION PROGRAMS 108 SUMMARY Key Funding Service Issues After a challenging year in 2017, we are back on track with the Small Farms program! This year, we have held 13 workshops so far, with several more planned thru the end of the year, compared to only 7 last year. There have been over 150 participants in the workshop, and we have already exceeded the expected amount of revenue for the program. Also, Twin Vista Ranch, while now under the purview of the state-wide Food Systems program, continues to be a valuable resource for local producers. We host workshops and demonstrations at the farm. SUMMARY Key Funding Service Issues No substantial changes in services,except for the initiation of a rain garden mentortraining and engagement program that will be developed with limited term grant funding. This program will train landscape professionals and volunteers. The volunteers will be engaged in projects that will be managed in the the long term in collaboration with the Master Gardener program. SUMMARY Key Funding Service Issues Fund 108 & 113:We are requesting a restructure of the 4H funding to more accurately reflect program priorities and work load of the 4H coordinator in 2020. The position of 4-H Coordinator (Fund 108) and Project Coordinator (Fund 113 ASP) are facilitated by one person. This position requires 40+ hours weekly. Since Fund 113 has lost foundation and grant funding, we recommend bringing the After School Program under Fund 108 4-H Program. The full-time 4H coordinator position will continue to oversee the 4-H club program. We are including a request for a raise in hourly wages for this position to reflect their supervisory duties with staff and volunteers. The request also includes an administrative support staff working 10 hours a week, and $2000 in program and staff support. 2020 - 2021 Biennial Budget 108 - WSU Cooperative Extension Programs Page 15 of 29 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.50 1.25 1.25 1.25 1.25 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 0 0 29 0 0 0 0 3278 0 0 Staffing Explanation STAFFING Volunteers PERFORMANCE INDICATORS Performance Explanation Public Participation in Extra Extension Programing Staffing currently with Admin. Assist 2 at 32 hrs wkly & Admin. Clerk 1 at 20 hrs wkly. 2019 Cooperative Extension partnered with Jefferson County Public Library in hosting NASA's Discover Exoplanets: The Search for Alien Earths. August 12 through October 18, 2019. This exhibition is structured to be located at a Library & Museum in partnership, Jefferson County Public Library and Cooperative Extension are 1 of 8 locations for NASA's traveling exhibition without the U.S. As of August 29, 2019 we have 29 trained Docents manning the 'Museum' Exhibit pieces at Cooperative Extension's Classroom in Port Hadlock, WA. Docents are trained to encourage youth in the discovery of space science/STEM and the possible careers in STEM; the youth experience will include the exhibit kiosks and the NASA science experiments they participate in and the added content that support NASA's Exhibition pieces and the experiments performed. As of 8.29.2019 we have served 12-15 persons on Open to the Public days; Jamestown S'Klallam Summer Youth Program 18 youth and 6 adults. September 4th through October 18th we will be serving 3,000 youth through the Port Townsend School District, Chimacum School District, Quilcene School District, Brinnon School District, Swan Schools and homeschools. 2017 2018 2019 2020 2021 STAFFING Actual Actual Current Budget Request Request 0.35 0.35 0.50 0.65 0.75 Staffing Explanation 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Master Gardener Training Students / Total Master Gardener Volunteers 17/85 16/84 16/75 16/75 16/75 Plant Clinic Events / Questions Answered 53/412 52/480 52/500*52/500*52/400Educational Events (lectures, workshops, demonstrations) / Public Contacts 33/2550 54/5484 60/5000 60/5000 70/5000 Indirect Public Contacts ND+15600 30400 30400 30400 Program Support Hours / Total Master Gardener Volunteer Hours 2428/5264 2200/5780 2500/5300 2200/5300 2200/5300 Performance Explanation PERFORMANCE INDICATORS The WSU Jefferson County Master Gardener Programing continues to grow and strengthen. The time used to coordinate the volunteers, number of classes and training of this program needs to increase in proportion to the growth for the sustainability of the program. To achieve this without an added cost to the County, in 2020, the Program coordinator will be employed by WSU as an Administrative Professional. WSU will support the benefits of the position allowing the money allocated to the program to go further. *Plant Clinics are still active, therefore there is not an accurate summary of questions answered for 2019.+Data not collected in 2017 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.00 1.00 1.00 1.25 1.25 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 500 650 400 500 500 1100 1000 1000 1000 1000 15 13 10 10 10 Farmer, Producer, Landowner One-on-One Direct Support STAFFING Staffing Explanation PERFORMANCE INDICATORS Regional Workshops participants Performance Explanation Number of educational workshops, clinics, field days This budget reflects the addition of a Small Farms team member though the WSU MOA to work with our coordinator on horticultural and pest management issues. This is a shift from the emphasis on the WSU Twin Visit Farm reflected in the 2019 budget. WSU administration will now be covering the costs of staffing/operation of the farm. The Coordinator has developed the program substantually and the additional assistance of an assistant focused on 1-on-1 technical assistance to farmers will help us better meet the demands of the agricultural sector. Challenges with progaming classes/workshops that address the ever changing climate and produce/livestock issues of today. Completed classes/workshop series that have become mainstays in our regional tri-county area. Financial management, WSU live streaming weather station tutorials brought to farmers by existing Educational Resources. Farm to Table networking in county and regionally is a focus that is expanding/supporting farmers and purchasers alike. Buying local focus is building the awareness of what truely buying local is. 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.25 1.25 1.25 1.50 1.50 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 16/50 11/45 12/45 12/45 12/45 4/200 5/300 6/500 6/500 6/500275300334350360 1253/638 1811/921 1600/700 1600/700 1600/700 Surface Water Education Events/Outreach STAFFING Staffing Explanation PERFORMANCE INDICATORS Beach Naturalists/Stream Stewards classes/participation Performance Explanation Shore Stewards Member # Marine Resources Committee Volunteer Hrs/ Outreach Contacts 2017 through 2019 Water Quality Program has operated with WQ Coordinator at 32 hrs/wkly 0.75 and two clerk hires each at 0.25 FTE. These positions were supported by Grants at these FTE levels. 2020-2021 MRC Grant is specifying for a 1.00 FTE, with monetary support through the grant for a 1.0 FTE, 40/40. We are working with the County to attempt to reclassify the position to more accurately reflect the responsibilities and duties of the position and be in alignment with other equivalent positions in the County. Performance Indicators clearly show stable participation and class offerings; except the Shore Stewards that has been through another grant that is manages through Jefferson County Extension, the tasks through this grant affects Clallam and Jefferson Counties. Even though the Shore Stewards program takes place in Clallam County for 2019 & 2020 the class is open to Clallam and Jefferson County residents. We expect Shore Steward members numbers to increase slightly. Surface Water Education Events include MRC activities which accounts for increase numbers for 2019 and projections for 2020-2021. 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.75 0.75 0.75 1.25 1.25 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 60/2500 60/2500 60/2500 60/2500 60/2500 STAFFING Staffing Explanation PERFORMANCE INDICATORS Volunteers/contacts Performance Explanation In 2020, we are combining the funding for the position of 4-H Coordinator into a single fund (108) to more accurately reflect the true nature of the position. Combining the 4-H Coordinator (108) and the Program Coordinator (113) into one position will bring value to the position as a 1.00 FTE. The combination of the two positions have been long overdue. We are also taking the Quilcene Admin Assitant position and attaching this position to the full-time coordinator as thier clerk hire assistant clerk hire. Performance indicators show consistant, volunteer and contact numbers. Coordinator has been able to maintain a large volunteer base that runs the traditional 4-H clubs, these clubs provide extra curriular educational opportunities to youth from K-12. These enrichment educational opportunities provide life changing skills, positive social interaction/developement and task oriented project programs. JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 20 of 29 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 406,804 383,506 453,922 170,283 413,014 344,924 Add Total Revenue - Form A 36,217 36,217 Total Expenditures 429,691 356,193 495,354 198,900 411,096 381,575 Add Total Expenditures - Form A - Revised Net Total (22,887) 27,313 (41,432) (28,617) 38,135 (434) Projected Beginning Fund Balance (only fill in to balance budget.)39,517 77,652 Projected Year End Fund Balance 77,652 77,218 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.33314.19.0305 MRC PROJECT GRANT 58,645 34,184 75,000 12,099 26,000 19,186 108000010.33366.12.0015 NWSF MARINE CONSERVATION GRANT 8,206 3,387 5,200 1,617 16,150 3,501 108000010.33366.12.0108 INDIRECT FED EPA GRANT THRU NSF 7,565 639 - - - - 108000010.33366.12.3050 CLALLAM AGR-EPA NEP-POLL ID/CORR GRANT - 5,484 550 970 - - 108000010.33366.12.3100 WDFW GRANT-EPA 16-0525A/EP-12 - 10,496 46,435 12,069 43,880 - 108000010.33403.10.0100 MRC PROJECT GRANT (STATE) - 38,737 - 12,106 65,000 54,000 108000010.33602.31.0000 INTERGOV-DNR PILT NAP-NRCA 3,643 - - - - - 108000010.34143.20.0020 NOXIOUS WEEDS INDIRECT COST REIMB 15,858 18,000 41,835 - 36,991 36,991 108000010.34175.00.0000 SALE OF MAPS AND PUBLICATIONS - - 9,000 - - - 108000010.34516.00.0020 JC PUBLIC WORKS-NOXIOUS WEEDS - 2,500 - - - - 108000010.34516.00.0200 MASTER GARDENER PROGRAM 6,146 3,071 5,300 195 2,100 2,100 108000010.34710.00.0020 COOP EXT TRAINING - WATER QUALITY PROG 6,604 15,490 7,900 3,688 1,584 1,585 FINANCIAL SUMMARY (Fills automatically from detail) Revenues 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 21 of 29 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.34710.00.0040 COOP EXT TRAINING-GENERAL INTEREST 1,350 2,875 3,500 2,444 1,400 1,400 108000010.34710.00.0050 4-H GIBBS LAKE CHALLENGE COURSE 1,892 450 1,000 1,000 - - 108000010.34710.00.0060 SMALL FARMS PROGRAM 1,373 10,730 14,400 954 1,000 1,000 108000010.34710.00.0062 SMALL FARMS - LANDWORKS 6,195 3,000 4,000 - 4,000 4,000 108000010.34710.00.0063 SMALL FARMS MOA 6,528 5,190 6,500 - 6,700 7,000 108000010.34710.00.0064 TWIN VISTA MOA 3,230 - - - - - 108000010.34710.00.0065 SMALL FARMS TOURS 11,915 10,320 - (2,942) - - 108000010.34710.00.0070 COOP EXT SERVICE FEES 500 - - - - - 108000010.34710.00.0200 MASTER GARDENER FOUNDATION 6,402 8,634 - - 5,175 5,175 108000010.36240.00.0000 FACILITIES RENTS (SHORT-TERM) 50 3,011 3,000 1,578 4,662 4,662 108000010.36711.00.0000 DONATIONS FROM PRIVATE SOURCES 241 - - - - - 108000010.36990.00.0000 MISC REVENUE - JANITOR PENINSULA COLL 1,581 200 - 454 - - 108000010.36990.00.0499 MISC REV-PRIOR YR UNDER $499 - - - 46 - - 108000010.38810.00.0100 PRIOR YEAR CORRECTIONS-TREAS - 5,731 - - - - 108000010.38880.00.0000 PRIOR YEAR CORRECTIONS 40 277 - - - - 108000010.39700.00.0010 OPER TRF IN-FR G.F. 253,840 182,100 215,302 119,005 198,372 204,324 108000010.39700.00.0011 OP TRF FR G.F TO WEED CNTRL - 4,500 - - - - 108000010.39700.00.0125 XFER IN FROM FUND 125 5,000 10,000 15,000 5,000 - - 108000010.39700.00.0180 TSFR IN - ROADS(180) WEED CONTROL - 4,500 - - - - - - - - 406,804 383,506 453,922 170,283 413,014 344,924 108000010.53160.10.0000 SALARIES AND WAGES - 1,510 - - - - 108000010.53190.10.0000 SALARIES & WAGES 852 96 - - - - 108000010.53190.10.0500 OVERTIME 1,338 - - - - - Expenditures Total Revenues JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 22 of 29 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.53190.20.0010 OASI 160 7 - - - - 108000010.53190.20.0020 RETIREMENT 90 - - - - - 108000010.53190.20.0030 MEDICAL INSURANCE 177 - - - - - 108000010.53190.20.0040 INDUSTRIAL INSURANCE 38 - - - - - 108000010.53190.20.0050 UNMPLOYMENT INSURANCE 27 1 - - - - 108000010.53190.20.0055 POST RETIREMENT 11 - - - - - 108000010.55310.10.0000 SALARIES AND WAGES 22,314 44,878 - 22,790 - - 108000010.55310.10.0010 WATER PROGRAM COORDINATOR - - 26,262 - 28,844 29,578 108000010.55310.10.0020 CLERK HIRE - - 4,594 - 23,660 23,660 108000010.55310.10.0100 SALARIES AND WAGES WDFW-EPA - - 14,267 - - - 108000010.55310.20.0000 PERSONNEL BENEFITS 47 14 26,655 44 18,130 18,294 108000010.55310.20.0010 OASI 1,699 3,406 - 1,742 - - 108000010.55310.20.0020 RETIREMENT 2,639 3,650 - 1,638 - - 108000010.55310.20.0030 MEDICAL INSURANCE 6,512 8,381 - 3,806 - - 108000010.55310.20.0040 INDUSTRIAL INSURANCE 145 463 - 173 - - 108000010.55310.20.0050 UNEMPLOYMENT INSURANCE 278 557 - 285 - - 108000010.55310.20.0055 POST RETIREMENT 111 223 - 114 - - 108000010.55310.20.0100 PERSONNEL BENEFITS WDFW-EPA - - 2,928 - - - 108000010.55310.30.0100 SUPPLIES WDFW-EPA - 1,200 799 - 1,000 - 108000010.55310.31.0010 SUPPLIES 2,658 1,890 - 52 3,000 1,005 108000010.55310.31.0020 OPERATING SUPPLIES 20,348 9,775 10,000 5,597 10,000 5,030 108000010.55310.35.0010 SMALL TOOLS & MINOR EQUIPMENT 184 - - - - 108000010.55310.41.0010 WATER QUALITY EDUCATOR MOA 583 - - - - - 108000010.55310.41.0020 PROJECT CONTRACT SERVICES 3,516 12,018 14,000 2,009 5,000 2,000 108000010.55310.41.0030 WATER QUALITY EDUCATION 620 933 2,650 1,660 850 - 108000010.55310.41.0040 WATER QUALITY FACULTY - 400 - - 2,851 2,851 108000010.55310.41.0050 WATER QUALITY EXT TRAVEL - - 400 - - - JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 23 of 29 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.55310.41.0060 WEATHER STATION - 1,500 1,500 1,500 1,500 1,500 108000010.55310.41.0100 PROFFESIONAL SVCS WDFW-EPA - - 20,974 - 20,900 - 108000010.55310.42.0000 POSTAGE - - 50 - 50 50 108000010.55310.43.0000 TRAVEL 1,911 876 2,800 181 1,500 1,500 108000010.55310.43.0100 TRAVEL WDFW-EPA - 46 585 - 585 - 108000010.55310.44.0000 ADVERTISING 565 1,160 1,000 287 800 750 108000010.55490.10.0000 SALARIES AND WAGES 3,736 2,450 5,876 298 8,736 8,736 108000010.55490.20.0000 PERSONNEL BENEFITS 11 1 604 1 876 876 108000010.55490.20.0010 OASI 286 187 - 23 - - 108000010.55490.20.0020 RETIREMENT 444 312 - 38 - - 108000010.55490.20.0030 MEDICAL INSURANCE 1,036 738 - 89 - - 108000010.55490.20.0040 INDUSTRIAL INSURANCE 22 14 - 2 - - 108000010.55490.20.0050 UNEMPLOYMENT INSURANCE 47 31 - 4 - - 108000010.55490.20.0055 EMPLOYEE BENEFIT RESERVE 19 12 - 1 - - 108000010.55490.41.0000 MATERIALS & CONSULTANT 17 280 - - - - 108000010.55490.43.0000 TRAVEL 110 52 200 30 - - 108000010.57110.10.0000 SALARIES AND WAGES-CLALLAM INTERLOCAL - 792 500 - - - 108000010.57110.20.0000 PERSONNEL BENEFITS-CLALLAM INTERLOCAL - - 50 - - - 108000010.57110.20.0010 OASI - 61 - - - - 108000010.57110.20.0040 INDUSTRIAL INSURANCE - 3 - - - - 108000010.57110.20.0050 UNEMPLOYMENT INSURANCE - 10 - - - - 108000010.57110.20.0055 POST RETIREMENT - 4 - - - - 108000010.57110.31.0000 SUPPLIES - CLALLAM INTERLOCAL - 498 - - - - 108000010.57110.43.0000 TRAVEL - CLALLAM INTERLOCAL - 38 - 36 - - 108000010.57121.10.0000 SALARIES AND WAGES 62,735 41,926 - 22,085 - - 108000010.57121.10.0030 ADMINISTRATIVE ASSISTANT - - 32,858 - 34,395 35,260 108000010.57121.10.0050 OFFICE ASSISTANT - - 15,274 - 31,431 32,225 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 24 of 29 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.57121.20.0000 PERSONNEL BENEFITS - 14 15,561 43 30,505 30,877 108000010.57121.20.0010 OASI 4,677 3,088 - 1,603 - - 108000010.57121.20.0020 RETIREMENT 7,088 5,229 - 2,662 - - 108000010.57121.20.0030 MEDICAL INSURANCE 16,650 11,704 - 6,222 - - 108000010.57121.20.0040 INDUSTRIAL INSURANCE 357 209 - 124 - - 108000010.57121.20.0050 UNEMPLOYMENT INSURANCE 784 524 - 270 - - 108000010.57121.20.0055 POST RETIREMENT 314 210 - 108 - - 108000010.57121.31.0010 OFFICE SUPPLIES 2,108 1,718 2,000 1,025 2,100 2,100 108000010.57121.31.0030 OPERATING SUPPLIES 6,282 666 800 666 2,300 2,000 108000010.57121.41.0010 EXTENSION AGENT/CHAIR MOA 22,911 23,032 23,061 80 23,798 24,155 108000010.57121.42.0010 POSTAGE 257 465 250 79 320 320 108000010.57121.42.0020 TELEPHONE - - 3,000 - 108000010.57121.42.0030 INTERNET 8,683 2,678 - 1,124 3,000 3,000 108000010.57121.43.0030 4-H TRAVEL 238 - - - - - 108000010.57121.43.0040 ADMINISTRATION TRAVEL 2,718 - 200 15 200 200 108000010.57121.45.0010 BUILDING RENT-EXTENSION 30,395 38,709 37,219 18,953 39,815 39,815 108000010.57121.47.0000 UTILITIES 3,284 3,147 2,800 2,314 3,200 3,200 108000010.57121.48.0000 REPAIR AND MAINTENANCE 29,658 - 22,707 4,513 3,000 3,000 108000010.57121.49.0010 JANITORIAL SERVICES 2,560 2,997 3,200 1,489 2,530 2,730 108000010.57121.91.0010 INTERFUND PROF - INFO SYS 12,380 11,471 11,471 6,316 1,500 1,500 108000010.57122.41.0000 4-H AGENT MOA 17,540 21,015 21,385 115 23,920 23,920 108000010.57122.41.0010 4-H CHALLENGE COURSE FACILITATOR - - - 242 - - 108000010.57122.41.0020 4-H CHALLENGE COURSE/REPAIR & MAINT - 193 - 8 - - 108000010.57122.41.0030 4-H SERVICES 313 - 200 75 1,000 1,000 108000010.57122.43.0000 4-H TRAVEL 343 160 300 - 500 500 108000010.57122.49.0000 4-H TRAINING 268 586 300 - 500 500 108000010.57123.10.0000 SALARIES AND WAGES 21,545 - - - - - JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 25 of 29 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.57123.10.0010 SM FARMS CLERK HIRE - - 6,264 - - - 108000010.57123.20.0000 PERSONNEL BENEFITS 371 - 898 - - - 108000010.57123.20.0010 OASI 1,148 - - - - - 108000010.57123.20.0020 RETIREMENT 275 - - - - - 108000010.57123.20.0030 SM FARMS MEDICAL INSURANCE 715 - - - - - 108000010.57123.20.0040 INDUSTRIAL INSURANCE 103 - - - - - 108000010.57123.20.0050 UNEMPLOYMENT INSURANCE 188 - - - - - 108000010.57123.20.0055 POST RETIREMENT 75 - - - - - 108000010.57123.41.0010 SMALL FARMS MOA 32,809 28,015 37,385 - 40,160 40,563 108000010.57123.41.0015 SMALL FARMS MOA CLERK HIRE 7,488 7,488 108000010.57123.41.0020 SM FARMS - TWIN VISTA MOA 33,540 20,819 21,363 - - - 108000010.57123.41.0030 SM FARMS WORKSHOPS 457 1,182 1,800 551 2,000 2,000 108000010.57123.41.0040 SM FARMS - FARM TOUR EXP 8,928 18,205 - 2,500 - - 108000010.57123.41.0050 SM FARMS CASCADIA GRAINS CONF 1,896 - - - - - 108000010.57123.41.0070 SM FARMS - LANDWORKS 1,207 - 200 - 400 400 108000010.57123.43.0000 SM FARMS TRAVEL 1,749 103 700 21 1,000 1,000 108000010.57124.10.0000 SALARIES AND WAGES 15,600 14,915 - 9,455 - - 108000010.57124.10.0010 MASTER GARDENER - CLERK HIRE - - 19,523 - - - 108000010.57124.20.0000 PERSONNEL BENEFITS - 3 4,443 19 - - 108000010.57124.20.0010 OASI 1,193 1,257 - 723 - - 108000010.57124.20.0020 RETIREMENT 1,832 2,092 - 1,213 - - 108000010.57124.20.0040 INDUSTRIAL INSURANCE 89 86 - 46 - - 108000010.57124.20.0050 UNEMPLOYMENT INSURANCE 195 205 - 118 - - 108000010.57124.20.0055 POST RETIREMENT 78 82 - 47 - - 108000010.57124.31.0000 MASTER GARDENER-SUPPLIES 393 922 1,634 259 1,824 1,824 108000010.57124.41.0000 MASTER GARDENER MOA 24,758 24,758 108000010.57124.43.0000 MASTER GARDENER - TRAVEL 211 99 600 154 910 910 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 108 - WSU Cooperative Extension Programs Page 26 of 29 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 108000010.59700.00.0000 TRANSFER OUT - - 71,264 71,263 - - 108000010.59471.64.0108 WSU VEHICLE 260 500 - - - - - - 429,691 356,193 495,354 198,900 411,096 381,575 (22,887) 27,313 (56,432) (28,617) 1,918 (36,651)Total Expenditures Totals 108 - WSU Cooperative Extension Programs Page 27 of 29 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Cooperative Extension increase to your Base Budget Departmental Contact:Su Tipton Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 108000010.39700.00.0010 36,217 36,217 FULLY SUPPORT 1.00 FTE 4-H COORDINATOR & 4-H PROGRAM - - - TOTAL REVENUES 36,217 - 36,217 EXPENDITURES - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST (36,217) - 36,217 108 - WSU Cooperative Extension Programs Page 28 of 29 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:Cooperative Extension increase to your Base Budget Departmental Contact:Su Tipton Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 108000010.39700.00.0010 36,217 36,217 FULLY SUPPORT 1.00 FTE 4-H COORDINATOR & 4-H PROGRAM - - - TOTAL REVENUES 36,217 - 36,217 EXPENDITURES - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST (36,217) - 36,217 2020 - 2021 Biennial Budget 108 - WSU Cooperative Extension Programs Page 29 of 29 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 108000010.33314.19.0305 MRC PROJECT GRANT FEDERAL EPA: 2019-20; 2020-21 108000010.33366.12.0015 NWSF MARINE CONSERVATION GRANT FED/STATE GRANT AWARDED TO NW STRAITS FOUNDATION 108000010.33366.12.3100 WDFW GRANT-EPA 16-0525A/EP-12 FEDERAL WDFW: ENDING 3.2020 108000010.33403.10.0100 MRC PROJECT GRANT (STATE)STATE WA STATE: 2019-2020; 2020-2021 TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Jefferson County Noxious Weed Control Board -RCW 17.10-WAC 16.750 Funded through: Fee Assessment Ordinance 07-1109-15 To prevent and reduce the economic, environmental and social impacts of noxious weeds in Jefferson County, Washington. Our focus is to provide education and technical assistance to landowners and public agencies to help everyone find the best control options for noxious weeds on each site and to reduce the overall impact of noxious weeds throughout the county. -To eradicate Class A noxious weeds in Jefferson County-To prevent reproduction of Class B noxious weeds in Jefferson County-To educate private and public agencies and the general public on noxious weeds-To provide technical support to partners through noxious weed removal crews NOXIOUS WEED CONTROL FUND 109 2020 - 2021 Biennial Budget 109 - Noxious Weed Control Fund Page 2 of 9 9/17/2019 SUMMARY Key Funding Service Issues The Jefferson County Noxious Weed Control Board’s goal is to achieve a stable, long-term program that can deliver a consistent noxious weed control service to the citizens and public agencies of Jefferson County, while continuing to develop and maintain partnerships with various agencies. 2020 - 2021 Biennial Budget 109 - Noxious Weed Control Fund Page 3 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.75 1.00 1.00 1.00 1.00 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 250 150 500-550 500-600 500-600 600 150 150 150 250 100 200 1000-1200 2000 3000 Staffing Explanation STAFFING Contacts/Questions/Notifications PERFORMANCE INDICATORS Performance Explanation Roads/Miles Surveyed Noxious Weed Infestaion Controlled The Jefferson County Noxious Weed Control Board’s goal is to achieve a stable, long-term program that can deliver a consistent noxious weed control service to the citizens and public agencies of Jefferson County, while continuing to develop and maintain partnerships with various agencies. JEFFERSON COUNTY 2020-21 BUDGET REQUEST 109 - Noxious Weed Control Fund Page 4 of 9 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - 212,481 175,090 203,717 203,717 Add Total Revenue - Form A - Total Expenditures - - 213,225 82,905 192,243 192,243 Add Total Expenditures - Form A - Revised Net Total - - (744) 92,185 11,474 11,474 Projected Beginning Fund Balance (only fill in to balance budget.)120,340 131,814 Projected Year End Fund Balance 131,814 143,288 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 109000010.34516.00.0020 PUBLIC WORKS/NOX WEED - - 2,500 - 9,000 9,000 109000010.34516.00.0021 INTERGOV SERVICE - - - 4,600 22,000 22,000 109000010.34516.00.0022 PUD MOU - - 25,000 550 25,000 25,000 109000010.36850.60.2016 TAX ASSESSMENT - - 155,552 98,677 147,717 147,717 109000010.39700.00.0000 TRANSFERS IN - - 71,264 71,263 - - - - Total Revenues - - 212,481 175,090 203,717 203,717 Expenditures 109000010.55360.10.0000 SALARIES AND WAGES - - 60,309 24,826 60,928 60,928 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST 109 - Noxious Weed Control Fund Page 5 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 109000010.55360.20.0000 PERSONNEL BENEFITS - - 26,655 50 26,769 26,769 109000010.55360.20.0010 OASI - - - 1,899 - - 109000010.55360.20.0020 RETIREMENT - - - 3,185 - - 109000010.55360.20.0030 MEDICAL INSURANCE - - - 4,279 - - 109000010.55360.20.0040 INDUSTRIAL INSURANCE - - - 924 - - 109000010.55360.20.0050 UNEMPLOYMENT INSURANCE - - - 310 - - 109000010.55360.20.0055 RETIREMENT - - - 124 - - 109000010.55360.31.0010 EDUCATIONAL SUPPLIES - - 250 41 250 250 109000010.55360.41.0000 PROFESSIONAL SERVICES - - 41,835 - - - 109000010.55360.41.0010 PROFESSIONAL SERVICES - - 38,000 4,000 63,250 63,250 109000010.55360.41.0040 EDUCATIONAL OUTREACH - - 250 32 - - 109000010.55360.43.0000 TRAVEL - - 1,113 163 1,000 1,000 109000010.55360.49.0000 OTHER SERVICES - MISC - - 1,500 1,237 1,500 1,500 109000010.55360.49.0010 JC WEED ASSESSMENT FEE - - 1,478 - 1,555 1,555 109000010.59700.00.0108 TRANSFER OUT-NOX WEED INDIRECT 41,835 41,835 36,991 36,991 - - - - Total Expenditures - - 213,225 82,905 192,243 192,243 Fund 108 Fund 108 Fund 109 Fund 109 Account Number Name 2017 Budget 2018 Budget 2019 Budget Actual 6/30/19 Revenues 109000010.34516.00.0020 PUBLIC WORKS/NOX WEED 2,500 2,500 - 109000010.34516.00.0021 INTERGOV SERVICE 18,000 - 4,600 109000010.34516.00.0022 PUD MOU 25,000 25,000 550 109000010.36850.60.2016 TAX ASSESSMENT 143,599 144,300 155,552 98,677 109000010.39700.00.0000 TRANSFERS IN 5,109 71,264 71,263 Total Revenues 143,599 194,909 212,481 175,090 Expenditures 109000010.55360.10.0000 SALARIES AND WAGES 78,121 62,925 60,309 24,826 109000010.55360.20.0000 PERSONNEL BENEFITS 30,099 28,739 26,655 50 109000010.55360.20.0010 OASI - 1,899 109000010.55360.20.0020 RETIREMENT - 3,185 109000010.55360.20.0030 MEDICAL INSURANCE - 4,279 109000010.55360.20.0040 INDUSTRIAL INSURANCE - 924 109000010.55360.20.0050 UNEMPLOYMENT INSURANCE - 310 109000010.55360.20.0055 RETIREMENT - 124 109000010.55360.31.0010 EDUCATIONAL SUPPLIES 363 149 250 41 109000010.55360.41.0000 PROFESSIONAL SERVICES - 109000010.55360.41.0010 PROFESSIONAL SERVICES 297 38,000 4,000 109000010.55360.41.0040 EDUCATIONAL OUTREACH 0 47 250 32 109000010.55360.43.0000 TRAVEL 9,010 1,342 1,113 163 109000010.55360.49.0000 OTHER SERVICES - MISC 1,845 2,072 1,500 1,237 109000010.55360.49.0010 JC WEED ASSESSMENT FEE 1,577 1,477 1,478 - 109000010.55360.51.0000 INTERGOV SERVIC-JC NOX WEED-INDIRECT 15,868 18,000 41,835 Total Expenditures 137,180 114,751 171,390 41,070 109 - Noxious Weed Control Fund Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 109 - Noxious Weed Control Fund Page 9 of 9 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET 113/4-H AFTER SCHOOL PROGRAM 4-H empowers youth to reach their full potential, working and learning in partnership with caring adults. Using high quality WSU Extension and national 4-H resources, the 4-H after-school program in South Jefferson County creates, staffs, implements, and oversees youth-adult partnerships through experiential-learning programs with elementary, middle school, and high school students. GOALS1.In partnership with Brinnon, WA to train, empower, and oversee staff (mostly new) who will continue to revitalize and expand the K-8 after-school program in Quilcene.4.Attract new students to all 4-H after-school programs in South County. Retain continuing students and look for opportunities for them the advance in leadership/owenership of programs.5.Attract and train new volunteers to suppor all 4-H after-school programs in South County. OBJECTIVES 1.Provide comprehensive orientation(s) for all after-school staff to equip them to deliver enrichment programs that are safe and offer robust physical and experiential education opportunities.2.Conduct monthly staff meetings to assess program quality and provide necessary resources.3.Through surveys, in-person conversations, open houses, etc. work with participating students and families to attract, retain, and support students.4.Work on a comprehensive plan for all after-school programs in South Jefferson County. 4H AFTER SCHOOL /YIPPEE 2020 - 2021 Biennial Budget 113 - 4H After School Page 2 of 8 9/17/2019 SUMMARY Key Funding Service Issues In the 2018-2019 school year, we continued to grow the 4-H Quilcene after-school program by providing high-quality staffing and program options for K-6 and other community organizations and starting to run an after-school program specifically with teens. Both of these Quilcene-based programs attracted over 15 new students. Quilcene S.D. has made a commitment to carry on the work of 4-H ASP within Quilcene S.D. Quilcene ASP has been successfully incubated and taken over by thier community; moving forward Quilcene school will fund and hire staff for their program. With support from Jefferson Healthcare Foundation, we also established a new program in Brinnon school district for K-8 students. This program runs 3 afternoons/week in Brinnon with 45 student attending consistantly (over half of the Brinnon student body). For 2019-2020, the Brinnon ASP program has increased the staff capacity to successfully care for 45 students. REQUESTING THAT 113 WILL NOW BE UNDER 4-H YOUTH & FAMILIES PROGRAMS IN FUND 108 2020 - 2021 Biennial Budget 113 - 4H After School Page 3 of 8 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.75 0.75 1.50 0.85 0.85 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 25 28 20 30 45 45 45Brinnon S.D. ASP Student Attendance Performance Explanation Staffing Explanation STAFFING Quilcene S.D. ASP Student Attendance PERFORMANCE INDICATORS 113 4H AFTER SCHOOL PROGRAM Staffing: 2017 Program Coordinator (MOA) 0.25 FTE, Clerk Hires Quilcene S.D. K-6 0.25 FTE & Teens 0.25 FTE. 2018 Program Coordinator (MOA) 0.25 FTE, Clerk Hires Quilcene S.D. K-6 2-persons at 0.25 FTE each, 2019 Program Coordinator (MOA) 0.25 FTE. Clerk Hires Quilcene S.D. & Brinnon S.D. 5 persons at 0.25 FTE each. 2020 & 2021 requesting Program Coordinator position be merged with 4-H Agent 108 position creating a 1.0 FTE, 113 Brinnon S.D. Clerk Hires 3 at 0.25 FTE and an Assistant Clerk Hire at 0.15FTE. Quikcene ASP numbers have stayed in the same range. Brinnon ASP has only grown from the first day 9/2018 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 113 - 4H After School Page 4 of 8 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 43,163 37,750 47,600 44,732 29,920 30,780 Add Total Revenue - Form A - 27,400 Total Expenditures 38,305 40,254 53,233 18,014 30,825 33,706 Add Total Expenditures - Form A - Revised Net Total 4,858 (2,504) (5,633) 26,718 (905) 24,474 Projected Beginning Fund Balance (only fill in to balance budget.)40,202 39,297 Projected Year End Fund Balance 39,297 63,771 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 113000010.33406.90.2017 4-H FOUNDATION GRANT REVIEW COMMITTEE 500 - - - - - 113000010.33710.00.0000 WSU SUPPORT - - 3,000 - - - 113000010.33715.00.0000 JEFFERSON HEALTHCARE - - 6,000 10,000 - - 113000010.34710.00.0010 4-H COMMUNITY BOAT PROJECT 19,000 2,500 - - - - 113000010.34710.00.0015 JC PROGRAM COORDINATOR SUPPORT MOA - - 1,000 - 113000010.36711.00.0000 DONATIONS FROM PRIVATE SOURCES - - - 13,600 1,000 1,000 113000010.38923.00.0000 NON REVENUE REIMBURSEMENT 2,743 - - - - - 113000010.39700.00.0010 TR FR GENERAL FUND 20,920 35,250 37,600 21,132 28,920 29,780 - - - - Total Revenues 43,163 37,750 47,600 44,732 29,920 30,780 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST JEFFERSON COUNTY 2020-21 BUDGET REQUEST 113 - 4H After School Page 5 of 8 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 113000010.57123.10.0000 SALARIES AND WAGES 12,841 17,966 - 12,816 - - 113000010.57123.10.0010 LEAD TEACHERS - - 14,368 - 9,504 11,232 113000010.57123.10.0050 PROGRAM AIDS - - - - - - 113000010.57123.10.0060 CLERK HIRE-ASSISTANT - - 8,788 - 14,080 14,976 113000010.57123.10.0600 CLERK HIRE/YIPPEE - - - - - - 113000010.57123.20.0000 PERSONNEL BENEFITS (356) 8 2,763 26 2,241 2,498 113000010.57123.20.0010 OASI 1,484 1,396 - 1,017 - - 113000010.57123.20.0020 RETIREMENT 186 - - - - - 113000010.57123.20.0030 MEDICAL INSURANCE 381 - - - - - 113000010.57123.20.0040 INDUSTRIAL INSURANCE 138 245 - 411 - - 113000010.57123.20.0050 UNEMPLOYMENT INSURANCE 242 228 - 166 - - 113000010.57123.20.0055 EMPLOYEE BENEFIT RESERVE 97 91 - 66 - - 113000010.57123.31.0020 PROGRAM SUPPLIES 4,191 1,596 7,803 3,474 5,000 5,000 113000010.57123.31.0021 PROGRAM SUPPLIES - TEEN - - 1,511 38 - - 113000010.57123.41.0010 COMMUNITY BOAT BLDG-SUPPLIES - 2,724 - - - - 113000010.57123.41.0090 PROGRAM COORDINATOR 16,000 16,000 16,000 - - - 113000010.57123.41.0100 4-H ENROLLMENT - - 1,000 - - - 113000010.57123.43.0022 TRAVEL-AFTER SCHOOL PROGRAM 2,985 - - - - - 113000010.57123.49.0010 TRAINING 116 - 1,000 - - - - - - - Total Expenditures 38,305 40,254 53,233 18,014 30,825 33,706 Totals 4,858 (2,504) (5,633) 26,718 (905) (2,926) 113 - 4H After School Page 6 of 8 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - TOTAL REVENUES - - - EXPENDITURES - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - BRINNON ASP ATTENDENCE HAS GROWN FROM 30 TO 45 STUDENTS. AT 45 STUDENTS A SECOND ASSISTANT IS REQUIRED FOR SAFETY AND ASSISTANCE. 113 - 4H After School Page 7 of 8 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:WSU increase to your Base Budget Departmental Contact:Su Tipton Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 39700.00.0010 G.F. T.F. ADD 27,400 27,400 Support for Brinnon ASP - - TOTAL REVENUES 27,400 - 27,400 EXPENDITURES - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST (27,400) - 27,400 BRINNON ASP ATTENDENCE HAS GROWN FROM 30 TO 45 STUDENTS. AT 45 STUDENTS A SECOND ASSISTANT IS REQUIRED FOR SAFETY AND ASSISTANCE. 2020 - 2021 Biennial Budget 113 - 4H After School Page 8 of 8 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET JeffCom has a bond indebtedness with the county as a carryover from when JeffCom was a county department. Managing the 119 Fund provides sales tax revenue designated for Emergency Communications be properly distributed and used to pay indebtedness. Sales tax revenue will be reserved for bond payments with the balance distributed to JeffCom for operations. A 5% reserve will be maintained at year end, and sufficient funds will be collected monthly to maintain a positive fund balance throughout the year. Debt obligation exists through November 2030. JeffCom Capital Fund was established February 7, 2011 per Resolution 04-11. A 5% reserve is required per Resolution 63-11 on December 12, 2011 along with other county fund reserve amounts. Resolution 53-12 established JeffCom as a separate entity effective Oct 1, 2012, and fund numbers were established for 671-000-010 (JeffCom General) and 672-000-010 (JeffCom Capital). To manage collection and reservation of sufficient communication sales tax for JeffCom debt obligation and to make debt payments on time and per schedule. 1. Manage the fund with the monthly sales tax distribution2. Maintain a 5% reserve based on indebtedness3. Pay bond debt in a timely, accurate fashion. 4. Collect sufficient amount to preclude a negative fund balance for bond payment in November each year given sales tax has been collected for only ten months when the second and full payment is due for the year. JEFFCOM BOND INDEBTEDNESS 119 2020 - 2021 Biennial Budget 119 - JeffCom Bond Page 2 of 6 9/17/2019 SUMMARY Key Funding Service Issues Sales tax revenue must be monitored to assure the volume meets expectations. Two bond refundings completed in 2016 reduced the debt service payments and allows more funds to go to JeffComm operations for the life of the bonds. A schedule has been prepared to establish the amount to collect from sales tax distribution that reduces significant increases over the years and evens out the budget for JeffComm payments. Debt obligation will be fulfilled in November 2030. 2020 - 2021 Biennial Budget 119 - JeffCom Bond Page 3 of 6 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs n/a n/a n/a n/a n/a 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Yes Yes Yes Yes Yes STAFFING Bonds paid on time and per schedule PERFORMANCE INDICATORS Performance Explanation Staffing Explanation Not applicable Bond payments must be paid on time and per debt schedules to ensure county bond rating is not negatively affected. JEFFERSON COUNTY 2020-21 BUDGET REQUEST 119 - JeffCom Bond Page 4 of 6 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 254,838 264,695 204,000 102,000 206,640 276,600 Add Total Revenue - Form A - Total Expenditures 261,369 256,443 207,163 21,485 206,581 277,380 Add Total Expenditures - Form A - Revised Net Total -6,531 8,252 -3,163 80,515 59 (780) Projected Beginning Fund Balance (only fill in to balance budget.)29,390 29,449 Projected Year End Fund Balance 29,449 28,669 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 119000010.31316.00.0000 SALES TAX FOR EMERGENCY COMMUNICATION 254,650 264,695 204,000 102,000 206,640 276,600 119000010.39300.00.0000 REFUNDING FROM LONGTERM DEBT ISSUED 188 - - - - - Total Revenues 254,838 264,695 204,000 102,000 206,640 276,600 Expenditures 119000010.59128.71.0030 BOND PRINCIPAL (RMS - 09/11) 45,000 50,000 - - - - 119000010.59128.78.2016 2016 LTGO BOND - PRINCIPAL 146,181 148,045 149,900 - - - 119000010.59128.79.2016 LTGO Refdg Series B Bond, Principal 10,060 11,339 14,292 - - - 119000010.59128.83.2016 2016 LTGO BOND - INTEREST 26,879 25,140 23,216 11,608 206,581 277,380 119000010.59228.83.0000 BOND INTEREST (RMS - 09/11) 3,800 2,000 - - - - 119000010.59228.84.2016 LTGO Refdg Series B Bond, Interest 29,449 19,919 19,755 9,877 - - - - Total Expenditures 261,369 256,443 207,163 21,485 206,581 277,380 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 119 - JeffCom Bond Page 5 of 6 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 119 - JeffCom Bond Page 6 of 6 9/17/2019 FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Crime Victims’ Services/120-000-010 We assist victims and witnesses of crimes by advocating on their behalf to provide the otherwise unavailable services they need. GOALS FOR FY20191.Expand Victim/Witness services which include providing information and referrals, counseling, restitution assistance, court accompaniment, etc. to victims and witness of crimes, including victims of juvenile crime.2.Improve the rate of restitution recovery for victims of crime.3.Improve courtroom performance of victims and witnesses of crime by orienting them to the courtroom prior to testifying.4.Increase number of victim impact statements received from victims for filing prior to defendants’ sentencing.OBJECTIVES FOR FY20191.Continue supervision of legal assistant in providing restitution services to victims of crime.2.Develop and distribute updated handouts and materials on victim and witness services and victim rights.3.Maintain a database of restitution recovery in criminal cases.4.Create a program for orienting victims and witnesses to the courtroom in preparation for trial.5.Survey victims and witnesses after contact with an eye toward improving services. CRIME VICTIMS SERVICES 120 2020 - 2021 Biennial Budget 120 - Crime Victims Page 3 of 9 9/17/2019 SUMMARY Key Funding Service Issues The current budget allows the PAO to maintain an adequate level of service. Anticipated revenue for 2019 reflective of statutory change that took place in June of 2018, that legislative change modified former split between Crime Victim Fund, General Fund, and State Treasury. Roughly 1/3 had gone to each entity, now 100% will now go to the Prosecuting Attorney Office, Crime Victim Fund. 2020 - 2021 Biennial Budget 120 - Crime Victims Page 4 of 9 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 1.18 0.88 1.20 1.20 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 120 120 130 25 25 35 90 90 100 80 80 90 300,000$ 300,000$ $ 300,000 Staffing Explanation STAFFING Female Victims 18 or older of reported DV, Sexual Assault and stalking tracked per STOP grant PERFORMANCE INDICATORS Child and teenage victims of DV and Sexual Assault Other victims of violent crimes which are classified as assault, robbery, harassment, vehicular assault and survivors of homicide Victims of nonviolent crimes, for example identity theft and crimes against property Dollar amount of restitution ordered by all courts 2020 - 2021 Biennial Budget 120 - Crime Victims Page 5 of 9 9/17/2019 Performance Explanation JEFFERSON COUNTY 2020-21 BUDGET REQUEST 120 - Crime Victims Page 7 of 9 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 120000010.51570.10.0020 VICTIM/WITNESS COORDINATOR JOB SHARE - - 30,245 - 31,002 31,770 120000010.51570.10.0025 VICTIM/WITNESS COORDINATOR JOB SHARE - - 26,949 - 27,628 28,319 120000010.51570.10.0030 LEGAL ASSISTANT - - 8,322 - 8,529 8,529 120000010.51570.20.0000 PERSONNEL BENEFITS - 21 28,569 56 30,120 30,448 120000010.51570.20.0010 OASI 4,486 3,559 - 2,089 - 120000010.51570.20.0020 RETIREMENT 7,414 5,170 - 2,074 - 120000010.51570.20.0030 MEDICAL INSURANCE 12,041 10,455 - 6,001 - 120000010.51570.20.0040 INDUSTRIAL INSURANCE 244 165 - 114 - 120000010.51570.20.0050 UNEMPLOYMENT RESERVE 655 595 - 350 - 120000010.51570.20.0055 POST RETIREMENT 311 238 - 140 - 120000010.51570.31.0010 OFFICE SUPPLIES 103 148 436 - 152 157 120000010.51570.42.0010 POSTAGE - 350 436 - 449 462 120000010.51570.42.0030 US WEST MEDIA LINE/PAGER - 99 164 - 169 174 120000010.51570.43.0000 TRAVEL 4,115 7,787 5,665 3,877 5,835 6,010 120000010.51570.49.0010 DUES,SUBSCRIPTIONS,MEMBERSHIPS - 63 218 - 225 632 120000010.51570.49.0020 TRIAL RELATED EXPENSES 23 - 30,000 56 30,900 31,827 120000010.51570.49.0030 SCHOOLS AND SEMINARS - (1,267) 1,545 - 1,591 1,629 - - 91,621 74,955 132,549 42,792 136,600 139,957 8,086 41,892 8,264 12,493 (55,057) (58,414) Total Expenditures Totals 120 - Crime Victims Page 8 of 9 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 120 - Crime Victims Page 9 of 9 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE stop grant both 15,616 5,205 fiscal year jan -dec Victim Witness both 65,927 fiscal year july to june TOTAL ALL GRANTS 81,543 5,205 (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET To provide direct public services for low-and moderate-income persons in Jefferson and Clallam County. 1.Provide technical assistance to citizens and groups representatiave of low-and moderate-income persons requesting assistance in developingproposals. 2. Provide opportunities for citizens to review and comment on proposed changes in funded projects and program performance. 1.Establish plan to minimize displacement as a result of activities assisted with Community Development Block Grant funds. 2. Assist personsactually displaced as a result of such activities. GRANTS MANAGEMENT 123 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 123 - Grant Management Page 2 of 4 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 76,723 101,793 150,000 48,346 150,000 150,000 Add Total Revenue - Form A - Total Expenditures 76,723 101,793 150,000 45,377 150,000 150,000 Add Total Expenditures - Form A - Revised Net Total 0 0 0 2,969 - - Projected Beginning Fund Balance (only fill in to balance budget.) Projected Year End Fund Balance - - Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 123000010.33314.22.0081 CDBG PUBLIC SERVICES GRANT 76,723 101,793 150,000 48,346 150,000 150,000 76,723 101,793 150,000 48,346 150,000 150,000 123000010.55720.41.0000 CDBG PUBLIC SERVICES GRANT 76,723 101,793 150,000 45,377 150,000 150,000 76,723 101,793 150,000 45,377 150,000 150,000 Expenditures Total Expenditures FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Revenues Total Revenues 123 - Grant Management Page 3 of 4 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 123 - Grant Management Page 4 of 4 9/17/2019 FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 33314.22.0051 CDBG Public Services Grant FEDERAL 150,000 via Washington State - Dejpt of Commerce TOTAL ALL GRANTS 150,000 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This lodging tax is received from the State from a portion (4%) of the sales tax collected for room rentals reported in the unincorporated areas of Jefferson County. The budget for use of these funds is developed by the Lodging Tax Advisory Committee for the County. The mission is to promote tourism in Jefferson County and overnight lodging. Generate or support the generation of additional overnight visitor days and bolster the tourism economy in Jefferson County. HOTEL / MOTEL 125 2020 - 2021 Biennial Budget 125 - Hotel Motel Page 2 of 7 9/17/2019 SUMMARY Key Funding Service Issues Funding levels generated by this tax are subject to the economic conditions in the nation, State and Olympic Peninsula. 2020 - 2021 Biennial Budget 125 - Hotel Motel Page 3 of 7 9/17/2019 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation JEFFERSON COUNTY 2020-21 BUDGET REQUEST 125 - Hotel Motel Page 4 of 7 9/17/2019 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 501,657 542,805 500,500 203,995 521,444 537,087 Add Total Revenue - Form A - Total Expenditures 450,219 548,928 570,700 321,769 570,700 570,700 Add Total Expenditures - Form A - Revised Net Total 51,438 -6,123 -70,200 -117,774 (49,256) (33,613) Projected Beginning Fund Balance (only fill in to balance budget.)606,639 557,383 Projected Year End Fund Balance 557,383 523,770 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 125000010.31331.10.0000 HOTEL/MOTEL LODGING 1ST 2% 248,088 263,327 250,000 98,727 257,500 265,225 125000010.31331.20.0000 HOTEL/MOTEL STADIUM - 2ND 2% 248,118 270,562 250,000 99,012 257,500 265,225 125000010.36111.00.0000 INVESTMENT INTEREST 3,948 8,425 500 6,256 6,444 6,637 125000010.36990.00.0499 MISC REVENUE-PRIOR YR UNDER $500 - 491 - - - - 125000010.38880.00.0000 PRIOR YEAR CORRECTIONS 1,503 - - - - - - - - - 501,657 542,805 500,500 203,995 521,444 537,087 125000010.51900.41.0091 CENTRUM 20,000 30,000 12,000 12,000 12,000 12,000 125000010.51990.41.0040 J C HISTORICAL SOCIETY 64,076 51,143 65,612 32,806 65,612 65,612 Expenditures FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Revenues Total Revenues JEFFERSON COUNTY 2020-21 BUDGET REQUEST 125 - Hotel Motel Page 5 of 7 9/17/2019 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 125000010.51990.41.0052 PROMOTIONAL ACTIVITIES 136,519 162,239 179,397 88,102 179,397 179,397 125000010.51990.41.0060 QUILCENE MUSEUM 15,985 32,035 34,840 17,420 34,840 34,840 125000010.51990.41.0064 QUILCENE FAIR AND PARADE 3,500 - - - - - 125000010.51990.41.0079 N. HOOD CANAL CHAMBER & VISITOR CENTER 53,800 75,144 64,200 32,100 64,200 64,200 125000010.51990.41.0080 JC CHAMBER OF COMMERCE 17,250 19,468 19,900 19,900 19,900 19,900 125000010.51990.41.0084 WEST END CHAMBER 29,535 38,445 43,400 43,400 43,400 43,400 125000010.51990.41.0085 GATEWAY CENTER 65,000 68,700 72,500 36,250 72,500 72,500 125000010.51990.41.0092 CHIMACUM FARMERS MARKET - 7,197 10,278 10,278 10,278 10,278 125000010.51990.41.0100 CONTINGENCY - - 7,000 - 7,000 7,000 125000010.59700.00.0059 XFER TO COUNTY ADMNISTRATOR 3,700 4,260 3,700 3,700 3,700 3,700 125000010.59700.00.0108 XFER TO WSU EXT - SM FARMS 5,000 10,000 15,000 5,000 15,000 15,000 125000010.59700.00.0174 XFER TO PARKS & REC 28,140 50,297 42,873 20,813 42,873 42,873 125000010.59700.00.0180 OLYMPIC DISCOVERY TRAIL 7,714 - - - - - - - - - 450,219 548,928 570,700 321,769 570,700 570,700 51,438 (6,123) (70,200) (117,774) (49,256) (33,613) Total Expenditures Totals 125 - Hotel Motel Page 6 of 7 9/17/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 2020 - 2021 Biennial Budget 125 - Hotel Motel Page 7 of 7 9/17/2019 FORM F x Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM Director, Vicki KirkpatrickJefferson County Public Health September 2019 Management Team Supervisors Division – no position Staff Linda Atkins Susan Porto Randy Marx Mina Kwansa Shirley Reynolds Denese Schauer Roger Parker Laura Tucker John Pullman Sara Groth EHS I -Vacant Environmental PH, Pinky Feria Mingo Water Quality, Michael Dawson Tami Pokorny Anna Bachmann Tim Weissman Brad Stone Jacquelyn Stenman Alex Henley Lara Gaasland-Tatro Rian Plastow Health Officer Medical Director, Tom Locke Community Health Director, Apple Martine Susan Parke Debra Fountain Aimee Calahan Jenny Matter Liz Anderson Joeen Nutsford Web & Soc Med- Vacant Deputy Director, Veronica Shaw Human Services Anna McEnery Denise Banker Lindsay Scalf Community & Family Svcs. Yuko Umeda Mary Jo Mackenzie Sarah Jane Kathy Anderson Cynde Marx Lisa McKenzie Margie Boyd Julia Danskin Karen Obermeyer PHN I-Vacant Clinical Services Susan O’Brien Nurse Practitioner- Vacant Kathy Luch Kim Rafferty Kelly von Volkli Clinic Support/Med Records Clerk-Vacant Environmental PH & WQ Director, Stuart Whitford BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT 2020-2021 BIENNIAL BUDGET Comprised of four divisions, Administration, Community Health, Environmental Public Health, and Devleopmental Disabilities, Jefferson County Public Health provides a wide array of public health services and human services designed to protect and promote the health status of Jefferson County citizens and to prevent injury and illness at both a personal and population level. Administration: To provide excellent internal and external customer service, strategic budgeting with vision for sustainable funding, and minimize the risk to the department with effective policies, procedures, and trained staff. Administration Division's Director's Office and Health Officer's Office: To provide internal and external leadership in the development of recommended public health policy baased on data driven decisions designed to improve the public's health throughout East Jefferson Countyand preparation of same for the Board of Health. Community Health: Communicable Disease Program: To protect Jefferson County residents from serious communicable diseases by providing disease surveillance, investigation and reporting, along with education, screening, treatment, and immunization services. Family Health Services: To offer health education and support to all Jefferson County pregnant women and families with young children as they build a secure foundation for a lifetime of health, learning, and community contribution. Population and Prevention Program: To provide health education and public health interventions to county residents in order to promote a healthier community. Targeted Clinical Health Services: To provide targeted health services, health screenings and prevention services to specificpopulations with limited access to improve the health of the community. Environmental Public Health: Drinking Water: To protect public health by assuring that residents and visitors to Jefferson County have access to a safe and reliable supply of quality drinking water and that it is reasonably available. Food Safety Program: To minimize the risk of the spread of disease from improperly prepared, stored or served foods handled in commercial retail settings and community events. Onsite Sewage Permitting: To minimize the threat of surface and ground water contamination from failing or improperly designed, installed or maintained onsite sewage systems. Onsite Operations and Monitoring: To protect the public health by ensuring onsite sewage systems are monitored, identify failures and items that may lead to costly premature failutes of OSS that contaminate ground and surface waters. Solid and Hazardous Waste Program: enforce Washington State and Jefferson County solid and waste code and educate the community about proper disposal and reduction strategies for solid and hazardous waste. JEFFERSON COUNTY PUBLIC HEALTH 127 Developmental Disabilities:To assure that citizens with developmental disabilities in Jefferson County have the choice, opportunity, and support to MISSION STATEMENT GOALS & OBJECTIVES See attached performance measures. Developmental Disabilities:To assure that citizens with developmental disabilities in Jefferson County have the choice, opportunity, and support to achieve inclusive and productive participation in community life. 127 - Public Health Page 2 of 24 9/25/2019 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues The 2020 expense budget reflects the step increases for UFCW bargaining members and a 1.75% increases for non-bargaining members. Other changes include the County's 2020 Cost Allocation Plan and cost for facilities, which is an increase of approximately 11% over 2019 (PH and WQ combined). 2020 expenses are projected to exceed 2019's budgeted expenses by 5.18%. The 2020 revenue budget reflects an increase of $25,000 in property taxes (currently going to Fund 130). This increase is to support the ongoing increasing costs (salaries, benefits, interfund rents and leases, etc.) to the Developmental Disabilities program. Other revenue changes include two "add" requests. One in the amount of $65,000 to help support the CHIP Co-Executive Director position and the other for $11,000 in order for our EHS III staff to complete the work on the database conversion to Energov. Overall revenues are projected to be 13.36% above 2019 budgeted revenue. 127 - Public Health Page 3 of 24 9/25/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 31.10 31.40 35.20 37.60 37.00 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS In April of 2019 Public Health added the Co-Executive Director for CHIP and once grant funding for the program was awarded, a program coordinator was added. Other changes contributing to the increase in FTEs include the addition of a PHN in the Nurse Family Partnership program, which is fully funded by a grant awarded by the Department of Children, Youth, and Families, and 0.5 FTE moved from Water Quality's Department budget to Public Health for O&M work. See attached performance measures for Public Health's performance indicators for specific programs. 127 - Public Health Page 4 of 24 9/25/2019 Jefferson County Public Health – Planned Performance Measures 2020-2021 Department Administration [1] PROGRAMS: Administration, Public Records Requests, Local Capacity Development Funds, Public Health Emergency Preparedness and Response, Foundational Public Health Capabilities including Assessment and Public Health Policy, Community Partnership and Communication. MISSION: The mission of the Administration and Finance Division is to provide excellent internal and external customer service, provide strategic budgeting with vision for sustainable funding, and minimize the risk to the department with effective policies, procedures, and trained staff. The mission of the Administration Division’s Director’s Office and Health Officer’s Office is to provide internal and external leadership in the development of recommended public health policy based on data driven decisions designed to improve the public’s health throughout East Jefferson County and preparation of same for the Board of Health. Staffing 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Annual Hours 14362 15099 17794 18802 18802 FTE’s 6.88 7.26 8.52 8.97 8.97 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Provide complete financial and administrative support to departments Assure funding sources are maximized Renew existing contracts and assist with application process for all grants # total grants (federal & state) 43 37 37 38 38 Leverage Contracts-Professional Service Agreements, MOU’s, for maximum program effectiveness # total contracts 76 122 130 130 125 Bill other sources; Medicaid, Private Insurance, Clients/Customers % of Community Health (clinic) budget funded by fees 15.0% 17.13% 14.8% 15.0% 15.0% % of Environmental Health budget funded by fees 71.7% 57.0%* 73.3% 63.1% 70.3% Goal 2: Conduct duties of PH to the benefit of other agencies & the community Provide services to other agencies and community Supply certified birth and death records to requesters in a timely manner # of certified birth certificates issued 408 430 # of certified death certificates issued 1,942 2,097 Jefferson County Public Health – Planned Performance Measures 2020-2021 Department Administration [2] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 2 Cont’d: Provide Assessment/Data Evaluation Collect, evaluate, and present data to boards and committees # of boards and committees supported directly or indirectly 9 10 10 10 10 Assure response to public record requests Maintain admirable response system for public records requests; replying in a timely manner to all requests # of public record request received 78 69 68 65 62 *2018 includes transfer of $327,000 for Capital purchase of Energov Goal 3: Improve and streamline grant billing, reporting, and tracking Track revenue and expense transactions with multiple levels of coding Hold monthly finance meetings to review financial status % of monthly meetings held 75% 100% 100% 100% 100% Present financial data at staff meeting (# of mtgs.) 4 2 4 12 12 % of total Public Health revenue budget received 102.4% 104.0% 100% 100% 100% % of total Public Health expense budget expended 92.5% 89.6% 100% 100% 100% % of total WQ revenue budget received 109.9% 100.9% 100% 100% 100% % of total WQ expense budget expended 104.7% 85.1% 100% 100% 100% Reduce/eliminate coding errors # of errors resulting in coding corrections – monthly invoices 26 53 51 39 39 # of errors resulting in coding corrections – monthly payroll 126 276 110 118 118 # of errors resulting in coding corrections – monthly revenue transactions 36 73 46 41 41 Jefferson County Public Health – Planned Performance Measures 2020-2021 Department Administration [3] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 4: Standardize community messages from JCPH Increase awareness in community using standardized logo, letterhead, signs, and website Form new outreach team and identify goals and events # of outreach activities completed 13 14 12 12 12 Goal 5: Assure federal/state guidelines are met Track grant deliverables, contractual agreements Ensure all audits/reviews of federal/state grants are passed with no findings # of findings 0 1 0 0 0 Participate in statewide conference calls and attend training to maintain knowledge of grant requirements # of webinars, conferences, and trainings attended 17 3 3 3 3 Goal 6: Maximize State funding to ensure stable and adequate funding for local public health services in Jefferson County Provide input on proposed public health statutes amendments and seek stable and ongoing funding Participate in WSALPHO meetings, conference calls, funding workgroups and initiative development including funding methodology/allocations Number of meetings, conference calls, document development 12 18 18 18 18 Goal 7: Ensure Jefferson County Board of Health and Jefferson County Public Health (JCPH) Staff understand the Foundational Public Health Services and Capabilities and Additional Important Public Health Services provided by JCPH Transition JCPH budget and reporting to capture Foundational Public Health Services and Capabilities and Additional Important public health services. Develop documents and PowerPoint information that illustrates and crosswalks JCPH programs with the Foundational Services and Capabilities. Align the budget with FPHS and Capabilities and evaluate per the corresponding metrics. Institutionalize continuous quality improvement and program evaluation throughout the department to assure effectiveness and efficiency in all program areas. Number of presentations to internal and external partners regarding FPHS and Capabilities and the changes to the governmental public health systems. Begin to shift, where possible, from output measures to outcome measures to ensure the services we provide are providing the outcomes we expect. Provide staff training on program evaluation and quality improvement 2 ongoing ongoing ongoing ongoing Jefferson County Public Health – Planned Performance Measures 2020-2021 Department Administration [4] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 8: Support and Enhance the Community Partnerships created through the Community Health Improvement Plan (CHIP) and the Regional Olympic Community of Health (OCH) and align the work between the two as appropriate. Ensure that the Jefferson County communities continue to be served by periodic Community Health Assessments (CHA) to inform countywide public health policy and actions. Ensure that Jefferson County continues to be served by a robust CHIP that is adequately staffed to work with community partners and residents to improve health. Work with partners at the local and regional levels to encourage participation in the next CHA in 2019 and to modify the CHIP, if needed, based on the information learned from the data gathered for the CHA. Seek funding to stabilize and provide ongoing staff support for CHIP implementation to improve the health of individuals, families and Jefferson County communities. Completion of a Broad CHA in Jefferson County in 2019. Work with Kitsap County to leverage funds for a regional CHA in 2019 with regional and county-specific data available to each county. Seek on-going funding to enable continued health improvement in Jefferson County through the participation of all sectors and interested residents in both the CHA and the CHIP process. Jefferson County CHA Completed. Data Analysis Completed. Presented to Community Update CHIP based on CHA data. Complete Planning Phase of HRSA Grant. Apply for imp grant Continue effort towards ongoing, non- grant funding Continued work on Crisis Stabilization Facility or another method of addressing diversion. Continue effort towards ongoing, non- grant funding Goal 9: Maintain and enhance Public Health Emergency Preparedness and Response (PHEPR) capacity. Update regional PHEPR Plan, coordinating with Region II partners Clallam and Kitsap Health Departments, local emergency response agencies, Jefferson Healthcare, local health care providers and agencies. Update Public Health Emergency Preparedness and Response Plan PASS PASS PASS PASS PASS Jefferson County Public Health – Planned Performance Measures 2020-2021 Department Administration [5] SUMMARY OF KEY FUNDING/SERVICE ISSUES FOR 2020-2021: Staffing changes from 2019 to 2020 include moving hours from the Community Health Division into Administration for PHEPR and Department Outreach work. Also, the CHIP Co-Executive position received grant funding which increased their hours for ½ of 2020 and Public Health will pursue funding to maintain these hours throughout 2020. Local and State public health leaders in Washington have been working to develop Washington’s Foundational Public Health Services (FPHS) framework since 2011. The FPHS framework is based on the role of the governmental public health system. The FPHS framework defines the services residents need to have access to or have provided for them everywhere statewide. Foundational Public Health Services include Communicable Disease Control, Chronic Disease and Injury Prevention, Environmental Public Health, Maternal, Child and Family Health, Access to Clinical Care and Vital Records. The public health system is now well into the implementation phase of FPHS Foundational Capabilities are the cross-cutting capacities and expertise that are essential to supporting public health programs. BARS codes have been changed requiring reporting on the Foundational Capabilities. Foundational Capabilities are: 1. Assessment (Surveillance and Epidemiology) 2. Emergency Preparedness (All Hazards) 3. Communication 4. Policy Development and Support 5. Community Partnership Development 6. Business Competencies Together, the foundational capabilities and foundational programs are the limited statewide set of core public health services that must exist everywhere for services to work anywhere. Because Foundational Capabilities cross all divisions of public health jurisdictions, they are reflected in the Administration Budget and are managed by the Director and Deputy Director. A summary of the Foundational Capabilities definitions follows: Meeting these core capabilities and core services will require additional investments statewide at the local, regional and state levels. It is the intent of the State Department of Health, the Washington State Association of Local Public Health Officials (WSALPHO) and the Washington State Association of Counties (WSAC) to request state funding for foundational services and capabilities. The areas of the first ask are Communicable Disease, Environmental Public Health, and Assessment plus an initial investment in foundational capabilities to support public health basic infrastructure and cross-cutting services as identified above. In 2018 the State Legislature provided the first investment in FPHS resulting in $42,000 coming to JCPH for CD/Immunization and has been used to support our work to increase Jefferson County on-time immunization rates. In the 2019- Jefferson County Public Health – Planned Performance Measures 2020-2021 Department Administration [6] 21 State Budget, the Legislature provided additional funding and dedicated a portion of the Vaping Tax to FPHS. However, the forecasted Vape tax is less than expected so the new FPHS appropriation is $3.2 million more than projected funding. A request will be made to the Legislature to increase revenues to the full appropriation amount. If that is successful, JCPH may receive an additional $58,000 which would make the total FPHS investment in JCPH $100,000 and still tied to CD/Immunization, Environmental Public Health, and Assessment as the priority areas and capabilities that support those priorities. This is an extremely modest initial investment so work continues on adequate funding for FPHS. Jefferson County Public Health – Planned Performance Measures 2020-2021 Community Health – Communicable Disease Program [1] PROGRAMS: Communicable Disease (CD), Tuberculosis, Immunizations, Travelers Immunizations, Sexually Transmitted Disease, HIV, Syringe Exchange Program MISSION: The purpose of the Communicable Disease Health program is to protect Jefferson County residents from serious communicable diseases by providing disease surveillance, investigation and reporting, along with education, screening, treatment, and immunization services. The program interacts with community members, medical providers, the Washington State Department of Health (DOH), Region 2 Emergency Management partners, and other agencies while working toward this purpose. Staffing 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Annual Hours 5711 6438 6057 5620 5546 FTE’s 2.75 3.08 2.90 2.68 2.66 Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Timely investigation of notifiable conditions. Investigate reports of notifiable conditions per DOH disease specific guidelines. Develop & update protocols and forms as needed. Use DOH electronic reporting systems PHRED, WDRS, and PHIMS-STD, to receive reports and send completed reports to DOH. Participate in trainings as DOH brings new reporting systems on line. Total number of communicable disease reports confirmed, interventions applied, and processed for reporting to the State 155 137 155 155 155 Total number of STD cases reported to the State 68 59 65 65 65 Number of chlamydia cases reported to the State: female, male, total Fe: 30 M: 22 T: 52 Fe: 25 M: 21 T: 46 56 56 56 Number of gonorrhea cases reported to the State: female, male, total Fe: 6 M: 5 T: 11 Fe: 4 M: 4 T: 8 8 8 8 Goal 2: Inform medical providers about current CD trends, outbreaks, and new CD control recommendations. Provide updates, outreach, and training to providers about local, state, and national CD outbreaks and disease control recommendations. Provide reminders about reporting notifiable conditions and using the after-hours reporting number. Number of alerts/updates/newsletters faxed, emailed, or mailed to providers (not including DOH Influenza Updates) 15 15 15 15 15 Jefferson County Public Health – Planned Performance Measures 2020-2021 Community Health – Communicable Disease Program [2] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 3: Maintain the low rate of active Tuberculosis (TB) in Jefferson County Encourage appropriate screening and treatment for latent TB infection and active TB disease. Number of clients tested for TB infection with PPD or QFT test; Number of positive tests 145 0 164 0 165 1 165 1 165 1 Number of clients started on preventive treatment for latent TB infection. 0 0 1 1 1 Number of cases of active TB reported 0 0 1 0 0 Goal 4: Ensure access to vaccines for all children through the federal and state funded Vaccines for Children Program (VFC). Work with DOH to monitor VFC pediatric vaccine usage in Jefferson County. Total number of doses of VFC vaccine administered by private health care providers and JCPH clinics 4278 4006 4200 4100 4100 Number & percent of doses of VFC vaccine administered by private health care providers 3763 88% 3576 89.3% 3670 3625 3625 Number & percent of doses of VFC vaccine administered by JCPH 515 12% 430 10.7% 530 475 475 Goal 5: Maintain access to vaccines for international travel, in part to prevent travel associated outbreaks in Jefferson County. Provide travel immunization clinic (includes all disease prevention recommendations, including for malaria and other diseases). Number of clients immunized in travel immunization clinic Adults: 162 Adults: 105 Adults: 155 Adults: 155 Adults: 155 0 - 18 yr: 42 0 - 18 yr: 16 0 - 18 yr: 25 0 - 18 yr: 25 0 - 18 yr: 25 Total: 204 Total: 121 Total: 180 Total: 180 Total: 180 Number of private supply vaccine doses (routine and travel) administered by JCPH (primarily for adults) 709 493 700 680 680 Jefferson County Public Health – Planned Performance Measures 2020-2021 Community Health – Communicable Disease Program [3] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Planned Goal 6: Increase the Jefferson County childhood immunization rates. Work with the Community Health Improvement Plan (CHIP) Immunization Workgroup to increase immunization rates. Strategies include working with schools and health care providers. See CHIP Plan for details. See below. Assess County immunization rate trends using immunizations recorded in the WA Immunization Information System, (IIS). Note: Some children are not yet in the IIS registry and some providers in Washington don’t participate in the registry. The CDC National Immunization Survey (NIS) may be more complete and is another data point for comparison. Completeness of full immunization series for children seeing Jefferson County providers, at age 19-35 months: 4 DTaP, 3 Polio, 1 MMR, 3 HIB, 3 Hep-B, 1 Var, 4 PCV. Jeff Co: IIS: 56% WA: IIS: 60% NIS: 70% Jeff Co: IIS: 51%* WA: IIS: 59%* NIS: NA Jeff Co: IIS: 55% Jeff Co: 58% Jeff Co: 60% Percent of children seeing Jefferson County providers having 1 dose of MMR by age 19-35 months (IIS data) Jeff Co: 75% WA: 80% Jeff Co: 72%* WA: 76%* Jeff Co: 74% Jeff Co: 76% Jeff Co: 78% Percent of children seeing Jefferson County providers having 4 doses of DTaP by age 19-35 months (IIS data) Jeff Co: 68% WA: 68% Jeff Co: 63% * WA: 67%* Jeff Co: 65% Jeff Co: 70% Jeff Co: 72% Assist schools to increase student compliance with WA State immunization requirements. Provide training and assistance to access WAIIS records for students. Provide schools immunization information for parents. Link schools to updated DOH information on submitting annual immunization report. Percent of Jefferson County kindergarten students that are out-of- compliance for required immunizations, as reported to DOH in school immunization report each fall. Jeff Co: 16.4% WA: 8.0% Jeff Co: NA as of 8/21/19 WA: NA as of 8/21/19 Jeff Co: 10% Jeff Co: 8% Jeff Co: 8% * DOH WAIIS technical note: Numbers for 2018 are not comparable to past years because there was a change in how we capture population data. Rates for 2018 also may look different from past years due to this change, and may not indicate a change to actual immunization rates. Jefferson County Public Health – Planned Performance Measures 2020-2021 Community Health – Communicable Disease Program [4] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Planned Goal 7: The Family Planning and STD clinics will assist in controlling Chlamydia transmission in Jefferson County. Women seen in JCPH Family Planning clinic who are at higher risk for Chlamydia (age 24 and under, CDC) will be screened for Chlamydia annually. Assist in tracking STD trends. Number of female FP clinic clients age 24 and under screened for Chlamydia (Ahlers Data) 249 241 230 230 230 Percent of female FP clinic clients age 24 and under screened for Chlamydia 70.5% WA: Medicaid: 51% Commercial: 43% 74% WA: Medicaid: 51% Commercial: 42% 74% 74% 74% Number of chlamydia cases reported to the State, female, male, total Fe: 30 M: 22 T: 52 Fe: 25 M: 21 T: 46 T: 56 T: 56 T: 56 Goal 8: Maintain access to HIV testing in the community. Clients at risk for HIV, without medical insurance, will be tested through the State Public Health Lab, others requesting testing will be tested through the Quest Lab and charged for testing. Number of persons counseled and tested for HIV infection 167 146 150 150 150 Goal 9: Prevent the spread of blood borne communicable diseases among injecting drug users and their partners. Promote utilization of syringe exchange program (SEP) services. Number of visits to SEP 308 288 290 290 290 Number of syringes exchanged 91,290 94,140 90,000 90,000 90,000 Goal 10: Prevent fatal opioid overdoses in Jefferson County. Provide overdose prevention education to SEP clients. Provide naloxone, for opioid users, families and friends. Number of naloxone kits dispensed, included training for proper use. New program in 2016. 135 123 90 90 90 Jefferson County Public Health – Planned Performance Measures 2020-2021 Community Health – Communicable Disease Program [5] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 11: Annual report to BOH for CD Programs. Complete Annual Report Pass/Fail PASS PASS PASS PASS PASS SUMMARY OF KEY FUNDING/SERVICE ISSUES: Communicable Disease/Immunizations JCPH CD and Immunization programs address locally identified public health problems. Communicable disease prevention is primarily a locally funded program (county mileage was returned from the State to counties for TB control). Immunization funds from the State are primarily in the form of VFC vaccine. VFC vaccine is also provided to primary care clinics. Foundational Public Health Services funding from the State provided $42,000 for the 2018-2019 fiscal year, to be split between the CD and Immunization programs. The same allocation will be received for the 2019-20 and 2020-21 fiscal years. State and County funding provides professional staff that prevent, identify and respond to disease outbreaks, and immunization staff that work with the hospital, health care providers, schools, and groups sponsoring trips abroad for students. Staff provide routine immunization clinics and international travelers clinics. Staff respond to public and provider requests for information about communicable diseases, screening for reportable diseases in the process. Staff continue to work on strengthening the notifiable conditions reporting system through outreach to the Jefferson Healthcare lab, ER, Infection Control Committee, and local providers. The number of communicable diseases reported each year is unpredictable. The CD/Immunization team must be prepared to respond to outbreaks, including working with providers, following up with cases, assuring contacts are identified, educated and treated as appropriate, and sending information to providers, schools and the public. The DOH Immunization Program transitioned to a new Regional/State service delivery model for the immunization program provider clinic vaccine accountability monitoring tasks starting 7/1/18. Local Health Jurisdictions are now focusing more on efforts to increase childhood immunization rates. JCPH will receive $5,600 for this work for fiscal year 7/1/19 - 6/30/20, unchanged from the previous year. JCPH will also receive $500 for case management of any perinatal hepatitis B case reported. This same funding allocation is anticipated for 2020-21. Immunizations have been identified as a Community Health Improvement Plan (CHIP) priority. JCPH immunization staff will continue to monitor VFC vaccine usage trends and immunization rates in Jefferson County. The data has been affected by the WA Immunization Information System (WAIIS) server capacity, and issues within some modules of the WAIIS registry. As a result, reports of the annual number of doses administered by private clinics may have been inaccurate over the past several years. DOH added additional server capacity and implemented WAIIS upgrades in the last half of 2018. These upgrades should improve the data reports over time, including the accuracy of immunization rates. JCPH immunization staff will continue to co-chair the CHIP Immunization Workgroup, focusing on improving immunization rates in Jefferson County. CHIP activities and detailed outcome indicators are outlined in the CHIP plan. Jefferson County Public Health – Planned Performance Measures 2020-2021 Community Health – Communicable Disease Program [6] The Immunization team will continue to train school staff in using WAIIS to get immunization records for students who don’t have a complete Certificate of Immunization Status on file. JCPH staff will continue to work with the schools, provide resources for parents and staff, and enter out-of-state immunization records into WAIIS. The number of students who are “out-of-compliance”, due to incomplete immunizations or having no immunization record provided to the school decreased in Jefferson County in the fall of 2016 and increased slightly in 2017. As of 8/21/19, the school immunization data report for the fall of 2018 hasn’t been released by DOH. JCPH will continue to support and work with the schools on this issue. STD The Family Planning and STD clinic follows the CDC's STD testing recommendations. The Family Planning and CD program staff will continue to monitor and explore ways to assure appropriate testing of high risk groups. The CD team will continue to do partner follow up for cases diagnosed through provider clinics. Most providers do not test or treat the partners of the cases they diagnose and request that JCPH do this. HIV Prevention HIV/AIDS case management was regionalized in January of 2017. Kitsap Public Health District became the provider for HIV case management services for Kitsap, Clallam, and Jefferson Counties. A Kitsap staff member provides services for Clallam and Jefferson residents. Previously, a Clallam County Health Department staff member provided services for Clallam and Jefferson Counties. CDC funding currently focuses on prevention programs for high risk populations, based on HIV prevalence. Jefferson County is classified as a low prevalence county, so had not received HIV prevention funding since 2012. In the fall of 2018, JCPH received a nine month DOH grant of $15,000 that was passed through Kitsap County Health District. This supported SEP activities focused on disease prevention and setting up a referral system for clients needing basic and specialty medical care. These clients frequently have difficulty accessing care. JCPH received continuation of this funding to support SEP activities through our DOH Consolidated Contract for 7/1/2019-6/30/2020. The grant is $15,000 over 12 months. This contract requires participation in a new DOH reporting database and engagement with DOH trainings and planning activities. While the DOH Office of Infectious Disease staff are exploring possible funding mechanisms, it is unknown at this time if this grant will be continued for 2020-21. The State Public Health Lab continues to do a limited number of free HIV tests for uninsured high risk clients. There is no DOH funding for JCPH staff time for counseling and testing services. JCPH staff continue to provide free HIV testing services for uninsured low income high risk clients. As more clients now have Apple Health, more testing is being done through Quest lab. The number of syringes exchanged in the SEP in 2018 increased slightly from 2017. The annual number of client visits decreased slightly but continued to be increased from previous years. Similar totals are projected for 2019. DOH provides syringes and supplies to support our SEP program. The increase in number of client visits, and naloxone distribution and training for overdose prevention have increased staff time required for this program. The DOH reporting requirements will also require additional staff time. Continued funding for naloxone through the Center for Opioid Safety Education at the UW and DOH is likely. If this supply of naloxone does not continue, JCPH will have to explore options for purchasing naloxone. Staff Succession Planning The CD/IMM team will be planning for a possible staff member retirement in 2021 or 2022. This will involve staff recruitment, training, and ongoing mentoring. Decreased funding for any program may result in scaling back on services. The Board of Health would be involved in deciding which services would be impacted. 8/21/2019 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – CHILD DEVELOPMENT PROGRAM [1] MISSION: The mission of the Developmental Disabilities Child Development Program is to assure that citizens with developmental disabilities in Jefferson County have the choice, opportunity, and support to achieve inclusive and productive participation in community life. This department implements the following strategic objectives:  Provide advocacy, vision and leadership regarding relevant policies, plans, and services to achieve the mission.  Identify new funding sources as the state revenue shifts from the Jefferson County DD Program, to maintain quality services for all people with developmental disabilities.  Maintain funding in the Jefferson County DD Program, to sustain quality services for Children with Developmental Disabilities. Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Meet the developmental needs of each eligible child and families related to enhancing the child’s development. Offer services that may include specialized instruction, speech- language pathology, occupational or physical therapy, assistive technology, and vision services. To the maximum extent possible, provide these services in natural environments. Participate with all Early Intervention Services Providers in order to access as many funding sources as possible for specialized therapeutic and/or educational services. # of persons in Child Development 10 10 10 10 10 Support effective communication, cooperation, knowledge and comprehensive partnership between all Birth-to-Three providers in Jefferson County. Total # of Units of Service 120 120 120 120 120 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES - COMMUNITY INFORMATION AND EDUCATION PROGRAM [1] MISSION: The mission of the Developmental Disabilities Community Information & Education Service is to assure that citizens with Developmental Disabilities in Jefferson County have the choice, opportunity and support to achieve inclusive and productive participation in community life. This department implements the following strategic objectives:  Provide advocacy, vision and leadership regarding relevant policies, plans and services to achieve the mission.  Identify new funding sources as State revenue shifts from the Jefferson County DD Program, to maintain quality services for all people with developmental disabilities.  It is important to see the role of the Jefferson County DD Program—not only as a broker of contracted services, but also as a promoter of community connections and opportunities. Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Inform and/or educate the general public about developmental disabilities services. To oversee activities which promote public awareness and involvement, community consultation, capacity building, and organizational activities. Use media, local newsletters, campaigns, community forums, workshops/trainings and a public commentary at every Board meeting. # of campaigns, community forums, workshops, trainings, etc. 8 8 8 8 8 Support the Jefferson County Transition Network Group to review gaps, needs and services in order to build goals and objectives that will create a successful Jefferson County off-site Transition Program. # of meetings with partners 4 4 4 4 4 Ensure the accommodation and inclusion of people with developmental disabilities. Participate in local and statewide meetings that relate to developmental disabilities. # of meetings statewide meetings 10 10 10 10 10 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES - COMMUNITY INFORMATION AND EDUCATION PROGRAM [2] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 2: Continued To inform and/or educate the general public about developmental disabilities services. DD County Coordinator will support and maintain strong working relationships and open lines of communication with County Providers, DD Advisory Board Members, Special Ed Departments, Parents, People with Developmental Disabilities and Community Members Continue positive networking relationships with the Port Townsend, Chimacum & Quilcene Special Education Directors by supporting effective High School Transition Programs. # of transition guides, transition portfolio workbooks and How to Create a Portfolio Workbook completed 30 30 30 30 30 Support the DD Advisory Board, provide orientation of the DD Program to new Board Members and make available an updated DD Advisory Board Manual. Support a community planning process and/or support Advisory Board participation with Service Information Forms when appropriate. Update DD Advisory Board Manual (Pass/Fail) PASS PASS PASS PASS PASS Organize Advisory Board Participation with Service Information Forms/Planned Performance Measures (Pass/Fail) PASS PASS PASS PASS PASS Continue to staff the Transition Network MTGs that include Adult Providers, School Personnel about the Transition options and Adult Service Systems. # of Transition Network MTGS 4 4 4 4 4 Conduct comprehensive onsite program evaluations; i.e., Program Planning and Evaluation, Health Safety and Regulatory Oversight Compliance, Individual Rights, and Contractual Outcome Attainment. # of evaluations 2 2 2 2 2 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES - COMMUNITY INFORMATION AND EDUCATION PROGRAM [3] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 3: To provide information, education, and emotional support to families of children with developmental disabilities and to provide referrals to professionals. To promote parent and professional partnerships in Jefferson County. Update the DD Resource Guide, and the Guide to The Working Age Adult Policy and Pathway to Employment. # of Resource and Policy and Pathway to Employment Guides 200 200 200 200 200 Forwarding Arc Newsletters & Informing Families Newsletters, provide information about health and education services, legislative activity, policy development, conferences, and workshops/trainings. # of newsletters and informational emails sent to Jefferson County families of adults and children with developmental disabilities 120 120 120 120 120 Support a local Parent-to-Parent, (P2P) Program & Counseling Services for People with Developmental Disabilities through partnership with the Arc of Jefferson & Kitsap to have a local presence here in Jefferson County. # of Arc P2P & Counselor office days here in Jefferson County N/A N/A N/A 52 52 Support a new Self Advocacy Group for Transition Students by providing training and individualized mentoring in self- determination, self-advocacy, and other skills, and by providing outreach, & education at Jefferson County events. Support is also given to increase membership. # of Self-Advocacy meetings N/A N/A N/A 9 to 12 9 to 12 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – COMMUNITY INCLUSION PROGRAM [1] MISSION: The mission of the Developmental Disabilities Community Inclusion Program is to assure that citizens with Developmental Disabilities in Jefferson County have the choice, opportunity and support to achieve inclusive and productive participation in community life. Community Inclusion services promote individualized skill development, self-determination and community integration for persons to learn how to actively and independently engage and contribute to their local community. This department implements the following strategic objectives:  Provide advocacy, vision and leadership regarding relevant policies, plans and services to achieve the mission.  Identify new funding sources as State revenue shifts from the Jefferson County DD Program, to maintain quality services for all people with developmental disabilities. Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Increase the participation of people with developmental disabilities in volunteer activities, community events, organizations and connections while enhancing their quality of life & independence. Support and encourage volunteer experiences by acting as a consultant and by assessing client’s interest in volunteer experiences on a monthly basis. Provide training and support in social and communication skills and, when applicable, in job-related skills for the volunteer activities. # of persons in Community Inclusion 3-5 3-5 3-5 3-5 3-5 Assure the creation and continuance of community contribution, connections and relationships. Average Outings Per Month, Per Client 2-5 2-5 2-5 2-5 2-5 Total # of Outings 190 190 190 190 190 Document all progress through the Individual Program Plan or Person Centered Future planning/profile. Average Hours Per Month, Per Client 9 9 9 9 9 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – GROUP EMPLOYMENT PROGRAM [1] MISSION: The mission of the Developmental Disabilities Group Employment Program is to assure that citizens with Developmental Disabilities in Jefferson County have the choice, opportunity and support to achieve inclusive and productive participation in community life. Employment in the community brings benefits to people in terms of opportunities to build relationships and to be seen as a contributing member of society. This department implements the following strategic objectives:  Provide advocacy, vision and leadership regarding relevant policies, plans and services to achieve the mission.  Identify new funding sources as State revenue shifts from the Jefferson County DD Program, to maintain quality services for all people with developmental disabilities. Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Create and implement a Vocational Client Plan for each individual. Ensure that workers who have demonstrated a need for ongoing supervision and support can gain and keep employment in regular business and industry settings. Supervise employment and training in regular business and industry settings for groups of no more than eight (8) workers with disabilities. # of persons in Group 4 4 4 4 4 Provide training and support in social, communication, self-care, and job skills (such as attendance, task completion, problem solving and safety) that are essential to success in the workplace Average Wage per Hour $11.39 $13.03 $13.03 $13.50 $13.50 Average Monthly Hours 49 42 42 42 42 Average Monthly Wage $558 $547 $547 $567 $567 Total Hours worked 2351 2020 2020 2020 2020 Total Gross Wages $26,786 $26,318 $26,318 $27,270 $27,270 Total County Funding $36,000 $36,449 $36,449 $36,449 $36,449 Cost Benefit Ratio 0.74 0.72 0.72 0.73 0.73 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – GROUP EMPLOYMENT PROGRAM [2] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 2: Create the opportunity for people with disabilities to make informed choices about the workplace and about future employment options in the community. Clients to pursue or maintain gainful employment or the creation of a person- centered profile, which delineates individual skills. Conduct a review meeting every six months for program participants. Include an assessment of the need for continued Group Employment Services and an evaluation and update of the Vocational Client Plan goals and objectives. # of 6-month review meetings 8 8 8 8 8 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – INDIVIDUAL EMPLOYMENT PROGRAM [1] MISSION: The mission of the Developmental Disabilities Individualized Supported Employment Program is to assure that citizens with Developmental Disabilities in Jefferson County have the choice, opportunity and support to achieve inclusive and productive participation in community life. Employment in the community brings benefits to people in terms of opportunities to build relationships and to be seen as a contributing member of society. This department implements the following strategic objectives:  Provide advocacy, vision and leadership regarding relevant policies, plans and services to achieve the mission.  Identify new funding sources as State revenue shifts from the Jefferson County DD Program, to maintain quality services for all people with developmental disabilities. Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Assure that each individual can pursue and maintain gainful employment, at or above the state’s minimum wage. Create either a Vocational Client Plan with goals for clients to pursue or maintain gainful employment or a Person Centered Profile which delineates individual skills. Provide client support in the form of on-the-job coaching/training and modification of the work situation while establishing natural supports within the business. # of persons earning wages 20 21 21 23 23 # of persons receiving services 24 23 23 25 25 Provide training and support in social, communication, self-care, and job skills (such as attendance, task completion, problem solving and safety) that are essential to workplace success. Average wage per hour $11.00 $11.80 $12.00 $13.50 $13.50 Supply a variety of vocational vendors to assist persons with developmental disabilities to obtain and continue integrated employment. Average Monthly Hours 28 33 33 33 33 Average Monthly Wage $308.00 $389 $396 $445 $445 Total Hours worked 5,503 6,342 6,342 6,342 6,342 Total Gross Wages $60,533 $74,835 $76,104 $85,617 $85,617 Total County Funding $151,192 $177,994 $177,994 $177,994 $177,994 Cost Benefit Ratio 0.41 0.44 0.45 0.49 0.49 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – INDIVIDUAL EMPLOYMENT PROGRAM [2] Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 2: Create the opportunity for people with disabilities to make informed choices about the workplace and about future employment options in the community. Clients to pursue or maintain gainful employment or the creation of a person-centered profile, which delineates individual skills. Conduct a review meeting every six months for program participants. Include an evaluation and update of the Vocational Client Plan goals and objectives. # of 6-month review meetings 52 46 46 50 50 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DEVELOPMENTAL DISABILITIES – INDIVIDUAL TECHNICAL ASSISTANCE PROGRAM [1] MISSION: The mission of the Developmental Disabilities *Individualized Technical Assistance Program is to assure that citizens with Developmental Disabilities in Jefferson County have the choice, opportunity and support to achieve inclusive and productive participation in community life. Employment in the community brings benefits to people in terms of opportunities to build relationships and to be seen as a contributing member of society. This department implements the following strategic objectives:  Provide advocacy, vision and leadership regarding relevant policies, plans and services to achieve the mission.  Identify new funding sources as State revenue shifts from the Jefferson County DD Program, to maintain quality services for all people with developmental disabilities. Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Identify and address existing barriers to employment through individual assessment and consultation for each identified participant, in order to assist them along their “Pathway to Employment” to competitive gainful employment. Address existing barriers through employment with individual consulting. Provide technical assistance to a client to move further toward gainful employment. # of clients who received technical assistance 3 3 2 3 3 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DRINKING WATER PROGRAM Page 1 of 3 PROGRAMS: Drinking Water MISSION: The mission of the Drinking Water Program is to protect public health by assuring that residents and visitors to Jefferson County have access to a safe and reliable supply of quality drinking water and that it is reasonably available. By enforcing and monitoring laws regulating public and private water supplies, the Drinking Water Program minimizes the threat of waterborne disease. Staffing 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Annual Hours 1023 944 891 576 574 FTE’s 0.49 0.45 0.43 0.28 0.28 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Assure that all new and decommissioned wells are constructed in accordance with requirements established by the Washington Department of Ecology (ECY) or defer enforcement to ECY Inspect at least 50% of all new wells constructed with 50% of these with the well driller present and 100% of all wells being de- commissioned Be available when well start notifications are received to conduct inspections within 3 days of start When a well application is received for a decommissioning, contact the well driller to discuss timing and schedule Percent of new wells (starts) inspected 81% 58% 50% 50% 50% Percent of inspected wells with driller on site 68% 52% 50% 50% 50% Percent decommissioned well inspected 95% 94% 100% 50% 50% Goal 2: Integrate water adequacy review with compliance with Water Resource Inventory Area (WRIA) 17 and the In-Stream Flow Rule (ISFR) Comply with reporting requirements from ECY by updating database to include means to track ISFR information Determine through review of building permit applications and subdivision potable water review if subject to requirements of ISFR rule (map check and parcel info) Determine the sub-basin and management area in accordance with rule. Number of reviews in Coastal Management area of WRIA 17 13 11 10 9 8 Number of reviews in Reserve Management area of WRIA 17 5 13 10 9 8 Number of reviews in Chimacum Sub-basin of WRIA 17 4 5 4 3 2 Subdivision lots approved 0 3 2 2 2 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DRINKING WATER PROGRAM Page 2 of 3 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Add activities and conditions that allow for data tracking Goal 3: Integrate water adequacy review with compliance to the Seawater Intrusion Ordinance Comply with the requirements of the (DCD) Jefferson County Seawater Intrusion ordinance and update maps annually Create report in database to determine through quality testing required for building permits and subdivisions potable water review if subject to the requirements Establish new at risk or high risk zones Number of wells that created a new at-risk zone 1 1 1 1 1 Number of wells in a high risk zone 1 1 1 1 1 Number of Hydro-geological assessments reviewed 1 1 1 1 1 Goal 4: Minimize delay of building permits and subdivisions project approval and completing by prioritizing water adequacy review Conduct initial review of all potable water review applications within 14 days of application Create reports in database to establish date of initial review and statistics to better assess issues around timely approval Percent of reviews completed in 14 days 50% 35% 50% 50% 50% Goal 5 Ensure consistent compliance with drinking water requirements Work toward coordination with other permitting agencies. Those agencies include but are not limited to DOH (in-stream flow rule and public water supplies), Washington State Department of Agriculture (food processing permit applications), JC Establish regular meeting dates and agreements when applications trigger coordination Partner with WSU in ongoing educational workshops along with other regulatory agencies Presentations to public or participation in public forums 1 1 1 1 1 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 DRINKING WATER PROGRAM Page 3 of 3 food safety, JC onsite and DCD DRINKING WATER PROGRAM STATISTICS BY YEAR Well inspection program 2012 2013 2014 2015 2016 2017 2018 2019 Expected 2020 Projected 2021 Projected # of well applications received & reviewed 36 47 38 43 42 54 50 45 40 35 # of new wells start notification (drilled) (includes some well applications from previous years) 28 23 20 31 21 31 36 45 40 35 # of wells decommissioned 12 20 8 8 17 20 18 15 15 15 # of new wells inspected 16 17 12 22 18 25 21 23 20 17 % of new wells (starts) inspected 78% 73% 60% 71% 86% 80% 58% 50% 50% 50% # of inspected wells with driller on site (includes new and decommissioned wells) 21 13 21 16 24 17 11 12 10 9 % of inspected wells with driller on site 85% 76% 66% 42% 63% 68% 52% 50% 50% 50% # of decommissioned wells inspected 12 19 7 7 16 19 17 15 15 15 % decommissioned well inspected 100% 100% 88% 88% 94% 95% 94% 100% 100% 100% Determination of adequate potable water # of potable water reviews completed New Categories Added in 2012 148 123 125 120 115 # of reviews complete in 14 days 30 38 40 40 40 % of reviews done within 14 days 20% 35% 32% 33% 35% # of reviews for public water. 105 77 75 70 65 # of reviews for two party wells. 7 3 2 2 2 # of reviews for individual wells. 36 40 48 45 45 # of reviews for rainwater catchment systems. 0 1 3 3 2 # of reviews for shallow/dug wells 0 1 1 0 1 # of reviews for spring water 0 0 1 0 0 # of reviews in High Risk SIPZ Zones with Hydro- geologic assessments 0 1 1 1 1 # of reviews that required Notice to Title for quality 0 3 6 4 4 # of review that required Notice to Title for quantity 0 1 1 0 1 # of reviews in Coastal Management area of WRIA 17 13 11 10 9 8 # of reviews in Reserve Management area of WRIA 17 5 13 10 9 8 # of reviews in Chimacum sub-basin 4 5 4 3 2 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 ONSITE SEWAGE (OSS) PERMITTING, OPERATION, MAINTENANCE AND MONITORING PROGRAM 1 of 6 PROGRAMS: Onsite Sewage (OSS) Permitting and Onsite Operations and Monitoring (O&M) Programs MISSION: The mission of the Onsite Sewage Program is to minimize the threat of surface and ground water contamination from failing or improperly designed, installed or maintained onsite sewage systems. The mission of the Operation and Monitoring Program is to protect public health by ensuring onsite sewage systems are monitored, identify failures, and items that may lead to costly premature failures of OSS that contaminate ground and surface waters. 2017 2018 2019 2020 2021 Staffing Actual Actual Expected Projected Projected Annual Hours 8329 9676 9092 14569 14551 FTE’s 4.00 4.63 4.35 6.95 6.97 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Educate homeowners, builders, real estate personnel, banks, installers, designers and onsite system maintenance personnel in the proper operation and maintenance of onsite sewage systems (OSS) Conduct workshops for the public addressing OSS operation and maintenance, program incentives for initial inspection, installation of monitoring access risers and homeowner inspection program Provide training to community groups to increase awareness of OSS regulatory requirements Maintain written and web accessible educational materials Conduct OSS operations and maintenance needs and requirements workshops for homeowners & professionals # of workshops and presentations 6 6 6 6 6 Goal 2: Ensure a high quality-onsite sewage system monitoring program Send Monitoring Inspection Reminders to property owners Create and send inspection reminders # of reminders sent 1,842 see summary 1,324 1,500 1,600 1,700 Review monitoring and inspection reports, provide timely follow- up and coordinate with Increase percentage of OSS receiving required monitoring inspection. % of OSS receiving monitoring inspection 14.4% 14% 18% 15% 15% JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 ONSITE SEWAGE (OSS) PERMITTING, OPERATION, MAINTENANCE AND MONITORING PROGRAM 2 of 6 online submittal program data Review reports, triage, send follow-up letters/notices # reports reviewed 2,731 1,800 2,400 2,000 2,000 # of follow-up inspections completed Not measured Not measured Not measured 60% of deficient reports2 60% of deficient reports2 # follow-up letters sent 247 217 240 250 250 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 3: Investigate complaints and action requests in a timely manner to reduce the threat of human contact with untreated wastewater Utilize existing data systems to track action requests and complaints1 Report complaint investigation response % OSS complaints investigated within 30 days 98% 100% 98% Replaced by Tier 1 and 2 reporting Replaced by Tier 1 and 2 reporting Tier 1 Contact of Complainant – required within 1 working day – Tier #1 100% Not measured Not measured Not measured 100% 100% Site Visit required within 3 working days – Tier #1 100% Not measured Not measured Not measured 100% 100% Tier 2 Contact of Complainant – required within 2 working day – Tier #2 100% Not measured Not measured Not measured 98% 98% Site visit required within 6 working days – Tier #2 100% Not measured Not measured Not measured 98% 98% JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 ONSITE SEWAGE (OSS) PERMITTING, OPERATION, MAINTENANCE AND MONITORING PROGRAM 3 of 6 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 4: Document all onsite sewage systems in Jefferson County Identify previously unknown onsite sewage systems Complete sanitary surveys to move sites served by OSS from unknown to known status # of systems identified 64 See summary 58 77 72 75 % of estimated existing 13,500 systems identified 81.9% 82.4% 83.3% 83.7% 84% Goal 5: Implement the Homeowner Inspection Program adopted in code revisions May 2012 to comply with monitoring requirements under WAC 246-272A Establish access to training programs (Septics 101 and 201) for homeowners to obtain authorization to complete monitoring inspections Provide trainings and link to online trainings # of homeowners who take in person and online trainings 533 445 500 500 525 Respond to requests for authorization to inspect by homeowners # of homeowners authorized 5533 4053 4753 4753 4753 Provide trainings and link to online trainings # of homeowners that submit inspection reports 190 293 250 300 325 Goal 6: Implement conversion to new data base - Energov Create clean data/ information in database and identify workflows to create a successful conversion to new database Work on implementation teams to clean existing data, create work flows and respond to requests from contractor Meet benchmarks identified in scope of work NA Pass Pass Pass Pass Create work flows for database NA Pass Pass Pass Pass 1 Complaints include all reports from the public and others regarding onsite sewage issues. These range from reports of someone parking or driving on their drainfield, living on property without a permitted septic system to surfacing sewage. 2 Follow-up reports do not always address all deficiencies identified in a report and a follow-up report would not be filed if the deficiency require a permit. 3 We are not able to identify the date that an owner registers for training, only when they complete the Authorization process, therefore the number of people Authorized very closely approximates the number who take the training. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 ONSITE SEWAGE (OSS) PERMITTING, OPERATION, MAINTENANCE AND MONITORING PROGRAM 4 of 6 SUMMARY OF KEY FUNDING/SERVICE ISSUES: Transition to New Database: Completion of the implementation of the Tidemark database replacement, Energov, is anticipated in 2019-2020. The purchase of the program occurred in June 2018. Trainings have been held for key Subject Matter Experts and Power Users in 2018 and 2019. These key staff are working closely with the Energov Configuration and Conversion teams toward first quarter 2020 ‘go live’ date. Funding for annual program costs and to update and/or replace the system in the future was established in 2018 via adoption of a Technology Fee that will be added to each fee charged by Environmental Health and the Department of Community Development. OSS Permit Program: Permit activity has remained steady from 2018-2019. The addition of staff hours in 2016 to support septic system installation inspection and permit completion to improve customer satisfaction and efficiency was successful. Staff turnover has at times limited our ability to maintain the additional support. The team continues to strive to maintain effective communication with our clients and partners (other state and local departments) to effectively manage workload and requests for information while diligently reviewing and enforcing county code and policies. We look forward to efficiencies gained with the new database and work flow systems. Maintenance and Monitoring Program The O&M fee per septic system that is collected via the property tax statement funds all activities associated with the Maintenance and Monitoring program. Implementation is focused on: sending site specific inspection reminders, follow-up with homeowners on inspection results, training and providing resources to homeowners re: how systems work and why maintenance and proper operation is important. Previously unknown systems continue to be identified via monitoring inspections, pump reports and sanitary surveys. Records are updated to reflect decommissioned systems and the Assessor and Treasurers offices are notified to remove the O&M Fee. Improvements to the web-based Homeowner Authorization Program will occur in 2020 as our interface with the new permitting database evolves. The capacity of monitoring inspection providers reduced the number of site specific inspection reminders we send during the year. Assistance is provided to property owners to take advantage of the incentives and online training for Homeowner Authorization to complete their monitoring inspection. A triage is used for follow-up letters where deficiencies are identified. Response to these follow-up letters has been excellent and offers an opportunity to give additional information to new property owners. One FTE is being added in 2019 due to increase workload, and another 0.50 FTE is planned for 2020. OSS Repair/Replacement Cost Share Program: In early September 2019, low-income residents with failing on-site sewage systems (OSS) will be able to participate in a cost-sharing program for OSS repair, replacement, decommissioning &/or abatement. The $300,000 grant is funded by the National Estuary Program and managed by the Washington Department of Health. The following criteria will be used to prioritize OSS in the program: 1) OSS is failing as per state and local code. 2) OSS is within the drainage area of a prohibited, threatened or concerned status shellfish growing area. 3) OSS is located within 200 feet of the marine shoreline or a stream that drains into prohibited,threatened or concerned shellfish growing area. 4) OSS is not currently failing, but has no permit records available. 5) OSS is permitted and is 25 years old or older. JCPH will identify low-income owners who can not afford OSS repair/replacement costs to provide 25% to 80% cost-sharing. Cost share will be determined based upon household income and project cost. The project will decrease bacteria that contributes to declining water quality in marine environments and leads to the closing of commercial and recreational shellfish beds. It directly targets approximately 191.9 acres of closed shellfish beds and 122 acres of threatened shellfish beds in the Hood Canal 3 Growing Area. It also targets three other growing areas which are of concern including Dabob Bay (2067.2 cres), Discovery Bay (2323.2 acres) and Quilcene Bay (323.9 acres) JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 ONSITE SEWAGE (OSS) PERMITTING, OPERATION, MAINTENANCE AND MONITORING PROGRAM 5 of 6 Outreach:  Septics 101 and 201 classes spring and fall  Incentive/rebate program to assist homeowners in completing inspections and installing access risers and monitoring ports continues to be available via grant $$.  Provide low interest loan information for those with systems that are not functioning properly  Maintain current information on the website regarding classes and other resources for homeowners and professionals  Provide training to professionals in the onsite sewage field  Update brochures and pamphlets JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 ONSITE SEWAGE (OSS) PERMITTING, OPERATION, MAINTENANCE AND MONITORING PROGRAM 6 of 6 PROGRAM STATISTICS PERMITS 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected # of septic permit applications submitted 1 148 156 163 205 245 233 245 255 255 # of Monitoring Inspections/evaluations of existing system (EES) 641 781 1060 1941 1758 1874 1900 2000 2000 # of systems repaired/upgraded 40 46 43 42 46 42 40 45 45 % of system failures less than 5 years in use 0 0 0 0 0 0 0 0 0 % of failures/major maintenance identified by Professionals <2% <4% <5% 6% 6% 7% 7% 6% 6% # of complaints received* 60 52 109 67 67 87 75 75 75 # of complaints closed** 25 43 42 166 125 88 100 100 100 # of Installers Certified 31 31 27 27 34 35 35 36 36 OPERATION, MAINTANANCE & MONITORING 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected % of existing systems receiving monitoring inspection. 2 4.7% 5.1% 7.8% 14.4% 14.4% 54% 55% 55% 55% EDUCATION AND OUTREACH 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected # of educational workshops 20 4 10 7 6 6 6 6 6 # of workshop participants – live + online 410 131 354 237 + 354 156 + 397 140 + 305 500 500 500 * Includes COM cases created when violation identified during a sanitary survey. **The number of Closed complaints can be greater than Received because cases from previous years may have been closed during the current year. 1Number of applications does not equal approved permits 2 Based on estimated 13,500 systems in the County (from the Local Sewage Management Plan) 4 Includes inspections where the only maintenance item identified was that the tank needed to be pumped. Previous to 2010 did not include this maintenance item. 216 160 148 103 132 138 148 147 186 180 211 15 9 10 15 15 10 8 16 19 65 22 0 50 100 150 200 250 300 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 SEPTIC CASES CREATED Septic Permit Applications Monitoring Inspections 295 255 463 469 511 641 781 1060 1941 1948 1874 0 500 1000 1500 2000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Monitoring Inspections Completed JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [1] PROGRAMS: Drug and Alcohol Prevention and Tobacco and Marijuana Prevention MISSION: The purpose of the Population & Prevention Programs is to provide health education and public health interventions to county residents in order to promote a healthier community. Staffing 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Annual Hours 2951 3483 5183 5489 5468 FTE’s 1.42 1.67 2.48 2.62 2.62 Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Improve identified social and health indicators for school age youth Convene Prevention Coalition to identify interventions to address drug and alcohol prevention in communities Strategic Plan Milestones- see CPC web page http://www.jeffersoncountypublichealth.org/index.php?c- p-c Rewrote the Strategic plan, including logic model and action plan. Approved June 2017. Edited and updated Strategic Plan. Wrote grant for new Coalition Strategic Plans, including Action Plans and Logic Models for both Coalition (Chim. And PT) Update Strategic Plan PT coalition. Rewrite Strategic Plan, Chimacum, including Action Plans and Logic Models Rewrite Strategic Plan, PT. Update Strategic Plan, Chimacum, including Action Plans and Logic Models Number of Coalition meetings 12 12 12 12 12 Goal 2: Reduce favorable attitudes toward problem behaviors within the youth and adult communities Increase the perception of risk for youth and adults regarding alcohol, tobacco, marijuana and other drug use based on Health Youth Survey (HYS) Implement identified intervention strategies in the Strategic Plan Held 7- week SFP classes in Feb.- Mar. 2017 due to change in leadership; Public Awareness events (KLO 9/2017, Cultural Competency activity at CPC meeting June Held two 5- week Guiding Good Choices Workshops (Oct and Feb). Public Awareness Events (KLO 10/8/18) (Co. Fair 8/18, Chim. Farmers Market 8/18, Hold GGC workshops (Feb x1 and Oct x2). Public Awareness: PRIDE (7/2019); Port Hadlock Block Party (8/2019); Co. Fair (8/2019); GGC x4 2 each in Chimacum and PT; Life Skills and Starts with One Campaign; Project Success (both school districts); GGC x4 2 each in Chimacum and PT; Life Skills and Starts with One Campaign; Project Success (both school districts); JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [2] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected 2017. Film event Sept. 2017 PTFF. District policy 2121 was presented to Board of Education in early 2017. Board took no action. PTFF 9/18). Social Media. Cultural Competency (Poverty Institute 6/18). Implemented Life Skills in 9th grade. Advertising: Rose Theater; PTFF (9/2019); Social Media (May/June 2019). Drug Impairment Training (8/19); Cultural Competence: Saying it Out Loud (5/2019). Life Skills in 9th grade (March, April, May 2019) Vaping Workshops (3-districts) Cultural Competence Training; Social Media and advertising; Community Survey; DEA Drug Take Back x4 (Oct/April). Cultural Competence Training; Social Media and advertising; Community Survey; DEA Drug Take Back x4 (Oct/April). Goal 3: Enhance overall health and safety of Jefferson County school age children School Health Screening Number of state mandated hearing and vision screenings facilitated by school nurse for students in grades K, 1, 2, 3, 5 and 7 No longer applicable Human Growth and Development and HIV AIDS education Number of Human growth and development classes 73 92 90 84 84 Numbers of students served in school health classes 437 444 430 400 400 Student Health Care Plans Number of Student Health Care Plans for students with chronic health conditions written by or facilitated by JCPH School Nurse No longer applicable JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [3] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 4: Improve overall health of Jefferson County Residents Provide education regarding Clean Indoor Air Act enforcement with Environmental Health Food Services staff Provide policy, system and environmental strategies to address youth marijuana issues Smoking in Public Places awareness campaign: Update Clean Air Ordinance to protect public and employees from second hand smoke and vapor aerosol. Participate in regional retailer/ consumer education workgroup regarding youth Marijuana issues Youth marijuana use screening questions added to appropriate healthcare tools Education to business based on complaints by Environmental Health, Food Services staff. If complaint, health inspector delivers DOH posters to proprietor who is responsible to post, and inform customers of restrictions as necessary. Education to business based on complaints by Environ. Health, Food Services staff. If complaint, health inspector delivers DOH posters to proprietor who is responsible to post, and inform customers of restrictions as necessary. Work with JeffCo BOH to provide policy options for updating SIPP ordinance to include “NO Vaping” Participated establishing workgroup and drafting goals in retailer/ consumer education workgroup Potential adoption of updated Clean Air ordinance Education to all applicable education to public places and places of employment based on potential changes to Clean Air Ordinance. Update to signage if adopted. Participated establishing workgroup and implementing goals for retailer/ consumer education workgroup Continued education to public places and places of employment. Complaint driven enforcement of Clean Air ordinance Participated establishing workgroup and implementing goals for retailer/ consumer education workgroup Continued education to public places and places of employment. Complaint driven enforcement of Clean Air ordinance Participated establishing workgroup and implementing goals for retailer/ consumer education workgroup JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [4] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected These objectives started 2015 and ended 2018 Increase opportunity for Physical Activity Strengthen community promotion of physical activity through signage and work site policies Lead Chimacum school district Wellness Committee to review and update of Chimacum School District Wellness Policy #6700- adopted by CSD49 June 2018. Provided assessment and recommendation report for 5 work sites Provided technical assistance to 5 worksites. Formed wellness committee for 1 worksites. Wrote Healthy eating, active living polices for adoption in 2 worksites, and provided tech assistance to implement. Chimacum School District Wellness Policy #6700- adopted by CSD49 June 2018. Led efforts to write strategic plan for implementation of PTSD50 and SCD49 wellness policy. Grant ended. No further goals for: Increase opportunity for Physical Activity Grant ended. No further goals for: Impact systems, policies and environmental strategies that increase access to Healthy Foods Grant ended. No further goals for: Impact systems, policies and environmental strategies that increase access to Healthy Foods Impact systems, policies and environmental strategies that increase access to Healthy Foods Wellness Policy at school district level Lead Chimacum school district Wellness Committee to review and update of Chimacum School District Wellness Policy #6700. Revised and updated policy was With June 2018 adoption of wellness policy at CSD49, Now all four of the county school districts have revised Wellness Policy adopted. Grant ended. Without further funding: No further goals for: Impact systems, policies and environmental strategies that Grant ended. Without further funding: No further goals for: Impact systems, policies and environmental strategies that Grant ended. Without further funding: No further goals for: Impact systems, policies and environmental strategies that JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [5] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected adopted by CSD49 June 2018. Now all four of the county school districts have revised Wellness Policy adopted. Led efforts to write strategic plan for implementation of PTSD50 and SCD49 wellness policy. increase access to Healthy Foods increase access to Healthy Foods increase access to Healthy Foods Reduce % of women smoking during pregnancy % of women reporting smoking during pregnancy All Pregnant women in JCPH Family Health Services were assessed for tobacco use and provided a smoking cessation brief intervention (5 A’s). Promotion of the WA state Quitline, and the SmartQuit smartphone App, was provided to women who use tobacco and their family members. All Pregnant women (47) in JCPH Family Health Services were assessed for tobacco use and provided a smoking cessation brief intervention (5 A’s). Promotion of the WA state Quitline, and the SmartQuit smartphone App, was provided to women who use tobacco and their family members All Pregnant women in JCPH Family Health Services were assessed for tobacco use (3times within services period) and provided a smoking cessation brief intervention (5 A’s). Promotion of the WA state Quitline, and the SmartQuit smartphone App, was provided to women who use tobacco and their family members. Policy work to include All Pregnant women in JCPH Family Health Services assessed for tobacco use and provide smoking cessation brief intervention (5 A’s). Promotion of the WA state Quitline, and the SmartQuit smartphone App, was provided to women who use tobacco and their family members. Social Media Posts for Tips Cessation campaign. All Pregnant women in JCPH Family Health Services assessed for tobacco use and provide smoking cessation brief intervention (5 A’s). Promotion of the WA state Quitline, and the SmartQuit smartphone App, was provided to women who use tobacco and their family members. Social Media Posts for Tips Cessation campaign. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [6] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected expand SIPP ordinance to include “No Vaping” Healthy Community Activities Increase community system polices and environments strategies that promote and reinforce healthful behaviors. Work with Jefferson County Community development updating Comprehensive Development plan Continued work with DCD on comprehensive plan revisions. Reviewed sections of comp plan and made recommendations that address active living, active transportation and access to healthy food. Presented to Planning Commission on health in comp planning. Recommendations were incorporated into comp plan draft that is in process for adoption in 2018. Increase worksite policies, programs and communication related to healthy eating and healthy living Implement 5-2-1- 0 campaign in multiple community Jefferson County Community development adopted Comprehensive Development plan that included JCPH recommended sections of healthy eating and active living. 5-2-1-0 campaign implemented in multiple community sectors including worksites, healthcare, schools,. Included website resources. Training of JeffCo & Clallam HeadStart providers, Staff day at PTSD50, and 10 community Grant ended. Without further funding: No further goals for: Increase community system polices and environments strategies that promote and reinforce healthful behaviors. Grant ended. Without further funding: No further goals for: Increase community system polices and environments strategies that promote and reinforce healthful behaviors. : Grant ended. Without further funding: No further goals for: Increase community system polices and environments strategies that promote and reinforce healthful behaviors. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [7] Goals Objectives Performance Indicators 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected sectors including worksites, healthcare, schools, etc. events, and school wellness policy work. Jefferson Co. updated Employee Manual (adopted 4/2019) included polices on physical activity in the workplace, breastfeeding and expanded “no smoking” policy to include “no vaping.” Study/Analysis 2018-2019 results: Jefferson County Public Health (JCPH) delivers programs that promote healthier communities and individuals. The above programs provide universal prevention services to youth, families and businesses in the community. Goal 1 and 2: Improve identified social and health indicators for school age youth and Reduce favorable attitudes toward problem behaviors within the youth and adult communities Nationally, preventing substance abuse and tobacco use have proven to be cost effective. The results of the 2016 Washington State Healthy Youth Survey were released in the spring of 2017 and are used to determine community needs and prioritize services based on funds available. Results were used as part of the Strategic Planning revision for Chimacum Prevention Coalition May 2017 and the Action Plan update in Spring 2018. The results of the 2018 HYS have been used to revise and update the strategic plan, including logic model and action plan in Spring 2019. These statistics and the yearly community survey inform action plans going forward. The Drug and Alcohol Prevention Program continues to provide integrated prevention services that promote healthy behaviors, prevent harm, and support youth and families in the community and in the schools. Washington State Division of Behavioral Health and Recovery (DBHR), now under the Health Care Authority, funding/contracts JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [8] “Statements of Work” requires development and maintenance of a Prevention Coalition in the Chimacum School District. The Prevention Coalition Coordinator continues to develop and has conducted focus groups among students to choose a new name and logo. In November 2013 DBHR received additional Federal funds through a Partnership for Success grant. This grant ends in September 2018. Additional funds were secured through the Substance Abuse Block Grant, and support one full-time coordinator. Interventions identified in the Coalition’s 2018-2019 Action Plan include parenting programs, drug take backs, partnerships with community stakeholders, and positive social norms campaigns. Dedicated Marijuana Account funding continues and supports the Jefferson County NFP program. Spring of 2017 the Coalition did a comprehensive revision of its Strategic Plan. Activities in 2017/18 were included sustainability and cultural competency trainings. Four coalition members attended two trainings – one on leadership and another on understanding poverty. Implementation Activities included: - Environmental Strategy – Positive Social Norms postcard campaign. - Partnerships with PTFF, Benji Project, and the Jefferson County Library to provide education via film, and provide transportation to and from Benji Project “making friends with yourself” education workshop. - Two DEA drug take backs at which nearly 1000 lbs. prescription drugs were properly disposed. - Update Action Plan Spring 2018. - Continued Coalition development Winter 2018, we received a new grant to fund a coalition in the Port Townsend School District, and hired a new fulltime coordinator in February of 2019. These funds have expanded the Prevention Team’s efforts to the Port Townsend School District and we have already participated in - Two DEA drug take back events - 3-Vaping education events - Expanded presence at community events - Creation of a new coalition - Two Drug Identification detection in Educational Environments community trainings In September 2017 the Chimacum coordinator achieved the Prevention Professional certificate. The new coalition coordinator in Port Townsend will achieve this certification in 2020 after completing required supervised experience hours. The nature of coalition work is expansive. Many of the activities and strategies the coalitions implement develop as the year progresses and opportunities to effect change arise. Both coalition coordinators will attend trainings during 2020 and 21 as trainings are announced and scheduled. As well, programs and partnerships continue to expand as opportunities arise. Both coalitions are discussing ways to further ACEs Trauma Informed education in the county by partnering with Guardian Ad Litem and Dove House’s Recovery Café. Additionally, both coordinator’s have been accepted into the state’s first Cohort for Essential Resiliency Leadership Program, we are discussing an expanding role in providing Teacher In-Service workshops with school district administration. In 2018-19, the coalition coordinator was instrumental in assisting Olympic Peninsula Health Services secure partners to support their operation opening a MAT clinic in Port Hadlock. As well, the coordinator was also instrumental in connecting Dove House in its successful proposal to become part of the Recovery Café Network. 2018-2019 Work with Jefferson County Board of Health to include “No Vaping” in Smoking in Public Places Ordinance for Jefferson County. In January of 2018 began working with the Regional YMPEP team (Clallam, Kitsap, and Jefferson). This is the Strategic Planning year which required JCPH to gather stakeholders together to work through asset and needs assessments. The results of these meetings were used to identify goals and strategies that were included in the regional strategic plan developed by Kitsap (the region lead) and submitted to DOH in June. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [9] In 2019 YMPEP work continues. The work’s approach is based on Policy Systems and Environmental change strategies which seek to go beyond programming and into the systems that create community structures. These approaches often work hand‐in‐hand where, for example, an environmental change may be furthered by a policy or system change. Similarly, a policy could be put in place that results in additional environmental changes. It is not a linear process. At the end of the day, an effective PSE approach seeks to reach populations and uncover strategies for sustainable impacts. Efforts may accelerate the adoption or implementation of effective interventions by integrating approaches into existing infrastructures. Such approaches often include advocates, decision and policy makers. Going forward, JCPH will focus on capacity building and integrating youth advocacy strategies. Initially, JCPH planned to implement Teen Against Pot Smoking (TAPS) in the four school districts. A great deal of work was done to this end; however, late in May 2018, DOH determined, due to data collection and status of program, the TAPS program no longer qualified for funding. Goal 3: Enhance overall health and safety of Jefferson County school age children Spring 2015 JCPH Director negotiated School Nursing and Human Growth and Development contracts directly with Port Townsend School District and Chimacum School District for School Year Sept. 2015-June 2016. JCPH hired an addition Public Health Nurse to cover the contract and services. The school nurse provides: staff training so schools meet health and safety needs of students; creates school health care plans for children with chronic health conditions; provide consultation for communicable disease and immunizations; coordinates annual hearing and vision screening; provides information for healthy school environments; and provides individual student health education as needed. Olympic ESD School Nurse Corp contract ended June 2015, except for an Asthma grant for Port Townsend School District that started Fall 2015. Port Townsend School District ended contracting with JCPH for School Nursing and Human Growth and Development classes. District is contracting with a School Nursing Services agency out of Kitsap County for 2016-2017 school year, and continues this practice. JCPH continues to provide Human Growth and Development classes for Chimacum and Quilcene School Districts. Contracts with the schools and some Federal Family Planning Title X funds supported the classes, which are part of the Family Planning Outreach activity. While JCPH no longer provides school nurse services upon the retirement of our school nurse, the health department continues to provide Human Growth and Development classes in the district. Human Growth and Development classes, through contracts directly with the Quilcene and Chimacum school districts, continued through spring 2019 and will continue for the 2019-20 school year. Actual 2018 numbers reflect all classes taught and students served through the 2018/2019 school year. Enrollment in the Chimacum School District is projected to drop slightly in the coming years. With the projected increase in enrollment in the Quilcene School District, it is projected (and planned) that the number of classes taught, and students served, would largely remain constant. If enrollment increases, JCPH staff will be able to accommodate an increase in students as it won’t affect the number of classes taught, just the size of the classes. Goal 4: Improve overall Health of Jefferson County Residents Healthy Community Grant ended September 30, 2018. Future Performance Measures will not include the following Objectives Goal #4 Improve overall health of Jefferson County residents:  Objective Increase opportunity for Physical Activity  Impact systems, policies and environmental strategies that increase access to Healthy Foods  Activities for 5-2-1-0 ended in 2018 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [10] Healthy Community Grant (Increase Opportunities for physical activity) ended September 30, 2018: - Partnered with 5 worksites to assess current policy and make evidence based recommendations for improved policy. JCPH adopted policy, Jefferson County policy adoption is pending. - Continued to work with Department of Community Development in include health language in 2018 update to comprehensive plan for Comp plan. Presented to Planning Commission on health in comprehensive plan. Healthy Eating and Active Living Recommendations are included in the updated 2018 draft of the Jefferson County Comprehensive Plan, scheduled for adoption in 2018. Healthy Community Grant (Increase opportunities for physical activity & Increase access to healthy foods) ended September 30, 2018: - Healthy Eating and Active Living Recommendations were successfully adopted into the 2018 for Jefferson County Comprehensive Plan update. This adds population health measures for healthy eating and physical activity as we plan our Jefferson county communities where we live, work, play, and go to school. - Jefferson County Employee policy, adopted April 2019, includes measures for physical activity at work, breastfeeding and “no smoking/No vaping” policies. - Partnered with 5 worksites to assess current policy and make evidence based recommendations for improved policy. - Led efforts in Chimacum School district to adopt an updated School District Wellness Policy- Adopted June 2018 - Implemented a county wide 5210 initiative to increase healthy behaviors through systems, policies and environment strategies for four daily health behaviors: 5 for more fruits/veg, 2 hours, or less of recreational screen time, 1 hour of physical activity, 0 sugary beverages. - Ensured that The Community Health Improvement Planning process is goals, objectives and strategies included healthy Eating and Active Living measures such as: increasing the median fruits/vegetable intake of adults and children in Jefferson Co. - Worked with WIC program to distribute nearly $180,000 in food benefits annually; of which, $24,000 specifically for fruits and vegetables via monthly WIC check benefits and Farmers Market Nutrition Program benefits. - JCPH partnered with Jefferson Co. Farmers Market (JCFM) to provide the “Gimme 5”program, a monetary incentive program for WIC participants, seniors and food stamp participants. “Gimme 5” offers tokens that double the buying power of WIC/ Senior Farmers Market Nutrition Program. JCPH partnered with JCFM to submit and received local grants to sustain this program. Expanded partnership to pilot “VegRx” program - healthcare providers ”prescribe” fruits and vegetables to high risk clients to be redeemed at Farmers’ Market. - Promoted “Complete Eats” pilot program for Basic Food (aka Food Stamp) recipient which provided financial incentive for purchase of fruits and vegetables with Basic Food benefits. - Continued partnering with Jefferson Healthcare Cardiac department to develop a Self-monitoring Blood Pressure Cuff Lending Library. Community Health Improvement Planning JCPH staff is working with CHIP Workgroups. - Mental Health and Chemical Dependency work group has included goals, objectives and strategies that will address tobacco use in Jefferson county residents. - Chronic Disease Prevention workgroup to develop goals that include: o Increase the percent of the population who get the appropriate activity levels throughout Jefferson County to >75% by 2020.  An active living section of the JCPH website was completed and updated. This Active Living page includes list of local opportunities for physical activity and one of the most comprehensive lists of Jefferson County walking trails for downloading by residents.  Promoted the Local 20/20 Port Townsend Walking Times map as walking signage. Partnered with Jefferson healthcare to get the map posted in all clinic rooms at Jefferson Primary Care. These maps will serve as an opportunity to bring up the subject of physical activity in a non-threatening manner, and promote walking. Tobacco and Youth Marijuana Prevention JCPH continues to be responsible to enforce Washington State’s Clean Indoor Air Act. Environmental Health staff will follow up on any enforcement. Community Health staff will continue to provide education to help businesses comply with the state law. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH – POPULATION AND PREVENTION PROGRAM [11] In 2019 at the Board of Health request, JCPH Tobacco Prevention & Control Program worked with consultant to update Smoking in Public Places Ordinance to include “No Vaping”. Adoption anticipated late 2019. Youth Tobacco Prevention funding focused on educating stakeholders and policy makers about the importance of comprehensive tobacco prevention and control. Additionally, education was provided to school staff, parents and students regarding risk of vaping. This was accomplished through consultation to school districts, in-person trainings, and social media campaigns for parents and students. The Olympic Region Youth Marijuana Prevention and Education program (YMPEP) including Jefferson, Clallam, and Kitsap counties, worked on the following Goals and Strategies:  Coordinated, & maintained a Regional YMPEP Network  Reached out to decision makers  Educate parents, as well as youth, on the law and potential harm of Youth Marijuana Use  Advocate for Enforcement of Public Use Bans  Alternatives to suspension & Community Readiness Assessment Education was provided to healthcare staff regarding the risks of Marijuana use during pregnancy. YMPEP staff successfully secured a grant for the expansion of Community Prevention and Wellness initiative for the Port Townsend School District. Participated in this formation of its coalition and goals and strategies. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 SOLID AND HAZARDOUS WASTE PROGRAM 1 of 5 PROGRAMS: Small Business Technical Assistance Program (Local Source Control, EnviroStars Certification), Waste Reduction and Recycling Outreach, Solid Waste Permitting and Enforcement, and Hazardous Waste Investigations. MISSION statement for Solid and Hazardous Waste Program is to:  Enforce Washington State and Jefferson County solid and hazardous waste code  Educate the community about proper disposal and reduction strategies for solid and hazardous waste Staffing 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Annual Hours 3771 3268 3444 3463 3450 FTE’s 1.81 1.57 1.65 1.65 1.65 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Timely investigation of Solid and Hazardous Waste complaints Investigate high priority complaints within 3 working days Contact solid waste (SW) complainant within 3 working days Conduct complaint investigation within 3 working days Determine if complaint is actionable SW complaints investigated within 3 days 75%* 70% 70% 70% 70% Goal 1.1 Timely investigation of Solid and Hazardous Waste complaints Investigate medium priority complaints with 6 working days. Contact solid waste (SW) complainant within 6 working days Conduct medium priority complaint investigation within 6 working days Determine if complaint is actionable SW complaints investigated within 6 days - 70% 70% 70% 70% * Funding for Solid Waste enforcement interrupted between July 2017 and December 2017. Very little complaint response conducted, although critical complaints were investigated. Backlog of complaints received and not investigated during this period. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 SOLID AND HAZARDOUS WASTE PROGRAM 2 of 5 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 2: Timely resolution of non-abatement solid waste complaints Resolve non abatement solid waste complaints within 90 days Determine type of enforcement response Issue Warning Letter or Notice and Order to Correct Violation (NOCV) Issue citations as needed SW cases resolved within 90 days 75%* 20%* 75% 75% 75% Goal 2.1 Timely Resolution of solid waste “abatement” cases Resolve at least one abatement from the SW “abatement” list per year Obtain warrants of abatements as needed Obtain contractors for cleanup Number of SW abatement cases resolved 0 1 2 1 1 * Funding for Solid Waste enforcement interrupted between July 2017 and December 2017. Very little complaint response conducted, although critical complaints were investigated. Backlog of complaint cases were investigated, however a majority of them are still open (Aug 2018) due to staffing issues. * One warrant of abatement obtained in 2018. There are currently 11 cases awaiting a warrant of abatement from Superior Court (Aug 2018). Goal 3: Increase small businesses understanding of waste reduction, recycling, and green alternatives Provide on-site technical assistance to Small Quantity Generators (those businesses that produce less than 220 lbs. of hazardous materials per month) Provide support for Jefferson County businesses to join new EnviroStar program. Pollution Prevention Assistance site visits Hold regular meetings to facilitate exchange of ideas on greening your business Conduct 75 LSC visits per year 130 60* 90 40* 80 Certify 5 new EnviroStars 3 3 0 5 5 Migrate all current EnviroStars into new program -- -- -- 24 5 *Staffing changes and training in 2016 & 2018 contributed to the reduced amount of sites visited. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 SOLID AND HAZARDOUS WASTE PROGRAM 3 of 5 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 4: Increase Public Education about pre- cycling, moderate risk waste, and household hazardous waste as identified in the Solid Waste Management Plan Conduct education and outreach to the public on pre-cycling, waste reduction, composting, recycling, and less toxic alternatives Develop presentations to school and community groups # of school-based presentations 60 20 40 30 20 # waste reduction campaigns 10 5 10 10 10 # of public outreach events 15 10 15 25 20 Develop and distribute publications # of waste reduction and recycling articles 10 5 10 10 10 # of other publications 5 2 5 5 5 Goal 5: Ensure compliance with permits Ensure compliance with SW regulations at permitted sites Conduct one site visit per year % compliant with requirements 100% 100% 100% 100% 100% *there are currently 7 facilities permitted through JCPH JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 SOLID AND HAZARDOUS WASTE PROGRAM 4 of 5 PROGRAM STATISTICS SOLID WASTE ENFORCEMENT 2017 2018 2019 Expected 2020 Projected 2021 Projected Total number of solid waste complaints received 20 50 40 50 50 Total number of solid waste violations resolved 18 40 40 25 25 # of illegal dumps complaints received 6 4 5 5 5 # of illegal dumps complaints resolved 6 4 5 5 5 Tons/cubic yards of solid waste removed/recycled through compliance efforts (not including junk vehicles) (these are verified #s, actual #s are higher) 19 20 20 20 20 Total number of solid waste violations awaiting legal action/abatement 6 11 10 9 9 # of warrants of abatement obtained/completed 1 1 4 2 2 # of Jeff. Co. permitted facilities meeting current regulation standards (out of 7) Nav Mag II closed 2017 7 7 7 7 7 # of Jeff. Co. exempt facilities inspected/ meeting current regulation standards (out of 4)* 4 4 4* 4 4 * There are four conditionally exempt facilities but actual number may be higher. These facilities have not been inspected and compliance is assumed. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 SOLID AND HAZARDOUS WASTE PROGRAM 5 of 5 SOLID WASTE EDUCATION, OUTREACH & SBA 2017 2018 2019 Expected 2020 Projected 2021 Projected Total number of active EnviroStars businesses * 10 23 24 # of new Green Businesses 24 0 30 50 73 # of Green Business Site visits 0 0 0 30 50 # of public outreach events 15 24 15 25 20 #Spill Kits Distributed 10 2 10 10 10 # Secondary Containment distributed 2 - - 5 5 # of Drum covers distributed** 5 - - 5 5 # of Funnels distributed** 15 - - 5 5 # of waste reduction advertisements 10 2 3 3 # of participants enrolled in waste reduction campaigns 4000 4500 4750 5000 4000 # of Envirostars promotional Ads 15 0 15 4500 4750 # of students served 1000 1000 1000 0 15 * JCEPH withdrew from the EnviroStars cooperative. In 2019 JCEPH, began its own Green Business program. ** New compliance incentive equipment began in Fall of 2019. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH - TARGETED CLINICAL HEALTH SERVICES PROGRAM 1 of 3 PROGRAMS: Family Planning, School Based Health Clinics, Breast and Cervical Health, and Foot Care MISSION: To provide targeted health services, health screenings and prevention services to specific populations with limited access to improve the health of the community. Mission Statement for Family Planning Program: To provide accessible, high quality confidential reproductive health services in a safe, respectful environment. 2017 2018 2019 2020 2021 Staffing Actual Actual Expected Projected Projected Annual Hours 8318 8626 8702 10061 10022 FTE’s 4.00 4.13 4.17 4.80 4.80 Goals Objective Performance Indicator 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Assure low cost Family Planning Services are provided and accessible for all women Track Family Planning usage pattern Number of annual unduplicated clients served in Family Planning 748 728 740 740 740 Number of annual Family Planning clients age 30-39 175 156 200 200 200 Number of annual Family Planning Clients age 18-29 341 321 305 320 320 Goal 2: Maintain low teen pregnancy rate in Jefferson County Provide access to Birth Control Methods, including LARCs and Emergency Contraception 5 days/ week with an appointment scheduled within a week Annual number of clients under 19 served in Family Planning (from Ahlers report) 218 219 240 240 240 Goal 3: Decrease chlamydia and gonorrhea infections in Jefferson County Provide access to CT/NG screening, diagnosis and treatment for Jefferson County residents and their sexual partners. # of female clients annually screened for Chlamydia: <25yo 249 241 265 265 265 % of female clients screened for Chlamydia: <25yo 70.5% 74% 70% 70% 70% # of male clients annually screened for Chlamydia 75 89 89 90 90 % of male clients annually screened for Chlamydia 93% 87% 88% 88% 88% JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH - TARGETED CLINICAL HEALTH SERVICES PROGRAM 2 of 3 Goals Objective Performance Indicator 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 4: Improve access to health care for high school students in Jefferson County Serve 40% of enrolled students at Port Townsend and Chimacum High Schools through the School Based Clinics Number of annual unduplicated clients served in the Chimacum and Port Townsend School Based Health Clinics 216 193 210 210 210 Goal 5: Support seniors’ independence by maintaining walking mobility Maintain community Foot Care program Number of annual foot care clients in community centers and home visits 1777 1754 1841 1800 1800 SUMMARY OF KEY FUNDING / SERVICE ISSUES 2018-2019: Changes with recommended female exam schedules, such as frequency of required Pap smears, continue to affect our total number of visits when compared to previous years, although # unduplicated clients from 1st quarter of 2019 indicates a significant increase compared to 2018. In addition, our increased use of Long-Acting Reversible Contraception (LARCs) methods has further decreased number of clinic visits for our clients. We have noted an increase in LARC method requests beginning 2017, with clients voicing concern regarding uncertainty of health care coverage in the future. JCPH has partnered with Upstream starting 2019 with goals of more efficiently maintaining adequate birth control inventory reserves, and increasing outreach and visibility to our community. At the end of 2016, billing was moved to an outside vendor in Texas, which included a migration of our EHR system into the Cloud. This went “live” in February 2017. By September 2017, serious concerns of confidentiality breaches as well as poor billing reimbursements led to internal discussions about potentially terminating the external billing vendor. When it became clear the vendor was unable to assure teen confidentiality and billing revenues did not improve, JCPH terminated the contract early, without penalty, and reinstated the internal billing process; JCPH has been billing internally since March 2018, with positive results in both revenue and teen confidentiality. Revenue has increased significantly in 2018 compared to 2017 and 1st quarter of 2019 shows significant increase from 2018. JCPH maintains extended clinic hours with evening appointments to increase access for our clients. In January 2018, we received Special Project funding from Washington State Department of Health, to help with access and outreach, and to help insure that clients know how and where to find us. With these grant funds, we were able to contract with Search Engine Optimization (SEO) experts who have helped us re-configure our webpages to optimize online search placement so potential clients can easily see available local Jefferson County Family Planning services. In addition, the grant has made social media advertising possible. This is brand new to JCPH. We are currently tracking how new clients have learned of our services and will be evaluating its effectiveness. Current tracking of new clients is still noting mostly non-web sources of referrals. JCPH continues our partnership with Jefferson Healthcare in operating two school clinics: Port Townsend High School and Chimacum High School. These clinics serve enrolled students seeking Mental Health, Family Planning, and Primary Health Care services. Number of unduplicated students using School-Based Health Centers in 2017-18 school year has increased compared to the previous year. JCPH has continued to provide expertise to other counties considering establishing school-based health centers. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 COMMUNITY HEALTH - TARGETED CLINICAL HEALTH SERVICES PROGRAM 3 of 3 Several newly formed SBHCs have requested consultation and site visitation from JCPH to help troubleshoot challenges; our input has resulted in successful solutions for these clinics. Family planning services continue in Quilcene twice a month. Outreach continues to south county residents for Family Planning services. Quilcene School District is interested in having a School-Based Health Center (SBHC). The SBHC Advisory Board met in Quilcene May 2019, with strong representation from the Quilcene community. The importance of careful planning and groundwork prior to opening a School-Based Health Center was presented, resulting in a comprehensive discussion and exploration of community needs and next steps. The 2nd community meeting to discuss health access and needs is scheduled for August 13, 2019. We began offering PrEP management for our higher risk clients mid-2019, to further reduce public health risks in our community population. This additional service has been positively received by our community. State and federal funding for the Breast and Cervical Health Program (BCHP) has been reduced in 2016-2018. Most women who qualified for this program in the past now qualify for free or reduced cost health insurance through the Affordable Care Act. Foot Care: Jefferson County has an aging population; the median age of Jefferson County is 55.1 years, with the median age of WA State 37.8 years. The JCPH Foot Care Program enables our older population to maintain independence and mobility by providing foot maintenance at community centers and in private homes. August 9, 2019 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 FOOD SAFETY PROGRAM Page 1 of 5 MISSION: The mission of the Food Safety Program is to minimize the risk of the spread of disease from improperly prepared, stored or served foods handled in commercial retail settings and community events. 2017 2018 2019 2020 2021 Staffing Actual Actual Expected Projected Projected Annual Hours 2830 2398 2725 2777 2767 FTE’s 1.36 1.15 1.31 1.33 1.33 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Better educate food service workers, owners and the public on proper food handling and food safety topics+ Offer food safety training, educational materials and technical assistance for identified needs Provide food worker education that meets the needs of the community # of food workers trained 1775 1888 1870 1930 2090 Provide business owners facility specific education and information re: Fats, Oils and Grease (FOG) # of FOG inspections completed 20 10 20 20 20 Goal 2: Improve operational efficiency Ensure effective program management system is in place to ensure ongoing stability of the program Coordinate with Ener Gov database transition team to ensure that food service permitting is properly accounted for Pass/Fail NA PASS PASS PASS PASS Goal 3: Work to ensure safe food is served to the public Inspect all food service establishments at a frequency adequate to assure compliance with state and local regulatory requirements Timely and accurate inspections % of required inspections completed 90% 100% 100% 100% 100% Investigate and respond to all food borne illnesses and *** Contact of Complainant – required within 1 working day – Tier #1 100% Not Measured 60% 100% 100% 100% JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 FOOD SAFETY PROGRAM Page 2 of 5 complaints within required time frame *** Contact of Complainant – required within 2 working days – Tier #2 100% Not Measured 12.5% 100% 100% 100% Site visit required within 3 working days – Tier #1 100% Not Measured 80% 100% 100% 100% Site visit required within 6 working days – Tier #2 100% Not Measured 75% 100% 100% 100% Inspect all temporary food establishments at a frequency adequate to assure compliance with state and local regulatory requirements Ensure all temporary food vendors are permitted consistently # of temporary food service inspections 228 160 200 220 240 # of temporary food service permits 260 228 230 235 245 % of temporary food establishments inspected 88% 70% 80% 85% 90% ** Routine Inspections Only. Pre-opening inspections and complaint inspections were removed from this category and individually categorized. *** Rate of Contact with complainants = low because Food Inspector communicates directly with complainant the first time for the majority of the complaints. Food Inspector is therefore able to obtain necessary information during that initial phone conversation of initial face-to-face discussion. **** Tier 1 Complaint – there was an additional contact with complainant but it was longer than the required 1 working day. *****Tier 2 Complaint – there were two additional contacts with complainants but the period was longer than the required 2 working days. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 FOOD SAFETY PROGRAM Page 3 of 5 FOOD WORKER EDUCATION 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Total # of food workers trained 1775 1888 1870 1930 2090 # of Food Workers trained in class 71 147 120 130 140 # of Food Workers trained on-line 1704 1741 1750 1800 1950 # of Instructor-led classes 11 12 10 10 10 # of food worker classes at Health Department 9 6 6 6 6 # of food worker classes at other locations 2 6 4 4 4 # of Fats, Oils and Grease (FOG) inspections completed 20 10 20 20 20 ANNUAL FOOD SERVICE ESTABLISHMENTS 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected # of food establishment permits 229 240 230 250 270 # of complex menu food establishments 137 96 100 125 140 # of non-complex menu food establishments 92 144 130 125 130 % of required inspections completed ** 90% 100 100 100 100 # of required routine inspections completed 328 352 350 360 370 # of critical violations 274 270 280 285 290 # of repeat critical violations 40 55 50 60 55 # of re-inspections required due to violations 6 2+ (3)* 4 8 7 # of Pre-opening Inspections done 30 28 30 32 40 # of foodborne illness investigations 11 6 10 15 12 # of Complaints received and resolved 44 26 30 40 42 Tier #1—Number of Complaints N/A 10 12 14 16 Tier #2 – Number of Complaints N/A 16 18 26 26 Tier #1 – Contact of Complainant – within required 1 working day. N/A 6/10 + (1/10) 12 14 16 Tier #1 – Site visit – required within 3 working days N/A 8/10 12 14 16 Tier #2 – Contact of Complainant – required within 2 working days. N/A 6/16 + (2/16) 18 26 26 Tier #2 – Site visit – required within 6 working days N/A 12/16 18 26 26 * Five (5) re-inspections were required. Two conducted in 2018 and 3 in early 2019 JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 FOOD SAFETY PROGRAM Page 4 of 5 TEMPORARY FOOD SERVICE ESTABLISHMENTS 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected # of temporary food service permits 260 228 230 235 245 # of temporary food inspections 228 160 200 220 240 % of temporary establishments inspected 88% 70% 80% 85% 90% FOOD PROGRAM ADMINISTRATIVE TASKS 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected # of establishments receiving Outstanding Achievement Awards 21 28 30 26 28 # of newsletters, press releases and meetings done 7 8 12 12 12 # of plan reviews done 23 23 24 25 26 # of plan reviews that opened 17 19 20 20 21 CHANGES IN FOOD TEAM MEMBERSHIP 9-4-18: First day of newly appointed EH Manager. Duties include supervision of Solid Waste effective day of employment and Food Program effective 1-1-19. The new Environmental Health Programs Manager and a new Environmental Health Specialist will receive field training and attend inspector training in December 2018. Both will have full capability to conduct inspections in 2019. 11-1-18: First day for new EH Specialist. Multiple EH Programs – with 14 hours per week in the Food Program. TRAININGS 11-3-18 to 11-16-18 Four-day training of new software – ENERGOV. Attendees consisted of EH/WQ and DCD staff. Follow-up training on ENERGOV will be in 2019. 12-4-18 to 12-6-18: New EH Manager and New EH Specialist attended “New Inspector Training” at WA DOH Public Laboratories, Shoreline, WA JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2020-2021 FOOD SAFETY PROGRAM Page 5 of 5 MEETINGS Food Program staff will continue to participate in Quad County Meetings, the purpose of which is to share updates of important activities in each the various local health jurisdictions (LHJs), WSDA, FDA and WA DOH and any other invited agencies, find solutions to challenging issues faced by LHJs and generally to network. The EH Director continued to attend Jefferson County Food Council Meetings when feasible. Topics discussed are geared towards solutions of challenges faced by the food industry and regulatory authorities. Effective Jan 2019, new EH Specialist who was employed on Nov-1-18 will represent JCPH at the Food Council Meetings. 8-1-18; 9-5-18; 10-1-18: Telephone Conferences with WA DOH, LHJs, FDA on proposed changes to the Food Code (WAC 246-215). 3-20-18: Career and Technical Education (CTE) Advisory Committee meeting: The Food Inspector attended the Career and Technical Education (CTE) Advisory Committee meeting on Tuesday March 20, 2018 at the Quilcene School District campus. The person-in-charge (PIC) of the Food Services at the school issued invite. This committee is made up of a variety of people in Jefferson County who oversee the Vocational Cooking program at Quilcene School District. INTERAGENCY COLLABORATION: The Food Team will continue to work with agencies such as WA DOH and WSDA to protect the health of the public. We are specifically interested in better cooperation and understanding with WSDA as they have changed some of their practices, and those changes are impacting our operations. INTER DEPARTMENTAL COLLABORATION: Food Program staff and Communicable Disease staff will continue our important collaboration in relation to complaints of food borne illness lodged with JCPH. The CD Program Lead takes time to discuss symptoms of food borne illness with the Food Inspectors. This not only facilitates the food borne illness investigation but provides educational information to the Food Inspector(s). JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 4,063,925 4,592,332 4,520,741 2,404,113 4,918,011 4,757,691 Add Total Revenue - Form A 76,000 65,000 Total Expenditures 3,856,595 4,211,502 5,122,334 1,986,313 5,291,635 5,000,004 Add Total Expenditures - Form A - Revised Net Total 207,330 380,830 -601,593 417,800 (297,624) (177,313) Projected Beginning Fund Balance (only fill in to balance budget.)1,390,011 1,092,387 Projected Year End Fund Balance 1,092,387 915,074 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 127000010.31110.30.1100 REAL & PERSONAL PROPERTY TAXES 44,101 44,985 45,147 26,190 71,460 71,925 127000010.31720.30.1100 LEASEHOLD EXCISE TAX 388 370 360 209 400 400 127000010.31740.30.1100 TIMBER EXCISE TAX 1,922 2,783 2,061 1,326 2,300 2,300 127000010.33193.21.1280 RCOR PLANNING GRANT 71,614 - - - 127000010.33193.21.1281 RCOR PLANNING GRANT INDIRECT 24,241 - - - 127000010.32120.10.5300 L&P-SW FACILITY PERMITS 2,621 2,173 2,746 2,282 2,772 2,827 127000010.32120.10.5301 L&P-SW FACILITY PERMITS ADMIN 874 724 916 761 924 942 127000010.32120.10.5400 L&P-LIQUID WASTE LICENSES 99,227 109,037 149,442 70,802 129,665 132,258 127000010.32120.10.5401 L&P-LIQUID WASTE LICENSES ADMIN 33,674 36,298 49,355 23,275 43,229 44,094 127000010.32120.10.5600 L&P-FOOD 88,885 74,367 86,865 64,264 86,797 88,533 127000010.32120.10.5601 L&P-FOOD ADMIN 29,565 24,800 28,955 21,335 28,994 29,574 127000010.32120.10.5800 L&P-LIVING ENVIRONMENTS 4,249 4,277 4,433 4,082 4,082 4,164 127000010.32120.10.5801 L&P-LIVING ENVIRONMENTS ADMIN 1,416 1,426 1,478 1,363 1,363 1,390 127000010.32120.11.5600 L&P-FH ONLINE 13,176 13,761 12,456 5,817 13,209 13,473 127000010.32290.10.1530 PH TECH FEE ORD 05-0625-18 - 26,370 - 29,758 41,413 42,241 127000010.33193.21.1280 RCOR PLANNING GRANT 83,299 127000010.33193.91.1281 RCOR PLANNING GRANT-INDIRECT 28,197 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 127 - Public Health Page 5 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.33193.91.1270 RURAL HEALTH NETWORK-CHIP - - 73,719 55,882 - - 127000010.33193.91.1271 RURAL HEALTH NETWORK-INDIRECT - - 23,833 18,067 - - 127000010.33293.20.1000 BILLING UPDATE INCENTIVE 12,000 - 3,000 3,000 - - 127000010.33293.20.2600 BILLING UPDATE INCENTIVES 24,563 - 14,000 14,000 - - 127000010.33293.20.2620 BILLING UPDATE INCENTATIVE 9,102 - - - - - 127000010.33293.20.2920 BILLING UPDATE INCENTATIVE 5,335 - - - - - 127000010.33310.55.2800 WIC NUTRITION 82,555 109,247 95,323 66,835 88,677 88,677 127000010.33310.55.2802 WIC TRAINING 2,000 2,000 127000010.33310.57.2800 WIC FARMER'S MARKET 498 500 500 - 500 500 127000010.33366.12.5410 OSS REPAIR-ABATEMENT COST SHARE 181,900 34,621 127000010.33366.12.5470 NEP ROUND 5 28,971 - - - - 127000010.33384.42.2660 STUDENT SUPPORT & ACADEMIC ENRICHMENT 2,730 127000010.33393.06.8800 PHEPR 26,287 27,072 20,196 11,076 26,932 26,932 127000010.33393.06.8801 PHEPR ADMIN 8,024 8,695 6,529 3,683 9,116 9,116 127000010.33393.21.2700 FP TITLE X 25,324 30,798 28,322 13,814 - - 127000010.33393.24.2150 DBHR-PFS 53,921 44,272 - 19,964 - - 127000010.33393.24.2160 DBHR - PFS (PT) 42,932 43,318 127000010.33393.24.2290 DBHR-PFS NFP 7,847 - - - - - 127000010.33393.26.3220 IMMUNIZATIONS 2,800 5,890 7,223 2,466 5,789 5,789 127000010.33393.28.4300 BREAST, CERVICAL, COLON HEALTH - 936 - 1,310 - - 127000010.33393.30.4450 TOBACCO PREVENTION 1,354 802 - - - - 127000010.33393.53.3220 IMMUNIZATION REGISTRY TRAINING 915 - - - - - 127000010.33393.73.3220 CON CON-PPHF VACCINE MGMT 700 - - - - - 127000010.33393.75.2120 HEALTHY COMMUNITIES 30,000 34,517 - - - - 127000010.33393.75.4300 BREAST & CERVICAL HEALTH 1,727 - 625 - - - 127000010.33393.75.4450 TOBACCO PREVENTION 2,460 6,435 8,911 8,438 3,769 3,769 127000010.33393.77.1400 MED AD MATCH - CH AD 163,436 70,448 54,900 12,253 70,923 68,523 127000010.33393.77.1210 MED AD MATCH - MAM - 6,500 6,500 6,500 - 2,400 127000010.33393.77.2600 MED AD MATCH - FP 18,247 14,566 1,000 1,000 - - 127000010.33393.77.2800 MED AD MATCH-WIC - - 1,000 1,000 4,000 4,000 127000010.33393.77.3200 MED AD MATCH-CHILD IMM 1,000 500 - - - - 127000010.33393.77.3900 MED AD MATCH-CD 1,000 1,000 - - 1,000 1,000 127 - Public Health Page 6 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.33393.78.2110 SOR PORT TOWNSEND - - - 5,382 69,746 69,746 127000010.33393.89.4300 BREAST & CERVICAL HEALTH 1,300 1,300 127000010.33393.94.2900 OESD-SCHOOL NURSE 4,000 - - - - - 127000010.33393.95.2100 DASA-DBHR 29,693 21,851 77,558 42,160 79,832 80,199 127000010.33393.99.2260 NFP-MCHBG - - 3,473 - - - 127000010.33393.99.2500 CWSHCN 13,796 30,869 25,143 11,625 27,071 27,207 127000010.33393.99.2501 CSHCN ADMIN - 9,190 8,129 3,868 9,164 9,210 127000010.33393.99.2520 MCH 18,071 - - - - - 127000010.33403.10.5300 SW GRANT (DOE)-ENF 27,965 30,286 34,804 25,591 26,034 30,787 127000010.33403.10.5350 SW GRANT (DOE) - EDU 28,695 31,426 33,424 15,267 31,041 33,368 127000010.33403.10.5380 LSC 68,765 33,242 80,143 27,013 63,468 67,011 127000010.33403.10.5381 LSC (INDIRECT) 16,554 7,971 19,590 7,587 20,504 21,496 127000010.33403.10.5390 SITE HAZARD 7,166 - - - - - 127000010.33403.10.5391 SITE HAZARD - (INDIRECT) 183 - - - - - 127000010.33403.62.1400 INFECTIOUS DISEASE PREV-INDIRECT 3,905 3,905 127000010.33404.62.2100 DBHR - SABG / DASA 2,561 1,900 6,815 3,666 5,788 5,814 127000010.33404.62.2170 DBHR - DMA OTHER 2,902 - - - - - 127000010.33404.62.2290 DBHR - DMF 14,895 20,293 20,042 17,697 24,094 24,094 127000010.33404.62.3520 DBHR-OPHS-SEP - 2,440 - 7,320 14,640 14,640 127000010.33404.67.2220 CPS 1,523 984 - - - - 127000010.33404.70.9330 ACAC - DD 6,879 48,447 60,584 1,764 48,589 48,589 127000010.33404.70.9331 ACAC-INDIRECT - - 9,088 - 5,663 5,663 127000010.33404.91.2600 FP-CLINICAL/HLTH PROMO 67,758 115,072 64,026 29,991 72,478 72,478 127000010.33404.91.3520 INFECTIOUS DISEASE PREVENTION 12,654 12,654 127000010.33404.93.4450 YOUTH TOBACCO 2,028 5,306 7,348 4,738 13,183 13,183 127000010.33404.93.4900 MARIJUANA PREVENTION 1,107 24,096 49,179 31,923 41,633 41,633 127000010.33404.93.5480 PSAP ONSITE SYSTEMS 32,175 38,727 26,817 14,257 21,560 29,316 127000010.33404.93.5481 PSAP ONSITE SYSTEMS INDIRECT - 8,904 8,670 4,749 7,298 9,924 127000010.33404.93.5700 CHILDHOOD LEAD INV - 500 - - - - 127000010.33406.90.2250 THRIVE BY FIVE 115,786 - - - - - 127000010.33406.90.2251 THRIVE BY FIVE ADMIN 11,579 - - - - - 127000010.33406.91.2250 NFP ACTIVITIES 68,641 145,720 176,829 82,161 345,441 345,441 127 - Public Health Page 7 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.33406.91.2251 NFP ACTIVITIES ADMIN 6,864 14,522 17,683 8,091 34,544 34,544 127000010.33602.31.1100 DNR PILT NAP/NRCA - 87 - - - - 127000010.33604.24.1000 PH ASSIST-HHS ADMIN 48,259 48,259 48,259 24,130 - - 127000010.33604.23.1400 PH ASSIST-CH ADMIN 29,684 29,684 29,684 14,842 29,684 29,684 127000010.33604.23.1401 PH ASSIST - LCDF (CH ADMIN) 38,368 38,368 38,368 19,184 38,368 38,368 127000010.33604.24.1400 PH ASSIST-ADMIN 48,259 48,259 127000010.33604.24.2600 PH ASSIST-FP 9,000 9,000 127000010.33604.24.3200 PH ASSIST - CH CHILD IMM 7,769 7,769 7,769 3,885 22,769 22,769 127000010.33604.24.3205 BLUE RIBBON - CHILD IMM 15,000 15,000 15,000 7,500 - - 127000010.33604.24.3210 PH ASSIST- ADULT IMM 15,000 15,000 15,000 7,500 6,000 6,000 127000010.33604.24.3900 PH ASSIST - CD 30,000 30,000 30,000 15,000 30,000 30,000 127000010.33604.25.1200 FPHS-INDIRECT - - 10,261 - - - 127000010.33604.25.1400 FPHS-CH Admin 10,622 10,622 127000010.33604.25.3250 FPHS IMMUNIZATIONS - 24,412 18,448 - 19,899 19,899 127000010.33604.25.3950 FPHS CD 42,000 17,588 13,291 - 11,481 11,481 127000010.33710.00.1260 JEFF CO CHIP - 7,500 - - - - 127000010.34143.02.1400 WATER QUALITY 82,558 103,873 112,481 55,672 102,116 117,469 127000010.34143.03.1400 ENVIRONMENTAL HLTH 98,341 108,919 121,574 59,790 122,839 128,087 127000010.34143.04.1400 COMMUNITY HLTH 181,509 186,784 166,011 84,737 173,371 186,786 127000010.34143.05.1400 DEVELOPMENTAL DISABILITIES 33,826 37,764 41,629 20,610 40,552 43,319 127000010.34143.06.1400 CHEMICAL DEPENDENCY 22,455 22,752 22,752 13,756 28,463 28,463 127000010.34143.06.1100 CHEMICAL DEPENDENCY - DD 14,470 14,887 19,887 10,427 22,048 22,048 127000010.34143.07.1400 CONSERVATION FUTURES 3,410 5,211 5,625 2,467 5,710 5,710 127000010.34144.01.8000 131 FUND MENTAL HLTH/CHEM 12,942 15,810 14,357 5,746 16,511 16,511 127000010.34181.00.1120 PRR-ADMIN 7 - 50 - 25 25 127000010.34181.10.1520 PUBLIC RECORDS REQUESTS - EH 188 158 125 20 50 50 127000010.34196.10.1200 CHIP PROJ - JEFFERSON HEALTHCARE 2,048 - - - - - 127000010.34196.10.1260 ILA-CHIP HHS126 - - - 1,880 - - 127000010.34196.10.1500 DCD RECEPTION 2,056 - - - - - 127000010.34196.11.1260 CHIP-JEFFERSON COUNTY - 66,720 43,314 28,876 - - 127000010.34196.12.1260 CHIP-JC, CITY OF PT - - - 14,438 - - 127000010.34511.00.5350 SW COMPOST EDUCATION 2,776 - 2,182 - 6,196 6,196 127 - Public Health Page 8 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.34621.20.2280 MHCD 1/10 OF 1% 30,394 58,330 63,710 25,202 64,428 64,428 127000010.34621.20.2620 SBC-FP (PORT TOWNSEND) - 17,842 10,359 7,895 1,200 1,200 127000010.34621.20.2640 SBC-OTHER (P0RT TOWNSEND) - - 10,359 7,895 20,485 20,485 127000010.34621.20.2650 SBHC - FP (QUILCENE) 5,000 5,000 127000010.34621.20.2660 SBHC - OTHER (QUILCENE) 15,000 15,000 127000010.34621.20.2920 SBC-ARNP 32,404 23,437 10,359 7,895 5,760 5,760 127000010.34621.20.2940 SBC-OTHER (CHIMACUM) - - 10,359 7,895 15,925 15,925 127000010.34621.20.4450 YOUTH TOBACCO 7,000 - - - - - 127000010.34621.21.2280 KITSAP NFP 54,411 75,522 78,315 36,329 59,439 59,439 127000010.34621.21.2900 CHIMACUM SD 40,741 - - - - - 127000010.34621.21.3520 DRUG USER HEALTH - - - 11,797 - - 127000010.34621.22.2280 TRIBES - NFP 15,122 - - - - - 127000010.34621.22.2930 HUMAN GROWTH & DEV - BRINNON 898 - - - - - 127000010.34621.23.2930 HUMAN GROWTH & DEV - QUILCENE 3,129 3,452 3,850 2,298 4,035 4,116 127000010.34621.24.2930 HUMAN GROWTH & DEV (CHIM) 7,028 6,086 9,343 7,625 10,048 10,248 127000010.34622.00.7100 VITAL RECORDS 12,390 13,982 12,400 7,328 14,800 14,800 127000010.34623.10.1520 CLIENT FEES - TECH/SCANNING FEE 5,243 3,416 - - - - 127000010.34623.10.1530 CLIENT FEES - TECHNOLOGY SUPPORT - - 80,709 - - - 127000010.34623.10.5200 CLIENT FEES - DRINKING WATER 10,851 10,363 10,183 5,520 10,500 10,710 127000010.34623.10.5201 CLIENT FEES - DRINKING WATER ADMIN 2,934 2,527 2,760 1,405 2,700 2,754 127000010.34623.10.5300 EH CLIENT FEES - SW TECH ASSIST - - - 69 2,231 2,276 127000010.34623.10.5301 EH CLIENT FEES-SW TECH ASSIST ADMIN - - - 23 47 48 127000010.34623.10.5350 EH CLIENT FEES - SW EDUCATION FEE 2,240 2,137 3,000 - 2,500 2,550 127000010.34623.10.5400 CLIENT FEES-LIQUID WASTE 32,694 24,570 28,635 16,502 27,953 28,512 127000010.34623.10.5401 CLIENT FEES-LIQUID WASTE ADMIN 11,451 8,251 9,545 5,559 9,425 9,614 127000010.34623.10.5420 CLIENT FEES-O&M 267,493 279,251 279,309 171,132 283,020 288,680 127000010.34623.10.5421 CLIENT FEES-O&M ADMIN 89,129 93,090 93,103 57,044 94,340 96,227 127000010.34623.10.5600 CLIENT FEES-FOOD FEES 9,442 9,887 13,929 10,245 16,133 16,456 127000010.34623.10.5601 CLIENT FEES-FOOD FEES ADMIN 3,145 3,348 4,643 3,406 5,362 5,469 127000010.34623.10.5800 CLIENT FEES-LIVING ENVIRONMENTS 1,436 935 - 436 803 819 127000010.34623.10.5801 CLIENT FEES-LIVING ENVIRO ADMIN 479 134 - 145 268 273 127000010.34623.11.5200 CLIENT FEES-DCD WATER AVAIL 15,094 12,347 11,212 6,668 16,004 16,324 127 - Public Health Page 9 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.34623.11.5201 CLIENT FEES-DCD WATER AVAIL ADMIN 4,978 4,320 3,695 2,422 5,719 5,833 127000010.34623.11.5400 CLIENT FEES-DCD BLD REVIEW 28,061 24,061 20,785 12,932 31,167 31,790 127000010.34623.11.5401 CLIENT FEES-DCD BLD REVIEW ADMIN 9,789 8,523 6,929 4,302 10,557 10,768 127000010.34623.11.5800 CLIENT FEES-DCD SHORT PLAT 612 2,912 1,814 384 748 763 127000010.34623.11.5801 CLIENT FEES-DCD SHORT PLAT ADMIN 193 969 363 127 248 253 127000010.34623.20.2600 CLIENT FEES-FP 5,505 9,652 9,983 3,434 8,488 8,488 127000010.34623.20.2620 CLIENT FEES-PT SBHC 380 61 12 19 76 76 127000010.34623.20.2640 CLIENT FEE PT SBHC OTHER 307 531 685 310 405 405 127000010.34623.20.2660 CLIENT FEES-QUILCENE SBHC OTHER 172 172 127000010.34623.20.2910 CLIENT FEES-FOOT CARE 36,456 39,895 37,520 21,786 41,782 41,782 127000010.34623.20.2920 CLIENT FEES-CHIM SBHC 668 957 240 99 200 200 127000010.34623.20.2940 CLIENT FEE CHIM SBHC OTHER 200 582 555 34 244 244 127000010.34623.20.3200 CLIENT FEES-CHILD IMM 1,875 1,947 2,500 634 1,096 1,096 127000010.34623.20.3210 CLIENT FEES-ADULT IMM 25,302 17,335 13,814 7,364 17,884 17,884 127000010.34623.20.3230 TRAVELERS IMMUNIZATIONS - 7,787 9,000 9,132 12,086 12,086 127000010.34623.20.3300 CLIENT FEES-STD 3,859 5,692 5,869 1,810 4,297 4,297 127000010.34623.20.3400 CLIENT FEES-TB 2,751 3,689 2,479 957 2,457 2,457 127000010.34624.20.2600 PRIV INS-FP 27,232 26,220 22,364 10,841 25,260 25,260 127000010.34624.20.2620 PRIV INS-PT SBHC FP 894 290 156 180 330 330 127000010.34624.20.2640 PRIV INS PT SBHC OTHER 1,240 2,273 1,338 501 1,139 1,139 127000010.34624.20.2650 PRIV INS-QUILCENE SBHC FP 100 100 127000010.34624.20.2660 PRIV INS-QUILCENE SBHC OTHER 254 254 127000010.34624.20.2920 PRIV INS-CHIM SBHC FP 1,135 490 541 82 - - 127000010.34624.20.2940 PRIV INS CHIM SBHC OTHER 784 1,722 1,215 434 895 895 127000010.34624.20.3200 PRIV INS-CHILD IMM 6,469 6,568 5,850 2,206 4,642 4,642 127000010.34624.20.3210 PRIV INS-ADULT IMM 25,194 10,139 9,081 4,444 10,011 10,011 127000010.34624.20.3230 TRAVELERS IMMUNIZATIONS-PRIVATE - 11,412 9,500 5,424 9,749 9,749 127000010.34624.20.3300 PRIV INS-STD 4,050 4,339 3,565 2,180 4,340 4,340 127000010.34624.20.3400 PRIV INS-TB 753 762 800 82 182 182 127000010.34625.20.2200 MEDICAID-MSS 20,961 21,198 23,878 10,818 20,833 20,833 127000010.34625.20.2600 MEDICAID-FP 78,836 96,588 79,730 44,533 84,742 84,742 127000010.34625.20.2620 MEDICAID-PT SBHC FP 16,716 22,228 19,522 15,251 23,688 23,688 127 - Public Health Page 10 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.34625.20.2640 MEDICAID PT SBHC OTHER 2,798 3,865 4,420 4,087 6,123 6,123 127000010.34625.20.2650 MEDICAID-QUILCENE SBHC FP 6,109 6,109 127000010.34625.20.2660 MEDICAID-QUILCENE SBHC OTHER 1,442 1,442 127000010.34625.20.2920 MEDICAID-CHIM SBHC FP 16,450 20,126 19,400 16,355 25,191 25,191 127000010.34625.20.2940 MEDICAID CHIM SBHC OTHER 2,134 3,723 3,366 3,720 5,414 5,414 127000010.34625.20.3200 MEDICAID-CHILD IMM 1,693 3,615 4,636 3,279 5,292 5,292 127000010.34625.20.3210 MEDICAID-ADULT IMM 4,495 2,488 3,271 1,445 2,019 2,019 127000010.34625.20.3230 TRAVELERS IMMUNIZATIONS-MEDICAID - 591 780 606 731 731 127000010.34625.20.3300 CH MEDICAID - STD 8,460 7,271 6,063 4,590 7,688 7,688 127000010.34625.20.3400 MEDICAID-TB 406 347 522 106 223 223 127000010.34626.60.5340 ABATEMENT ACTIVITIES 4,111 6,346 - - - - 127000010.34626.64.5200 DRINKING WATER - SS 1,300 2,000 - - 1,000 1,000 127000010.34626.65.5200 DRINKING WATER - SS STATE 1,300 2,000 - - 1,000 1,000 127000010.34626.66.5200 DRINKING WATER - TA 800 373 1,000 - 1,000 1,000 127000010.34661.30.1100 DDD-ADMIN 8,681 9,024 9,583 4,791 10,125 10,125 127000010.34661.30.4000 DDD-COMM INFO 5,927 8,611 8,942 4,796 9,481 9,481 127000010.34661.30.6200 DDD-GROUP SUPPORTED 17,760 18,444 18,720 9,027 18,720 18,720 127000010.34661.30.6400 DDD-INDV EMPLOYMENT 75,372 86,175 100,143 68,728 104,607 104,607 127000010.34661.30.6600 DDD - INDIVIDUAL TECH ASSISTANCE 193 - 1,249 - - - 127000010.34661.30.6700 DDD-COMM INCLUSION SVCS 9,093 12,841 13,750 9,354 4,729 4,729 127000010.34661.30.6710 ROADS TO COMM LIVING - MEDICAID 759 - - - - - 127000010.34661.31.1100 DDD - ADMIN (STATE) 10,610 11,029 11,712 5,856 12,375 12,375 127000010.34661.31.4000 DDD - COMMUNITY INFO (STATE) 7,244 10,525 10,930 6,606 11,587 11,587 127000010.34661.31.6100 DDD - CHILD DEVELOPMENT (STATE) 10,075 11,160 19,350 4,805 16,125 16,125 127000010.34661.31.6200 DDD - GROUP SUPPORTED (STATE) 17,760 18,444 18,720 10,538 18,720 18,720 127000010.34661.31.6400 DDD - INDIVIDUAL EMPLOYMENT (STATE) 75,372 86,175 100,143 53,316 127,853 127,853 127000010.34661.31.6600 DDD-INDIVIDUAL TECH ASSIST (STATE) 193 - 1,249 - - - 127000010.34661.31.6700 DDD - COMMUNITY INCLU SVCS (STATE) 9,093 8,824 13,750 4,064 9,603 9,603 127000010.34661.31.6710 ROADS TO COMMUNITY LIVING-STATE 253 - - - - - 127000010.34662.32.6400 INDIVIDUAL EMPLOYMENT SERVICES 2,800 - - - - - 127000010.36140.30.1100 DNR - OTHER INTEREST EARNINGS 6 3 15 4 - - 127000010.36250.10.1100 DNR TIMBER LEASES - - - 1 - - 127 - Public Health Page 11 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.36700.20.2280 CH-PRIVATE SOURCE DONATION 500 500 - - - - 127000010.36700.20.2600 CH-PRIVATE SOURCE DONATION 200 955 - 367 500 500 127000010.36700.20.2620 CH PRIVATE SOURCE DONATIONS 63 1,144 - 379 - - 127000010.36700.20.2640 DONATION - PRIVATE - 994 - 13 - - 127000010.36700.20.2920 CH PRIVATE SOURCE DONATIONS 63 1,144 - 379 - - 127000010.36700.20.2940 DONATION - PRIVATE - 1,019 - 13 - - 127000010.36700.20.3520 CH PRIVATE SOURCE DONATION - - - 50 - - 127000010.36700.21.2600 CH-UGN DONOR OPTION 2,295 850 1,000 - - - 127000010.36980.00.0000 CASH ADJUSTMENTS(SA) 5 - - - - - 127000010.36990.00.0499 OTHER MISC REVENUE 44 - - 315 - - 127000010.36990.00.1000 OTHER MISC 447 160 - 67 - - 127000010.36990.00.2640 MISC PT SBHC - 2,000 - - - - 127000010.38810.00.0100 PRIOR YEAR CORRECTIONS-TREAS - 6,190 - - - - 127000010.38880.00.0000 PRIOR YEAR CORRECTIONS 310 - - - - - 127000010.39510.10.1100 DNR TIMBER (PREV 39510.20) - - - 1,603 1,000 1,000 127000010.39510.30.1100 TIMBER SALES DNR 1,058 1,685 100 - - - 127000010.39700.00.0160 OPER TR IN-FR G/F 597,770 615,703 634,182 317,087 653,208 672,804 127000010.39700.00.0300 OPERATING TRANSFER - GIS 3,760 3,880 - - - - 127000010.39700.00.0302 TRANSFER IN FROM CAP IMPROV - 327,000 - - - - 127000010.39700.00.0320 SUB. ABUSE PREV. - SPECIAL PURPOSE TAX 51,720 53,280 54,900 27,450 56,560 58,260 127000010.39700.00.0330 HEALTH NURSE - SPECIAL PURPOSE TAX 55,460 57,124 58,838 29,419 60,604 62,424 127000010.39700.00.0365 PUBLIC HEALTH - CH 1 TIME ONLY - 51,141 - - - - 127000010.39700.00.0401 TR FROM SOLID WASTE 20,971 20,274 - - - - 127000010.39700.00.0505 XFER-LV PAYOUT $1000 OR MORE RES 11-14 8,807 1,213 - - - - 127000010.39700.10.0300 XFER FROM GF-EH GIS - - 4,000 2,000 4,120 4,260 127000010.39700.10.0360 OP XFER IN FROM GF-ONE TIME EH - 26,316 5,280 - - - 127000010.39700.10.0368 XFER IN FROM GF - ONE TIME ADMIN - 8,322 - - - - 127000010.39700.10.0370 TSFR IN FROM G/F -ONE TIME DD - 3,549 - - - - 127000010.39700.10.0401 XFER FROM SW-PW SOLID WASTE - - 19,800 19,800 21,700 21,700 127000010.39700.10.3650 PUBLIC HEALTH - CH 4,550 - - - - - - - - - 127 - Public Health Page 12 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST - - - - Total Revenues 4,063,925 4,592,332 4,520,741 2,404,113 4,918,011 4,757,691 Expenditures 127000010.56200.10.0000 SALARIES AND WAGES 382,132 421,146 42,373 219,654 - - 127000010.56200.10.0025 PHN III - - 1,970 - 1,978 1,970 127000010.56200.10.0035 FINANCIAL OPERATIONS COORDINATOR 1,118 1,142 127000010.56200.10.0040 PUBLIC HEALTH DIRECTOR - - 108,877 - 110,783 112,444 127000010.56200.10.0041 PH ASSISTANT - - 18,385 - 20,046 20,468 127000010.56200.10.0045 FINANCIAL OPERATIONS COORDINATOR - - 48,392 - 47,886 47,703 127000010.56200.10.0050 MEDICAL RECORDS CLERK - - 2,618 - 2,694 2,751 127000010.56200.10.0076 HEALTH EDUCATOR - - 3,949 - 4,757 4,739 127000010.56200.10.0090 PHN II - - 10,066 - 16,534 18,301 127000010.56200.10.0130 MEDICAL RECORDS CLERK - - 14,652 - 14,708 14,652 127000010.56200.10.0145 DEPUTY DIRECTOR - - 87,068 - 97,138 101,553 127000010.56200.10.0160 FINANCIAL MANAGER - - 56,432 - 57,419 60,029 127000010.56200.10.0221 FINANCIAL OPERATIONS COORDINATOR - - 31,197 - 32,092 32,774 127000010.56200.10.0300 HEALTH OFFICER - - 12,738 - 13,029 13,174 127000010.56200.10.0325 WEB MAINT & DIGITAL COMM SPEC - - 13,502 - 13,469 13,754 127000010.56200.10.0415 CHIP EXEC DIRECTOR - - 35,613 - 59,489 44,136 127000010.56200.10.0600 CLERK HIRE-SUPPORT STAFF - - 6,264 - 5,764 5,742 127000010.56200.10.0608 MEDICAL RECORDS CLERK - - 19,214 - 19,764 20,182 127000010.56200.10.0670 PH ASSISTANT - - 38,967 - 40,099 40,951 127000010.56200.10.0676 HRSA PROJECT COORD - - 20,769 - 27,446 - 127000010.56200.10.0700 LONGEVITY - - 1,835 - 2,555 2,555 127000010.56200.20.0000 PERSONNEL BENEFITS - 184 228,525 500 227,942 217,003 127000010.56200.20.0010 OASI 28,384 31,100 - 16,295 - - 127000010.56200.20.0020 RETIREMENT 44,056 49,153 - 24,334 - - 127000010.56200.20.0030 MEDICAL INSURANCE 68,311 67,700 - 42,633 - - 127000010.56200.20.0040 INDUSTRIAL INSURANCE 1,436 1,371 - 887 - - 127000010.56200.20.0050 UNEMPLOYMENT INSURANCE 3,695 4,103 - 3,070 - - 127 - Public Health Page 13 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56200.20.0055 POST RETIREMENT 1,911 2,106 - 1,311 - - 127000010.56200.31.0010 OFFICE SUPPLIES 813 589 725 475 1,318 1,318 127000010.56200.31.0020 OPERATING SUPPLIES 3,512 7,701 17,440 5,863 3,863 3,445 127000010.56200.41.0165 WEB DESIGN SERVICES 225 - - - - - 127000010.56200.41.0240 MISC PROFESSIONAL SERVICES - 1,000 - - - - 127000010.56200.41.0300 ASSESSMENT SERVICES-KITSAP COUNTY 10,827 16,027 14,357 - 16,511 16,511 127000010.56200.41.0302 EPI-CHIP - - 38,900 5,571 - - 127000010.56200.41.0439 WEB MAINTENANCE 122 176 110 - 160 160 127000010.56200.41.0440 ADVERTISING 398 2,340 11,340 356 11,360 3,360 127000010.56200.41.0460 RCOR CONSULTANT 5,000 - 127000010.56200.42.0010 POSTAGE 712 714 775 232 830 830 127000010.56200.42.0030 OTHER PHONE-CELL PHONE 22 37 40 11 7 7 127000010.56200.42.0040 OTHER COMMUNICATIONS 1,937 1,965 2,939 1,211 1,095 1,095 127000010.56200.43.0000 TRAVEL 841 2,203 8,235 2,643 2,030 2,030 127000010.56200.45.0020 MAIL PLUS-CHIP - - 240 - 240 240 127000010.56200.46.0010 GENERAL LIABILITY INSURANCE 40,243 44,747 43,260 - 44,747 44,747 127000010.56200.46.0020 INSURANCE LIABILITY - CLAIMS - - 2,500 - 2,500 2,500 127000010.56200.47.0020 CONFIDENTIAL SHREDDING SERVICES 37 38 38 16 155 155 127000010.56200.48.0000 REPAIR AND MAINTENANCE 15 172 - - - - 127000010.56200.49.0010 PRINTING COSTS 32 2 - 107 220 220 127000010.56200.49.0015 SUBSCRIPTIONS AND MEMBERSHIPS 2,908 3,116 2,762 2,002 2,762 2,762 127000010.56200.49.0020 TRAINING COSTS 1,877 3,520 2,100 300 2,470 2,470 127000010.56200.52.0010 JEFFERSON HEALTHCARE-CHIP - - 26,760 - 10,118 - 127000010.56200.92.0010 TELEPHONE 3,765 3,736 3,790 948 3,678 4,469 127000010.56200.92.0020 TELEPHONE-INFO SVS LONG DISTANCE 262 128 165 50 - - 127000010.56200.95.0010 RENTAL/BUILDING 9,504 9,398 12,763 5,318 17,368 17,607 127000010.56200.95.0020 INFO. SERVICES-COPIERS 999 1,644 1,935 483 1,851 1,839 127000010.56200.95.0030 LEASE CAR 831 1,313 876 376 1,512 2,628 127000010.56200.95.0040 INFO SERVICES-GEMS 2,350 1,870 1,402 351 1,841 2,969 127000010.56200.95.0050 INFORMATION SERVICES - COMPUTERS 26,026 25,522 21,609 5,402 31,949 28,843 127000010.56200.95.0060 INFORMATION SERVICES -RECORDS MANAGEMENT 3,237 3,560 3,049 762 3,182 3,261 127000010.56210.10.0000 SALARIES AND WAGES 503,502 573,887 - 269,711 - - 127 - Public Health Page 14 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56210.10.0010 ENV & WQ DIRECTOR - - 49,463 - 47,932 48,651 127000010.56210.10.0015 EHS II - - 68,962 - 63,644 64,992 127000010.56210.10.0016 EHS III - - 73,205 - 73,486 73,205 127000010.56210.10.0041 PH ASSISTANT 1,002 127000010.56210.10.0047 EHS II - - 54,218 - 55,799 56,980 127000010.56210.10.0049 PHN II - - 14,641 - - - 127000010.56210.10.0205 EHS I - - 45,873 - 52,325 53,429 127000010.56210.10.0225 EHS I 23,025 23,511 127000010.56210.10.0235 EHS II - - 57,219 - 58,872 60,112 127000010.56210.10.0245 FINANCIAL SUPPORT SPECIALIST - - 30,524 - 24,513 24,419 127000010.56210.10.0300 HEALTH OFFICER - - 10,190 - 10,423 10,539 127000010.56210.10.0305 EHS II - - 45,635 - 46,943 47,942 127000010.56210.10.0400 EHS II - - 36,401 - 37,416 38,221 127000010.56210.10.0410 EHS I - - 45,873 - 46,049 47,022 127000010.56210.10.0411 EH MANAGER - - 66,952 - 70,167 73,357 127000010.56210.10.0412 EH TECH - - 24,390 - 20,069 20,495 127000010.56210.10.0413 PERMIT TECH I - - 5,530 - 5,692 5,812 127000010.56210.10.0500 OVERTIME 132 - - - - - 127000010.56210.10.0600 CLERK HIRE 524 522 127000010.56210.10.0670 PH ASSISTANT - - 2,051 - 2,110 2,155 127000010.56210.10.0680 EHS III - - 65,885 - 66,137 65,885 717,248 127000010.56210.10.0700 LONGEVITY 1,200 - 4,570 - 4,320 4,320 127000010.56210.20.0000 PERSONNEL BENEFITS 141 371 281,011 720 289,272 291,379 127000010.56210.20.0010 OASI 37,867 43,173 - 20,471 - - 127000010.56210.20.0020 POST RETIREMENT 59,602 72,153 - 34,115 - - 127000010.56210.20.0030 MEDICAL INSURANCE 90,519 93,861 - 52,509 - - 127000010.56210.20.0040 INDUSTRIAL INSURANCE 1,853 1,818 - 952 - - 127000010.56210.20.0050 UNEMPLOYMENT INSURANCE 5,216 5,786 - 3,981 - - 127000010.56210.20.0055 POST RETIREMENT 2,528 2,870 - 1,603 - - 127000010.56210.31.0010 OFFICE SUPPLIES 1,109 1,307 1,095 792 1,630 1,630 127000010.56210.31.0020 OPERATING COSTS 11,238 9,552 10,712 1,201 10,545 10,545 127000010.56210.41.0165 WEB DESIGN SERVICES 2,562 1,500 7,000 - - - 127 - Public Health Page 15 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56210.41.0240 EH MISC PROFESSIONAL SERVICES 4,080 1,576 12,500 1,783 12,000 8,000 127000010.56210.41.0300 SITE ABATEMENT - 626 169,066 - 40,000 40,000 127000010.56210.41.0388 OSS COST SHARE ACTIVITIES 180,000 127000010.56210.41.0439 WEB MAINTENANCE 191 184 174 - 209 209 127000010.56210.41.0440 ADVERTISING 2,700 2,864 1,775 629 3,160 3,160 127000010.56210.42.0010 POSTAGE 3,439 3,681 2,405 2,002 5,450 5,450 127000010.56210.42.0030 OTHER PHONE-CELL PHONE 520 532 510 292 82 82 127000010.56210.42.0040 OTHER COMMUNICATION 354 315 253 382 821 821 127000010.56210.43.0000 TRAVEL 2,604 6,066 4,800 2,332 5,482 5,482 127000010.56210.45.0010 ROOM RENTAL 140 290 70 245 - - 127000010.56210.47.0060 WASTE DISPOSAL FEES 10 59 - - - - 127000010.56210.48.0000 REPAIR & MAINTENANCE 950 57 26,300 - 26,300 26,300 127000010.56210.49.0010 PRINTING 2,121 - 275 485 257 257 127000010.56210.49.0015 SUBSCRIPTIONS & MEMBERSHIPS 244 559 462 331 462 462 127000010.56210.49.0020 TRAINING/REGISTRATION 2,482 3,015 5,440 2,322 7,495 7,495 127000010.56210.49.0045 MISC/OTHER OPERATING 4,100 18 - - - - 127000010.56210.54.0010 SEPTIC REBATES - 3,450 10,000 1,100 5,000 5,000 127000010.56210.91.0100 EH FISCAL FEE 101,333 109,609 121,574 50,656 122,839 128,087 127000010.56210.91.0300 ON SITE SEPTIC ASSESSMENT 3,668 3,756 3,800 - 3,770 3,840 127000010.56210.92.0010 TELEPHONE SYSTEM 5,200 5,370 5,478 1,370 4,673 5,661 127000010.56210.92.0020 INFORMATION SERVICES-TELEPHONE 876 827 848 420 - - 127000010.56210.95.0010 BUILDING RENT 17,665 18,417 17,594 7,331 19,071 19,334 127000010.56210.95.0020 INFO SERVICES-COPIERS 2,056 3,053 3,829 957 2,956 2,716 127000010.56210.95.0030 VEHICLES-DEPARTMENT 13,499 13,370 11,844 6,096 15,756 10,428 127000010.56210.95.0040 INFO SVS-GEMS 3,824 2,819 2,042 511 2,922 4,713 127000010.56210.95.0050 INFO SERVICES-COMPUTER 26,585 24,910 33,773 8,443 35,489 31,713 127000010.56210.95.0060 INFO SERVICES-RECORDS MANAGEMENT 5,269 5,366 4,439 1,110 5,051 5,177 127000010.56210.95.0070 GIS 12,549 11,189 8,614 2,154 7,786 7,679 127000010.56220.10.0000 SALARIES AND WAGES 916,643 941,999 - 493,721 - - 127000010.56220.10.0023 COMMUNITY HEALTH DIRECTOR - - 74,374 - 78,141 81,692 127000010.56220.10.0025 PHN III - - 76,831 - 77,125 76,831 127000010.56220.10.0030 LEAD NP - - 71,385 - 71,658 71,385 127 - Public Health Page 16 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56220.10.0035 FINANCIAL OPERATIONS COORDINATOR - - 30,439 - 30,198 30,833 127000010.56220.10.0049 PHN II - - 58,564 - 58,789 58,564 127000010.56220.10.0050 MEDICAL RECORDS CLERK - - 34,032 - 35,020 35,766 127000010.56220.10.0055 MEDICAL RECORDS CLERK - - 40,364 - 26,450 27,010 127000010.56220.10.0075 NP - - 48,784 - 50,196 51,258 127000010.56220.10.0076 COMM HEALTH EDUCATOR - - 59,234 - 58,668 58,444 127000010.56220.10.0090 PHN II - - 63,140 - 56,951 54,904 127000010.56220.10.0100 PHN I - - 43,892 - 48,167 49,189 127000010.56220.10.0120 NURSE HIRE - - 5,564 - 27,510 27,405 127000010.56220.10.0130 MEDICAL RECORDS CLERK - - 34,187 - 34,318 34,187 127000010.56220.10.0180 COMM HEALTH EDUCATOR - - 53,719 - 55,272 56,444 127000010.56220.10.0181 COMM HEALTH EDUCATOR 50,678 51,763 127000010.56220.10.0221 FINANCIAL OPERATIONS COORD - - 4,457 - 4,585 4,682 127000010.56220.10.0300 HEALTH OFFICER - - 15,286 - 15,635 15,809 127000010.56220.10.0400 EHS II - - 5,406 - 5,591 5,707 127000010.56220.10.0610 PHN II - - 34,641 - 35,648 36,402 127000010.56220.10.0627 PHN III - - 68,951 - 69,215 68,951 127000010.56220.10.0630 NUTRITIONIST - - 35,298 - 35,433 35,298 127000010.56220.10.0659 PHN I 25,850 26,399 127000010.56220.10.0660 PHN I - - 36,037 - 36,175 36,037 127000010.56220.10.0675 PHN II - - 64,055 - 55,114 54,904 127000010.56220.10.0677 MEDICAL RECORDS CLERK 4,378 4,454 127000010.56220.10.0700 LONGEVITY - - 13,668 - 12,785 12,785 127000010.56220.20.0000 PERSONNEL BENEFITS 104 354 367,873 832 408,705 411,110 127000010.56220.20.0010 OASI 68,360 70,494 - 31,281 - - 127000010.56220.20.0020 RETIREMENT 105,202 117,446 - 61,556 - - 127000010.56220.20.0030 MEDICAL INSURANCE 134,248 137,814 - 61,053 - - 127000010.56220.20.0040 INDUSTRIAL INSURANCE 2,875 2,677 - 1,567 - - 127000010.56220.20.0050 UNEMPLOYMENT INSURANCE 9,120 9,386 - 6,172 - - 127000010.56220.20.0055 POST RETIREMENT 4,584 4,710 - 2,079 - - 127000010.56220.31.0010 OFFICE SUPPLIES 1,735 1,951 1,380 1,005 2,324 2,324 127000010.56220.31.0020 OPERATING COSTS 10,654 30,024 9,115 8,722 18,329 18,329 127 - Public Health Page 17 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56220.31.0040 PHARMACEUTICAL SUPPLIES 87,484 75,407 79,785 33,494 79,110 79,110 127000010.56220.41.0019 NFP PROGRAM SERVICES - - 1,980 - 3,960 3,960 127000010.56220.41.0130 LAB SERVICES 7,355 7,284 12,105 2,071 6,080 6,080 127000010.56220.41.0165 WEB DESIGN SERVICES 901 - - - - - 127000010.56220.41.0190 NFP DATA 14,275 20,767 18,312 - 18,312 18,312 127000010.56220.41.0220 TRANSLATION SERVICES 87 14 300 21 300 300 127000010.56220.41.0240 CH MISC PROFESSIONAL SERVICES 16,329 14,450 - - - - 127000010.56220.41.0250 SYRINGE DISPOSAL SVCS 2,361 2,390 2,367 972 2,438 2,438 127000010.56220.41.0270 MEDICAID ADMIN MATCH SYS 6,461 346 6,500 334 1,018 1,018 127000010.56220.41.0305 ELECTRONIC MED RCDS 41,832 25,750 14,466 4,565 17,664 17,664 127000010.56220.41.0310 NFP NURSE 87,791 98,576 92,157 93,335 191,869 191,869 127000010.56220.41.0350 MEDICAL CLAIMS PROCESSING 2,499 3,008 3,600 2,072 3,852 3,852 127000010.56220.41.0391 ASAP-ASAP INVENTORY APPLICATION 4,740 4,740 4,740 - 4,740 4,740 127000010.56220.41.0394 MATERNITY SUPPORT SVCS MHP - - 4,176 - 4,176 4,176 127000010.56220.41.0395 DBHR PROFESSIONAL SERVICES 1,500 1,500 127000010.56220.41.0439 WEB MAINTENANCE 282 272 258 - 282 282 127000010.56220.41.0440 ADVERTISING 6,676 12,776 6,340 4,235 5,610 5,610 127000010.56220.42.0010 POSTAGE 2,813 2,000 1,600 822 1,997 1,997 127000010.56220.42.0030 OTHER PHONE-CELL PHONE 441 432 415 241 36 36 127000010.56220.42.0040 OTHER COMMUNICATIONS 8,731 8,059 6,467 2,824 4,556 4,556 127000010.56220.42.0050 EHR FAX - - 867 77 948 948 127000010.56220.43.0000 TRAVEL 18,417 11,443 10,243 3,037 20,903 20,903 127000010.56220.45.0010 ROOM RENTAL 715 580 700 550 - - 127000010.56220.48.0000 REPAIR & MAINTENANCE 375 2,506 240 929 1,255 1,255 127000010.56220.49.0010 PRINTING 986 1,483 950 605 384 384 127000010.56220.49.0015 SUBSCRIPTIONS & MEMBERSHIPS 2,047 1,352 1,639 462 789 789 127000010.56220.49.0020 TRAINING/REGISTRATION 12,442 7,111 4,050 12,307 10,615 9,815 127000010.56220.49.0035 OTHER TRAINING 450 450 127000010.56220.49.0045 MISC/OTHER OPERATING 54 27 - - 170 170 127000010.56220.49.0060 PERMITS 174 - 800 - - - 127000010.56220.52.0010 INTERGOVERNMENTAL PAYMENT-KCHD 1,650 1,513 3,687 - 3,798 3,798 127000010.56220.91.0200 COMMUNITY HEALTH FISCAL FEE 186,699 186,792 166,011 69,171 173,371 186,786 127 - Public Health Page 18 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56220.92.0010 TELEPHONE SYSTEM 14,618 14,129 14,041 3,510 10,865 13,658 127000010.56220.92.0020 INFORMATION SERVICES-PHONE 645 606 583 300 - - 127000010.56220.95.0010 BUILDING RENT 54,116 52,564 51,514 21,464 49,648 50,332 127000010.56220.95.0020 INFO SRVS-COPIERS 2,475 3,682 4,405 1,101 3,261 3,378 127000010.56220.95.0030 VEHICLES-DEPARTMENT 8,493 8,770 7,260 3,078 7,440 14,160 127000010.56220.95.0040 INFO SVS-GEMS 5,814 4,187 4,219 1,055 5,114 8,247 127000010.56220.95.0050 INFO SRVS-COMPUTERS 67,493 69,452 54,751 13,688 65,190 64,190 127000010.56220.95.0060 INFO SRVS-RECORDS MANAGENMENT 8,024 7,972 9,174 2,294 8,838 9,058 127000010.56800.10.0000 SALARIES AND WAGES 55,622 61,777 - 27,645 - - 127000010.56800.10.0030 DD COORDINATOR - - 60,928 - 61,161 60,928 127000010.56800.10.0600 CLERK HIRE - - 261 - 262 261 127000010.56800.10.0700 LONGEVITY - - 2,200 - 2,200 2,200 127000010.56800.20.0000 PERSONNEL BENEFITS - 49 23,522 67 23,983 23,934 127000010.56800.20.0010 OASI 4,145 4,576 - 2,104 - - 127000010.56800.20.0020 RETIREMENT 6,604 7,864 - 4,146 - - 127000010.56800.20.0030 MEDICAL INSURANCE 8,443 8,687 - 4,367 - - 127000010.56800.20.0040 INDUSTRIAL INSURANCE 180 179 - 78 - - 127000010.56800.20.0050 UNEMPLOYMENT INSURANCE 546 609 - 404 - - 127000010.56800.20.0055 POST RETIREMENT 278 309 - 138 - - 127000010.56800.31.0010 OFFICE SUPPLIES 111 82 95 56 147 147 127000010.56800.31.0020 OPERATING SUPPLIES 414 2,065 200 11 600 600 127000010.56800.41.0045 INDIVIDUAL EMPLOYMENT (SKOOKUM) 113,800 121,481 134,528 41,138 86,872 86,872 127000010.56800.41.0060 CHILD DEVELOPMENT B-3 1,240 1,860 3,750 620 3,125 3,125 127000010.56800.41.0075 COMMUNITY INCLUSION 5,901 8,006 10,300 5,154 4,040 4,040 127000010.56800.41.0100 PARENT TO PARENT 1,250 127000010.56800.41.0165 WEB DESIGN SERVICES 315 - - - - - 127000010.56800.41.0175 JC CHOICES WEBSITE 864 164 700 - 1,500 1,500 127000010.56800.41.0205 CHILD DEVELOP B-3 PT SCHOOLS 7,750 9,455 15,600 2,480 13,000 13,000 127000010.56800.41.0208 ITA PERSON TO PERSON 385 - 2,498 - - - 127000010.56800.41.0245 GROUP SUPPORTED EMPLOYMENT 36,000 36,449 37,440 15,275 37,440 37,440 127000010.56800.41.0285 INDIVIDUAL EMPLOY (CONCERNED CITIZENS) 37,393 52,238 65,758 23,738 52,800 52,800 127000010.56800.41.0286 INDIVIDUAL EMPLOYMENT CASCADE COMM - 4,275 - 26,550 92,788 92,788 127 - Public Health Page 19 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.56800.41.0345 COMMUNITY INCLUSION 13,645 14,158 17,200 5,040 10,292 10,292 127000010.56800.41.0439 WEB MAINTENANCE 15 15 16 - 18 18 127000010.56800.41.0440 ADVERTISING 21 143 80 305 1,450 450 127000010.56800.41.0460 ACAC ACTIVITIES - 27,672 50,000 - 37,456 37,456 127000010.56800.41.0464 ACE-IT EMPLOYMENT SERVICES 2,800 - - - - - 127000010.56800.41.0465 TRANSITION PROG-MATCHING SCHOOL FUNDS 12,500 8,000 127000010.56800.41.0466 SELF ADVOCACY TRAINING 1,250 1,500 127000010.56800.41.0467 SYSTEMATIC TRAINING & NATURAL SUPP 1,250 127000010.56800.41.0468 WORK W/ME BREAKFAST ACTIVITIES 1,125 127000010.56800.41.0469 WELN WORKSHOPS FOR PROVIDERS 625 127000010.56800.41.0470 CITY/COUNTY JOB DEVELOPER 1,250 127000010.56800.41.0471 ASSISTIVE TECHNOLOGY TRAINING 2,000 127000010.56800.42.0010 POSTAGE 25 26 80 9 23 23 127000010.56800.42.0030 OTHER PHONE-CELL PHONE 20 12 12 9 5 5 127000010.56800.43.0000 TRAVEL 326 883 1,020 7 1,525 1,000 127000010.56800.45.0010 ROOM RENTAL - 425 750 - 500 500 127000010.56800.46.0020 INSURANCE LIABILITY - CLAIMS 4,215 - - - - - 127000010.56800.48.0000 REPAIR AND MAINTENANCE 8 - - - - - 127000010.56800.49.0010 PRINTING 4 - 625 13 1,025 1,025 127000010.56800.49.0015 DUES 358 7 487 20 275 275 127000010.56800.49.0020 TRAINING 287 817 600 - 1,000 1,096 127000010.56800.49.0035 OTHER TRAINING 1,995 2,540 2,712 - 6,000 3,384 127000010.56800.49.0045 MISC/OTHER OPERATING 6,363 - - - - - 127000010.56800.91.0105 DD FISCAL FEE 34,975 39,174 41,629 17,345 40,552 43,319 127000010.56800.92.0010 TELEPHONE SYSTEM 512 506 513 128 430 523 127000010.56800.92.0020 INFORMATION SERVICES-PHONE 145 172 159 35 - - 127000010.56800.95.0010 BUILDING RENT 731 731 751 313 814 825 127000010.56800.95.0020 INFORMATION SERVICES-COPIERS 144 230 301 75 207 214 127000010.56800.95.0030 VEHICLE 744 521 600 249 276 612 127000010.56800.95.0040 INFORMATION SERVICES-GEMS 339 262 767 192 1,070 1,725 127000010.56800.95.0050 INFORMATION SERVICES-COMPUTERS 2,670 2,600 2,425 606 2,610 2,460 127000010.56800.95.0060 INFORMATION SERVICES-RECORDS MGMT 468 499 1,668 417 1,849 4,302 127 - Public Health Page 20 of 24 9/25/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 127000010.58810.00.0000 PRIOR YR CORRECTIONS/ADJUSMENTS 626 - - - - - 127000010.59418.64.0000 CAPITAL OUTLAY -SOFTWARE - 96,052 230,000 42,810 81,240 - - - - - - - - - Total Expenditures 3,856,595 4,211,502 5,122,334 1,986,313 5,291,635 5,000,004 Totals 207,330 380,830 (609,059) 417,800 (373,624) (242,313) 127 - Public Health Page 21 of 24 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Public Health increase to your Base Budget Departmental Contact:Veronica Shaw Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 341.96.11.1260 CHIP-JEFFERSON COUNTY 65,000 65,000 Allow continuation of CHIP Executive Director position. 397.00.10.0360 XFER IN FROM GF-ONE TIME EH 11,000 11,000 Allow continuation of Energov work performed by EHS III staff. - - TOTAL REVENUES - 76,000 76,000 EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - 76,000 76,000 Public Health is requesting $65,000 for 2020 to help support the CHIP Co-Executive Director working for JCPH. We will ask the City to continue their contribution at their current level and if successful, those funds could be utilized to support other CHIP program costs. We are committed to seek funding to support CHIP. The return on investment in CHIP has been excellent. To date $300,000 has been acquired in grant funding focusing on the impact of substance use disorder and establishing a diversion system in Jefferson County. We stand a good chance of getting additional funding for the work we are doing under our current grant. Work performed for the Energov project is not covered by program fees. Therefore, Public health is requesting $11,000 for 2020 in order for the EHS III to complete the work required for conversion and implementation. 127 - Public Health Page 22 of 24 9/25/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2021 General Fund Departments use this form if requesting an ongoing or one-time Department:Public Health increase to your Base Budget Departmental Contact:Veronica Shaw Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 34196.11.1260 CHIP-COUNTY 65,000 65,000 Allow continuation of CHIP Executive Director position. 39700.10.0360 XFER IN FROM GF-ONE TIME EH 11,000 11,000 Allow continuation of Energov work performed by EHS III staff. - - TOTAL REVENUES - 76,000 76,000 EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - 76,000 76,000 Public Health is requesting $65,000 for 2020 to help support the CHIP Co-Executive Director working for JCPH. We will ask the City to continue their contribution at their current level and if successful, those funds could be utilized to support other CHIP program costs. We are committed to seek funding to support CHIP. The return on investment in CHIP has been excellent. To date $300,000 has been acquired in grant funding focusing on the impact of substance use disorder and establishing a diversion system in Jefferson County. We stand a good chance of getting additional funding for the work we are doing under our current grant. Work performed for the Energov project is not covered by program fees. Therefore, Public health is requesting $11,000 for 2020 in order for the EHS III to complete the work required for conversion and implementation. 127 - Public Health Page 23 of 24 9/25/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 127000010.33193.21.1280RCOR PLANNING GRANT FEDERAL 83,299 - 127000010.33193.91.1281RCOR PLANNING GRANT-INDIRECT FEDERAL 28,197 - 127000010.33193.91.1270RURAL HEALTH NETWORK-CHIP FEDERAL - - 127000010.33193.91.1271RURAL HEALTH NETWORK-INDIRECT FEDERAL - - 127000010.33293.20.1000BILLING UPDATE INCENTIVE FEDERAL - - 127000010.33293.20.2600BILLING UPDATE INCENTIVES FEDERAL - - 127000010.33293.20.2620BILLING UPDATE INCENTATIVE FEDERAL - - 127000010.33293.20.2920BILLING UPDATE INCENTATIVE FEDERAL - - 127000010.33310.55.2800WIC NUTRITION FEDERAL 88,677 - 127000010.33310.55.2802WIC TRAINING FEDERAL 2,000 - 127000010.33310.57.2800WIC FARMER'S MARKET FEDERAL 500 - 127000010.33366.12.5410OSS REPAIR-ABATEMENT COST SHARE FEDERAL 181,900 - 127000010.33366.12.5470NEP ROUND 5 FEDERAL - 127000010.33384.42.2660STUDENT SUPPORT & ACADEMIC ENRICHMENTFEDERAL 2,730 - 127000010.33393.06.8800PHEPR FEDERAL 26,932 - 127000010.33393.06.8801PHEPR ADMIN FEDERAL 9,116 - 127000010.33393.21.2700FP TITLE X FEDERAL - - 127000010.33393.24.2150DBHR-PFS FEDERAL - - 127000010.33393.24.2160DBHR - PFS (PT)FEDERAL 42,932 - 127000010.33393.24.2290DBHR-PFS NFP FEDERAL - - 127000010.33393.26.3220IMMUNIZATIONS FEDERAL 5,789 - 127000010.33393.28.4300BREAST, CERVICAL, COLON HEALTH FEDERAL - - 127000010.33393.30.4450TOBACCO PREVENTION FEDERAL - - 127000010.33393.53.3220IMMUNIZATION REGISTRY TRAINING FEDERAL - - 127000010.33393.73.3220CON CON-PPHF VACCINE MGMT FEDERAL - - 127000010.33393.75.2120HEALTHY COMMUNITIES FEDERAL - - 127000010.33393.75.4300BREAST & CERVICAL HEALTH FEDERAL - - 127000010.33393.75.4450TOBACCO PREVENTION FEDERAL 3,769 - 127000010.33393.77.1200MED AD MATCH - CH AD FEDERAL 70,923 - 127000010.33393.77.1210MED AD MATCH - MAM FEDERAL - - 127000010.33393.77.2600MED AD MATCH - FP FEDERAL - - 127000010.33393.77.2800MED AD MATCH-WIC FEDERAL 4,000 - 127000010.33393.77.3200MED AD MATCH-CHILD IMM FEDERAL - - 127000010.33393.77.3900MED AD MATCH-CD FEDERAL 1,000 - 127000010.33393.78.2110SOR PORT TOWNSEND FEDERAL 69,746 - 127000010.33393.89.4300BREAST & CERVICAL HEALTH FEDERAL 1,300 - 127000010.33393.94.2900OESD-SCHOOL NURSE FEDERAL - - 127000010.33393.95.2100DASA-DBHR FEDERAL 79,832 - 127000010.33393.99.2260NFP-MCHBG FEDERAL - - 127000010.33393.99.2500CWSHCN FEDERAL 27,071 - 127000010.33393.99.2501CSHCN ADMIN FEDERAL 9,164 - 127000010.33393.99.2520MCH FEDERAL - - 127000010.33403.10.5300SW GRANT (DOE)-ENF STATE 26,034 8,678 Fees and GF 127000010.33403.10.5350SW GRANT (DOE) - EDU STATE 31,041 10,346 GF 127000010.33403.10.5380LSC STATE 63,468 - 127000010.33403.10.5381LSC (INDIRECT)STATE 20,504 - 127000010.33403.10.5390SITE HAZARD STATE - - 127000010.33403.10.5391SITE HAZARD - (INDIRECT)STATE - - 127000010.33403.62.1400INFECTIOUS DISEASE PREV-INDIRECT STATE 3,905 - 127000010.33404.62.2100DBHR - SABG / DASA STATE 5,788 - 127000010.33404.62.2170DBHR - DMA OTHER STATE - - 127000010.33404.62.2290DBHR - DMF STATE 24,094 - 127000010.33404.62.3520DBHR-OPHS-SEP STATE 14,640 - 127000010.33404.67.2220CPS STATE - - 127000010.33404.70.9330ACAC - DD STATE 48,589 - 127000010.33404.70.9331ACAC-INDIRECT STATE 5,663 - 127000010.33404.91.2600FP-CLINICAL/HLTH PROMO STATE 72,478 - 127000010.33404.91.3520INFECTIOUS DISEASE PREVENTION STATE 12,654 - 127000010.33404.93.4450YOUTH TOBACCO STATE 13,183 - 127000010.33404.93.4900MARIJUANA PREVENTION STATE 41,633 - 127000010.33404.93.5480PSAP ONSITE SYSTEMS STATE 21,560 - 127000010.33404.93.5481PSAP ONSITE SYSTEMS INDIRECT STATE 7,298 - 127000010.33404.93.5700CHILDHOOD LEAD INV STATE - - 127000010.33406.90.2250THRIVE BY FIVE STATE - - 127000010.33406.90.2251THRIVE BY FIVE ADMIN STATE - - 127000010.33406.91.2250NFP ACTIVITIES STATE 345,441 - 127000010.33406.91.2251NFP ACTIVITIES ADMIN STATE 34,544 - TOTAL ALL GRANTS 466,283 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 127 - Public Health Page 24 of 24 9/25/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Water Quality is a natural resource department formerly part of the Public Health department's budget. It was created as a separatefund during the 2003 budget process. To protect public health by monitoring and responding to threats to water quality for protection of human health and fish habitat by using available local, state, and federal funding effectively and efficiently. 1. Make the public and recreationalists at popular lakes increasingly aware of threats to human and animal health. 2. Better understand water quality trends for parameters such as fecal coliform, dissolved oxygen, and temperature. 3. High priority sites for pollution will be identified and corrected and landuse and its effects on water quality in project areas will be better understood. 4. Residents in eastern Jefferson County will be more aware of project acitvities and actions they can take to protect water quality in their neighborhood. 5. Recreationalists at Jefferson County marine beaches will be notified of the status of water quality in a timely and efficient manner. 6. Inform the public about the safety of recreational shellfish beaches relative to biotoxin threats and provide education on how to get more information. 7. Stormwater inputs into Port Townsend Bay will be better known. 8. Clean Water District activities will be evaluated for effectiveness and recommendations for future work will be made. WATER QUALITY 128 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues The primary focus remains on leveraging state and federal funds with Clean Water District funds to perform Clean Water Projects in areas of concern. The three-year Quilcene-Dabob PIC project was successfully completed in March of 2019. The Central Hood Canal PIC and Strait Priority Areas projects are on target for completion by the end of February 2020. The Northern Hood Canal PIC and Oak Bay -Mats Mats PIC projects commenced in early 2019. Funding was approved in 2019 for the Foundational Monitoring project to be implemented in 2020. The goal of the Foundational Monitoring project is to increase the efficiency of Clean Water Projects by providing one Quality Assurance Project Plan for the entire Clean Water District, standardizing water quality monitoring and consolidating reporting into one project, rather than3 to 5 projects as was past practice. Lakes funding in 2019 is supporting baseline monitoring in Gibbs Lake and Lake Leland and as matching funds for an Ecology grant covering Anderson Lake. Water Quality is requesting an annual increase of $5,000 to lake funding from the county in order to add Crocker Lake to regular monitoring. Washington State Department of Fish and Wildlife re-opened the lake to recreational fishing, increasing public use and potential exposure to algae toxins. Water Quality has conducted some monitoring at Crocker Lake and Cyanobacteria blooms have been found. 128 - Water Quality Page 2 of 11 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 7.35 7.07 7.54 8.42 8.42 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS Although 2019 appears low compared to our request for 2020 and 2021, the original FTE budget was for 8.55 FTEs. Necessary accommodations for staff, requiring temporary reduction in hours and a mid-year vacancy contributed to the projected FTE for 2019. See performance measures attached. 128 - Water Quality Page 3 of 11 9/24/2019 Jefferson County Water Quality – Planned Performance Measures 2020-2021 1 of 5 PROGRAMS: Clean Water District (DOH Shellfish Protection), Clean Water Projects (Ecology Centennial, EPA National Estuary Program, Puget Sound Partnership), Lakes Cyanobacteria (Ecology Freshwater Algae), Shellfish Biotoxin Monitoring (DOH), BEACH Monitoring (EPA/Ecology/DOH) MISSION: The mission of the Water Quality Division is to protect public health by monitoring and responding to threats to water quality for protection of human health and fish habitat by using available local, state, and federal funding effectively and efficiently. 2017 2018 2019 2020 2021 Staffing Actual Actual Expected Projected Projected Annual Hours 15288 14756 15741 17648 17582 FTE’s 7.35 7.07 7.54 8.42 8.42 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 1: Recreationalists at popular lakes such as Anderson Lake, Gibbs Lake and Lake Leland will be increasingly aware of toxic algae threats to human and animal health. Monitor all lakes with public access from April through September for toxins. Maintain and improve JCPH water quality webpage and other outreach activities. Sample public access lakes for presence/ absence of algae blooms and biotoxins. Update website with pertinent information when found. # of lakes monitored for cyanobacteria Lake status website & signs within 24 # of algae press releases & social media posts issued 3 Pass 37 3 Pass 4 4 Pass 5 4 Pass 2 4 Pass 2 Goal 2: Better understand water quality trends for parameters such as fecal coliform, dissolved oxygen and temperature. Use funds awarded by the state Centennial Clean Water Fund to carry out Clean Water projects. Sample existing water quality stations for fecal bacteria, dissolved oxygen and temperature and conduct trend analysis. Sample freshwater discharges to beaches in wet season and dry season. # of active Clean Water Projects # of marine water quality stations monitored # of stream water quality stations monitored Miles of shoreline surveyed for pollution 4 37 67 102 5 38 32 57 4 18 50 91 5 18 23 156 3 0 15 156 Jefferson County Water Quality – Planned Performance Measures 2020-2021 2 of 5 Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 3: High priority sites for pollution will be identified and corrected. Goal 3.5: Land use and its effects on water quality in project areas will be better understood. Survey condition, status and use of septic systems. Survey agricultural practices with potential for water quality impact. Potential water quality impacts will have been investigated and sources identified. Conduct educational outreach to septic system owners in the form of sanitary surveys of septic systems. Refer sites with potential agricultural sources of pollution to JCCD. Investigate public complaints about water quality or septic systems. # of sanitary surveys completed Pass/Fail # of water quality and septic complaints received/closed 251 Pass 71/95 218 Pass 86/84 200 Pass 70/80 200 Pass 60/70 160 Pass 50/50 Goal 4: Residents in eastern Jefferson County will be more aware of project activities and actions they can take to protect water quality in their neighborhood. Prepare reports on the status and trends of water quality in Jefferson County. Maintain and improve JCPH water quality webpage and other outreach activities. Send newsletters to project area residents. Distribute literature in person during fieldwork. Post informational materials, water quality results and reports on website. # of newsletters published # water quality brochures/fact sheets published # of water quality reports posted on JCPH webpage # Clean Water Project social media posts 2 6 2 NA 2 1 1 1 2 2 1 2 2 2 2 3 2 2 2 4 Jefferson County Water Quality – Planned Performance Measures 2020-2021 3 of 5 *press releases only (no social media posts) Goal Objective Task Performance Measure 2017 Actual 2018 Actual 2019 Expected 2020 Projected 2021 Projected Goal 6: The public will stay informed about the safety of recreational shellfish beaches relative to biotoxin threats and will be educated on how to get more information. Organize a volunteer network of shellfish samplers to monitor for shellfish biotoxins in a timely and cost effective manner. Coordinate with Washington Department of Health to communicate risks from the recreational harvest of shellfish to the public. Take shellfish samples from marine beaches and test for biotoxins. Interact with the public and partners in order to efficiently deliver information. Issue press releases and post signs when relevant information needs to quickly disseminated. # of beaches monitored for shellfish safety # events attended for outreach # biotoxin press releases issued 6 3 6* 7 3 5* 8 3 10 7 3 3 7 3 3 Goal 7: Stormwater inputs into Port Townsend Bay will be better known. Monitor stormwater discharges to Port Townsend Bay for pathogens. Conduct Pollution Identification and Control activities in program areas. # of shoreline stormwater outfalls screened for pollution 43 26 26 0 0 Goal 8: Clean Water District activities will be evaluated for effectiveness and recommendations for future work will be made. Clean Water District Advisory Council will involve stakeholders. Use funds awarded by the state Centennial Clean Water Fund to carry out Clean Water projects. Facilitate Clean Water District Advisory Council Meetings. Prepare annual report for Washington Department of Health. # of Clean Water District Advisory Council meetings held Annual report posted on website 4 ✓ 3 4 4 4 Jefferson County Water Quality – Planned Performance Measures 2020-2021 4 of 5 STUDY/ANALYSIS 2018-2019: The Water Quality division plans to continue to implement the above listed programs to accomplish its mission to protect surface water quality in Jefferson County. The primary focus remains on leveraging state and federal funds with Clean Water District funds to perform Clean Water Projects in areas of concern. Project areas are prioritized based on water quality monitoring hot spots, the Washington State Department of Health shellfish early warning system, and Ecology Clean Water Act 303d listings according to the 2015 Clean Water District Prioritized Work Plan. The three-year Quilcene-Dabob PIC project was successfully completed in March of 2019. The Central Hood Canal PIC and Strait Priority Areas projects are on target for completion by the end of February 2020. The Northern Hood Canal PIC and Oak Bay - Mats Mats PIC projects commenced in early 2019. Funding was approved in 2019 for the Foundational Monitoring project to be implemented in 2020. The goal of the Foundational Monitoring project is to increase the efficiency of Clean Water Projects by providing one Quality Assurance Project Plan for the entire Clean Water District, standardizing water quality monitoring and consolidating reporting into one project, rather than 3 to 5 projects as was past practice. Lakes funding in 2019 is supporting baseline monitoring in Gibbs Lake, Lake Leland and Crocker Lake, and as matching funds for an Ecology grant covering Anderson Lake. Crocker Lake was added to regular monitoring since it is easily accessed en-route to Leland, and because WDFW re-opened the lake to recreational fishing, increasing public use and potential exposure to algae toxins. Cyanobacteria blooms have been found in Crocker Lake. No changes are anticipated in the Shellfish Biotoxin and BEACH programs. Jefferson County Water Quality – Planned Performance Measures 2020-2021 5 of 5 90% 4%4%2% Survey Status, 2019 to Date Completed Attempted/No Response Attempted/Denied Access Other 20% 49% 18% 7% 5% 1% OSS Rating, 2019 to Date No Problems Suspect - Low Suspect - Medium Suspect - High Failure Safety Violation JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 1,132,713 969,155 1,163,949 562,080 1,302,279 1,365,704 Add Total Revenue - Form A 5,000 Total Expenditures 1,072,266 934,148 1,144,009 412,462 1,387,710 1,367,553 Add Total Expenditures - Form A - Revised Net Total 60,447 35,007 19,940 149,618 (80,431) (1,849) Projected Beginning Fund Balance (only fill in to balance budget.)498,460 418,029 Projected Year End Fund Balance 418,029 416,180 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 128000010.33311.43.3700 PROPERTY ACQUISITIONS 30,579 28,209 - - - - 128000010.33311.43.3730 BIG QUILCENE RIPARIAN - - 49,058 1,315 7,140 7,140 128000010.33315.23.3770 SECURE RURAL SCHOOLS 5,678 6,205 128000010.33366.12.5220 BEACHES NEP - 10,200 10,172 502 12,200 12,200 128000010.33366.12.6350 HOOD CANAL PIC 26,250 11,629 8,771 14,681 - - 128000010.33366.47.5220 FFY15 SWIMMING BEACH ACT GRANT IAR 8,000 - - - - - 128000010.33366.47.5230 SWIMMING BEACH ACT - 2,000 1,911 502 2,000 2,000 128000010.33402.50.9200 COASTAL MRC 87,268 59,135 78,584 46,679 51,384 51,384 128000010.33402.72.3740 LOWER BIG QUILCENE - - 50,964 132 5,605 5,605 128000010.33402.72.3760 HOH RIVER PHASE I 197,789 197,789 128000010.33402.72.3770 DOSEWALLIPS POWERLINES 38,765 42,364 128000010.33402.72.3780 LOWER BIG QUILCENE II 24,761 41,343 128000010.33402.78.3710 QUILCENE ACQUISITIONS 73,154 - - - - - 128000010.33402.78.3720 BIG QUILCENE ACQUISITIONS 103,016 62,955 6,508 13,843 67,607 67,607 128000010.33403.10.3730 BIG QUILCENE RIPARIAN - - 22,402 - 4,319 4,319 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 128 - Water Quality Page 4 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 128000010.33403.10.3740 LOWER BIG QUILCENE - - 35,273 23 989 989 128000010.33403.10.6050 FOUNDATIONAL MONITORING & PIC 108,991 148,201 128000010.33403.10.6160 ANDERSON LAKE - 1,773 31,618 6,198 20,663 20,663 128000010.33403.10.6330 QUILCENE-DABOB PIC 155,837 92,778 28,675 61,394 - - 128000010.33403.10.6360 NORTH HOOD CANAL PIC - - 76,144 20,831 93,056 93,056 128000010.33403.10.6370 HC PRIORITY BASINS 88,347 26,859 - - - - 128000010.33403.10.6400 STRAIT PRIORITY BASINS 31,049 110,872 120,027 48,445 41,881 41,881 128000010.33403.10.6459 CENTRAL HC PIC 16,514 82,221 111,993 40,079 44,767 44,767 128000010.33403.10.6600 MATS MATS WQ - - 66,693 17,208 96,258 99,405 128000010.33403.10.7100 CLEAN STREAMS INITATIVE - STATE/DOE 55,403 - - - - - 128000010.33404.93.9300 SHELLFISH 8,689 5,571 6,790 1,132 8,739 8,739 128000010.34511.40.3750 CONS FUTURES TAX FUND 31,538 47,619 32,250 16,704 32,428 32,428 128000010.34529.10.3720 PW-BIG QUIL 1,255 11,628 1,148 2,443 11,931 11,931 128000010.36850.10.0100 CWD ASSESSMENTS - - - 117 - - 128000010.36850.40.1000 OPERATING SPECIAL ASSESSMENT 231,866 196,321 - - - - 128000010.36850.40.1020 OPERATING SPECIAL ASSESSMENT 31,982 9,915 - - 6,286 6,286 128000010.36850.40.1100 OPERATING SPECIAL ASSESSMENT - - 4,830 3,036 - - 128000010.36850.40.1200 OPERATING SPECIAL ASSESSMENT - - 5,598 3,504 2,730 2,730 128000010.36850.40.1300 OPERATING SPECIAL ASSESSMENT - - 2,668 1,717 - - 128000010.36850.40.1400 OPERATING SPECIAL ASSESSMENT - - 259,194 165,634 261,657 260,633 128000010.36850.40.1500 OPERATING SPECIAL ASSESSMENT - - 11,671 7,450 6,353 6,353 128000010.36850.40.6000 OPERATING SPECIAL ASSESSMENTS 11,993 94,504 - - 12,138 12,138 128000010.36850.40.6050 OPERATING SPECIAL ASSESSMENTS 48,441 49,465 128000010.36850.40.6330 OPERATING SPECIAL ASSESSMENTS 35,979 35,869 - - - - 128000010.36850.40.6360 OPERATING SPECIAL ASSESSMENT - - 29,763 19,020 30,321 30,321 128000010.36850.40.6370 OPERATING SPECIAL ASSESSMENTS 27,984 - - - - - 128000010.36850.40.6400 OPERATING SPECIAL ASSESSMENTS 31,982 34,178 40,247 25,730 6,680 6,680 128000010.36850.40.6450 OPERATING SPECIAL ASSESSMENTS 27,984 32,521 37,290 23,828 6,033 6,033 128000010.36850.40.6600 OPERATING SPECIAL ASSESSMENTS - - 22,107 14,133 32,729 32,729 128000010.38880.00.0000 PRIOR YEAR CORRECTIONS 280 - - - - - 128 - Water Quality Page 5 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 128000010.39512.00.0000 PROCEEDS FROM SALE OF SURPLUS EQUIPMENT 2,375 - - - - - 128000010.39700.00.0155 G/F TRANSFER FOR COUNTY LAKES 10,920 11,250 11,600 5,800 11,960 12,320 128000010.39700.00.0505 XFER-LV PAYOUT $1000 OR MORE RES 11-14 2,469 1,148 - - - - Total Revenues 1,132,713 969,155 1,163,949 562,080 1,302,279 1,365,704 Expenditures 128000010.55310.10.0000 SALARIES AND WAGES 390,425 396,922 - 180,864 - - 128000010.55310.10.0010 EH & WQ DIRECTOR - - 44,752 - 47,932 48,651 128000010.55310.10.0045 FINANCIAL OPERATIONS COORD - - 6,125 - 6,841 6,815 128000010.55310.10.0200 EHS II - - 48,391 - 55,567 56,746 128000010.55310.10.0215 NATURAL RESOURCES PROG COORDINATOR - - 69,112 - 71,106 72,614 128000010.55310.10.0225 EHS I - - 46,672 - 23,025 23,511 128000010.55310.10.0226 EHS II - - 48,497 - 55,683 56,860 128000010.55310.10.0230 EHS I - - 46,542 - 47,892 48,906 128000010.55310.10.0245 FINANCIAL SUPPORT SPECIALIST - - 18,314 - 24,513 24,419 128000010.55310.10.0262 EHS I - - 45,873 - 48,273 49,305 128000010.55310.10.0300 HEALTH OFFICER - - 2,548 - 2,606 2,635 128000010.55310.10.0405 WATER QUALITY MANAGER - - 71,733 - 75,178 78,594 128000010.55310.10.0412 EH TECH - - 14,634 - 20,069 20,495 128000010.55310.10.0413 PERMIT TECH I - - 5,530 - 5,692 5,812 128000010.55310.10.0685 CLERK HIRE - SUMMER INTERN - - 6,653 - 4,158 4,158 128000010.55310.10.0700 LONGEVITY 725 725 128000010.55310.20.0000 BENEFITS (18) 144 197,696 455 202,773 205,049 128000010.55310.20.0010 OASI 29,446 29,977 - 13,667 - - 128000010.55310.20.0020 RETIREMENT 46,227 50,129 - 23,073 - - 128000010.55310.20.0030 MEDICAL INSURANCE 75,843 72,182 - 32,181 - - 128000010.55310.20.0040 INDUSTRIAL INSURANCE 1,538 1,383 - 695 - - 128000010.55310.20.0050 UNEMPLOYMENT INSURANCE 4,211 4,213 - 2,261 - - 128000010.55310.20.0055 POST RETIREMENT 1,955 1,985 - 905 - - 128000010.55310.31.0010 OFFICE SUPPLIES 909 926 805 430 1,301 1,301 128 - Water Quality Page 6 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 128000010.55310.31.0020 OPERATING COSTS 12,324 10,620 12,075 12,006 18,930 18,930 128000010.55310.41.0045 LAB SVCS 51,273 47,072 66,200 16,385 48,150 48,150 128000010.55310.41.0138 RCO - BIG QUILCENE 96,120 51,825 - - 55,000 55,000 128000010.55310.41.0139 RCO - DUCKABUSH FLOODPLAIN 39,606 2,273 - - - - 128000010.55310.41.0140 RCO - DOSEWALLIPS/DUCKABUSH 69 - - - - - 128000010.55310.41.0141 RCO-QUILCENE 69,332 - - - - - 128000010.55310.41.0142 RCO-BQ RIPARIAN - - 40,615 - - - 128000010.55310.41.0143 OPERATING SPECIAL ASSESSMENT - - 74,189 - - - 128000010.55310.41.0145 DUCKABUSH FLOODPLAIN RESTORATION 1,569 - - - - - 128000010.55310.41.0146 BIG QUILCENE 2,142 - - 2,646 - - 128000010.55310.41.0150 HOH RIVER PHASE I 200,500 200,500 128000010.55310.41.0151 DOSEWALLIPS POWERLINES 56,000 28,000 128000010.55310.41.0168 LOWER BIG QUIL FLOOD PLAIN II 26,370 26,370 128000010.55310.41.0170 CONS DISTRICT/GRANT SVCS 13,164 19,528 9,731 4,264 - - 128000010.55310.41.0180 COASTAL MRC ACTIVITIES-CLALLAM COUNTY 6,900 9,954 4,747 4,092 9,000 9,000 128000010.55310.41.0195 MRC 25,003 12,598 4,870 16,494 18,741 18,741 128000010.55310.41.0240 WQ MISC PROFESSIONAL SVCS - 341 26,000 1,179 12,450 12,450 128000010.55310.41.0250 MEETING MINUTES 3,920 3,920 3,080 840 3,920 3,920 128000010.55310.41.0355 WEBSITE SUPPORT/MAINTENANCE 901 - - - - - 128000010.55310.41.0439 WEB MAINTENANCE 153 147 143 - 158 158 128000010.55310.41.0440 ADVERTISING 1,610 3,116 2,940 1,227 3,510 3,510 128000010.55310.41.0441 BIG QUIL FISHING SEASON ABATEMENT 1,296 - 2,000 - 1,000 1,000 128000010.55310.41.0451 GIS DEVELOPMENT - - 6,000 13,577 - - 128000010.55310.41.0452 CONSERVATION FUTURES ACTIVITIES 6,000 6,000 128000010.55310.42.0010 POSTAGE 1,926 1,716 1,400 1,646 2,600 2,600 128000010.55310.42.0030 OTHER PHONE 308 323 310 256 61 61 128000010.55310.42.0040 OTHER COMMUNICATIONS 977 842 758 351 821 821 128000010.55310.43.0000 TRAVEL REIMBURSEMENTS 1,972 1,264 - 1,534 4,823 4,823 128000010.55310.44.0000 ADVERTISING - - 3,550 - - - 128000010.55310.45.0010 ROOM RENTAL 150 135 385 584 - - 128 - Water Quality Page 7 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 128000010.55310.46.0010 GENERAL LIABILITY INSURANCE 8,965 11,071 5,871 - 11,071 11,071 128000010.55310.46.0020 INSURANCE LIABILITY CLAIMS - - 650 - 650 650 128000010.55310.47.0060 WASTE DISPOSAL FEES - 35 - - - - 128000010.55310.48.0000 REPAIR & MAINTENANCE 924 535 - - - - 128000010.55310.48.0010 BOAT REPAIR & MAINTENANCE 136 - 2,010 - 550 550 128000010.55310.49.0010 PRINTING 13,796 1,540 4,580 2,665 785 785 128000010.55310.49.0015 SUBSCRIPTIONS & MEMBERSHIPS 64 60 100 525 390 390 128000010.55310.49.0020 TRAINING/REGISTRATION 1,602 689 1,875 1,375 2,295 2,295 128000010.55310.49.0060 PERMITS & FEES 70 100 - - - - 128000010.55310.54.0010 SEPTIC REBATES - 6,450 2,670 4,250 - - 128000010.55310.64.0010 MACHINERY & EQUIPMENT 27,225 - 128000010.55310.91.0090 WATER QUALITY FISCAL FEE 84,282 105,654 112,481 46,867 98,431 117,469 128000010.55310.91.0300 JC TREASURER - 4,012 4,200 - 4,200 4,200 128000010.55310.92.0010 TELEPHONE SYSTEM 4,358 4,727 5,034 1,259 3,772 4,587 128000010.55310.92.0020 TELEPHONE - LONG DISTANCE 699 829 843 356 - - 128000010.55310.95.0010 BLDG RENT 15,551 16,272 16,339 6,808 18,470 18,725 128000010.55310.95.0020 COPIERS 1,562 2,504 2,812 703 2,956 2,716 128000010.55310.95.0035 VEHICLES 8,952 9,146 11,100 5,901 12,696 15,732 128000010.55310.95.0040 GEMS 2,905 2,312 2,344 586 2,428 3,916 128000010.55310.95.0050 INFO SVCS - COMPUTERS 24,322 23,493 20,212 5,051 24,547 22,017 128000010.55310.95.0060 INFO SVCS - RCDS MGMT 4,003 4,401 5,097 1,274 4,197 4,302 128000010.55310.95.0070 GIS 18,824 16,783 12,921 3,230 11,679 11,518 Total Expenditures 1,072,266 934,148 1,144,009 412,462 1,387,710 1,367,553 Totals 60,447 35,007 19,940 149,618 (85,431) (1,849) 128 - Water Quality Page 8 of 11 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Water Quality increase to your Base Budget Departmental Contact:Veronica Shaw Other Funds use this form if you are requesting an increase in the General Date:8/22/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 397.00.00.0155 Transfer from G/F-Lakes 5,000 5,000 Annual increase in transfer for Lakes program to monitor Crocker Lake. - - - TOTAL REVENUES 5,000 - 5,000 EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST (5,000) - 5,000 Requesting $5,000 increase in annual funding for lakes to add Crocker Lake to regular monitoring of bluegreen algae for the following reasons: 1) Increased bloom frequency. JCPH has been getting more frequent citizen reports of algae blooms to which we want to be able to respond with investigation and sampling when warranted. 2) INcreased bloom severity. The last three years have seen the highest toxic events in the 10-year history of Jefferson County lake monitoring, taking additional staff time to communicate about, such as additional press releases, etc. 3) Increased public access. Washington Department of Fish and Wildlife re-opened Crocker Lake to recreational fishing, bringing more recreationalists to this public site which sees occasional algae blooms and which had closure dure to algae toxins in 2018. 4) Increased public concern. After the dog death from lake exposure in May 2019, JCPH staff have spent much additional time answering questions, distributing information and coordinating whith land managers. 128 - Water Quality Page 9 of 11 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Water Quality increase to your Base Budget Departmental Contact:Veronica Shaw Other Funds use this form if you are requesting an increase in the General Date:8/22/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 397.00.00.0155 Transfer from G/F-Lakes 5,000 5,000 Annual increase in transfer for Lakes program to monitor Crocker Lake. - - - TOTAL REVENUES 5,000 - 5,000 EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST (5,000) - 5,000 Requesting $5,000 increase in annual funding for lakes to add Crocker Lake to regular monitoring of bluegreen algae for the following reasons: 1) Increased bloom frequency. JCPH has been getting more frequent citizen reports of algae blooms to which we want to be able to respond with investigation and sampling when warranted. 2) INcreased bloom severity. The last three years have seen the highest toxic events in the 10-year history of Jefferson County lake monitoring, taking additional staff time to communicate about, such as additional press releases, etc. 3) Increased public access. Washington Department of Fish and Wildlife re-opened Crocker Lake to recreational fishing, bringing more recreationalists to this public site which sees occasional algae blooms and which had closure dure to algae toxins in 2018. 4) Increased public concern. After the dog death from lake exposure in May 2019, JCPH staff have spent much additional time answering questions, distributing information and coordinating whith land managers. 128 - Water Quality Page 10 of 11 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 128000010.33311.43.3700 PROPERTY ACQUISITIONS FEDERAL - - 128000010.33311.43.3730 BIG QUILCENE RIPARIAN FEDERAL 7,140 - Matched with DOE grant 128000010.33315.23.3770 SECURE RURAL SCHOOLS FEDERAL 5,678 128000010.33366.12.5220 BEACHES NEP FEDERAL 12,200 - 128000010.33366.12.6350 HOOD CANAL PIC FEDERAL - - 128000010.33366.47.5220 FFY15 SWIMMING BEACH ACT GRANT IAR FEDERAL - - 128000010.33366.47.5230 SWIMMING BEACH ACT FEDERAL 2,000 - 128000010.33402.50.9200 COASTAL MRC STATE 51,384 - 128000010.33402.72.3740 LOWER BIG QUILCENE STATE 5,605 - Matched with DOE grant 128000010.33402.72.3760 HOH RIVER PHASE I STATE 197,789 - 128000010.33402.72.3770 DOSEWALLIPS POWERLINES STATE 38,765 - 128000010.33402.72.3780 LOWER BIG QUILCENE II STATE 24,761 - 128000010.33402.78.3710 QUILCENE ACQUISITIONS STATE - - 128000010.33402.78.3720 BIG QUILCENE ACQUISITIONS STATE 67,607 11,931 PW Floodplains @ 15% 128000010.33403.10.3730 BIG QUILCENE RIPARIAN STATE 4,319 - DOE grant match for Big Quil Riparian 128000010.33403.10.3740 LOWER BIG QUILCENE STATE 989 DOE grant match for Lower Big Quil 128000010.33403.10.6050 FOUNDATIONAL MONITORING & PIC STATE 108,991 36,330 Special assessment revenue used for match 128000010.33403.10.6160 ANDERSON LAKE STATE 20,663 6,888 General Fund transfer for lakes 128000010.33403.10.6330 QUILCENE-DABOB PIC STATE - - 128000010.33403.10.6360 STATE 93,056 31,019 Special assessment revenue used for match 128000010.33403.10.6370 HC PRIORITY BASINS STATE - - 128000010.33403.10.6400 STRAIT PRIORITY BASINS STATE 41,881 13,960 Special assessment revenue used for match 128000010.33403.10.6459 CENTRAL HC PIC STATE 44,767 14,922 Special assessment revenue used for match 128000010.33403.10.6600 MATS MATS WQ STATE 96,258 32,086 Special assessment revenue used for match 128000010.33403.10.7100 CLEAN STREAMS INITATIVE - STATE/DOE STATE - - 128000010.33404.93.9300 SHELLFISH STATE 8,739 - TOTAL ALL GRANTS 640,947 147,136 (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 128 - Water Quality Page 11 of 11 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET RCW 36.01.010 gives counties the capacity to purchase and hold lands, and the Water Quality Division Land Acquisitions Fund was established in 2018, Resolution 33-18, to track grant funds for land acquisitions from willing sellers. Staff from Water Quality and the Treasurer's office work together to track and record all land acquisitions acquired with grant funds using the Water Quality Division Land Acquisitions Fund. Track and record all land acquisitions acquired with grant funds using the Water Quality Land Acquisitions Fund. Maintain and follow a reliable accounting method and comply with federal reporting requirements. WQ LAND ACQUISITIONS 129 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Although grant funding for property acquisitions has been applied for they have yet to be awarded. 129 - WQ Land Acquisitions Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 0 1 2 2 3 Performance Explanation Staffing Explanation STAFFING # of projects completed PERFORMANCE INDICATORS No staffing hours are assigned to this program. Fund was established in 2018. 129 - WQ Land Acquisitions Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 0 132,824 234,448 0 115,000 100,000 Add Total Revenue - Form A - Total Expenditures 0 132,825 234,448 0 115,000 100,000 Add Total Expenditures - Form A 0 - Revised Net Total 0 -1 0 0 - - Projected Beginning Fund Balance (only fill in to balance budget.) Projected Year End Fund Balance - - Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 129000010.33402.72.3770 DOSEWALLIPS POWERLINES 15,000 129000010.33402.72.3780 LOWER BIG QUILCENE II 100,000 100,000 129000010.33402.78.3720 BIG QUILCENE ACQUISITIONS - 132,229 - - - - 129000010.33402.78.3730 BIG QUILCENE RIPARIAN - - 25,156 - - - 129000010.33402.78.3740 LOWER BIG QUILCENE - - 169,724 - - - 129000010.33403.10.3730 BIG QUILCENE RIPARIAN (MATCH) - - 9,617 - - - 129000010.33403.10.3740 LOWER BIG QUILCENE (MATCH) - - 29,951 - - - 129000010.38900.00.0010 CURRENT YEAR REFUND OF EXPEND - 595 - - - - Total Revenues - 132,824 234,448 - 115,000 100,000 Expenditures 129000010.55320.61.0010 ACQUISITIONS AND/OR IMPROVEMENTS - 132,825 234,448 - 115,000 100,000 Total Expenditures - 132,825 234,448 - 115,000 100,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 129 - WQ Land Acquisitions Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 129 - WQ Land Acquisitions Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 129000010.33402.72.3770 DOSEWALLIPS POWERLINES STATE 15,000 - 129000010.33402.72.3780 LOWER BIG QUILCENE II STATE 100,000 - 129000010.33402.78.3720 BIG QUILCENE ACQUISITIONS STATE - - 129000010.33402.78.3730 BIG QUILCENE RIPARIAN STATE - - 129000010.33402.78.3740 LOWER BIG QUILCENE STATE - - 129000010.33403.10.3730 BIG QUILCENE RIPARIAN (MATCH)STATE - - 129000010.33403.10.3740 LOWER BIG QUILCENE (MATCH)STATE - - TOTAL ALL GRANTS 115,000 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 129 - WQ Land Acquisitions Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET In July 1992, the Mental Health Division of the then Health and Human Services Department established itself as a private non-profit organization known as Jefferson County Community Counseling. Property Taxes are collected and then remitted to this organization through this fund. The mission is to support mental health services. Continue to remit the taxes collected to the non-profit group handling mental health counseling services in Jefferson County. MENTAL HEALTH 130 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 130 - Mental Health Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS 130 - Mental Health Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 47,475 50,132 47,637 29,594 50,289 51,732 Add Total Revenue - Form A - Total Expenditures 44,250 - 44,250 - 44,250 44,250 Add Total Expenditures - Form A - Revised Net Total 3,225 50,132 3,387 29,594 6,039 7,482 Projected Beginning Fund Balance (only fill in to balance budget.)22,711 28,750 Projected Year End Fund Balance 28,750 36,232 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 130000010.31110.00.0000 REAL AND PERSONAL PROPERTY TAXES 44,101 44,985 44,987 26,451 45,889 46,807 130000010.31720.00.0000 LEASEHOLD EXCISE TAX 388 370 250 209 400 425 130000010.31740.10.0000 TIMBER EXCISE TAX - TAV 1,922 2,788 - 1,326 2,500 2,750 130000010.33602.31.0000 DNR PILT NAP/NRCA - 87 - - - - 130000010.36140.30.0000 INTEREST ON DNR TIMBER LEASES 1 1 - 4 - - 130000010.36250.10.0000 DNR TIMBER LEASES 5 2 - 1 - - 130000010.38810.00.0100 PRIOR YEAR CORRECTIONS-TREAS - 214 - - - - 130000010.39510.10.0000 TIMBER SALES DNR 1,058 1,685 2,400 1,603 1,500 1,750 Total Revenues 47,475 50,132 47,637 29,594 50,289 51,732 Expenditures 130000010.56400.41.0100 PROFESSIONAL SERVICES 44,250 - 44,250 - 44,250 44,250 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 130 - Mental Health Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Total Expenditures 44,250 - 44,250 - 44,250 44,250 130 - Mental Health Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 130 - Mental Health Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 130 - Mental Health Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Chemical Dependency fund was established in 2005, Ordinance No. 08-1003-05. RCW 82.14.460(2)authorizes the county legislative authority to authorize, fix and impose a sales and use tax in addition to other taxes authorized by law with a rate not to exceed one-tenth of one percent; and RCW 82.14.460(3) provides that monies collected shall be used solely for the purpose of providing new or expanded chemical dependency or mental health treatment services and for the operation of new or expanded therapeutic court programs. By enacting the 1/10th of 1 percent sales tax, also known as the Mental Health/Substance Abuse Sales Tax, the County has enhanced its funding for prevention, diversion, and intervention services that maintain, create, or enhance services for youth and adults who are mentally ill, chemically dependent, or who have co-occurring disorders and help contain or divert the growth of the jail's population. Goals of the Washington State Legislation: 1. Reduce negative impacts of mental health and substance abuse on children and families 2. Avoid building more jails and prisons and prevent crime victims 3. Reduce public assistance expenditures and unemployment 4. Reduce homelessness 5. Reduce physical healthcare and emergency room costs 6. Improve recovery and quality of life for those with substance abuse and mental health disorders CHEMICAL DEPENDENCY 131 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 131 - Chemical Dependency Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS The Public Health Department oversees this fund.Staffing is reflected in the Public Health budget. 131 - Chemical Dependency Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 516,491 577,870 527,003 271,578 553,433 561,734 Add Total Revenue - Form A - Total Expenditures 429,822 462,088 751,133 163,808 631,627 631,627 Add Total Expenditures - Form A - Revised Net Total 86,669 115,782 (224,130) 107,770 (78,194) (69,893) Projected Beginning Fund Balance (only fill in to balance budget.)414,350 336,155 Projected Year End Fund Balance 336,156 266,262 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 131000010.31314.00.0000 CHEM DEPEND/MENTAL HLTH SERVICE TAX 516,131 573,509 527,003 271,578 553,433 561,734 131000010.38800.00.0000 PRIOR PERIOD ADJUSTMENT 360 4,361 - - - - Total Revenues 516,491 577,870 527,003 271,578 553,433 561,734 Expenditures 131000010.56400.41.0001 JUMPING MOUSE BRINNON PILOT PROJECT - 12,186 34,145 2,538 34,145 34,145 131000010.56400.41.0002 MCS-SCHOOL BASED MH SERVICES - 29,447 81,736 38,207 72,481 72,481 131000010.56400.41.0003 MCS LAW ENFORCEMENT NAVIGATOR - - 55,000 7,356 55,000 55,000 131000010.56400.41.0013 DISCOVERY BEAHVIORAL HLTH - CODIT 20,123 23,570 30,000 6,972 30,000 30,000 131000010.56400.41.0014 JEFFERSON MENTAL HLTH-SCHOOL CONTRACT 83,248 33,924 - - - - 131000010.56400.41.0015 JUMPING MOUSE CHILDREN CENTER 70,125 84,326 79,000 27,265 79,000 79,000 131000010.56400.41.0020 DBH TRANSITIONAL HOUSING 20,000 23,641 24,000 4,909 24,000 24,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 131 - Chemical Dependency Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 131000010.56400.41.0021 OLYCAP - HOUSING 18,140 19,078 18,000 - 18,000 18,000 131000010.56400.41.0023 DISC BEHAVIORAL HEALTH-JAIL SVCS - 35,182 - - - - 131000010.56400.41.0024 BELIEVE IN RECOVERY JAIL SVCS - - 32,000 6,984 32,000 32,000 131000010.56400.41.0025 Dove House Recovery Cafe - - 45,000 15,447 45,000 45,000 131000010.56400.41.0440 ADVERTISING 3,950 136 - 23 300 300 131000010.56400.44.0000 ADVERTISING 159 - 300 - - - 131000010.56400.51.0010 NURSE FAMILY PARTNERSHIP 42,121 49,227 64,428 22,580 64,428 64,428 131000010.56400.51.0030 JCSO JAIL NURSE 25,826 - - - - - 131000010.56400.51.0040 JC THERAPEUTIC COURTS, CASE MGMT - - 110,251 - - - 131000010.56400.52.0010 JCPH/KHD-ASSESSMENT/EVALUATION 12,949 15,650 16,511 3,550 16,511 16,511 131000010.56400.52.0020 JCPH ADMINISTRATION 22,752 22,752 28,463 11,860 28,463 28,463 131000010.56400.52.0030 CONTRACTS MANAGEMENT 14,887 14,887 22,048 9,187 22,048 22,048 131000010.59700.00.0080 XFER TO DISTRICT CT - MH CONTRACT 44,412 44,412 48,330 - 48,330 48,330 131000010.59700.00.0110 XFER TO JUV SVCS - MH CONTRACT - 2,910 11,500 6,930 11,500 11,500 131000010.59700.00.0240 XFER TO SUPERIOR CT - MH CONTRACT 51,130 50,760 50,421 - 40,421 40,421 131000010.59700.00.0245 XFER TO SUPERIOR CT (FTC) - MH CONTRACT 10,000 10,000 Total Expenditures 429,822 462,088 751,133 163,808 631,627 631,627 131 - Chemical Dependency Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 131 - Chemical Dependency Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 131 - Chemical Dependency Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Inmate Commissary This fund exists soley to provide benefits for inmates and is fully funded by commission from the Inmate Commissary and Inmate Phone. Utilize commission revenues to provide programming, services incentives and supplies to the inmate population. Utilize commission revenues to help offset jail expenditures. JC INMATE COMMISSARY 134 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues A work skills program is being added to improve inmate programming and better assist with their community re-entry with the goal of reducing recidivism. 134 - JC Inmate Commissary Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation n/a Enhance quality of time in incarceration by improving and maintaining current programming services and incentives. 134 - JC Inmate Commissary Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - 92,142 27,957 17,506 41,500 41,500 Add Total Revenue - Form A - Total Expenditures - 14,292 23,957 6,888 41,500 41,500 Add Total Expenditures - Form A - Revised Net Total - 77,850 4,000 10,618 - - Projected Beginning Fund Balance (only fill in to balance budget.) Projected Year End Fund Balance - - Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 134000010.34170.20.0100 COMMISSION-INMATE COMMISSARY - 11,763 11,500 4,196 11,645 11,645 134000010.34170.20.0200 COMMISSION-INMATE PHONE - 24,843 16,000 12,415 26,030 26,030 134000010.36111.00.0000 INVESTMENT INTEREST - 1,095 457 895 1,325 1,325 134000010.39700.00.0000 TRANSFER IN - 54,441 - - 2,500 2,500 Total Revenues - 92,142 27,957 17,506 41,500 41,500 Expenditures 134000010.52360.31.0010 EDUCATIONAL SUPPLIES - 87 1,000 - 50 50 134000010.52360.31.0020 RECREATION SUPPLIES - 81 200 - - - 134000010.52360.31.0030 CORRECTIONAL SUPPLIES - - 2,000 - - - 134000010.52360.34.0010 INMATE SUPPLIES - 1,122 5,907 666 2,000 2,000 134000010.52360.34.0020 INMATE INCENTATIVES - 210 2,000 254 600 600 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 134 - JC Inmate Commissary Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 134000010.52360.41.0010 ANGER MANAGEMENT INSTRUCTOR - 9,800 10,500 5,000 36,750 36,750 134000010.52360.42.0010 INMATE INDIGENT POSTAGE - 1,457 1,000 311 750 750 134000010.52360.47.0010 JAIL CABLE TV-DIRECTV - 1,535 1,350 657 1,350 1,350 - 14,292 23,957 6,888 41,500 41,500 Total Expenditures 134 - JC Inmate Commissary Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Sheriff increase to your Base Budget Departmental Contact:Joe Nole Other Funds use this form if you are requesting an increase in the General Date:9/3/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 134 - JC Inmate Commissary Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 134 - JC Inmate Commissary Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This program makes funds available in support of the County's effort to combat substance abuse (drugs and controlled substances). The mission is to provide funds for the investigation and prosecution of crimes involving drugs and controlled substances as defined by the laws of Washington. To educate law enforcement officers and prosecutors in current practices of drug-related crime investigation and prevention with the goal of reducing the number of drug-related crimes in Jefferson County. Continue to fund the program to the maximum extent possible. JC DRUG FUND 135 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 135 - JC Drug Fund Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS 135 - JC Drug Fund Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 11,819 14,395 12,249 4,040 13,850 14,240 Add Total Revenue - Form A - Total Expenditures 26,789 19,843 19,889 8,395 16,789 16,789 Add Total Expenditures - Form A - Revised Net Total (14,970) (5,448) (7,640) (4,355) (2,939) (2,549) Projected Beginning Fund Balance (only fill in to balance budget.)46,105 43,166 Projected Year End Fund Balance 43,166 40,617 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 135000010.35150.00.0000 SC-INVESTIGATIVE FUND ASSESSMENTS 11,264 13,561 12,000 3,504 13,000 13,390 135000010.36111.00.0000 INVESTMENT INTEREST 555 834 249 536 850 850 Total Revenues 11,819 14,395 12,249 4,040 13,850 14,240 Expenditures 135000010.51510.31.0000 OFFICE & OPERATING SUPPLIES - 3,054 3,100 - - - 135000010.51510.49.0040 MISCELLANEOUS 10,000 - - - - - 135000010.59700.00.0002 TRANSFER TO PROSECUTOR 16,789 16,789 16,789 8,395 16,789 16,789 Total Expenditures 26,789 19,843 19,889 8,395 16,789 16,789 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 135 - JC Drug Fund Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 135 - JC Drug Fund Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 135 - JC Drug Fund Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Sheriff's Drug Investigation Fund Funds are used on a discretionary basis to purchase equipment and supplies in support of drug related investigations Pursue investigation of illicit drug operations and sales SHERIFF DRUG INVESTIGATION FUND 136 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues No anticipated issues, funds available to use as needed. 136 - JCSO Drug Investigation Fund Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation n/a n/a 136 - JCSO Drug Investigation Fund Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Total Expenditures - - - - - - Add Total Expenditures - Form A - Revised Net Total - - - - - - Projected Beginning Fund Balance (only fill in to balance budget.)6,666 6,666 Projected Year End Fund Balance 6,666 6,666 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenue Revenue - - - - - - Expenditures Expenditures - - - - - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 136 - JCSO Drug Investigation Fund Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 136 - JCSO Drug Investigation Fund Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 136 - JCSO Drug Investigation Fund Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET LAW LIBRARY 140 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 140 - Law Library Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 140 - Law Library Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 10,049 9,915 10,927 4,378 11,254 11,591 Add Total Revenue - Form A 4,827 Total Expenditures 11,085 13,508 10,927 6,913 11,254 11,591 Add Total Expenditures - Form A 5,155 Revised Net Total (1,036) (3,593) - (2,535) 9,982 - Projected Beginning Fund Balance (only fill in to balance budget.)4,775 14,757 Projected Year End Fund Balance 14,757 14,757 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 140000010.34122.03.0000 CIVIL FILINGS 7/05 518 392 550 196 327 336 140000010.34122.06.0000 CIVIL COST & ADJ 7/05 41 14 20 - 20 21 140000010.34122.11.0000 ANTI-HARASSMENT FILING FEE 105 416 200 217 200 206 140000010.34122.12.0000 CIVIL FILING 1,547 1,260 2,137 735 2,687 2,767 140000010.34123.00.0000 SC CIVIL,PROBATE & DOMESTIC RELATIONS 7,802 7,799 8,000 3,196 8,000 8,240 140000010.34123.38.0000 CLJ APPEAL FILING FEE 19 34 20 34 20 21 140000010.34123.39.0000 FILING FEES 17 - - - - - Total Revenues 10,049 9,915 10,927 4,378 11,254 11,591 Expenditures 140000010.59412.64.0010 MACHINERY & EQUIPMENT 11,085 13,508 10,927 6,913 11,254 11,591 Total Expenditures 11,085 13,508 10,927 6,913 11,254 11,591 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 140 - Law Library Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Law Library increase to your Base Budget Departmental Contact:Sophie Nordstrom Other Funds use this form if you are requesting an increase in the General Date:9/10/2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 140000010.39700.00.0010 Oper trf in-fr GF 4,827 4,827 Revenues for the Law Library are limited-additional revenue is required to pay annual expenditures - - - TOTAL REVENUES 4,827 - 4,827 EXPENDITURES 140000010.59412.64.0010 Machinery & Equipment 5,155 5,155 Increase Law Library Budget to pay annual expenditures - - - - - - TOTAL EXPENDITURES - - 5,155 NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST (4,827) - (328) Historically the Law Library has been underfunded, requiring 3rd Quarter budget appropriations annually. There is not enough revenue or fund balance to offset the expenditures long term. A tranfer from the GF is need to pay budgeted expenses. 140 - Law Library Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 140 - Law Library Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund was established in 2006 pursuant to Resolution No. 55-05. The mission is to make funds available to the Courts for courtroom improvements. Continue to make improvements to District and Superior Court facilities,staffing, programs or services. TRIAL COURT IMPROVEMENT 141 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues The Board sets this budget with input from the Superior Court and District Court. 141 - Trial Court Improvement Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 141 - Trial Court Improvement Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 23,449 23,201 23,000 11,400 23,000 23,690 Add Total Revenue - Form A - Total Expenditures 15,349 39,718 23,000 16,690 17,000 17,240 Add Total Expenditures - Form A - Revised Net Total 8,100 (16,517) - (5,290) 6,000 6,450 Projected Beginning Fund Balance (only fill in to balance budget.)17,050 23,050 Projected Year End Fund Balance 23,050 29,500 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 141000010.33601.29.0000 MUNICIPAL COURT JUDGES SALARY-STATE 23,449 23,201 23,000 11,400 23,000 23,690 Total Revenues 23,449 23,201 23,000 11,400 23,000 23,690 Expenditures 141000010.51241.35.0000 SMALL TOOLS & MINOR EQUIPMENT - 23,674 5,000 - - - 141000010.51241.48.0000 REPAIR AND MAINTENANCE 6,349 7,044 9,000 7,690 8,000 8,240 141000010.59700.00.0010 TR TO DISTRICT & SUPERIOR COURTS 9,000 9,000 9,000 9,000 9,000 9,000 Total Expenditures 15,349 39,718 23,000 16,690 17,000 17,240 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 141 - Trial Court Improvement Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 141 - Trial Court Improvement Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 141 - Trial Court Improvement Page 6 of 6 9/24/2019 PLANNING TEAM BUILDING TEAM ADMIN TEAM Emma Bolin Planning Supervisor Jim Coyne Senior Bldg Inspector Sally Ellis Permit Technician II David Johnson Associate Planner - Lead Nathan Whitmire Bldg Inspector Nicole Allen Office Coordinator Donna Frostholm Associate Planner - Lead Jeff Monroe Plans Examiner Claudia Zander - PT Permit Tech/Reception Joel Peterson Associate Planner Debra Murdock Code Compliance Alex Henley - PT Records-Scanning Shannen Cartmel Assistant Planner VACANT Associate Planner Michelle Farfan - PT Associate Planner - Lead VACANT Planning Manager Jodi Adams Building Permit and Administrative Services Manager Patty Charnas Director 06/2019 Department of Community Development 621 Sheridan Street Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Community Development. To preserve and enhance the quality of life in Jefferson County by promoting a vibrant economy, sound communities and a healthy environment. Goals: To measurably improve planning and permit processing through one-time policy, administrative and process-based initiatives. To enhance and refine the department’s general fund-funded projects related to long-range planning, code development/regulatory reform, code enforcement and work associated with legal appeals in a way that is prioritized, transparent and well monitored for results and outcomes. To conduct procedural, administrative and technical process improvements alongside the migration to and development of a new permit database. To focus discrete time and effort on regulatory updates so that contradictions are removed, development standards are reasonable and able to be consistently applied and interpreted. Align department administrative and financial services to support planning and permitting staff; reduce departmental overtime, and to ensure process improvement projects are successful Objectiives: 1. Continue to support a quality workforce through positive recruitment, staff training and professional growth opportunities. 2. Fulfill the directives of the 2018 Comprehensive Plan updates regarding affordable housing and rural economic development and carry out the mandate of Resolution 17-19 regarding regulatory reform and the removal of barriers to affordable housing and economic development while protecting the environment and public health. Complete the critical areas ordinance update and initate state-mandated updates to the Jefferson County Shoreline Mater Program (SMP) 3.Regularly meet with and have dialogue with key stakeholders in building, agricultural, environmental and other areas to address issues and opportunities. COMMUNITY DEVELOPMENT 143 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues General Fund base budget allocations support citizen and BOard long range planning and code devlopment initiatives through portions of salaries, benefits, supplies and services. Special, one-time GF allocations in prior years provided support to state-mandated Comprehensive Plan and selected code updates. Other costs associated with GF functions include all upper managment and leadership team administrative functions, general code development and citizne response casework, support to Commissioners office, and assistance to civil prosecuting attorney work on appeals,code updates and other non-fee related work. No dedicated GF support for on-going long range planning (new or updated subarea plans, LAMIRDs, code development, etc.) or for process improvement (streamlining permit processes, reducing backlogs, improving web-based and over-the-counter permitting, etc). Portions of positions are needed across all positions for building and migrating to new permit database Planning staff conduct and are supported by general fund and by fee for permit application processing. There is no dedicated or supported line of work associated with code development/regulatory reform to address permitting, planning and customer issues Obligations and Priority Projects Complete Critical Areas Ordinance (CAO) periodic update Carry out regulatory reform in accordnace with Resolution 17-19 Undertake code revisions as directed by Board and through annula docket Conduct permit migration work Assist in legal appeals Develop actions to take if deficits remain or grow Proposed Projects and Remedies (see attached matrix for supporting fund requests) Permit migration, process improvement goals Digital transition eliminates administrative tasks (i.e., copy/scan/route physical permits, reduce and improve customer permit steps). Improve completeness checks and reduce resubmittals, set goals and monitor first-pass yield (minimize incomplete submittals). Concurrent with permit migration, collaborate with Health on new policies and outreach to reduce number of old, backlogged permits. Create operational policies and standard procedures to improve and streamline processes, redundant conditions, non-value added activities for land use, building permitting, administrative decisions and staff reports. Automate over-the-counter permits (mechanical and certain tree removal applications) Reduce digital and physical file storage, reduce public records liability and promote good digital file management habits Implement consistent and accurate timekeeping practices for cost recovery Regulatory reform goals Shoreline and Critical Areas –create flexible standards and reduce regulatory burden for single-family residences and agricultural activities while meeting state code requirements. Revise code to address expiring permits and time limitations for customer action. 143 - Community Development (002)Page 2 of 13 9/24/2019 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues activities while meeting state code requirements. Revise code to address expiring permits and time limitations for customer action. Work on general code updates proposed by consultant report and deferred during periodic update project. Prioritize and develop work programs for Code Updates based on Commissioner, customer and staff feedback. Code Compliance goals Provide dedicated staff and administrative support for all code compliance cases. Improve outreach to citizens on code compliance and set goals to reduce levels of unpermitted work. Finalize and advertise code compliance prioritization (tiering) so that complaint calls know process and timeframes for county action. 143 - Community Development (002)Page 3 of 13 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 14.14 15.16 18.18 17.28 18.00 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 545 582 557 571 585 3398 4443 4554 4668 4875 84 156 121 124 127 20 21 13 13 13 45 44 62 64 66 20 23 33 34 35 Inspections Performed Addresses Assigned Subdivision Applications Zoning Applications Shoreline Applications Performance Explanation Staffing Explanation STAFFING Building Permits Issued PERFORMANCE INDICATORS Staffing levels ares still not recovered from reductions associated with the 2009 recession. Most all staff carry out numerous and varied tasks requiring the application of multiple disciplines. Cross training, technology transfers and publishing standard operating procedures assist in addressing the lack of redundancy in the department. Bench strength will diminish considerably with anticipated retirements. Building and land use developments are tied closely with utility and infrastrcuture requirements managed by other programs which affects the number of planned activities and the robustness of economic development qand redevelopment. The department plays a crucial role in addressing affordable housing by working to keep permit customer services high, processing times modest and submitted-to-issued timeframes reasonable. 143 - Community Development (002)Page 4 of 13 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 1,411,505 1,511,932 1,812,850 783,448 1,637,637 1,509,950 Add Total Revenue - Form A 123,797 268,282 Total Expenditures 1,579,569 1,712,469 1,912,849 634,837 1,754,988 1,759,922 Add Total Expenditures - Form A - Revised Net Total (168,064) (200,537) (99,999) 148,611 6,446 18,310 Projected Beginning Fund Balance (only fill in to balance budget.)124,261 130,707 Projected Year End Fund Balance 130,707 149,017 (CASP has been deducted from 2020 Projected Fund Balance.) Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 143000010.32210.00.0000 BUILDING PERMITS 373,692 369,078 328,924 216,902 381,128 392,562 143000010.32210.10.0000 BUILDING PERMIT RENEWAL FEE 60,341 43,801 47,538 24,485 43,024 44,315 143000010.32240.80.0000 ADDRESSING FEES 32,664 35,006 38,804 12,778 22,453 23,127 143000010.32290.10.1530 5% TECH FEE - - - 34 - - 143000010.33366.10.0000 EPA/CLALLAM NO NET LOSS GRANT 9,235 - - - - - 143000010.33403.14.0301 DOE-SHORELINE MASTER PLAN - - 50,000 - 42,000 21,000 143000010.34175.00.0000 SALE OF MAPS AND PUBLICATIONS 120 110 80 20 35 36 143000010.34181.10.0000 DUPLICATING COPIES 73 152 70 46 81 83 143000010.34570.00.0000 DCD TECH ASSIST FEE 3,428 4,517 3,928 6,981 27,600 28,428 143000010.34581.00.0000 ZONING & SUBDIVISION FEES 9,632 14,103 22,516 1,598 2,808 2,892 143000010.34581.10.0000 THORNDYKE REIMBURSEMENTS 3,870 - - - - - 143000010.34581.10.0020 SPORTSMAN REIMBURSEMENTS - - 150,000 - - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 143 - Community Development (002)Page 5 of 13 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 143000010.34581.20.0000 SHORELINE SUBSTANTIAL DEV PERMIT APPS 37,290 37,139 29,294 19,926 35,013 36,063 143000010.34581.30.0000 CURRENT USE TAX ASSESSMENT APPLICATION 2,070 2,275 - - - - 143000010.34581.40.0000 ZONING APPROVAL APPLICATIONS 126,568 114,703 113,852 66,523 266,890 120,397 143000010.34581.40.0010 FEES - 5,167 - - - - 143000010.34583.00.0000 PLAN CHECKING FEES 210,775 202,912 185,198 120,504 211,743 218,095 143000010.34583.10.0000 FIRE MARSHALL PLAN REVIEW 1,260 1,994 1,200 2,530 4,446 4,579 143000010.34589.00.0000 ENVIRONMENTAL REVIEW/SEPA 5,350 10,368 11,536 2,051 3,604 3,712 143000010.34589.00.0010 INTERNAL SERVICE REV-PLAN COMM 47,962 3,864 - - - - 143000010.34589.00.0143 PERMIT SCANNING FEE TO POST TO WEBSITE 15,161 15,249 14,076 8,122 14,272 14,700 143000010.34622.30.0040 DCD WATER REVIEW 58 23 - - - - 143000010.34865.20.0010 INTERFUND REV - PLANN COMMISSION - 38,670 38,733 21,741 2,000 2,000 143000010.36990.00.0000 MISC REVENUE - 380 - - - - 143000010.36990.00.0499 MISC REV PRIOR YR REFUND UNDER 500 455 388 - - - - 143000010.38910.00.0000 CASP REFUNDABLE DEPOSIT - - - 658 - - 143000010.38940.00.0000 CUSTOMER DEPOSITS 20,361 - - (3,266) - - 143000010.39700.00.0010 OPER TRF IN-FR G.F. 451,140 518,707 644,560 281,815 580,540 597,960 143000010.39700.00.0013 TR FR G/F ILF PROF SERVICES - 75,000 - - - - 143000010.39700.00.0302 TRANSFER IN FROM CAP IMPROV - 10,106 132,541 - - - 143000010.39700.00.0505 XFER-LV PAYOUT OF $1K OR MORE RES 11-14 - 8,220 - - - - - - - - - - - - - Total Revenues 1,411,505 1,511,932 1,812,850 783,448 1,637,637 1,509,950 Expenditures 143000010.55810.10.0000 SALARIES AND WAGES 224,202 246,332 - 102,166 - - 143000010.55810.10.0010 DIRECTOR OF COMMUNITY DEVELOPMENT - - 108,877 - 110,783 112,444 143000010.55810.10.0020 CODE COMPLIANCE OFFICER - - 46,842 - 55,500 56,670 143 - Community Development (002)Page 6 of 13 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 143000010.55810.10.0040 OFFICE COORDINATOR - - 46,622 - 47,977 48,984 143000010.55810.10.0050 BLDG & ADMIN SVCS MANAGER - - 70,396 - 73,777 77,130 143000010.55810.10.0600 CLERK HIRE - SCANNING - - 16,590 - 11,989 11,989 143000010.55810.10.0601 CLERK HIRE - RECEPTION - - 12,000 - 11,294 11,575 143000010.55810.20.0000 PERSONNEL BENEFITS - 114 114,359 201 114,529 116,114 143000010.55810.20.0010 OASI 17,230 18,702 - 8,118 - - 143000010.55810.20.0020 RETIREMENT 25,890 30,205 - 12,599 - - 143000010.55810.20.0030 MEDICAL INSURANCE 37,726 35,816 - 14,334 - - 143000010.55810.20.0040 INDUSTRIAL INSURANCE 813 760 - 329 - - 143000010.55810.20.0050 UNEMPLOYMENT INSURANCE 1,881 2,089 - 1,221 - - 143000010.55810.20.0055 EMPLOYEE BENEFIT RESERVE 1,121 1,232 - 511 - - 143000010.55810.31.0010 OFFICE SUPPLIES 1,868 3,212 2,750 1,186 2,750 2,750 143000010.55810.31.0020 OPERATING SUPPLIES 5,456 2,063 5,500 6,843 13,000 6,500 143000010.55810.35.0000 OFFICE EQUIPMENT - - 3,844 2,049 4,000 4,000 143000010.55810.41.0000 PROFESSIONAL SERVICES 1,855 3,202 84,930 1,783 4,000 4,000 143000010.55810.42.0010 POSTAGE - 1,089 500 81 1,500 1,500 143000010.55810.42.0020 CELLULAR TELEPHONE 1,347 1,350 2,508 634 2,732 2,800 143000010.55810.43.0000 TRAVEL 699 8 600 48 1,000 1,000 143000010.55810.44.0000 ADVERTISING 1,366 506 400 351 400 400 143000010.55810.45.0010 MAILING MACHINE 1,553 1,149 1,555 1,280 1,507 1,545 143000010.55810.46.0010 GENERAL LIABILITY INSURANCE PREMIUM 20,736 23,911 16,000 - 16,000 16,000 143000010.55810.46.0020 INSURANCE - CLAIMS - - 5,000 - 5,000 5,000 143000010.55810.48.0000 REPAIRS AND MAINTENANCE - 2,055 150 - 150 150 143000010.55810.49.0010 DUES SUBSCRIPTIONS MEMBERSHIPS 846 355 1,000 100 500 500 143000010.55810.49.0040 TRAINING 702 771 2,200 250 2,500 2,500 143000010.55810.49.0050 PRINTING AND BINDING - 16 200 - 150 150 143000010.55810.49.0060 CONTINGENCY-INSURANCE CLAIMS - 758 - - - - 143000010.55810.49.0090 OTHER MISCELLANEOUS 764 656 150 - 150 150 143 - Community Development (002)Page 7 of 13 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 143000010.55810.91.0127 SCANNING SERVICES 2,056 - - - - - 143000010.55810.92.0010 INTERFUND PHONE (DEPT LONG DISTANCE) 1,010 877 1,378 349 - - 143000010.55810.95.0030 VEHICLE - - 7,800 - 7,800 7,800 143000010.55810.95.0040 BUILDING RENT 62,416 61,617 61,617 31,044 63,294 63,906 143000010.55810.99.0000 INTERFUND COMPUTER/TELE/RECORDS 33,979 29,233 34,515 18,924 44,960 44,398 143000010.55860.10.0000 SALARIES AND WAGES 1,287 - - - - - 143000010.55860.20.0010 OASI 98 - - - - - 143000010.55860.20.0040 INDUSTRIAL INSURANCE 12 - - - - - 143000010.55860.20.0050 UNEMPLOYMENT INSURANCE 16 - - - - - 143000010.55860.20.0055 EMPLOYEE BENEFIT RESERVE 6 - - - - - 143000010.55860.41.0010 MISC PROFESSIONAL SERVICES - 11,593 - - - - 143000010.55860.41.0015 AG CONSULTANT - COMP PLAN UPDATE 109 56,903 - 1,530 - - 143000010.55860.41.0025 PROFESSIONAL SVCS - COMP PLAN UPDATE 3,924 4,147 - - - - 143000010.55860.42.0020 CELLULAR TELEPHONE 205 - - - - - 143000010.55862.10.0000 SALARIES AND WAGES 481,712 469,622 - 164,311 - - 143000010.55862.10.0010 PLANNING MANAGER (UDC ADMIN) - - 86,220 - 71,332 74,574 143000010.55862.10.0011 PLANNING SUPERVISOR - - - - 64,690 67,630 143000010.55862.10.0015 ASSISTANT PLANNER - - 47,586 - 49,169 50,216 143000010.55862.10.0020 ASSOCIATE PLANNER - - 56,499 - - - 143000010.55862.10.0030 ASSOCIATE PLANNER-LEAD - - 73,205 - 72,925 72,925 143000010.55862.10.0040 ASSOCIATE PLANNER - - 69,257 - 66,160 67,552 143000010.55862.10.0050 ASSISTANT PLANNER - - 60,664 - - - 143000010.55862.10.0060 ASSOCIATE PLANNER - LEAD - - 73,205 - 65,632 65,632 143000010.55862.10.0500 OVERTIME 5,001 - - - - - 143000010.55862.10.0610 Associate Planner - Lead (MF) - - 43,923 - 43,755 43,755 143000010.55862.10.0700 LONGEVITY - 1,400 2,400 1,000 2,400 2,400 143000010.55862.20.0000 PERSONNEL BENEFITS - 190 195,239 376 178,743 169,498 143000010.55862.20.0010 OASI 36,604 35,625 - 12,853 - - 143 - Community Development (002)Page 8 of 13 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 143000010.55862.20.0020 RETIREMENT 57,487 59,752 - 21,209 - - 143000010.55862.20.0030 MEDICAL INSURANCE 77,106 74,986 - 25,070 - - 143000010.55862.20.0040 INDUSTRIAL INSURANCE 1,566 1,393 - 507 - - 143000010.55862.20.0050 UNEMPLOYMENT INSURANCE 4,528 4,854 - 2,066 - - 143000010.55862.20.0055 POST RETIREMENT 2,434 2,355 - 827 - - 143000010.55862.42.0020 TELEPHONE (CELL) 747 622 823 340 141 144 143000010.55862.43.0000 TRAVEL 1,084 137 1,600 66 1,400 1,400 143000010.55862.44.0020 ADVERTISING - LEGAL NOTICES 850 4,364 3,000 2,196 3,000 3,000 143000010.55862.49.0010 DUES SUBSCRIP MEMBERSHIPS, PROF DEV 2,276 4,824 5,600 663 3,500 3,500 143000010.55862.95.0040 AUTOMOBILE #778 1,920 1,996 1,800 750 2,040 2,040 143000010.55862.99.0000 INTERFUND COMPUTER/TELE/RECORDS 84,228 78,226 83,288 40,885 71,936 71,036 143000010.55865.10.0000 SALARIES AND WAGES 35,927 41,193 - 17,244 - - 143000010.55865.10.0010 PERMIT TECHNICIAN I - - 38,344 - 35,318 36,192 143000010.55865.10.0020 PERMIT TECHNICIAN II - - 41,771 - 43,890 44,819 143000010.55865.20.0000 PERSONNEL BENEFITS 392 43 40,862 60 40,152 40,555 143000010.55865.20.0010 OASI 2,608 2,976 - 1,313 - - 143000010.55865.20.0020 RETIREMENT 4,292 5,249 - 2,212 - - 143000010.55865.20.0030 MEDICAL INSURANCE 10,421 10,317 - 4,386 - - 143000010.55865.20.0040 INDUSTRIAL INSURANCE 198 189 - 87 - - 143000010.55865.20.0050 UNEMPLOYMENT INSURANCE 449 515 - 216 - - 143000010.55865.20.0055 POST RETIREMENT 180 206 - 86 - - 143000010.55865.43.0000 TRAVEL 526 - 400 - 400 400 143000010.55865.49.0010 TRAINING 459 2,373 1,400 250 1,000 1,000 143000010.55865.49.0015 DUES, MEMBERSHIPS AND SUBSCRIPTIONS 25 - 25 - 50 50 143000010.55865.99.0000 INTERFUND COMPUTERS/TELE/RECORDS 29,193 21,557 20,822 6,308 17,984 17,759 143000010.55960.10.0000 SALARIES AND WAGES 179,328 179,565 - 65,111 - - 143000010.55960.10.0020 BUILDING INSPECTOR - - 52,751 - 49,816 51,897 143000010.55960.10.0030 PLANS EXAMINER - - 53,994 - 58,716 59,950 143 - Community Development (002)Page 9 of 13 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 143000010.55960.10.0040 SENIOR BUILDING INSPECTOR - - 71,805 - 74,886 73,205 143000010.55960.10.0500 OVERTIME 675 595 - - - - 143000010.55960.10.0600 CLERK HIRE - BUILDING - - 6,264 - 6,240 6,240 143000010.55960.10.0700 LONGEVITY - 1,400 1,400 - 1,400 1,800 143000010.55960.20.0000 PERSONNEL BENEFITS - 52 76,032 154 78,032 78,058 143000010.55960.20.0010 OASI 13,256 13,602 - 4,955 - - 143000010.55960.20.0020 RETIREMENT 19,820 21,122 - 6,920 - - 143000010.55960.20.0030 MEDICAL INSURANCE 29,617 27,684 - 8,267 - - 143000010.55960.20.0040 INDUSTRIAL INSURANCE 2,212 2,207 - 1,302 - - 143000010.55960.20.0050 UNEMPLOYMENT INSURANCE 1,862 1,882 - 814 - - 143000010.55960.20.0055 POST RETIREMENT 900 908 - 326 - - 143000010.55960.41.0010 PROFESSIONAL SERV - FIRE CODE CONSULT 1,563 2,900 2,750 2,000 2,500 2,500 143000010.55960.41.0020 PROFESSIONAL SVS - PLANS EXAMINER 1,790 3,865 - 6,341 4,000 4,000 143000010.55960.42.0020 CELL PHONES - BLDG 1,971 1,622 1,644 621 1,523 1,561 143000010.55960.43.0000 TRAVEL 1,982 - 600 6 600 600 143000010.55960.49.0010 DUES AND SUBSCRIPTIONS 200 85 100 - 100 100 143000010.55960.49.0030 TRAINING 453 800 2,100 1,234 1,500 1,500 143000010.55960.95.0030 AUTOMOBILE #771 & #810 15,240 15,190 15,960 6,650 15,840 15,840 143000010.55960.99.0000 INTERFUND COMPUTER/TELE/RECORDS 15,314 37,561 31,233 18,924 26,976 26,639 143000010.58910.00.0000 CUSTOMER REFUNDABLE DEPOSITS - 35,744 - - - - - - - - - - - - - - Total Expenditures 1,579,569 1,712,469 1,912,849 634,837 1,754,988 1,759,922 143 - Community Development (002)Page 10 of 13 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Community Development increase to your Base Budget Departmental Contact:Patty Charnas Other Funds use this form if you are requesting an increase in the General Date:Sept. 3, 2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 143000010.39700.00.0302 TRANSFER IN FROM CAP IMPROV 20,000 20,000 Implementation of EnerGov Permitting software 143000010.39700.00.0010 OPER TRF IN-FR G.F. 103,797 103,797 Amount needed to submit a balanced budget, no transfer until end of 2020 - - TOTAL REVENUES - 123,797 123,797 EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - 123,797 123,797 143 - Community Development (002)Page 11 of 13 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Community Development increase to your Base Budget Departmental Contact:Patty Charnas Other Funds use this form if you are requesting an increase in the General Date:Sept. 3, 2019 Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) 143000010.39700.00.0010 OPER TRF IN-FR G.F. 268,282 268,282 Amount needed to submit a balanced budget, no transfer until end of 2021 - TOTAL REVENUES - 268,282 268,282 EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - 268,282 268,282 143 - Community Development (002)Page 12 of 13 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 143000010.33403.14.0301 DOE - Shoreline Master Plan Update state 42,000 TOTAL ALL GRANTS 42,000 - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 143 - Community Development (002)Page 13 of 13 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Revenues received into this fund come from the Secure Rural Schools and Community Self Determination Act of 2000 and are used to fund forest related activities that meet the requirements of Section 302 of the Act. The mission is to use funds for search & rescue operations, natural resource planning, conservation easements, youth education and special projects related to forests. Continue to work through WSAC and other timber counties to lobby Congress to reauthorize this program. FEDERAL FOREST TITLE III 147 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues In 2009 this funding was re-authorized by Congress with changes in how it is allocated. Budgeted expenditures have been discontinued. 147 - Federal Forest III Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 147 - Federal Forest III Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 669 20,165 - 20,190 21,000 21,000 Add Total Revenue - Form A - Total Expenditures - - - - - - Add Total Expenditures - Form A - Revised Net Total 669 20,165 - 20,190 21,000 21,000 Projected Beginning Fund Balance (only fill in to balance budget.)83,552 104,552 Projected Year End Fund Balance 104,552 125,552 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 147000010.33210.70.0000 PYMT IN LIEU - FED FOREST TITLE III - 18,675 - 18,990 18,500 18,500 147000010.36111.00.0000 INVESTMENT INTEREST 669 1,490 - 1,200 2,500 2,500 Total Revenues 669 20,165 - 20,190 21,000 21,000 Expenditures FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 147 - Federal Forest III Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 147 - Federal Forest III Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 147 - Federal Forest III Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund uses recording fee revenue to fund efforts to increase the supply of affordable housing. The mission is to help increase the availability of affordable housing. Continue to fund OlyCAP's work on Affordable Housing. AFFORDABLE HOUSING 148 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 148 - JC Affordable Housing Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 148 - JC Affordable Housing Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 148000010.55150.41.0020 AFFORDABLE HOUSING SHB#2060 41,721 27,712 35,055 - 75,000 8,240 148000010.55150.41.0030 HOMELESSNESS SHB #2163 309,895 245,930 - - - - 148000010.59700.00.0000 TRANSFER OUT - - 272,282 272,281 - - - - - - Total Expenditures 351,616 273,642 307,337 272,281 75,000 8,240 148 - JC Affordable Housing Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 148 - JC Affordable Housing Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 148 - JC Affordable Housing Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund uses recording fee revenue to fund efforts to reduce homelessness. The fund was created by moving funds into its own dedicated fund. The mission is to provide shelter for the homeless. To fund OlyCAP's work to maximize the number of individuals and families that are provided shelter. HOMELESSNESS 149 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 149 - Homelessness Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING PERFORMANCE INDICATORS 149 - Homelessness Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - 587,282 407,367 272,874 275,603 Add Total Revenue - Form A - Total Expenditures - - 253,588 105,188 265,763 263,240 Add Total Expenditures - Form A - Revised Net Total - - 333,694 302,179 7,111 12,363 Projected Beginning Fund Balance (only fill in to balance budget.)61,412 68,523 Projected Year End Fund Balance 68,523 80,886 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 149000010.34127.10.2018 ENDING HOMELESSNESS 60% 2018 - - - 84,890 - - 149000010.34127.10.2019 CNTY END HOMELESSNESS 60% 2019 - - 315,000 - 267,563 270,239 149000010.34127.20.0000 ENDING HOMELESSNESS 2019 - - - 20,362 - - 149000010.34127.20.2018 ENDING HOMELESSNESS $10-2% (9.80) - - - 27,205 - - 149000010.36111.00.0000 INVESTMENT INTEREST - - - 2,629 5,311 5,364 149000010.39700.00.0000 TRANSFER IN - - 272,282 272,281 - - Total Revenues - - 587,282 407,367 272,874 275,603 Expenditures 149000010.55150.41.2019 HOMELESSNESS SHB #2163 - - 253,588 105,188 265,763 263,240 Total Expenditures - - 253,588 105,188 265,763 263,240 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 149 - Homelessness Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 149 - Homelessness Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 149 - Homelessness Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Treasurer's Operation & Maintenance Fund provides for recovery of direct costs of foreclosure and sale of real property for delinquent taxes. Funds must be used by the county treasurer as a revolving fund to defray the cost of further foreclosure, distraint, and sale because of delinquent taxes without regard to budget limitations and not subject to indirect costs of other charges, RCW 84.56.020.Tax foreclosure along with penalties and interest are the only mechanisms in state law to ensure collection of property taxes for the benefit of our county operations and districts. To manage the foreclosure and distraint processes in a professional and timely manner, protect county revenue by maintaining delinquencies at a low rate, and assist taxpayers wherever possible to connect with resources and options to pay property taxes and retain ownership. Goals: 1. Continually improve collection with training and technology advances. 2. Cross-train staff to allow for increased coverage and ability to the assist public. Objectives: 1. Maintain foreclosure/distraint properties at <4% of total parcels 2. Have less than 30 real properties filed in court for foreclosure. 3. Have less than 20 personal properties filed with court for distraint. 4. Sell all properties in auction process to help maintain a healthy beginning balance. TREASURER'S O & M 150 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Funding of this program relies on properties in the foreclosure process and primarily from payment from taxpayers already struggling to pay property taxes. Our office's aim is to collect amounts due and assist people with avoiding foreclosure. Achieving collection from all taxpayers and avoiding foreclosure is our first priority. As a result, the better we are at achieving this goal, the lower the revenuefor this program. The foreclosure process leads to large up-front expenditures with much of the cost recovery after the foreclosure auction sale and redemption of foreclosed parcels in December. Maintaining revenue and expense balance as well as sufficient ending fund balance requires a sufficient fund balance at the start of each year to pay for the next year's process. We strive to collect property taxes and remove people from the foreclosure process in advance of foreclosure sale. Collecting fees covering four months wages of the ForeclosureDeputy is intended to alleviate Treasurer’s budget in Current Expense. 150 - Treasurer's O&M Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.22 0.29 0.33 0.33 0.33 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 10 11 13 25 25 9 8 10 12 12 0 0 1 5 5 30,546 30,614 30,642 30,675 30,700 0.029%0.026%0.036%0.056%0.056% 2,343 2,547 2,548 2,550 2,550 7.67%8.32%8.32%8.31%8.31% 1.42%1.57%<4%<4%<4% 2.86%3.09%<4%<4%<4% Tax Foreclosure Sales Personal Property Distraints Number of Tax Bills Percentage of Tax Foreclosure Sales of All Parcels with Tax Due Number of Delinquent Statements in May Performance Explanation % Delinquency Parcels in May Percentage of Delinquent Taxes to Tax Levy at Year End - Current Year Percentage of Delinquent Taxes to Tax Levy at Year End - All Years Staffing Explanation STAFFING Tax Foreclosure Parcels PERFORMANCE INDICATORS This program is budgeted to support 0.33 FTE. The Treasurer's Office consistently achieves the goal of less than 4% delinquency of current year at year end. 150 - Treasurer's O&M Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 28,684 41,587 47,624 13,827 54,650 55,750 Add Total Revenue - Form A - Total Expenditures 21,554 31,928 45,624 13,988 51,838 52,838 Add Total Expenditures - Form A - Revised Net Total 7,130 9,659 2,000 (161) 2,812 2,912 Projected Beginning Fund Balance (only fill in to balance budget.)2,812 5,624 Projected Year End Fund Balance 5,624 8,536 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 150000010.34142.40.0000 TREASURERS FEES - FORECLOSURE 28,348 40,936 47,000 13,250 53,500 54,500 150000010.36111.00.0000 INVESTMENT INTEREST 336 651 624 577 1,150 1,250 Total Revenues 28,684 41,587 47,624 13,827 54,650 55,750 Expenditures 150000010.51422.10.0000 SALARIES AND WAGES 12,437 15,241 - 9,898 - - 150000010.51422.10.0010 REVENUE FORECLOSURE CLERK - - 17,124 - 19,302 19,302 150000010.51422.20.0000 PERSONNEL BENEFITS - - 6,822 15 7,336 7,336 150000010.51422.20.0010 OASI 922 1,136 - 735 - - 150000010.51422.20.0020 RETIREMENT 1,516 1,936 - 1,270 - - 150000010.51422.20.0030 MEDICAL INSURANCE 2,167 2,220 - 1,588 - - 150000010.51422.20.0040 INDUSTRIAL INSURANCE 44 46 - 36 - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 150 - Treasurer's O&M Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 150000010.51422.20.0050 UNEMPLOYMENT INSURANCE 155 191 - 124 - - 150000010.51422.20.0055 POST RETIREMENT 62 76 - 49 - - 150000010.51422.41.0000 PROFESSIONAL SERVICES 3,502 10,493 19,000 273 22,000 23,000 150000010.51422.42.0010 POSTAGE - - 1,478 - 2,000 2,000 150000010.51422.44.0000 ADVERTISING 718 589 1,200 - 1,200 1,200 150000010.58810.00.0000 PRIOR PERIOD CORRECTION 31 - - - - - - - - - Total Expenditures 21,554 31,928 45,624 13,988 51,838 52,838 150 - Treasurer's O&M Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 150 - Treasurer's O&M Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 150 - Treasurer's O&M Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Treasurer's REET Fund helps fund Treasurer and Assessor qualifying expenses associated with the Real Estate Excise Tax process including maintenance and operation of an annual revaluation system for tax valuation and maintenance and operation of an electronic processing and reporting system for real estate excise tax affidavits per RCW 82.45.180. To manage the fund in a responsible and effective manner to fund the Real Estate Excise Tax program including valuation, collection, processing and reporting. Goals: To manage the fund in a responsible and effective manner to fund eligible expenses in the Assessor and Treasurer Offices,to maintain a reserve to offset maintenance fees that increase every year,and to look for opportunities to fund electronic submittal of Real Estate Excise Tax affidavits from title companies. Objectives: Monitor revenues and coordinate expenses between the Treasurer and Assessor Offices,and coordinate with the Auditor’s, Assessor’s and Treasurer’s Office to determine cost and ability to fund electronic REET submittals. TREASURER'S REET 151 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Maintenance of the Real Estate Excise Tax system with staffing that is effective, affordable, and sustainablerequires ongoing monitoring and improvements to provide sufficient customer service and access to data. Funding is based on quantity of transactions, so it is vulnerable to economic changes at the local, regional and and national levels. Although prices have been increasing, we're seeing a trend of fewer transactions. 151 - Treasurer's REET Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs n/a n/a n/a n/a n/a 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes STAFFING Record and disseminate data to DOR electronically PERFORMANCE INDICATORS Performance Explanation Annual revaluation of property taxes Staffing Explanation While staffing is required to monitor and maintain this program, there are currently no staffing specifically assigned to this fund. The program depends upon and benefits indirectly from staffing in other funds. The Assessor's and Treasurer's Office independently provide services to achieve the goals of this program, and coordinate to implement usage of revenue from this fund. 151 - Treasurer's REET Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 16,827 16,176 15,690 6,908 13,816 13,401 Add Total Revenue - Form A - Total Expenditures 14,000 14,000 14,000 9,000 14,000 14,000 Add Total Expenditures - Form A - Revised Net Total 2,827 2,176 1,690 (2,092) (184) (599) Projected Beginning Fund Balance (only fill in to balance budget.)38,824 38,640 Projected Year End Fund Balance 38,640 38,041 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 151000010.33600.97.0000 REET ELECTRONIC TECHNOLOGY FEE 10,787 10,393 9,910 4,410 8,820 8,555 151000010.34142.30.0000 TREASURERS FEES EXCISE TAX 6,040 5,783 5,780 2,498 4,996 4,846 Total Revenues 16,827 16,176 15,690 6,908 13,816 13,401 Expenditures 151000010.51422.41.0000 PROFESSIONAL SERVICES 4,000 4,000 4,000 4,000 4,000 4,000 151000010.59700.00.0001 XFER OUT TO GF 3,000 3,000 3,000 1,500 3,000 3,000 151000010.59700.00.0010 TRANSFER TO ASSESSOR 7,000 7,000 7,000 3,500 7,000 7,000 Total Expenditures 14,000 14,000 14,000 9,000 14,000 14,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 151 - Treasurer's REET Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 151 - Treasurer's REET Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 151 - Treasurer's REET Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This fund provides emergency relief for indigent veterans and their families per RCW 73.08 and is administered by agreement with the Jefferson County Service Officers Association. The mission is to provide emergency assistance to veterans in recognition of the service they provided for our Country. GOALS FOR FY 2020 & 2021: 1.Work with the Service Officers Association to maintain rules and procedures in accordance with RCW. 2.Treat all applicants fairly and impartially. 3. Keep accurate record of applicants and the amounts they received. 4. Insure the proper distribution of information to all interested parties. OBJECTIVES FOR FY 2020 & 2021: 1.Work with Service Officers to provide information to applicants and to coordinate appointments. 2.Provide information on the number and amounts of applications received and approved. 3. Work with Service Officers Association to set budget. VETERAN'S RELIEF 155 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues The Jefferson County Service Officers Association is responsible for approving all expenditures from this fund. The number ofapplications and requested amounts have increased due to hard economic times. Commissioners Office staff provide support to the Service Officers. 155 - Veterans' Relief Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.125 0.125 0.125 0.125 0.125 2017 2018 2019 2020 2021 Actual Actual YTD 07/31/19 Projected Projected 310 308 211 320 325 100 116 87 120 125 STAFFING Number of Applications PERFORMANCE INDICATORS Performance Explanation Number of Veterans Served Staffing Explanation In 2018, a portion of FTE staff time spent administering the Veteran’s Relief Program was allocated to the Veteran’s Relief fund. 155 - Veterans' Relief Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 65,559 105,484 64,975 48,289 65,510 66,050 Add Total Revenue - Form A - Total Expenditures 68,346 91,494 74,871 46,300 75,934 76,202 Add Total Expenditures - Form A - Revised Net Total (2,787) 13,990 (9,896) 1,989 (10,424) (10,152) Projected Beginning Fund Balance (only fill in to balance budget.)59,755 49,331 Projected Year End Fund Balance 49,331 39,179 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 155000010.31110.00.0000 REAL AND PERSONAL PROPERTY TAXES 44,655 45,551 45,550 26,783 45,550 45,550 155000010.31720.00.0000 LEASEHOLD EXCISE TAX 392 375 300 211 300 300 155000010.31740.10.0000 TIMBER EXCISE TAX - TAV 1,946 4,527 1,500 1,343 1,500 1,500 155000010.33602.31.0000 DNR PILT NAP/NRCA - 88 - - - - 155000010.36111.00.0000 INVESTMENT INTEREST 659 1,197 300 984 300 300 155000010.36140.30.0000 INTEREST ON DNR TIMBER LEASES 1 1 - 4 - - 155000010.36250.10.0000 DNR TIMBER LEASES 5 2 - 1 - - 155000010.38810.00.0100 PRIOR YEAR CORRECTIONS-TREAS - 217 - - - - 155000010.38880.00.0000 PRIOR YEAR CORRECTIONS 500 - - - - - 155000010.39510.10.0000 TIMBER SALES DNR 1,071 1,706 - 1,623 - - 155000010.39700.00.0010 TR FR GENERAL FUND 16,330 51,820 17,325 17,340 17,860 18,400 - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 155 - Veterans' Relief Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST - - Total Revenues 65,559 105,484 64,975 48,289 65,510 66,050 Expenditures 155000010.55360.40.0000 OTHER SERVICES/CHARGES 68,346 84,031 65,000 42,054 65,000 65,000 155000010.56520.10.0000 SALARIES AND WAGES - 5,358 7,034 3,093 7,897 8,116 155000010.56520.20.0000 PERSONNEL BENEFITS - 2 2,837 6 3,037 3,086 155000010.56520.20.0010 OASI - 310 - 186 - - 155000010.56520.20.0020 RETIREMENT - 683 - 397 - - 155000010.56520.20.0030 MEDICAL INSURANCE - 1,003 - 499 - - 155000010.56520.20.0040 INDUSTRIAL INSURANCE - 19 - 11 - - 155000010.56520.20.0050 UNEMPLOYMENT INSURANCE - 61 - 39 - - 155000010.56520.20.0055 POST RETIREMENT - 27 - 15 - - 155000010.56520.20.0050 UNEMPLOYMENT INSURANCE - 61 - 39 - - 155000010.56520.20.0055 POST RETIREMENT - 27 - 15 - - Total Expenditures 68,346 91,494 74,871 46,300 75,934 76,202 155 - Veterans' Relief Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 155 - Veterans' Relief Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 155 - Veterans' Relief Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT 2020-2021 BIENNIAL BUDGET Water Pollution Control Provide low interest loans to repair and upgrade substandard on-site septic systems, remedying the conditions and protecting the public from the harmful effect of these conditions (Resolution 64-01). WATER POLLUTION CONTROL 160 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.00 0.00 0.00 0.00 0.00 STAFFING 160 - Water Pollution Control Page 2 of 5 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue - - - - - - Add Total Revenue - Form A - Total Expenditures - - 7,000 - 7,000 7,000 Add Total Expenditures - Form A - Revised Net Total - - (7,000) - (7,000) (7,000) Projected Beginning Fund Balance (only fill in to balance budget.)96,327 89,327 Projected Year End Fund Balance 89,327 82,327 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues Expenditures 160000010.53170.49.0000 RECONVEYANCE FEES - - 7,000 - 7,000 7,000 Total Expenditures - - 7,000 - 7,000 7,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 160 - Water Pollution Control Page 3 of 5 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 160 - Water Pollution Control Page 4 of 5 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 160 - Water Pollution Control Page 5 of 5 9/24/2019 County AdministratorCentral Services DirectorFleet Services ManagerFacilities Maintenance/Capital Projects Supervisor Mechanic III - ForemanNetwork/Computer Operations Analyst (IS V)Maintenance Custodial SupervisorSenior GISCoordinator(IS V)Mechanic IIIMechanic IIMechanic IClerk HireNetworkTechnician IV(IS IV)GIS Analyst(IS III)NetworkTechnician IV(IS IV)Records MgtSpecialist(IS III)CustodianCustodianInformation Services UnitFleet Services UnitFacilities Services UnitJefferson County Central Services Organizational Chart 2019Financial Analyst CustodianClerk HireFacil. Maint.Clerk HireCustodianMaintenancePublic Records AdministratorNetworkTechnician IV(IS IV)Clerk Hire Social Media BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES FACILITIES MGMT 1832020-2021 BIENNIAL BUDGET The Facilities Fund is an internal service Fund that provides services to County departments and collects charges for services (“rent”) from County departments in order to pay for those services. The charges for services recover operating costs, but do not recover any capital replacement or extraordinary maintenance costs. Capital replacement costs are funded as required in the Construction & Renovation Fund. In 2020-2021 the Facilities Fund will continue to provide services to designated non-county departments such as JeffCOM and the Jefferson County Humane Society which will require the recovery of operating costs, overhead and depreciation. Facilities staff provides maintenance and/or custodial services to 28 buildings in Jefferson County. These include 5 office buildings, 5 community centers, 1 correction facility, 5 county shops, 1 motel, 1 animal shelter, and 10 other miscellaneous buildings and structures. To provide quality custodial services, maintenance services, and management of major capital projects for county buildings and facilities through efficient management of resources; to provide safe and clean physical environments while maintaining the infrastructure. This mission supports the regular operating departments in meeting their operational goals. GOALS FOR FY2020-2021 1. Improve current preventative maintenance programs with the increase of maintenance staff 2. Improve budgeting, management and planning for maintenance projects 3. Maintain level of custodial service 4. Improve strategies for the safe, organized and efficient storage of county property and inventory OBJECTIVES FOR FY2020-2021 1. Catalog county facilities 2. Utilize GEMS/WinCAMS financial systems to improve tracking and costing of facilities maintenance 3. Document cleaning standards/protocols 4. Prepare a plan for long term county storage needs 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Facilities recovers 100% of its costs through the Facilities Cost Recovery Plan. Our goal is to meet level of service goals at the lowest cost possible. 183 - Facilities Management Page 2 of 10 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 7.15 7.89 7.68 7.58 7.58 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 4 4 4 4 4 82,836 82,836 82,836 82,836 82,836 20,813 19,309 21,132 21,132 21,132 2 3 3 3 3 148,212 148,212 148,212 148,212 148,212 72,299 54,191 49,569 52,557 52,557 179,752 179,752 179,752 179,752 179,752 Custodial Square Feet Custodial Square Feet per FTE Maintenance FTE Maintenance Square Feet Maintenance Square Feet per FTE Performance Explanation Total Building Square Feet Staffing Explanation STAFFING Custodial FTE PERFORMANCE INDICATORS 183 - Facilities Management Page 3 of 10 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 07/31/19 Request Request Total Revenue 1,039,551 1,091,932 1,065,393 533,051 1,169,335 1,209,958 Add Revenue - Form A - Total Expenditures 1,015,707 1,078,832 1,175,762 470,423 1,228,722 1,239,350 Add Expenditures - Form A - Revised Net Total 23,844 13,100 -110,369 -26,155 (59,387) (29,392) Projected Beginning Fund Balance (only fill in to balance budget.)586,732 527,345 Projected Year End Fund Balance 527,345 497,953 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 07/31/19 2020 REQUEST 2021 REQUEST Revenues 183000010.34870.00.0010 JC HEALTH 97,497 97,396 98,961 49,349 105,371 106,823 183000010.34870.00.0050 INFORMATION SERVICES COURTHOUSE 18,959 23,910 20,887 10,444 19,322 22,236 183000010.34870.00.0055 PUBLIC WORKS-FEDERAL BUILDING 62,465 69,275 64,861 32,850 66,166 69,379 183000010.34870.00.0060 RENTS PARKS & REC 39,706 39,114 39,674 19,837 45,671 46,793 183000010.34870.00.0080 PERMIT CENTER 62,416 61,617 62,087 31,044 63,294 63,906 183000010.34870.00.0090 ANIMAL SERVICES 6,915 10,547 9,114 4,557 8,925 9,031 183000010.34870.10.0000 GENERAL FUND PAYMENT 751,549 772,472 769,809 384,905 846,376 891,790 183000010.36260.00.0000 CLEARWATER LEASE PAYMENT 14,210 - 183000010.36900.00.0000 OTHER MISC REVENUE 44 522 0 65 - - 183000010.38880.00.0000 PRIOR YEAR CORRECTIONS 0 326 0 0 - - 183000010.39510.00.0000 PROCEEDS FROM SALE OF FIXED ASSETS 0 157 0 0 - - 183000010.39700.00.0505 XFER-LV PAY OUT $1000 OR MORE RES 11-14 0 16,596 0 0 - - 1,039,551 1,091,932 1,065,393 533,051 1,169,335 1,209,958 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST Total Revenues 183 - Facilities Management Page 4 of 10 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 07/31/19 2020 REQUEST 2021 REQUEST Expenditures 183000010.51830.10.0000 SALARIES AND WAGES 344,577 401,454 423,814 172,415 447,178 450,955 183000010.51830.10.0500 OVERTIME 2,221 3,340 0 2,187 - - 183000010.51830.10.0700 LONGEVITY 3,244 3,567 0 1,000 - - 183000010.51830.20.0000 PERSONNEL BENEFITS -13,158 -26,046 171,756 337 209,214 214,275 183000010.51830.20.0010 OASI 26,625 30,767 0 13,299 - - 183000010.51830.20.0020 RETIREMENT 39,844 46,654 0 20,973 - - 183000010.51830.20.0030 MEDICAL INSURANCE 73,753 79,851 0 32,329 - - 183000010.51830.20.0040 INDUSTRIAL INSURANCE 12,598 11,916 0 6,111 - - 183000010.51830.20.0050 UNEMPLOYMENT INSURANCE 3,739 4,360 0 2,177 - - 183000010.51830.20.0055 POST RETIREMENT BENEFITS 1,750 2,042 0 878 - - 183000010.51830.31.0000 OFFICE AND OPERATING SUPPLIES 420 658 20,000 57 20,000 20,000 183000010.51830.31.0010 COURTHOUSE 5,850 6,278 0 1,473 - - 183000010.51830.31.0020 CORRECTION CENTER (JAIL)1,312 1,566 0 539 - - 183000010.51830.31.0030 SHERIFF ADMINSTRATION 1,494 1,647 0 299 - - 183000010.51830.31.0040 P T COMMUNITY CENTER 193 47 0 0 - - 183000010.51830.31.0050 GARDINER COMM CENTER 0 330 0 217 - - 183000010.51830.31.0060 TRI-AREA COMM CENTER 243 47 0 0 - - 183000010.51830.31.0070 QUILCENE COMM CENTER 0 47 0 11 - - 183000010.51830.31.0110 BRINNON SENIOR CENTER 0 367 0 0 - - 183000010.51830.31.0130 FEDERAL BUILDING 1,313 2,075 0 457 - - 183000010.51830.31.0150 CASTLE HILL-HEALTH DEPT 3,320 2,320 0 555 - - 183000010.51830.31.0170 CASTLE HILL-PERMIT CENTER 878 1,536 0 272 - - 183000010.51830.31.0210 JEFFCOM 17 234 0 16 - - 183000010.51830.31.0230 EOC 0 103 0 8 - - 183000010.51830.31.0240 PTCC RECREATION 1,006 931 0 396 - - 183000010.51830.32.0000 FUEL CONSUMED 0 0 42,000 0 35,000 35,000 183000010.51830.32.0010 COURTHOUSE 15,042 12,598 0 6,251 - - 183 - Facilities Management Page 5 of 10 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 07/31/19 2020 REQUEST 2021 REQUEST 183000010.51830.32.0020 CORRECTION CENTER 0 108 0 0 - - 183000010.51830.32.0030 SHERIFF ADMIN FACILITY 0 108 0 0 - - 183000010.51830.32.0040 P T COMMUNITY CENTER 6,722 5,871 0 2,934 - - 183000010.51830.32.0100 CLEARWATER 0 600 0 0 - - 183000010.51830.32.0210 FUEL CONSUMED JEFF COM 0 108 0 0 - - 183000010.51830.32.0230 FUEL CONSUMED EOC 0 108 0 0 - - 183000010.51830.32.0240 FUEL CONSUMED PTCC RECREATION 6,721 5,870 0 2,934 - - 183000010.51830.35.0000 SMALL TOOLS 5,643 7,484 8,000 926 8,000 8,000 183000010.51830.35.0010 SMALL TOOLS-COURTHOUSE 656 1,663 0 545 - - 183000010.51830.35.0020 CORRECTION CENTER 284 417 0 0 - - 183000010.51830.35.0030 SHERIFF ADM-SMALL TOOLS & EQUIPMENT 0 21 0 0 - - 183000010.51830.35.0110 SMALL TOOLS-BRINNON SENIOR CENTER 280 0 0 0 - - 183000010.51830.35.0130 SMALL TOOLS-CASTLE HILL PUBLIC WORKS 0 242 0 0 - - 183000010.51830.35.0150 SMALL TOOLS - CASTLE HILL HEALTH 285 0 0 0 - - 183000010.51830.35.0170 SMALL TOOLS-CASTLE HILL DCD 0 0 0 520 - - 183000010.51830.41.0000 PROFESSIONAL SERVICES 0 0 7,300 0 3,000 3,000 183000010.51830.41.0020 CORRECTION CENTER 2,963 792 0 0 - - 183000010.51830.41.0210 PROF SERVICES - JEFFCOM 494 792 0 0 - - 183000010.51830.41.0230 PROFESSIONAL SERVICES - EOC 494 792 0 0 - - 183000010.51830.42.0000 COMMUNICATIONS 3,585 4,408 4,500 1,678 4,500 4,500 183000010.51830.43.0000 TRAVEL 56 112 500 14 500 500 183000010.51830.43.0010 TRAVEL - COURTHOUSE 0 0 0 23 - - 183000010.51830.44.0000 ADVERTISING 85 443 500 201 500 500 183000010.51830.45.0000 RENTALS AND LEASES 5,261 5,285 18,000 2,175 15,000 15,000 183000010.51830.45.0010 COURTHOUSE 2,520 2,520 0 1,050 - - 183000010.51830.45.0020 OPERATING RENTS & LEASES 0 0 0 34 - - 183000010.51830.45.0060 TRI-AREA 35 52 0 0 - - 183000010.51830.45.0090 RENTALS & LEASES BAYSHORE MOTEL 215 215 0 226 - - 183000010.51830.45.0130 FEDERAL BUILDING 1,968 1,968 0 820 - - 183 - Facilities Management Page 6 of 10 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 07/31/19 2020 REQUEST 2021 REQUEST 183000010.51830.45.0210 OPERATING RENTS & LEASES 0 0 0 34 - - 183000010.51830.45.0230 OPERATING RETNS & LEASES 0 0 0 34 - - 183000010.51830.46.0000 INSURANCE 8,944 13,041 13,178 0 14,000 15,000 183000010.51830.47.0000 PUBLIC UTILITY SERVICE 79 1,402 219,500 637 230,000 232,000 183000010.51830.47.0010 COURTHOUSE 41,912 45,591 0 20,304 - - 183000010.51830.47.0020 CORRECTION CENTER (JAIL)62,060 68,384 0 29,618 - - 183000010.51830.47.0030 SHERIFF ADMINISTRATION 16,626 16,569 0 6,413 - - 183000010.51830.47.0040 P T COMMUNITY CENTER 9,338 9,298 0 4,214 - - 183000010.51830.47.0070 QUILCENE COMM CENTER 20 0 0 10 - - 183000010.51830.47.0080 MEMORIAL FIELD UTILITIES 10 0 0 0 - - 183000010.51830.47.0090 BAYSHORE MOTEL 1,204 894 0 0 - - 183000010.51830.47.0110 BRINNON SENIOR CENTER 802 810 0 1,297 - - 183000010.51830.47.0130 CASTLE HILL-PUBLIC WORKS 19,203 18,425 0 9,632 - - 183000010.51830.47.0150 CASTLE HILL 23,204 22,451 0 12,960 - - 183000010.51830.47.0165 CASTLE HILL COMPLEX 1,577 1,721 0 757 - - 183000010.51830.47.0170 CASTLE HILL-PERMIT CENTER 11,844 11,805 0 6,643 - - 183000010.51830.47.0210 JEFFCOM 15,946 16,115 0 6,757 - - 183000010.51830.47.0230 EOC 3,294 3,516 0 1,490 - - 183000010.51830.47.0240 RECREATION @ PTCC 9,338 9,298 0 4,214 - - 183000010.51830.48.0000 REPAIR AND MAINTENANCE 3,845 4,900 200,160 520 190,000 192,000 183000010.51830.48.0010 COURTHOUSE 42,412 34,743 0 12,472 - - 183000010.51830.48.0020 CORRECTION CENTER 49,369 41,388 0 11,291 - - 183000010.51830.48.0030 SHERIFF ADMINISTRATION 4,687 7,271 0 5,392 - - 183000010.51830.48.0040 P T COMMUNITY CENTER 4,351 3,598 0 1,967 - - 183000010.51830.48.0050 GARDINER COMM CENTER 4,856 4,491 0 834 - - 183000010.51830.48.0060 TRI-AREA COMM CENTER 6,408 3,514 0 2,652 - - 183000010.51830.48.0070 QUILCENE COMM CENTER 4,486 4,868 0 1,541 - - 183000010.51830.48.0080 MEMORIAL FIELD 800 585 0 65 - - 183000010.51830.48.0090 BAYSHORE MOTEL 811 731 0 0 - 183 - Facilities Management Page 7 of 10 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 07/31/19 2020 REQUEST 2021 REQUEST 183000010.51830.48.0100 CLEARWATER 56 921 0 1,383 - - 183000010.51830.48.0110 BRINNON SR CENTER 5,766 10,188 0 6,380 - - 183000010.51830.48.0130 FEDERAL BUILDING 4,475 6,695 0 6,798 - - 183000010.51830.48.0140 REPAIRS & MAINTENANCE - GIBBS LAKE 0 8 0 0 - - 183000010.51830.48.0150 CASTLE HILL-HEALTH 17,759 8,391 0 4,688 - - 183000010.51830.48.0165 CASTLE HILL COMPLEX 4,813 5,574 0 1,757 - - 183000010.51830.48.0170 CASTLE HILL-PERMIT CENTER 5,653 3,617 0 2,194 - - 183000010.51830.48.0180 ANIMAL SHELTER 1,904 4,486 0 912 - - 183000010.51830.48.0210 JEFFCOM 3,416 6,013 0 1,758 - - 183000010.51830.48.0220 HJ CARROLL 12,562 2,934 0 2,347 - - 183000010.51830.48.0230 EOC 3,194 4,511 0 1,635 - - 183000010.51830.48.0240 PTCC - RECREATION 1,342 6,478 0 1,157 - - 183000010.51830.49.0000 MISCELLANEOUS 143 775 0 951 - - 183000010.51830.49.0100 MISCELLANEOUS 0 0 2,500 -350 5,710 2,500 183000010.51830.92.0000 INTERFUND COMMUNICATIONS 1,817 1,788 1,804 908 1,000 1,000 183000010.51830.95.0000 INTERFUND RENTS AND LEASES 40,833 42,376 42,250 19,820 45,120 45,120 1,015,707 1,078,832 1,175,762 470,423 1,228,722 1,239,350 23,844 13,100 (110,369) (26,155) (59,387) (29,392) Total Expenditures Totals 183 - Facilities Management Page 8 of 10 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department:Facilities Management increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - Additional Information (attach extra pages if needed) 183 - Facilities Management Page 9 of 10 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 183 - Facilities Management Page 10 of 10 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Central Services provides both project management and overall financial management for construction and renovation projects related to county buildings To provide for the planning, design and construction (or renovation) of County facilities. To provide long term planning for major maintenance projects. *To manage all facilities projects effectively *To complete 50% or more of the projects scheduled *To refine the 10 year capital project plan *Develop a long term plan for all county facilities and law and justice facilities in particular CONSTRUCTION & RENOVATION 301 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Projects in the next few years will focus on major maintenance projects such as replacing the boiler in the Courthouse, roof replacements, HVAC systems, painting building exteriors, flooring projects and Courthouse security. 301 - Construction Renovation Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 0.73 1.08 0.37 0.54 0.40 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected N/A N/A 50%100%100% Performance Explanation Staffing Explanation STAFFING Percentage of Scheduled Project Completed PERFORMANCE INDICATORS 301 - Construction Renovation Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 507,020 1,106,777 518,500 223,706 298,709 415,233 Add Total Revenue - Form A - Total Expenditures 555,450 809,714 1,161,577 349,469 1,473,334 610,261 Add Total Expenditures - Form A - Revised Net Total (48,430) 297,063 (643,077) (125,763) (1,174,625) (195,028) Projected Beginning Fund Balance (only fill in to balance budget.)1,408,505 233,880 Projected Year End Fund Balance 233,880 38,852 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 301000010.32199.00.0165 JEFFERSON HC FEE PER AGR 2019 - - - 50,000 - - 301000010.32199.00.0911 JEFFCOM LICENSE FEE PER AGREEMENT 2014 7,020 7,233 - 3,725 7,233 7,233 301000010.33402.70.0000 RCO GRANTS - - - 169,981 10,000 - 301000010.33406.91.0000 ARCHEOLOGY & HISTORIC PRESERVATION 273,476 301000010.36710.00.0000 CONTRIB/DONATIONS FROM PRIVATE SOURCE - 81,000 18,500 - 8,000 8,000 301000010.39520.00.0000 COMP/LOSS IMPAIRMENT CAP ASSETS - 18,544 - - - - 301000010.39700.00.0050 OPER TRF IN-FR CAP IMPROVEMENT 500,000 1,000,000 500,000 - - 400,000 Total Revenues 507,020 1,106,777 518,500 223,706 298,709 415,233 Expenditures 301000010.59410.10.0000 SALARIES AND WAGES 42,649 77,185 29,518 35,027 43,960 32,556 301000010.59410.10.0500 OVERTIME 2,222 1,790 - 1,776 - - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 301 - Construction Renovation Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 301000010.59410.10.0700 LONGEVITY 23 - - 200 - - 301000010.59410.20.0000 PERSONNEL BENEFITS 8,256 17,553 12,059 78 16,457 11,486 301000010.59410.20.0010 OASI 3,320 5,868 - 2,737 - - 301000010.59410.20.0020 RETIREMENT 4,448 9,030 - 4,248 - - 301000010.59410.20.0030 MEDICAL INSURANCE 6,802 12,200 - 5,526 - - 301000010.59410.20.0040 INDUSTRIAL INSURANCE 1,288 1,653 - 895 - - 301000010.59410.20.0050 UNEMPLOYMENT RESERVE 429 523 - 453 - - 301000010.59410.20.0055 EMPLOYEE BENEFIT RESERVE 225 395 - 185 - - 301000010.59410.31.0000 OFFICE & OPERATING SUPPLIES 3,358 3,027 - 2,788 - - 301000010.59410.35.0000 SMALL TOOLS & MINOR EQUIPMENT 4,472 10,512 - 1,356 - - 301000010.59410.41.0000 PROFESSIONAL SERVICES-DESIGN & INSPEC 2,267 20,096 - 7,444 - - 301000010.59410.42.0000 COMMUNICATION - - - 13 - - 301000010.59410.43.0000 TRAVEL 1,699 75 - 253 - - 301000010.59410.44.0000 ADVERTISING 140 - - - - - 301000010.59410.45.0000 RENTALS 2,391 15,338 - 5,435 - - 301000010.59410.47.0000 UTILITIES 1,541 35 - 295 - - 301000010.59410.49.0000 MISCELLANEOUS 261 4,447 - 125 - - 301000010.59410.62.0000 BUILDINGS 417,705 448,130 1,073,000 80,508 1,411,083 563,958 301000010.59410.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS - 178,699 47,000 199,428 - - 301000010.59410.64.0000 MACHINERY AND EQUIPMENT 49,347 - - - - - 301000010.59410.95.0000 INTERFUND OPERATING RENTALS & LEASES 2,607 3,158 - 699 1,834 2,261 Total Expenditures 555,450 809,714 1,161,577 349,469 1,473,334 610,261 301 - Construction Renovation Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 301 - Construction Renovation Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE 301000010.33406.91.00 00 Archeology & Historic Preservation State 273,476 273,476 Courthouse Window Replacement TOTAL ALL GRANTS 273,476 273,476 (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 301 - Construction Renovation Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Capital Improvement Fund pays debt service and transfers monies to various capital construction projects. The primary revenue is the 1/2 of 1% Real Estate Excise Tax. CAPITAL IMPROVEMENT 302 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Since the Real Estate Transfer Tax revenue has the potential to be volatile, debt service costs should generally not exceed 85% of those revenues. Although there is legal authority to issue more debt, it is practically limited by the County's ability to pay debt service and complete major maintenance projects. In 2016 the BOC approved a loan from CIP to the County Road fund for the Undie Road project for the amount of $650,000. The loan is to be paid in full by 2036. The Castle Hill debt service will be paid in full at the end of 2021. 302 - Capital Improvement Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs N/A N/A N/A N/A N/A 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Performance Explanation Staffing Explanation STAFFING None defined PERFORMANCE INDICATORS 302 - Capital Improvement Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 302000010.59700.00.0010 XFER TO CONSTRUCTION & RENOVATION 500,000 1,000,000 500,000 - - 400,000 302000010.59700.00.0127 TRANSFER OUT TO PUBLIC HEALTH - 327,000 - - 11,000 - 302000010.59700.00.0143 TRANSFER OUT TO DCD - - 132,541 - 20,000 - 302000010.59700.00.0175 XFER OUT TO PARKS IMPROVEMENT FUND 32,500 77,291 85,125 61,125 - - 302000010.59700.00.0506 XFER OUT TO IS - 77,943 125,000 125,000 - - Total Expenditures 1,161,700 2,112,634 1,098,666 314,125 287,000 653,996 302 - Capital Improvement Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 302 - Capital Improvement Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 302 - Capital Improvement Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Per Chapter 82.14.370(1) RCW this funding can only be used for purposes including, but not limited to, the cost of acquisition or operation of public facilities or to pay or secure the payment of all or any portion of general obligation bonds issued for such purposes. The mission is to provide funds to local public agencies which they can use to complete infrastructure projects for the purpose of stimulating economic growth. Continue with the Tri-Area Sewer System project. Monitor grant funded Public Infrastructure projects funded in 2019 for progress. PUBLIC INFRASTRUCTURE 306 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues This fund was changed in 2004 to provide at least 50% of the PIF revenue to the Tri Area Sewer System project. 306 - Public Infrastructure Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 306 - Public Infrastructure Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 477,946 536,758 510,100 257,711 565,000 567,500 Add Total Revenue - Form A - Total Expenditures 445,582 266,963 1,323,530 59,916 1,312,564 328,045 Add Total Expenditures - Form A - Revised Net Total 32,364 269,795 (813,430) 197,795 (747,564) 239,455 Projected Beginning Fund Balance (only fill in to balance budget.)912,554 164,990 Projected Year End Fund Balance 164,990 404,445 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 306000010.31318.00.0000 DISTRESSED COUNTY SALES TAX 468,798 519,834 505,100 246,393 550,000 550,000 306000010.36111.00.0000 INVESTMENT INTEREST 9,148 16,924 5,000 11,318 15,000 17,500 Total Revenues 477,946 536,758 510,100 257,711 565,000 567,500 Expenditures 306000010.55110.41.0010 PROF SERVICES - EDC - - 50,000 25,000 51,500 53,045 306000010.55870.40.1901 JC PUD WTR ST TELECOM INFRASTRUCTURE - - 60,064 - 60,064 - 306000010.55870.40.1902 JC PUD QUIL WTR TANK-PHASE I - - 106,000 - 106,000 - 306000010.55870.40.1903 CITY PT 7TH ST CORRIDOR CONST - - 300,000 - 300,000 - 306000010.55870.40.1904 JC QUIL COMPLETE STREETS-CTR RD SDWLK - - 65,000 - 65,000 - 306000010.55870.40.1905 PT HUDSON JETTY SOUTH RENOVATION - - 150,000 - 150,000 - 306000010.55870.40.1906 FT WORDEN EMPLOYEE HOUSING - - 150,000 - 150,000 - FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 306 - Public Infrastructure Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 306000010.58810.00.0000 PRIOR PERIOD CORRECTION 819 - - - - - 306000010.59419.62.0000 CAPITAL OUTLAY 92,906 - 155,000 - 155,000 - 306000010.59700.00.0405 TR TO TRI AREA SEWER FUND 290,730 254,399 287,466 34,916 275,000 275,000 306000010.59835.51.0019 PORT OF PT - QUILCENE SEPTIC 61,127 12,564 - - - - - - - - - - - - - - - - - - - - - - Total Expenditures 445,582 266,963 1,323,530 59,916 1,312,564 328,045 306 - Public Infrastructure Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 306 - Public Infrastructure Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 306 - Public Infrastructure Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET Ordinance No. 10-1127-00 established the Conservation Futures Tax and set a six and one-quarter cents per thousand dollars of assessed value of all taxable property in the County. This fund was established because Jefferson County identified the preservation of open space as important to County residents, because preservation and enhancement of existing open space lands and critical habitat areas is a stated goal of the County's 1998 Comprehensive Plan, and because RCW 84.34.230W provides for counties to levy an amount against assess valuation of all taxable property within the County for the purpose of acquiring conservation futures as well as other rights and interests in real property. The preservation of open space with funds provided by the Conservation Futures Tax established by Ordinance No. 10-1127-00 and as stated in the County's Comprehensive Plan. Continue the work of the Conservation Futures Advisory Board, in compliance with RCW 71A.14.020, which includes: 1. Overseeing the annual process to solicit, review and recommend Conservation futures Fund projects to the Jefferson County Board of County Commissioners (BOCC). 2. Use the Rating Scale developed by the Conservation Futures Fund Advisory Committee, together with the six preservation criteria outlined in §4 of the Ordinance, to determine which of the applications are most worthy of recommendation. 3. With staff assistance, prepare recommendations for the Jefferson County BOCC to acquire the properties identified in the top-ranked project applications. 4. Conduct all business in compliance with Washington State statutes and regulations. 5. Review program principles at least once every two years and make recommendation to the BOCC for modification to the program. 6. Carry out other dutities that the Jefferson County BOCC may request, or that the Division Natural Resources may prescribe by rule. 7. Fully participate in the work and deliberations of the Committee, and support Committee By-laws. CONSERVATION FUTURES 308 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Three projects were approved for funding in 2019 -Tarboo Forest Addition, Quilcene Headwaters to Bay, and Dosewallips River Lazy C. The amount for interfund professional services and indirect costs reflects increased costs for staffing and program expenses. 308 - Conservations Futures Page 2 of 8 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 3 3.5 5.5 3 3 1 1.25 1.17 2 2 1 2.5 5 2 2 Staffing Explanation STAFFING # of CF projects completed PERFORMANCE INDICATORS Performance Explanation Average # of years to completion for each of these projects # of completed projects with direct benefit to salmonids Staffing is reflected in the Water Quality Department budget. 308 - Conservations Futures Page 3 of 8 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 256,431 284,064 258,841 163,589 271,860 274,280 Add Total Revenue - Form A - Total Expenditures 146,175 431,921 522,133 19,663 645,799 271,860 Add Total Expenditures - Form A - Revised Net Total 110,256 (147,857) (263,292) 143,926 (373,939) 2,420 Projected Beginning Fund Balance (only fill in to balance budget.)645,800 271,860 Projected Year End Fund Balance 271,861 274,280 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 308000010.31110.00.0000 REAL AND PERSONAL PROPERTY TAXES 233,106 238,087 235,000 139,584 242,000 244,420 308000010.31720.00.0000 LEASEHOLD EXCISE TAX 2,049 1,959 1,977 1,104 1,960 1,960 308000010.31740.10.0000 TIMBER EXCISE TAX - TAV 10,164 21,710 10,164 7,010 11,300 11,300 308000010.33502.33.0000 DNR TIMBER TRUST 2 - - - 3 - - 308000010.33602.31.0000 DNR PILT NAP/NRCA - 462 - - - - 308000010.36111.00.0000 INVESTMENT INTEREST 5,487 11,795 8,500 7,381 9,500 9,500 308000010.36140.30.0000 INTEREST ON DNR TIMBER LEASES 6 7 - 21 - - 308000010.36250.10.0000 DNR TIMBER LEASES 26 9 100 7 100 100 308000010.38810.00.0100 PRIOR YEAR CORRECTIONS-TREAS - 1,116 - - - - 308000010.39510.10.0000 TIMBER SALES DNR 5,593 8,919 3,100 8,479 7,000 7,000 Total Revenues 256,431 284,064 258,841 163,589 271,860 274,280 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 308 - Conservations Futures Page 4 of 8 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 308000010.59439.41.0000 INTERFUND PROF SVCS-LAND/BOARD ACT 25,104 47,619 37,501 16,704 38,064 39,206 308000010.59439.41.0010 INTERFUND PROF SVCS/FISCAL MGMT ACT 3,880 4,241 5,625 1,406 5,710 5,881 308000010.59439.61.0015 PROJECTS SUBJ TO APPROVAL - - 227,552 - 234,033 226,773 308000010.59439.61.0031 BROWN DAIRY O&M (2009) 1,102 - 572 402 169 - 308000010.59439.61.0032 2016 TARBOO CREEK, FARM & FOREST - 207,127 - - - - 308000010.59439.61.0033 2015 BISHOP DAIRY PRESERVATION - - 56,225 - - - 308000010.59439.61.0035 2018 CHIM FOREST (SHORTS FOREST) - 140,000 - - - - 308000010.59439.61.0036 L BROWN TRUST O&M (2012) 103 - 4,910 180 4,730 - 308000010.59439.61.0037 2017 SNOW CREEK UNCAS RESERVE - 9,434 - - - - 308000010.59439.61.0038 SNOW CREEK UNCAS RESERVE O&M (2017) 4,000 - 308000010.59439.61.0039 2017 SERENDIPITY FARM 106,600 - 308000010.59439.61.0041 QUIMPER WILDLIFE CORRIDOR O&M (2009) 331 - - 666 - - 308000010.59439.61.0042 2016 IRONDALE BCH CTY PK ADD 17,209 - - - - - 308000010.59439.61.0043 2015 MIDORI FARM 91,898 - - - - - 308000010.59439.61.0044 MIDORI FARM O&M (2015) - - 1,820 - 1,820 - 308000010.59439.61.0046 QWC ADDITION O&M (2016) - - 4,000 - 4,000 - 308000010.59439.61.0051 FINN RIVER FARM O&M (2008) 48 - 1,052 - 1,053 - 308000010.59439.61.0054 QWC ADDITION O&M (2015) - - 1,500 - 1,500 - 308000010.59439.61.0056 LOWER BIG QUIL RIVER RIP PORT O&M (2015) - - 5,925 305 5,620 - 308000010.59439.61.0058 2014 SNOW CREEK WATERSHED ACQ - 21,000 - - - - 308000010.59439.61.0070 2016 BIG QUIL RIVER-MOON VALLEY REACH - 2,500 5,000 - 2,500 - 308000010.59439.61.0071 2019 TARBOO FOREST ADDITION 110,000 - 308000010.59439.61.0072 2019 QUILCENE HEADWATERS TO BAY 118,351 - 308000010.59439.61.0073 2019 DOSEWALLIPS RIVER LAZY C 7,649 - 308000010.59439.61.0081 WINONA BASIN BLOEDEL O&M (2011) 66 - 66 - - - 308000010.59439.61.0300 2018 PROJECTS - - 170,385 - - - 308 - Conservations Futures Page 5 of 8 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 308000010.59439.91.0000 INTERFUND PROFESSIONAL SERVICES 6,434 - - - - - Total Expenditures 146,175 431,921 522,133 19,663 645,799 271,860 308 - Conservations Futures Page 6 of 8 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 308 - Conservations Futures Page 7 of 8 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 308 - Conservations Futures Page 8 of 8 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Fleet Services Division of the Department of Central Services manages the Equipment Rental and Revolving Fund in accordance with RCW 36.33A as a revolving internal-service fund for road-maintenance vehicles, equipment and supplies as well as the vehicles and equipment of other County departments that participate in the ER&R Fund. To purchase, maintain and repair the county’s fleet of vehicles and equipment and supporting and ancillary facilities, all with the goal of supporting other county departments in their respective missions. Where requested, the Division also supports the vehicles and equipment of County departments and sister agencies that are not funded by the ER&R Fund, billing those departments/agencies for their use of maintenance, repair, parts, supplies and fuel. The Division provides these services in its shop and at remote locations for light vehicles, heavy vehicles, trailers, non-road equipment, attachments and accessories. *Provide cost-effective, budget-stable, fully serviced mobile assets and inventory stores to ER&R-fund customers; *Provide cost-effective maintenance, repair, fueling and other services as requested by non-ER&R-fund customers; *Manage the ER&R Fund in accordance with applicable laws and maintain records necessary to track each customer’s funds separately;* *Manage surface mines in compliance with applicable laws and reclamation requirements; and *Provide efficient maintenance and repair of supporting and ancillary property and facilities. *Propane/Bifuel conversions for Roads light vehicles. Install propane fueling site in Hadlock. *Install EV Charging Station at Courthouse and purchase EV. *Replace Hadlock Shop ventilation system. *Replace roof on Hadlock Shop and out buildings. *Continue to train and certify Technicians; and *Replace outdated equipment and vehicles.Replace with multi-use vehicles and equipment. EQUIPMENT RENTAL 501 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Attempt to keep the shop labor rate at $105 per hour for 2020-2021. Shop and fuel system repairs and replacements may necessitate that shop labor rate increase slightly. 501 - Equipment Rental Page 2 of 9 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 6.29 6.63 6.63 6.63 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 1 / 4 1/4 1 / 4 1/4 1/4 4 4 4 4 3 2 / 8 1/4 2 / 8 1/8 1/8 6 / 1 6 6 / 1 6 6 328 / 84 /1089 300/61/1539 350/53/1500 675/50/1500 675/40/1500 10,090 5,000 5,000 10,000 10,000 10,200 10,200 10,200 8,000 8,000 5 5 6 7 8 14 14 15 15 15 70 70 68 69 69 18 19 21 26 24 32 32 31 28 30 13 12 12 12 12 76 72 72 68 68 4.3 / 14.1 /12.9 4.3/14.1/12.5 5 / 13.7 / 12.9 4.9/8.3/11 4.9/8.3/11 26 26 26 23 23 4 1 1 2 2 2 2 3 4 4 12 10 10 11 11 9 8 8 9 9 Staffing Explanation STAFFING Shops staffed by Fleet/managed but unstaffed PERFORMANCE INDICATORS Gallons of petroleum diesel displaced by biodiesel Trucks equipped with idle-shutdown timers Attachments and non-powered equipment Other County-owned fleet assets Light-duty vehicles Medium and heavy duty trucks Trailers Powered non-road equipment Fuel sites operated Current/former surface mines maintained Outside agency customers - fuel/shop service Jobs completed Green initiatives Pounds of scrap metal collected for recycling Hybrid-electric/alternative fuel vehicles Assets owned by ER&R Fund Average age in years of light/heavy/non-road Light-duty vehicles Medium and heavy duty trucks Powered non-road equipment Trailers Attachments and non-powered equipment Continue to manage 3 unstaffed and 1 staffed repair shops and 4 current fuel sites and one planned fuel site removal at the ClearwaterAnnex. Currently 2 501 - Equipment Rental Page 3 of 9 9/24/2019 2020 - 2021 Biennial Budget Performance Explanation Continue to manage 3 unstaffed and 1 staffed repair shops and 4 current fuel sites and one planned fuel site removal at the ClearwaterAnnex. Currently 2 maintained Pits with the plan to sell one by 2020. Goal is to complete more work orders for the 2020-2021 budget schedule. Plan to add Propane vehicles and EVs to fleet for years 2020-2021. Decrease breakdown repair orders, increase preventative maintenance repair orders and accurately maintain total repair orders. Plan to purchase multi use vehicles to increase utilization. 501 - Equipment Rental Page 4 of 9 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 2,507,872 2,864,042 3,103,147 1,087,777 2,617,745 2,681,971 Add Total Revenue - Form A - Total Expenditures 2,578,001 3,917,523 3,646,139 1,293,328 3,110,552 3,206,600 Add Total Expenditures - Form A - Revised Net Total (70,129) (1,053,481) (542,992) (205,551) (492,807) (524,629) Projected Beginning Fund Balance (only fill in to balance budget.)2,267,000 1,774,193 Projected Year End Fund Balance 1,774,193 1,249,564 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 501000010.34450.00.0000 EXTERNAL FUEL SALES 37,798 19,529 38,000 21,106 43,056 43,917 501000010.34820.00.0000 PIT SALES 99,952 214,024 440,703 80,124 260,000 270,000 501000010.34830.00.0000 MECHANICAL SHOP 15,063 9,807 16,500 5,644 16,500 16,500 501000010.34840.00.0000 STORE SALES 9,981 6,402 10,000 928 10,000 10,000 501000010.34840.00.0010 ASPHALT EMULSION SALES 260,022 421,983 572,760 - 320,000 335,000 501000010.34850.00.0000 FUEL SALES 6,046 36,469 50,573 4,394 22,776 23,232 501000010.34865.00.0000 INTERFUND EQUIP/VEHICLE LEASES 584,258 521,785 644,604 325,749 664,527 677,818 501000010.34865.10.0000 EQUIP RENTAL - ROADS 1,305,455 1,308,322 1,026,663 553,941 1,130,039 1,152,640 501000010.34865.12.0000 EQUIP RENTAL-SOLID WASTE 66,937 97,860 148,344 49,435 100,847 102,864 501000010.36990.00.0000 OTHER MISC REVENUE 142 49 - - - - 501000010.36990.00.0499 MISC REV-PRIOR YR REF UNDER $500 146 - - - - - 501000010.38880.00.0000 PRIOR YEAR CORRECTIONS - - - 690 - - 501000010.39512.00.0000 PROCEEDS FR SALE SURPLUS EQUIPMENT 119,380 209,904 100,000 45,766 50,000 50,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 501 - Equipment Rental Page 5 of 9 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 501000010.39520.00.0000 INSURANCE RECOVERIES/COMP FOR LOST ASSET 2,692 17,908 - - - - 501000010.39700.00.0010 OP XFER FROM GF - - 55,000 - - - Total Revenues 2,507,872 2,864,042 3,103,147 1,087,777 2,617,745 2,681,971 Expenditures 501000010.54800.10.0000 SALARIES AND WAGES 341,917 368,889 389,186 155,628 433,692 430,764 501000010.54800.10.0500 OVERTIME 1,531 3,355 - 1,624 7,294 7,418 501000010.54800.10.0700 LONGEVITY 2,832 1,518 - 640 - - 501000010.54800.20.0000 PERSONNEL BENEFITS 21,719 19,633 183,147 318 211,368 212,277 501000010.54800.20.0010 OASI 25,400 27,535 - 11,947 - - 501000010.54800.20.0020 RETIREMENT 39,381 45,913 - 19,519 - - 501000010.54800.20.0030 MEDICAL INSURANCE 77,944 78,831 - 33,377 - - 501000010.54800.20.0040 INDUSTRIAL INSURANCE 11,213 9,807 - 5,153 - - 501000010.54800.20.0050 UNEMPLOYMENT RESERVE 3,558 3,661 - 1,964 - - 501000010.54800.20.0055 EMPLOYEE BENEFITS RESERVE 1,731 1,869 - 789 - - 501000010.54800.31.0000 OPERATING SUPPLIES 38,870 40,323 32,000 23,165 47,256 48,201 501000010.54800.32.0000 FUEL CONSUMED 19,617 25,905 25,000 11,983 26,000 26,000 501000010.54800.34.0000 INVENTORY OR RESALE ITEM 651,440 994,327 940,000 399,204 958,800 977,976 501000010.54800.35.0000 SMALL TOOLS AND EQUIPMENT 27,820 25,740 26,000 8,350 26,000 26,520 501000010.54800.41.0000 PROFESSIONAL SERVICES 8,184 467 - - - - 501000010.54800.42.0000 COMMUNICATIONS 5,670 5,896 6,500 3,254 6,500 6,630 501000010.54800.43.0000 TRAVEL 2,349 1,824 2,000 1,968 2,500 2,550 501000010.54800.44.0000 ADVERTISING 1,176 1,960 2,900 145 2,000 2,040 501000010.54800.45.0000 OPERATING RENTALS AND LEASES 2,392 3,641 2,500 1,129 3,500 3,570 501000010.54800.46.0000 INSURANCE 26,424 33,974 26,780 - 35,000 35,700 501000010.54800.47.0000 PUBLIC UTILITY SERVICES 35,675 38,786 34,000 19,756 38,000 38,760 501000010.54800.48.0000 REPAIRS AND MAINTENANCE 213,356 238,596 231,000 110,626 240,000 244,800 501000010.54800.49.0000 MISCELLANEOUS 16,245 17,367 16,000 5,853 16,320 16,646 501000010.54800.91.0000 INTERFUND PROFESSIONAL SERVICES 48,491 25,869 45,000 - 25,000 45,000 501 - Equipment Rental Page 6 of 9 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 501000010.54800.92.0000 INTERFUND COMMUNICATIONS 2,494 2,458 2,600 1,000 2,652 2,705 501000010.54800.95.0000 INTERFUND RENTS AND LEASES 21,986 19,980 18,526 9,152 18,670 19,043 501000010.59448.10.0000 SALARIES AND WAGES - 9,919 - 6,499 - - 501000010.59448.20.0000 ZZZ-BENEFIT DEC2018 POSTING - 2,891 - 12 - - 501000010.59448.20.0010 OASI (FICA) - 723 - 475 - - 501000010.59448.20.0020 RETIREMENT - 1,267 - 837 - - 501000010.59448.20.0030 MEDICAL INSTURANCE - 1,749 - 1,345 - - 501000010.59448.20.0040 INDUSTRIAL INSURANCE - 213 - 192 - - 501000010.59448.20.0050 UNEMPLOYMENT INSURANCE - 43 - 81 - - 501000010.59448.20.0055 POST RETIREMENT - 50 - 33 - - 501000010.59448.49.0000 MISCELLANEOUS - - - 188 - - 501000010.59448.62.0000 CAPITAL OUTLAY-BUILDINGS 272 8,448 325,000 44,975 420,000 501000010.59448.63.0000 IMPROVEMENTS O/T BUILDINGS - - - 1,303 201,000 501000010.59448.64.0000 MACHINERY & EQUIPMENT 928,314 1,854,096 1,338,000 410,844 809,000 640,000 Total Expenditures 2,578,001 3,917,523 3,646,139 1,293,328 3,110,552 3,206,600 501 - Equipment Rental Page 7 of 9 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 501 - Equipment Rental Page 8 of 9 9/24/2019 2020 - 2021 Biennial Budget FORM F X Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 501 - Equipment Rental Page 9 of 9 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This internal service fund maintains a reserve to pay claims against the County that may or may not be covered under the Washington Counties Risk Pool insurance. The mission is to manage risk, claims and lawsuits. Monitor insurance coverage, self-insurance, deductible, reserves,loss prevention for the sound management of risk. RISK MANAGEMENT RESERVE 502 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues 502 - Risk Management Reserve Page 2 of 6 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 502 - Risk Management Reserve Page 3 of 6 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 112,770 30,352 215,000 - 150,000 150,000 Add Total Revenue - Form A - Total Expenditures 121,799 22,029 215,000 28,435 150,000 150,000 Add Total Expenditures - Form A - Revised Net Total (9,029) 8,323 - (28,435) - - Projected Beginning Fund Balance (only fill in to balance budget.)206,249 206,249 Projected Year End Fund Balance 206,249 206,249 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 502000010.34814.00.0000 INTERFUND CLAIMS REIMB 112,770 30,352 215,000 - 150,000 150,000 Total Revenues 112,770 30,352 215,000 - 150,000 150,000 Expenditures 502000010.51478.49.0000 CLAIMS 121,799 22,029 215,000 28,435 150,000 150,000 Total Expenditures 121,799 22,029 215,000 28,435 150,000 150,000 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 502 - Risk Management Reserve Page 4 of 6 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 502 - Risk Management Reserve Page 5 of 6 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 502 - Risk Management Reserve Page 6 of 6 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET This internal service fund provides funding to pay for the Employee Assistance Program, the LEOFF I retiree medical expenses (RCW 41.26) and for employee retirement cash out expenditures to the State Department of Retirement Systems. Funding for these costs is from a monthly contribution from each County fund with employees. Work with the LEOFF I Disability/Retirement Board to set policies for medical expenditures that meet the needs of the members and the County. Provide the LEOFF Board with information on total expenditures. EMPLOYEE BENEFIT RESERVE 505 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues This fund pays for LEOFFI Retiree medical costs, L&I Costs, and other post retirement costs. 505 - Employee Benefit Reserve Page 2 of 7 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected Staffing Explanation STAFFING PERFORMANCE INDICATORS Performance Explanation 505 - Employee Benefit Reserve Page 3 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 226,248 240,040 208,000 158,580 275,000 275,000 Add Total Revenue - Form A - Total Expenditures 198,894 181,677 249,200 80,198 213,200 213,200 Add Total Expenditures - Form A - Revised Net Total 27,354 58,363 (41,200) 78,382 61,800 61,800 Projected Beginning Fund Balance (only fill in to balance budget.)553,653 615,453 Projected Year End Fund Balance 615,453 677,253 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 505000010.34870.00.0005 INTERFUND CONTRIBUTION-EMPLOYER 77,943 82,382 72,000 42,085 85,000 85,000 505000010.34870.00.0006 EMPLOYEE BENEFIT RESV-UNEMPL 137,143 144,646 135,000 98,170 175,000 175,000 505000010.36111.00.0000 INVESTMENT INTEREST 6,245 12,461 1,000 8,684 15,000 15,000 505000010.36991.00.0000 MISC REV (REBATES, EBATES ETC.) - - - 2,373 - - 505000010.38880.00.0000 PRIOR YEAR REFUND 4,917 551 - 7,268 - - Total Revenues 226,248 240,040 208,000 158,580 275,000 275,000 Expenditures 505000010.51721.40.0020 EMPLOYEE ASSISTANCE PROGRAM 5,185 5,731 7,000 2,265 6,000 6,000 505000010.51721.41.0000 DRS CLAIMS - 4,822 15,000 - 15,000 15,000 505000010.51721.41.0010 OTHER POST-RETIREMENT COSTS / LEOFF 33,806 41,016 50,000 17,706 50,000 50,000 505000010.51721.41.0030 OASI DRS CONTRACT 95 94 200 59 200 200 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 505 - Employee Benefit Reserve Page 4 of 7 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 505000010.51721.41.0125 SEC 125 ADMINISTRATION FEES 1,612 1,610 2,000 597 2,000 2,000 505000010.51730.41.0000 HEALTH INSURANCE MISCELLANEOUS 333 4,604 - - - - 505000010.51761.41.0000 L&I ADMINISTRATION COSTS (QTRLY) 17,216 18,187 18,000 19,217 20,000 20,000 505000010.51761.41.0010 PAYMENTS TO RETRO POOL - - 7,000 - - - 505000010.51778.41.0000 UMEMPLOYMENT CLAIMS PROCESSING 16,927 18,288 50,000 3,571 20,000 20,000 505000010.58810.00.0000 PRIOR PERIOD CORRECTION 658 - - - - - 505000010.59700.00.1114 XFR-LV PAYOUT OF $1000 OR MORE RES 11-14 123,062 87,325 100,000 36,783 100,000 100,000 Total Expenditures 198,894 181,677 249,200 80,198 213,200 213,200 505 - Employee Benefit Reserve Page 5 of 7 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 505 - Employee Benefit Reserve Page 6 of 7 9/24/2019 2020 - 2021 Biennial Budget FORM F Include all grants that are included in your budget request. If you have applied and have not received award yet, please note. G/L ACCOUNT PROGRAM TITLE FEDERAL OR STATE? ESTIMATED REVENUES COUNTY MATCH (*) NOTE TOTAL ALL GRANTS - - (*) County Match includes the total annual expenditures for the program including administration, less grant revenue received. Check here if no grants identified for next year's budget. FINANCIAL ASSISTANCE FORM 505 - Employee Benefit Reserve Page 7 of 7 9/24/2019 BUDGET / PROGRAM Fund/Program Description RCWs MISSION STATEMENT GOALS & OBJECTIVES 2020-2021 BIENNIAL BUDGET The Information Services Fund is an internal service fund that provides services primarily to County departments and collects charges for services (“rent”) from County departments in order to pay for those services. The charges for services recover both operating costs and capital replacement costs. To provide computers, email, internet access, telephones, voice mail, copiers, geographic information systems mapping (GIS), records management and public records administration to County departments. This mission supports the regular operating departments in meeting their operational goals. *Improve customer service, particularly for deployment of replacement equipment *Continue progress towards a 4 year rotation for computer equipment replacements *Acquire and install all approved systems and equipment additions and replacements *Develop a comprehensive Information Services strategic plan *Develop a highly functional program for managing public records requests and work to minimize risk exposure *Implement systems as approved in the capital additions list *Implement software systems as approved in the replacement plan *Acquire and install all equipment identified in the replacement plan INFORMATION SERVICES 506 2020 - 2021 Biennial Budget SUMMARY Key Funding Service Issues Capital costs are based on the replacement schedule and anticipated technological advances necessary for security. Replacing legacy systems will depend on availability of funding. 506 - Information Services Page 2 of 11 9/24/2019 2020 - 2021 Biennial Budget 2017 2018 2019 2020 2021 Actual Actual Current Budget Request Request FTEs 7.76 8.37 8.43 8.66 8.66 2017 2018 2019 2020 2021 Actual Actual Expected Projected Projected 291 294 291 290 290 446 478 446 478 478 27 28 28 28 28 2,975 2,916 2,850 3,000 3,000 520 737 650 700 600 520 652 650 675 575 Staffing Explanation STAFFING Workload Volumes PERFORMANCE INDICATORS Performance Explanation Public Records Requests Completed Telephone Handsets Computer Devices Copiers Records (# of boxes) Public Records Requests Rec'd 506 - Information Services Page 3 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 2018 2019 Actual 2020 2021 Actual Actual Current Budget As of 6/30/19 Request Request Total Revenue 1,762,586 1,968,057 1,901,855 1,029,283 1,968,639 1,954,417 Add Revenue - Form A - Total Expenditures 1,620,456 1,828,759 2,486,689 869,394 2,147,830 1,964,354 Add Expenditures - Form A - Revised Net Total 142,130 139,298 -584,834 159,889 (179,191) (9,937) Projected Beginning Fund Balance (only fill in to balance budget.)1,346,000 1,166,809 Projected Year End Fund Balance 1,166,809 1,156,872 Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Revenues 506000010.33389.10.2020 SECRETARY OF STATE GRANT - RECORDS MGMT - - - - 14,150 - 506000010.34175.00.0000 SALE OF MAPS AND PUBLICATIONS 60 120 - - - - 506000010.34181.10.0000 PHOTOCOPIES INCL PRR - 102 - 184 - - 506000010.34820.20.0000 INTERFUND SVC COPIERS 61,732 83,306 105,437 52,176 104,766 101,323 506000010.34820.30.0000 INTERFUND SVC COMPUTERS 1,137,333 1,115,820 1,004,261 505,978 1,187,698 1,160,727 506000010.34820.40.0000 INTERFUND SRV COMMUNICATIONS 135,406 135,927 127,147 67,981 104,280 126,711 506000010.34820.50.0000 INTERFUND SVC RECORDS MGMT 160,605 165,153 185,176 91,807 186,215 190,849 506000010.34820.50.0010 INTERFUND PUBLIC RECORDS MGMT 60,603 99,545 108,262 54,131 116,946 121,718 506000010.34820.60.0000 INTERFUND SVC - GIS 203,136 214,491 246,572 124,896 254,584 253,089 506000010.36990.00.0000 MISCELLANEOUS REVENUE - 3 - - - - 506000010.38880.00.0000 PRIOR YEAR CORRECTIONS 3,711 75,647 - 799 - - 506000010.39700.00.0302 XFER IN FROM CAPITAL IMPROV - 77,943 125,000 125,000 - - 506000010.39700.00.0505 XFER-LV PAYOUT $1000 OR MORE RES 11-14 - - - 6,331 - - - - Total Revenues 1,762,586 1,968,057 1,901,855 ######## 1,968,639 1,954,417 FINANCIAL SUMMARY (Fills automatically from detail) 2020-21 BUDGET DETAIL REQUEST 506 - Information Services Page 4 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST Expenditures 506000010.51810.10.0000 SALARIES AND WAGES - ADMINISTRATION 42,266 55,656 60,752 24,074 62,281 62,484 506000010.51810.10.0700 LONGEVITY 65 23 - 4 - - 506000010.51810.20.0000 PERSONNEL BENEFITS 12,143 12,586 19,045 48 25,254 25,813 506000010.51810.20.0010 OASI 3,097 4,252 - 1,790 - - 506000010.51810.20.0020 RETIREMENT 5,078 7,047 - 3,071 - - 506000010.51810.20.0030 MEDICAL INSURANCE 7,951 9,286 - 3,659 - - 506000010.51810.20.0040 INDUSTRIAL INSURANCE 127 139 - 61 - - 506000010.51810.20.0050 UNEMPLOYMENT INSURANCE 430 433 - 281 - - 506000010.51810.20.0055 POST RETIREMENT 212 287 - 120 - - 506000010.51810.31.0000 SUPPLIES - 143 50 - 50 50 506000010.51810.35.0000 SMALL TOOLS & EQUIPMENT 215 - - - - - 506000010.51810.43.0000 TRAVEL 20 334 200 - 200 200 506000010.51810.44.0000 ADVERTISING - - 800 - 800 800 506000010.51810.46.0010 GENERAL LIABILITY INSURANCE, PREMIUMS 8,687 12,175 11,000 - 15,000 18,000 506000010.51810.49.0000 MISCELLANEOUS - (167) 400 125 400 400 506000010.51878.10.0000 SALARIES AND WAGES - RECORDS MGMT 57,163 59,053 62,303 26,686 64,653 64,405 506000010.51878.10.0700 LONGEVITY - - - 100 - - 506000010.51878.20.0000 BENEFITS (2,210) 1,339 28,212 53 30,682 31,355 506000010.51878.20.0010 OASI 5,295 4,485 - 1,971 - - 506000010.51878.20.0020 RETIREMENT 6,827 7,306 - 3,450 - - 506000010.51878.20.0030 MEDICAL INSURANCE 13,274 12,942 - 6,004 - - 506000010.51878.20.0040 INDUSTRIAL INSURANCE 189 175 - 88 - - 506000010.51878.20.0050 UNEMPLOYMENT 551 571 - 335 - - 506000010.51878.20.0055 POST RETIREMENT 286 287 - 134 - - 506000010.51878.31.0000 OPERATING SUPPLIES 46 518 500 389 500 500 506000010.51878.35.0000 SMALL TOOLS & EQUIPMENT 33 - 1,000 - 1,000 1,000 506000010.51878.41.0000 PROFESSIONAL SERVICES - - 1,860 - 1,860 1,860 506000010.51878.42.0000 COMMUNICATIONS 111 176 200 81 200 200 506000010.51878.43.0000 TRAVEL 1,560 887 4,000 3,574 4,000 4,000 506 - Information Services Page 5 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 506000010.51878.45.0000 OPERATING RENTALS & LEASES 8,556 8,556 8,400 5,136 8,556 8,556 506000010.51878.48.0000 REPAIRS AND MAINTENANCE 18,087 31,865 35,200 740 40,000 43,000 506000010.51878.49.0000 MISCELLANEOUS - - 480 - 480 480 506000010.51878.95.0000 INTERFUND RENTS & LEASES 9,265 10,809 10,777 4,726 8,816 9,472 506000010.51879.10.0000 SALARIES - COPIERS 208 240 368 185 2,403 2,403 506000010.51879.20.0000 BENEFITS 65 75 155 - 1,066 1,093 506000010.51879.20.0010 OASI 15 16 - 14 - - 506000010.51879.20.0020 RETIREMENT 26 31 - 24 - - 506000010.51879.20.0030 MEDICAL INSURANCE 44 47 - 34 - - 506000010.51879.20.0040 INDUSTRIAL INSURANCE 1 1 - 1 - - 506000010.51879.20.0050 UNEMPLOYMENT 3 3 - 2 - - 506000010.51879.20.0055 POST RETIREMENT 1 1 - 1 - - 506000010.51879.31.0000 OPERATING SUPPLIES 213 - 1,000 120 700 700 506000010.51879.48.0000 REPAIR & MAINTENANCE 36,984 47,702 46,000 19,329 50,000 55,000 506000010.51881.10.0000 SALARIES & WAGES - GIS 105,897 109,140 119,758 54,506 118,969 119,319 506000010.51881.10.0700 LONGEVITY - - - 133 - - 506000010.51881.20.0000 BENEFITS (8,613) 35 41,805 105 49,764 51,427 506000010.51881.20.0010 OASI 8,291 7,700 - 3,943 - - 506000010.51881.20.0020 RETIREMENT 12,654 13,826 - 7,044 - - 506000010.51881.20.0030 MEDICAL 21,045 21,499 - 9,162 - - 506000010.51881.20.0040 INDUSTRIAL INSURANCE 300 296 - 65 - - 506000010.51881.20.0050 UNEMPLOYMENT 874 944 - 683 - - 506000010.51881.20.0055 POST RETIREMENT 530 546 - 273 - - 506000010.51881.31.0000 SUPPLIES 235 422 1,000 97 1,000 1,000 506000010.51881.35.0000 SMALL TOOLS & EQUIPMENT 1,253 167 200 - 200 200 506000010.51881.41.0000 PROFESSIONAL SERVICES 23,815 13,396 10,000 680 10,000 10,000 506000010.51881.43.0000 TRAVEL 2,650 1,371 2,500 227 2,500 2,500 506000010.51881.48.0000 REPAIRS & MAINTENANCE 38,150 38,505 40,000 - 40,000 40,000 506000010.51881.49.0000 MISC - TRAINING 470 1,260 4,000 175 4,000 4,000 506000010.51881.95.0000 INTERFUND RENTS 4,809 6,078 5,838 2,606 5,116 5,549 506000010.51888.10.0000 SALARIES AND WAGES - IT 267,346 287,187 320,139 87,921 321,315 324,364 506 - Information Services Page 6 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 506000010.51888.10.0500 OVERTIME 9,787 14,218 - 5,003 - - 506000010.51888.10.0700 LONGEVITY 5,200 5,533 - 1,600 - - 506000010.51888.20.0000 BENEFITS (2,014) 2,457 119,472 191 128,804 132,286 506000010.51888.20.0010 OASI 19,495 22,715 - 7,881 - - 506000010.51888.20.0020 RETIREMENT 33,729 38,443 - 12,154 - - 506000010.51888.20.0030 MEDICAL INSURANCE 53,747 54,224 - 16,422 - - 506000010.51888.20.0040 INDUSTRIAL INSURANCE 812 769 - 273 - - 506000010.51888.20.0050 UNEMPLOYMENT INSURANCE 2,224 2,435 - 1,182 - - 506000010.51888.20.0055 POST-RETIREMENT 1,412 1,535 - 473 - - 506000010.51888.31.0000 OPERATING SUPPLIES 32,519 39,744 46,000 17,516 46,000 47,000 506000010.51888.35.0000 SMALL TOOLS AND MINOR EQUIPMENT 11,007 43,381 42,000 4,059 44,000 45,000 506000010.51888.41.0000 PROFESSIONAL SERVICES - 1,744 2,000 - 2,000 2,000 506000010.51888.42.0000 TELEPHONE 15,784 19,629 15,000 7,275 20,500 23,500 506000010.51888.43.0000 TRAVEL 23 2,632 4,500 48 4,500 4,500 506000010.51888.44.0000 ADVERTISING - - 250 1,180 250 250 506000010.51888.48.0000 REPAIRS AND MAINTENANCE 192,923 257,659 230,000 113,104 290,749 255,749 506000010.51888.49.0000 MISCELLANEOUS 193 5,425 10,000 75 10,000 10,000 506000010.51888.95.0000 INTERFUND RENTS AND LEASES 7,473 9,595 9,187 4,041 7,767 8,415 506000010.51889.10.0000 SALARIES - PUBLIC RECORDS 22,377 46,069 55,062 22,529 57,514 59,090 506000010.51889.20.0000 BENEFITS 2,341 17 24,220 44 24,261 25,585 506000010.51889.20.0010 OASI 1,715 3,460 - 1,717 - - 506000010.51889.20.0020 RETIREMENT 2,842 5,873 - 2,890 - - 506000010.51889.20.0030 MEDICAL INSURANCE 4,928 10,191 - 4,616 - - 506000010.51889.20.0040 INDUSTRIAL INSURANCE 105 188 - 93 - - 506000010.51889.20.0050 UNEMPLOYMENT INSURANCE 280 542 - 282 - - 506000010.51889.20.0055 POST RETIREMENT 112 230 - 113 - - 506000010.51889.31.0000 SUPPLIES 56 - 500 - 500 500 506000010.51889.35.0000 SMALL TOOLS & MINOR EQUIPMENT 684 185 400 - 400 400 506000010.51889.42.0000 COMMUNICATION - 100 700 - 100 100 506000010.51889.43.0000 TRAVEL 246 702 600 310 800 800 506000010.51889.48.0000 REPAIRS AND MAINTENANCE - 23,383 21,500 459 26,500 28,500 506 - Information Services Page 7 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST 506000010.51889.49.0000 MISCELLANEOUS 340 699 600 454 600 600 506000010.51889.92.0000 INTERFUND COMMUNICATIONS 42 62 - 23 - - 506000010.51889.95.0000 INTERFUND RENTS & LEASES 11 - 1,368 41 - - 506000010.51890.10.0000 SALARIES AND WAGES - COMMUNICATIONS 1,554 2,001 1,073 5,005 938 838 506000010.51890.10.0500 OVERTIME 148 - - 314 - - 506000010.51890.10.0700 LONGEVITY - - - 167 - - 506000010.51890.20.0000 PERSONNEL BENEFITS 23 460 815 8 379 388 506000010.51890.20.0010 OASI 578 258 - 365 - - 506000010.51890.20.0020 RETIREMENT 205 239 - 707 - - 506000010.51890.20.0030 MEDICAL INSURANCE 354 388 - 894 - - 506000010.51890.20.0040 INDUSTRIAL INSURANCE 5 5 - 17 - - 506000010.51890.20.0050 UNEMPLOYMENT INSURANCE 13 21 - 69 - - 506000010.51890.20.0055 POST RETIREMENT 9 10 - 27 - - 506000010.51890.31.0000 SUPPLIES 719 644 1,200 490 1,200 1,200 506000010.51890.35.0000 SMALL TOOLS AND EQUIPMENT - - 1,200 - 1,200 1,200 506000010.51890.42.0000 COMMUNICATION 70,285 71,099 72,000 41,711 100,000 100,000 506000010.51890.43.0000 TRAVEL - 13 - - - - 506000010.51890.45.0000 OPERATING RENTALS & LEASES 3,903 3,899 4,200 824 4,200 4,200 506000010.51890.48.0000 REPAIRS AND MAINTENANCE 41,691 27,671 44,000 14,294 10,000 10,000 506000010.59418.42.0000 COMMUINICATIONS - - - 47 506000010.59418.64.0000 EQUIPMENT - - 50,000 - 60,000 60,000 506000010.59418.64.0010 COPIERS 41,772 12,164 - - 162,330 18,823 506000010.59418.64.0020 COMPUTERS 269,991 242,885 380,900 142,425 240,263 204,922 506000010.59418.64.0025 CAPITAL OUTLAY - SOFTWARE - - 425,000 120,893 - - 506000010.59418.64.0030 COMMUNICATIONS - 40,352 75,000 41,059 - - 506000010.59418.64.0040 GIS EQUIPMENT 4,358 - - - - - 506000010.59418.64.0050 RECORDS MANAGEMENT EQUIPMENT 23,528 21,160 10,000 - 30,310 28,378 506000010.59418.64.0060 PUBLIC RECORDS CAPITAL EXPENDITURE 24,337 - - - - - - - - - - - 506 - Information Services Page 8 of 11 9/24/2019 JEFFERSON COUNTY 2020-21 BUDGET REQUEST Account Number Name 2017 Actual 2018 Actual 2019 Budget Actual 6/30/19 2020 REQUEST 2021 REQUEST - - Total Expenditures 1,620,456 1,828,759 2,486,689 869,394 2,147,830 1,964,354 Totals 142,130 139,298 (584,834) 159,889 (179,191) (9,937) 506 - Information Services Page 9 of 11 9/24/2019 FORM A: GENERAL FUND ADD REQUEST FORM Who should use FORM A: Budget Year:2020 General Fund Departments use this form if requesting an ongoing or one-time Department: increase to your Base Budget Departmental Contact:Other Funds use this form if you are requesting an increase in the General Date: Fund Transfer to your department. Account #Account Description Base Budget Add One-time Add Total Add Request Brief Description of Request REVENUES (if applicable) - - - - TOTAL REVENUES - - - EXPENDITURES - - - - - TOTAL EXPENDITURES - - - NET REQUEST FROM GENERAL FUND (expenditures - revenues) NET GF REQUEST - - - 506 - Information Services Page 10 of 11 9/24/2019