Loading...
HomeMy WebLinkAbout101419_ca02 Department of Public Works O Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer�(�/ Agenda Date: October 14, 2019 �J��'�' Subject: Local Programs State Funding Agreement and Local Agency Federal (State) Aid Project Prospectus with the Washington State Department of Transportation for Safe Routes to School Program SR 116 and Cedar Avenue Pedestrian Bike Improvements Project Project No. 1802057, Co. Rd. No. 637109 Statement of Issue: Execution of a Local Programs State Funding Agreement and a Local Agency Federal (State) Aid Project Prospectus with the Washington State Dept. of Transportation (WSDOT) is necessary in order to obligate Preliminary Engineering phase funds from the 2019-21 Safe Routes to School Program, State Funding. Analysis/Strategic Goals/Pro's a Con's: This project is included in the 2019-2024 Transportation Improvement Program and the 2019 Annual Construction Program as Item No. 13. The goal of this project is to improve pedestrian and bicycle safety along Cedar Ave. between SR 116 and Hayden Street, provide a multi-use path for students from Cedar Ave. to Chimacum Creek Primary School, provide a pedestrian sidewalk from Cedar Ave. to the Jefferson County Regional Library, and to provide a pedestrian activated Rectangular Rapid Flashing Beacon at the school entrance on SR 116. Execution of the Agreement and the Prospectus allows formal authorization by WSDOT of the Safe Route to School Program funds for the Preliminary Engineering phase, which is necessary before proceeding with the project. Fiscal Impact/Cost Benefit Analysis: The Local Programs State Funding Agreement will obligate a total of $131,803.00 for the Preliminary Engineering phase. On June 18, 2019 the Washington State Dept. of Transportation, Local Programs awarded Safe Routes to School Program, State Funding, total funds of $880,300 with a participation ratio of 100%. s Department of Public Works 0 Consent Agenda Page 2 of 2 Recommendation: The Board is requested to execute the three (3) originals of the Local Programs State Funding Agreement and three (3) originals of the Local Agency Federal (State) Aid Project Prospectus and return all six signed original documents to Public Works (attn. John Wayand). One fully executed original of each document will be returned to the Board, after execution by the Washington State Dept. of Transportation. Department Contact: John Wayand, Project Manager, 385-9377 Rey40;:y: 411110...r—de M'ip Mor iqunty I'.' :tor Date Washington State /Ar Department of Transportation Local Programs State Funding Agency and Address Agreement Jefferson County Work by Public 623 Sheridan Street Agencies Port Townsend, WA. 98368 Agreement Number Maximum Amount Authorized Location and Description of Work(See also Exhibit"A") S880,300.00 SR 1 16 and Cedar Ave. Pedestrian Bike Improvements Participating Percentage Project Number 2019-21 Safe Routes to School Program 100% State Funding This AGREEMENT is made and entered into this day of , 2019 between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the "AGENCY." WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Estimate of Funding Type of Work (1) (2) (3) Estimated Total Estimated Agency Estimated Project Funds Funds State Funds PE a.Agency 82,000 0 82,000 b.Other Consultant 39,803 0 39,803 c.Other Education & Encour 5,000 0 5,000 d.State 5,000 0 5,000 e.Total PE Cost Estimate(a+b+c+d) 131,803 0 131,803 Right of Way f.Agency g.Other h. Other i.State J.Total R/W Cost Estimate(f+g+h+i) Construction k.Contract I.Other m.Other n.Other o.Agency p.State q.Total CN Cost Estimate(k+l+m+n+o+p) r.Total Project Cost Estimate(e+j+q) DOT Form 140-087 Page 1 Revised 06/2018 I Iv General Legal Relations The AGENCY agrees to perform the above described work in accordance No liability shall attach to the AGENCY or the STATE by reason of with the Project Application attached hereto as"Exhibit A"and made a entering into this AGREEMENT except as expressly provided herein. part of this AGREEMENT. V Plans,specifications,and cost estimates shall be prepared by the Nondiscrimination AGENCY in accordance with the current State of Washington Standard The AGENCY agrees to comply with all applicable state and federal Specifications for Road, Bridge,and Municipal Construction and adopted laws,rules, and regulations pertaining to nondiscrimination and agrees design standards,unless otherwise noted. The AGENCY will incorporate to require the same of all subcontractors providing services or performing the plans and specifications into the AGENCY's project and thereafter any work using funds provided under this AGREEMENT. advertise the resulting project for bid and,assuming bids are received VI and a contract is awarded,administer the contract,or if the project is of Venue a size which the AGENCY is authorized to perform with its own forces For the convenience of the parties to this AGREEMENT,it is agreed that under the laws of the State of Washington,the AGENCY may proceed any claims and/or causes of action which the AGENCY has against the with its own forces. STATE,growing out of this AGREEMENT or the project or program with All work performed under this AGREEMENT shall comply with the which it is concerned,shall be brought only in the Superior Court for applicable provisions of state law. Thurston County. II VII Payment Termination The STATE,in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this be performed by the AGENCY, agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE. shown above,up to the"MAXIMUM AMOUNTAUTHORIZED". The VIII agency will comply with Governmental Accounting Auditing and Financial Final Report and Final Inspection Reporting Standards and applicable state law and local regulations, Within ninety(90)days following the completion of the project and policies and procedures. No payment will be made for work done prior to submission of the final billing for the project,a final report and/or final execution of this AGREEMENT. inspection shall be submitted to the Director,Highways&Local Programs Partial payments shall be made by the STATE, upon request of the containing the following information: AGENCY,to cover costs incurred. These payments are not to be more frequent than one(1)per month. It is agreed that any such partial Non Capital Projects payment will not constitute agreement as to the appropriateness of any 1. A description of the project or program. item and that, at the time of the final audit,all required adjustments will 2. A summary of actual costs of the project or program. be made and reflected in a final payment.The AGENCY agrees to submit a final bill to the STATE within forty-five(45)days after the AGENCY has 3. An evaluation of the project or program. This should address completed work. aspects such as transportation and/or other benefits to the The AGENCY agrees that all costs in excess of the amount authorized public. and the AGENCY's matching funds shall be the responsibility of the Capital Projects AGENCY. 1. A final inspection is required. III Audit IX The AGENCY agrees that an audit may be conducted by the STATE. Supplement During the progress of the work and for a period not less than three(3) This agreement may be modified or supplemented only in writing by years from the date of final payment to the AGENCY,the records and parties. accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records, accounts,documents,or other data pertaining to the project will be furnished upon request. If any litigation,claim,or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation,claim,or audit finding has been resolved even though such litigation,claim,or audit continues past the three-year retention period. IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT on the day and year last written below. AGENCY STATE By: By: Director,Local Programs Title: Chair, J.C. Board of Co. Commissioners Date: Date: DOT Form 140-087 Page 2 Revised 06/2018 2018 Pedestrian and Bicycle and Safe All IL Washington State Routes to School Application for Funding 1171 Department of Transportation Part 1: General Information Funding Program: Select one. E Pedestrian &Bicycle Program—Infrastructure project(may include preliminary engineering) ❑ Pedestrian &Bicycle Program—Design-only project ® Safe Routes to School Program Organization's name: Contact info.for questions about the project(s)in this application • Contact person: Wendy Clark-Getzin, PE • Title: Transportation Planner • Phone: 360-385-9162 • Email: wclark@co.jefferson.wa.us State Legislative District: 24 Part 2: Project Summary Project Title: Cedar Avenue Pedestrian Bike Improvements Overall project limits: Cedar Ave MP 0.0-0.41 Is this project on a State Route? ® No ❑ Yes Project Description: Provide a summary of the project in a manner that could appear in the Statewide Transportation Improvement Program (STIP)for the project. Do not include quantities. Example: Install raised crosswalks, speed feedback signs, school speed zone signs, and bicycle/pedestrian safety education. Pedestrian and Bicycle Improvements along Cedar Avenue from SR116 to Hayden Avenue,and from Cedar Avenue to the Chimacum Creek Primary School Bicycle Shelter, including sidewalks, multi-use asphalt path, delineated bicycle route, concrete crosswalks, illumination, improved pedestrian highway crossing, and safety education. Detailed Project Description: List the improvements/countermeasures/methods and location. Use the format below. 1. Improvement/Countermeasure 1 a. Location 1 b. Location 2 c. Etc. 1. Bike Route, 2,743±lin.-ft. a. Along a Chimacum Creek Primary School ped/bike path, connecting the Bicycle Shelter to Cedar Avenue b. Along Cedar Avenue, connecting the Chimacum Creek Primary School east entrance to Hayden Avenue 2. Crosswalks, 1,136±sq.-ft. of plastic line material a. Chimacum Creek Primary School east entrance, Cedar Avenue near"D"Court Lane b. Cedar Avenue at"B"-Court Lane c. Cedar Avenue at First Street d. Cedar Avenue at Second Street e. Cedar Avenue at Third Street f. Cedar Avenue at Hayden Avenue g. Regional Library entrance at Cedar Avenue 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 1 of 7 REVISED Jefferson County—CEDAR AVENUE 3. Sidewalks, 2,050±lin.-ft., incl. 17 ADA ramps a. Cedar Avenue,from the Library Main Entrance to Hayden Avenue 4. Multi-Use(Ped/Bike) Path, 580± lin.-ft. a. On Chimacum Creek Primary School, from the main entrance to east entrance 5. Illumination at select locations(by allowance), anticipated placement on (7)relocated utility poles and (5) new poles a. Cedar Ave, length of project limits b. Along asphalt ped/bike path connecting the school to Cedar Ave. 6. Safety Awareness with (1 pair) RRFB signage a. Residential/school area at SR116 crossing 7. Relocate physical obstacles in the county ROW to increase sight distance and remove conflicts a. Cedar Ave., length of project limits b. Along asphalt ped/bike path connecting the school to Cedar Ave. (i.e. fence, gates. etc.) Project Schedule(Estimated milestones): Project added to the Statewide Transportation Improvement Program(STIP) 01/2019 Project agreement signed 07/2019 Begin PE(PE phase authorized by funding agency) 07/2019 Community outreach/engagement continues with back to school events 08/2019—10/2019 Environmental documents approved 10/2019 Right-of-way completed (certification) NA Contract advertised 01/2020 Contract awarded 03/2020 Local transportation safety program (education/encouragement) begin 06/2020 (for Safe Routes to School Program projects only) Local transportation safety program (education/encouragement)complete 06/2020 (for Safe Routes to School Program projects only) Construction complete 09/2020 Project commissioned, placed into service 010/2020 Project Cost and Funding Request: Phase Total cost Match Amount requested Local transportation safety program- $5,000 $0 $5,000 education/encouragement(SRTS projects only) Preliminary Engineering (PE) $118,000 $0 $118,000 Right-of-Way(RW)Not applicable $0 $0 $0 Construction (includes construction administration) (CN) $757,300 $0 $757,300 Total $880,300 $0 $880,300 Matching funds: Identify the specific source(s)of matching funds used for this project: Jefferson County Public Library accessibility improvements. 2019-2020, in-kind match to be approved by Library Board after SRTS award. The vision is to eliminate pedestrian conflicts and reduce the car-dominated parking lot circulation patterns. Part 3: Background Project Focus: Check all that apply N Pedestrian mobility ® Bicyclist mobility ® Community health ® Economic development Cl Safety at crash location Proactive/systematic safety—If this box is checked please indicate the process used to prioritize the proactive/systematic safety project(example—local roads safety planning process): 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 2 of 7 REVISED Jefferson County—CEDAR AVENUE A. Jefferson County Public Works(JCPW)2011-2016 Kernel Density Hot Spot Analysis review identifies clusters of accidents and potential risk. B. A local safety planning process by meeting with school district transportation services to discuss how to defray the parents' perceived risk of children walking and biking to and from school. Also with Public Health/school wellness committees, discussed how to increase active transportation options while re-directing school bus transportation resources within the Port Hadlock Urban Growth Area(lower VMT, increase air quality, increase smart growth). C. The WSDOT speed study shows the 85th percentile of the motorist on SR116 are in the range of 38 to 39 MPH to a posted zone of 40 MPH although driving anywhere from 26 to 35 MPH when school zone lights are flashing to reduce to 20 MPH as children are present. Need/purpose: Summarize why this project is needed.This may include details about who it will serve, existing road conditions, origin/destination density at or near project location,factors indicating need for a systematic safety approach, potential to support economic development, wayfinding issues or other gaps in the system. Safety concerns This project will dramatically benefit a regional school located on a state highway which essentially has no pedestrian facilities. The School District is compensating by providing transportation services to all K-2 students of Chimacum Creek Primary School due to the lack of very limited pedestrian/bicycle facilities within one-mile of the school. It is a rarity to see parents accompany their children to school in a non-motorized mode of transportation. Children seem to walk only to bus stops on low traffic side roads without sidewalks. The purpose of this project is to increase pedestrian and bicycle safety as well as increase the number of parents and children choosing non-motorized trips to school for their health and for a breathable and livable community. The proposed project elements are located along Cedar Avenue within the Irondale-Port Hadlock Urban Growth Area (UGA). This current population center is expected to grow with in-fill commercial and mixed-use development once sewer facilities are built in the next five years. These proposed safety improvements are for a residential area and adjacent to the school facility. The entrance to Chimacum Creek Primary School is off of SR116 which is a primary thoroughfare to Port Hadlock and Indian Island (Naval Facility). The posted speed limit on SR116 is 40 mph with the school zone posted"20 mph when flashing". A speed study conducted by WSDOT in January 2016 indicated that the 85th percentile is traveling at 38-39 mph, and at a pace speed of 26-35 mph within the school zone when flashing. Along Cedar Avenue, the project will create a safe, pedestrian and biking route from Chimacum Creek Primary School to Hayden Avenue. It will also improve the existing SR116 crosswalk with the installation of a pedestrian activated, rectangular rapid flashing beacon (RRFB) in front of the school. Jefferson County will also coordinate with WSDOT to determine whether the existing SR116, 25 mph speed limit, which begins near Masonic Hall Road, can be extended to begin at MP 0.00(SR19 Junction). Cedar Avenue is the location of access/egress to the Jefferson County Library and the Chimacum School District Bus Transfer Site which serves large rural districts and the Tri-Area(Port Hadlock-Irondale-Chimacum) Urban Growth Area. Cedar Avenue runs north-south through a dense residential area with no existing pedestrian/bicycle facilities. Though the posted speed limit on Cedar Avenue is 25 mph, the 85Th percentile motorist is traveling at 34 mph creating a hazardous area for students to walk or bike. This project will create a safe, pedestrian and bicycle route within the existing road right-of-way. The proposed multi-modal roadway configuration with sidewalk, curb and gutter, and bike lanes, will also serve to calm traffic, increasing safety. Jefferson Transit Authority has four bus stops within the proposed project area. The Cedar Avenue stop will be integrated into the sidewalk design in order to ensure safepedestrian and bicycle circulation and ADA accessibility. The other existingstopis at the 9 Y Y SR116/Chimacum Creek Primary School entrance. This stop will benefit from the improved highway crossing. Eliminating gaps in the non-motorized system &Promoting a Walkable Community Presently along SR116, the only pedestrian facility near the Chimacum Creek Primary School is a short section(75 ft.)of sidewalk and an incomplete non-ADA compliant crosswalk in front of Chimacum Creek Primary School. The adjacent Library with its many afterschool programs, etc. serves as an extension of the school with parents using it as an alternate pick-up point. It has no pedestrian facilities. This project will not only safely connect Chimacum Creek Primary School with nearby residential areas but also with the adjacent regional library. 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 3 of 7 REVISED Jefferson County—CEDAR AVENUE The communities of Port Hadlock, Irondale, and Chimacum together create what is locally known as the "Tri-Area". In the early 1900's many people were attracted to the Tri-Area by resource based employment opportunities. Areas were platted into small lots to accommodate substantial population growth and allow for development at a higher density than current zoning permits (Refer to the Transitional Zoning Map). In 2004, Port Hadlock and Irondale were designated as the"Irondale-Port Hadlock Urban Growth Area" (UGA). A sewer system was then designed and permitted for the UGA which eagerly awaits full funding for construction and subsequently will allow development to urban densities(Refer to Zoning Map). As shown in the attached Tri-Area Active Transportation Network Map, and further detailed on the attached Preliminary Design_(10%) Plan, this project will create multi-modal connectivity throughout the Tri-Area. It will connect Chimacum Creek Primary School and the Jefferson County Library, to the greater UGA including linking numerous residential areas, the business district at SR116 and Irondale Road, and the Port Hadlock waterfront. It will also connect to the multi-use Rick Tollefson Memorial Trail (RTMT) which was funded in part by the WSDOT Pedestrian Bicycle Program. The project will establish strong non-motorized connections in the UGA to the north of the Chimacum School Campus, Grades 3 to 12,located at SR19& West Valley Rd.*, the popular HJ Carroll Regional Park, Bob Bates Athletic Fields, and Chimacum Crossroads Center, the location of Land Trust farms, Chimacum Farmer's Market, Post Office and other general necessities for the rural community. *Chimacum Schools Grade 3 to 12 Campus was the recipient of a 2015 SRTS award for sidewalks and crossings at West Valley Road. Community engagement: Describe the status/progress to date This project implements the Jefferson County 2010 Non-Motorized Transportation and Recreational Trails Plan. When this plan was updated, it had significant public outreach including phone surveys, public meetings, and public hearings. Staff met with Chimacum School District Maintenance Manager, Transportation Manager, Finance Manager and Superintendent, the Jefferson County Library Board and Executive Director, and Jefferson County Public Health. All provided input in the development of the project and are supportive. In addition, the project has been on the Jefferson County Transportation Improvement Program(TIP) for the past four years each requiring a public hearing. Additional community engagement will be included with the schools'inter-generational wellness committee and with back-to-school events in Fall 2019. Opportunities for the parents and school children to see the plan view and cross sections of the sidewalk, bike lanes and safety improvements and be engaged in the grant proposal sketches will be scheduled at regular school district hosted events. The design phase will include additional opportunities to seek comments on the placement of sidewalks, bike lanes and the coordination of school transportation services before permits are rendered. Adopted plan: If the project is in an adopted plan, list the plan name and date adopted Jefferson County Non-Motorized Transportation and Recreation Trails Plan 2010, adopted 06/07/2010 The Plan identifies developing, sidewalks, streetscapes, and pedestrian facilities in the Port Hadlock Urban Growth Area. In addition, it identifies developing a system of sidewalks, walking routes and trails that provide safe routes for children who walk(or bike)to school and developing a system of sidewalks, walking routes, and trails that connect residential areas in Port Hadlock with commercial and employment centers, transit centers,public facilities and parks and playgrounds. This project will have a future connection to the Rick Tollefson Memorial Trail which is planned to go from north to south as follows: SR116 to Bob Bates Athletic Fields, HJ Carroll Regional Park, Chimacum County Park, Chimacum School Main Campus, and Chimacum Crossroads(SR19/Center Road). The segments from Bob Bates Athletic Fields(Pt.Hadlock Road.)to HJ Carroll Park, and from SR19 to West Valley Road are complete. The public engagement and design phase will continue to support this adopted plan to formally establish the north trailhead to the Rick Tollefson Memorial Trail. 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 4 of 7 REVISED Jefferson County—CEDAR AVENUE For fatal and/or serious injury bicyclist/pedestrian collisions from 2012-2016 at the project location(s)provide the: Location Crash report number Contributing circumstances 1. SR116 none to report at project site 0 NA 2. SR116&Irondale Rd. near project location E206808 Veh failed to yield to ped in x-walk 3. SR19&Irondale Rd.near project location E456683 Veh driver falls asleep at 1AM How many evident injury, possible injury, unknown injury or no injury crashes occurred between 2012-2016 at the project location(s)? Zero despite community support for non-motorized alternatives. How many other bike/pedestrian collisions within 1 mile of the project may be addressed by the project? Six ped-bike-vehicle collisions. Very limited students walk/bike due to absence of safe non-motorized facilities, see attached collision map. Speeds:At the proposed project location(s): Cedar Avenue Posted travel speed (mph): 25 Operating speed (85th percentile)(mph): 33.9 Desired speed (the target speed)(mph): 25 SR116 Posted travel speed (mph): 40; 20 when flashing Operating speed (85th percentile)(mph): 39 Desired speed (the target speed) (mph): 35 The posted speed on SR116 is 40 mph and the school zone is posted "20 mph when flashing". The speed study conducted by WSDOT in January 2016 indicates the 85th percentile is 38-39 mph. The school zone is posted at 20 mph when flashing and the pace speed during the flashing time is 26-35 mph. At the proposed project location(s)what is the vehicle volume(average daily traffic-ADT): Cedar Avenue ADT @ MP 0.00= 1,844 @MP0.54= 804 SR116 ADT=5,100 What are the crossing accommodations at the proposed project location(s)(indicate number and type) Marked crosswalks= 11 Crossing guard or student safety patrol= 1 Stop sign,traffic signal,flashing beacons= 1 set of school zone flashing beacons Greenhouse gas emissions policy Does the local jurisdiction have an adopted greenhouse gas emissions policy(see RCW 70.235.070 for details about this consideration)?Yes_X_ No Americans with Disabilities Act(ADA): Note the local jurisdiction's progress toward meeting ADA requirements for public right of way: Example: Not started, 25%complete, complete. In 1992, Jefferson County adopted The ADA Transition Plan for Jefferson County Facilities. 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 5 of 7 REVISED Jefferson County—CEDAR AVENUE In the 2018 Comprehensive Plan Transportation Element, TRP 7.3 Policy states: Comply with the Americans with Disabilities Act of 1990(ADA) in all transportation projects. Complete Streets Ordinance: Does the local jurisdiction have an adopted complete streets ordinance?Yes No_X_ Bicycle Friendly Ranking: Does the local jurisdiction have a Bicycle Friendly Ranking?Yes_ No_X_ Applied in most recent cycle, awaiting results Port Townsend, WA=Silver status Larry Scott county trail leads to City of Port Townsend. Part 4: Additional Questions for Pedestrian and Bicycle Program Projects (Complete this section,only if applying for Pedestrian and Bicyclist Program funding.) Part 5: Additional Questions for Safe Routes to School Program projects (Complete this section,only if applying for Safe Routes to School Program funding.) Children Served School(s) Name: Chimacum Creek Primary School, Chimacum Elementary School, Chimacum Middle School, Chimacum High School Number of children that live within one mile of the school(s)that would be served by the project= 190 Daily Average of children that get to the Chimacum Creek Primary school by:Walking_3_Biking_1.5_School Bus_77_ Family Vehicle_74.5_Carpool_3_ Date and method of data collection: SRTS Students Arrival and Departure Tally Sheets for each Chimacum Creek Primary classroom,April 2018. Equity information What percentage of children that attend the priority school(s)are: Eligible to receive free and reduced-price meals=54.1% Racial/ethnic minorities= 17.3% See the OSPI State Report Card searchable website for this information. Part 6: Additional Question for Multi-jurisdictional projects If the project involves roadways/lands owned or managed by multiple public agencies, please list additional jurisdictions below and provide supporting documentation demonstrating project concurrence. If the project is on a state route include WSDOT Region Administrator concurrence. Concurrence for this project: WSDOT Olympic Region concurrence for SR116 Date Name: Steve Roark, PE 4/25/2018 Title: Assistant Region Administrator for Multimodal Development and Delivery, WSDOT Olympic Region Address: 5720 Capitol Blvd.,Tumwater, WA 98504-7440 Phone: 360-357-2607 Email: roarks@wsdot.wa.gov Jefferson County Engineer concurrence for Cedar Avenue Date Name: Monte Reinders, PE 4/27/2018 Title: Public Works Director, County Engineer Address: 623 Sheridan Street, Port Townsend, WA 98368 Phone: 360-385-9160 Email: mreinders@co.jefferson.wa.us 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 6 of 7 REVISED Jefferson County—CEDAR AVENUE Non-financial/asset,operational support for local safety program Date • Name: Rick Thompson 4/16/2018 Title: Superintendent, Chimacum School District Address: 91 West Valley Road, PO Box 278, Chimacum, WA 98325 Phone: 360-302-5896 Email: rick_thompson@csd49.org Potential-financial support for frontage improvements for mobility Date Name: Dr.Tamara R. Meredith 4/20/2018 Title: Director,Jefferson County Library District Address: 620 Cedar Avenue, Port Hadlock, WA 98339 Phone: 360-385-6544 Email: tmeredith@jclibrary.info 2018 Pedestrian and Bicycle and Safe Routes to School Application for Funding Page 7 of 7 REVISED Jefferson County—CEDAR AVENUE 3. � Washington State Local Agency Federal Aid i Department of Transportation Project Prospectus Prefix Route i ) Date Sept. 10, 2019 Federal Aid Project Number 1 DUNS Number 179 278 197 Local Agency r WSDOT 1 Federal Employer 18020570 91-6001322 Project Number Use Only Tax ID Number Agency CA Agency Federal Program Tide Jefferson County i A Yes ❑No ❑20.205 ✓ Other State Funding(SRTS) Project Title Start Latitude N 48-01-58 Start Longitude W-122-46-18 SR116 and Cedar Ave. Pedestrian Bike Improve End Latitude N 48-02-17 End Longitude W-122-46-18 Project Termini From-To Nearest City Name Project Zip Code(+4) Cedar Ave MP 0.42 SR 116 MP 0.34 Port Townsend (work in Port Hadlock) 98339-9514 Begin Mile Post End Mile Post Length of Project Award Type Cedar 0.03 Cedar 0.42 0.52 (includes off-ROW) ✓ Local❑Local Forces❑State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name SR 116 0.34 1 0.34 16 Jefferson WSDOT Region Legislative District(s) Congressional District(s) 1 Urban Area Number Olympic Region 24 6 _J Total Local Agency STATE Phase Start Federal Phase Estimated Cost Funding Funds Date (Nearest Hundred Dollar) (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month Year P.E. $131,803 131,803 Sept. 2019 RAN Const. ; $748,497 748,497 July 2021 Total $880,300 880,300 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes Cedar Ave. - 32' SR 116- 36' 2 on Cedar Ave. 2 on SR 116 Both Cedar Ave and SR 116 have bituminous pavement that are in fair to good condition. See description of the existing facility on the additional sheet. Description of Proposed Work Description of Proposed Work(Attach additional sheet(s)if necessary) This is a Safe Routes to Schools project that will construct new and improve existing pedestrian and bicycle access to the Chimacum Creek Primary School. See description of proposed work on the additional sheet. Local Agency Contact Person Title Phone John Wayand Engineer III 360-385-9377 Mailing Address City State Zip Code 623 Sheridan Street Port Townsend WA 98368 By Project Prospectus Approving Authority 1 Title Chair-Jefferson County Board of County Commissioners Date DOT Form 140-101 Page 1 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date Jefferson County SR116 and Cedar Ave. Pedestrian Bike Impr Sept. 10, 2019 Type of Proposed Work Project Type(Check all that Apply) Roadway Width Number of Lanes ✓� New Construction (✓I Path /Trail ❑ 3-R 6 Sidewalk- 10 Path ✓ Reconstruction ✓ Pedestrian / Facilities ❑2-R ❑Railroad ❑ Parking ✓ Other ❑Bridge Geometric Design Data _ Description _ Through Route Crossroad ❑ Principal Arterial El Principal Arterial Federal ❑Urban ❑ Minor Arterial El Urban ❑Minor Arterial Functional ✓ Rural Collector �/ Rural El Collector 11 Major Collector ❑Major Collector Classification ❑ NHS ❑Minor Collector ❑ NHS El Minor Collector ❑ Local Access ✓ Local Access Terrain ❑Flat IL Roll El Mountain El Flat ✓ Roll El Mountain Posted Speed 40 mph 25 mph Design Speed N/A N/A Existing ADT 5800 1930 Design Year ADT from WS DOT Traffic GeoPortal 2017 Design Year N/A N/A Design Hourly Volume (DHV) N/A N/A Performance of Work Preliminary Engineering Will Be Performed By Others Agency Jefferson County Dept. of Public Works, Surveying& Engineering Consultant 34 % 66 Construction Will Be Performed By Contract Agency To be determined by competitive bid 100 % Environmental Classification ❑Class I - Environmental Impact Statement (EIS) Class II - Categorically Excluded (CE) n Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations NEPA requirements do no apply as this project has not Federal Funds. SEPA review, State Executive Order 05-05 compliance, and Local permits will be achieved. DOT Form 140-101 Page 2 Revised 04/2015 Previous Editions Obsolete j Agency Project Title Date Jefferson County SR1 16 and Cedar Ave. Pedestrian Bike ImprSept. 10, 2019 I Right of Way ❑ No Right of Way Needed ✓ Right of Way Needed *All construction required by the ✓'' No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑ No utility work required ✓_ No railroad work required ❑All utility work will be completed prior to the start ❑All railroad work will be completed prior to the start of of the construction contract the construction contract ✓ All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project This proj ect will modify and add to the existing Cedar Ave. storm drainage system and add pedestrian lighting. Some water valves and manholes may need adjusted to grade and at least one hydrant will need to be relocated. Power poles will need to be relocated out of the proposed sidewalk areas. Jefferson County Public Utility District will be responsible for relocating existing power poles that are within the existing road right of way. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ✓'Yes ❑ No Remarks SFS Airpark, 80WA, is an unattended airstrip with a turf runway, adjacent and perpendicular to the west side of Cedar Ave. Jefferson County International Airport is located just over 2 miles from this project. This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Jefferson County By Date Mayor/Chairperson DOT Form 140-101 Page 3 Revised 04/2015 Previous Editions Obsolete r Description of Existing Facility: Existing Roads: Cedar Ave.from SR 116 intersection to Hayden Street intersection. Both Cedar Ave.and SR116 have bituminous pavement that are in fair to good condition with no formal pedestrian or bicycle facilities. Existing school service driveway/path: Approx.450 feet of existing gravel service driveway on the Chimacum Creek Primary School property from Cedar Ave. to the east side of the school building. Existing Library entrance/parking area: Approx. 30' wide existing Jefferson County Regional Library entrance at Cedar Ave. and a landscaped vehicle parking area adjacent to an existing sidewalk near the front of the library building. Description of Proposed Work: • Multi-Use Path: Construct illuminated paved multi-use path from Cedar Ave. to a bicycle dismount area near the front entrance of the school building on the Chimacum Creek Primary School property. • Bike Lanes: Construct delineated bike lane along Cedar Ave.from the Jefferson County Regional Library entrance to Hayden Street. • Sidewalks: Construct curb &gutter along Cedar Ave.from the Jefferson County Regional Library entrance to the Hayden Street intersection. Construct sidewalk from the Jefferson County Regional Library entrance to the existing sidewalk near the front of the library building. Construct sidewalk from the end of the proposed multi-use path at the bicycle dismount area near the front entrance of the Chimacum Creek Primary School building to an existing sidewalk. This work includes construction of ADA sidewalk ramps. • Crosswalks: Construct crosswalks at road intersections, at the library entrance, and at the Chimacum Creek Primary School entrance on SR 116. • Illumination: Install illumination along Cedar Ave. and along the multi-use path. Illumination to be installed as needed. • Pedestrian Activated Beacon: Install Rectangular Rapid Flashing Beacons (RRFB) on SR116 at the Chimacum Creek Primary School entrance. • Stormwater facilities: Construct stormwater facilities as needed per design requirements. • Relocate any existing physical barriers to increase sight distance and remove conflicts as needed, in the Cedar Ave. right of way and along the multi-use path from Cedar Ave. to the bicycle dismount area near the front entrance to the school building.