HomeMy WebLinkAbout082819 Budget Committee Minutes
Page 1 of 3 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE
MINUTES
August 28, 2019
8:30 am
First Floor Conference Room
Members:
Aleta Baker
Amanda Hamilton
Andy Pernsteiner
Anne Sears
Barbara Carr
Brenda Huntingford
Brian Gleason
Carol Palmer
Cathy Taylor
David Sullivan
Erin Lundgren
Greg Brotherton
James Kennedy
Janet Holbrook
Jeff Chapman
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Noeme Riddle
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sabrina Hathaway
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Tanda McMillin
Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Order of Business
Meeting called to order by Mark at 8:30 a.m. Stacie agreed to fill in as Secretary for the meeting.
Request for additional agenda items/approve agenda (Mark)
None
Call for approval of the July 31, 2019 minutes (Mark)
1st Ruth, 2nd Greg, Unanimously Approved
Presentation by Jeff Merrell, Koa Hills Consulting, Munis Client Project Manager
Jeff outlined the process, project team and go-live ETA for Munis phase 1 (general ledger, grant
management, cash management, budgeting, contract management, accounts payable, capital assets,
accounts receivable, general billing, cashiering) of July 2020 and phase 2 (HR, payroll, employee self-
service) of January 2021.
Reports
Expense Reports (Rose Ann)
July 2019, General Fund Departments reported 50.12% (w/o Non-Dept.) compared to 45.37% in
2018 and 46.42% in 2017. Other funds are at 59.08% compared to 59.8% in 2018 and 58.52% in
2017. Rose Ann highlighted those departments who currently exceed 58.33%.
Revenue Reports (Stacie)
General Fund at $13,584,799 – 63% of the amended 2019 budget which is similar to previous
years. PUD Privilege tax came in this month. The amount distributed to the general fund was
$385,396 this year which is slightly less than last year.
Page 2 of 3 Budget Committee Meeting Minutes
Other Funds at $18,320,748 – 54% of 2019 amended budget which is similar to past years.
General Fund Cash Balance - $8,112,936 at the end of July which includes the $3.23 million
budgeted and required reserve. The General Fund reserve amount is now 15% of budgeted
expenditures instead of 10% GF expenditures plus a revenue stabilization reserve.
General Sales Tax Receipts - $398,407 which includes $89,815 for Special Purpose in July 2019.
Sales tax is 4.2 % over budget for 2019 YTD, and Special Purpose is 1% under. Cumulatively
they’re 11.6% over budget for the month and 3% over budgeted year to date. Amended budgeted
revenue amounts are reflected in this sheet.
REET Receipts - Fund 302 - $136,683 in July, which is up 25% from this month last year and
53% over budget for the month. Year to date amount is 15% over budget. We had one sale at
$3.3 million which was 865 acres of forest land in Chimacum Ridge. We had 16 sales between
$500,000 and one million. Eight were in Port Ludlow, five were in unincorporated Port
Townsend, and one each in Brinnon, Sequim and Nordland.
Hotel/Motel Lodging Tax – Fund 125 - $48,748 in July, which is 27% over budget for the month
and 9.7% more than the amount collected this month last year. Hotel/Motel revenue is 16.8%
over budget for the year and 7.7% over last year’s revenue.
Sympro Update (Stacie)
Stacie updated the committee on Sympro implementation status. This program will replace AS400 for county
and district debt and investments. It will interface with AS400 until Munis is up and running, and then it will
interface with Munis. Terra and Stacie will meet with Carlton Young again on-site November 21-22.
2020-2021 Biennial Budget (Mark)
Mark reminded everyone that preliminary budgets are due September 3, 2019. Supplemental budget
appropriation requests are due Monday, September 9th. .
Transit (David)
David mentioned that the Transit Board will be holding a hearing on I-976 whereby car tabs are proposed to
be reduced to $35. It affects the Transit budget greatly. David anticipates the Board will decide whether to
take a position on this initiative, and he’d like to have Public Works input on how this will affect the county.
Motion to Adjourn 9:16 a.m. (Mark)
1st Ruth, 2nd Philip H., Unanimously Approved
Page 3 of 3 Budget Committee Meeting Minutes
Next meetings and September 25, October 30 and November 27, 2019.
Meetings are held the last Wednesday of each month except for the month of December.