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HomeMy WebLinkAbout102819_ca03 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer Agenda Date: October 28, 2019 Subject: Utility Relocation/Adjustment Agreement between Jefferson County and Clallam County PUD for the Upper Hoh Road/Olympic National Park FLAP Project, Project No. 18019410 Statement of Issue: The Federal Highway Administration has requested that Jefferson County enter into an agreement with Clallam County PUD for the above referenced project. Analysis/Strategic Goals/Pro's Et Con's: The Upper Hoh Road/Olympic National Park FLAP project is being managed by the Federal Highway Administration Western Federal Lands Division (WFL). The project wilt encompass three sites on Upper Hoh Road and will require temporary and permanent utility relocations by Clallam County PUD. It is standard practice for WFL to have project-specific agreements with affected utilities, and therefore WFL has requested that Jefferson County, as the land owner, enter into this agreement with CenturyLink for the term of the project. Fiscal Impact/Cost Benefit Analysis: This a non-reimbursable agreement. There will be no reimbursement to Clallam County PUD for utility relocation/adjustment as a result of this agreement. The agreement commits Jefferson County to coordinating with Clallam County PUD on the utility relocations/adjustments, and Jefferson County will incur staff expenditures typical for utility coordination on construction projects. Recommendation: The Chair of the Board is requested to sign all three originals of the Agreement and return two originals to Public Works. Department Contact: Mark Thurston, Project Manager, 385-9210. Rev' ed By: 1 ip Morle unty Adminisirator Date Non-Reimbursable UTILITY RELOCATION/ADJUSTMENT AGREEMENT Federal Highway Administration Project"WA JEFF 91420(1) Upper Hoh Road, Ph. 2" RELOCATION AND/OR ADJUSTMENT OF FACILITIES THIS AGREEMENT, by and between Jefferson County, Washington, hereinafter called "County", and Clallam County Public Utility District, hereinafter called "District", is authorized by Title 23 CFR 645. WHEREAS, the Department of Transportation, Federal Highway Administration ("Department"), in cooperation with the County, plans to reconstruct approximately 1.05 miles of the Upper Hoh Road, also known as County Road 91420, at three locations: 1) Milepost 3.2- 4.0, install large fish passage culvert and bank stabilization, 2) Milepost 7.8-8.1, replace Tower Creek Bridge and bank stabilization, and 3) Milepost 10.1-10.4, construct Canyon Creek Bridge and bank stabilization. WHEREAS, due to the construction of this project, it is necessary to relocate and/or adjust existing power facilities at various locations within the County road right of way. The District and County agree to the temporary and permanent relocation and/or adjustment of those power facilities in conflict with the project, according to the District's engineering and relocation planning, referenced as part of this agreement, and according to the Department's construction plans and cross sections sheets. WHEREAS, it is deemed to be in the best public interest that necessary relocation and/or adjustment of said power facilities shall be accomplished by the District before the beginning of planned road construction, and shall be performed under the terms of this agreement and in accordance with and governed by the provisions of the Government's Code of Federal Regulations 23 CFR 645. PERFORMANCE OF WORK NOW, THEREFORE, in consideration of the foregoing, IT IS MUTUALLY AGREED that: The District shall perform or cause to be performed the work herein described, furnishing all materials and supplies necessary and incidental to the relocation and/or adjustment of its facilities; Preliminary relocation engineering activities will be performed by District forces. Relocation construction work will be performed by District forces,to include, but not limited to: • Permanent relocation of power line and poles at road construction conflict areas identified by the District. The District will determine how and where the permanent relocations will occur, according to its relocation plan. • Coordinate with the County and Department the permanent relocations, to ensure they occur within existing County right of way and newly-acquired right-of-way areas. Page 1 of 4 • • Measure and document the locations at which the power poles have been relocated, and provide this information to the County and Department prior to the beginning of road construction. • Contact the County and Department immediately, if, during relocation activities, that other possible, unanticipated conflicts may occur during road construction. Equipment and materials needed for the work will be furnished by District forces. The Company will complete all necessary permanent relocation work needed to avoid the known road construction conflicts by February 5,2021. Costs The District's cost share will be 100% of all costs incurred to permanently relocate its overhead power facilities. The County's cost share will be 0%of all costs incurred (excluding those costs associated with materials and supplies for installation of conduit). NOW, THEREFORE, in consideration of the foregoing, IT IS MUTUALLY AGREED that: The County shall perform or cause to be performed the work herein described, necessary and incidental to the coordination with the District of planned relocations and of unforeseen conflicts with power facilities during relocation and during road construction; • Review the Department's construction plans and the District's relocation plan, and give concurrence in writing, via email or letter, that the District's proposed relocations are sufficient to avoid conflicts with the project construction. • Be available during relocation and road construction to help coordinate quick, efficient mitigation of conflicts with the District's facilities. • Before road construction commences, concur with the District that all needed relocations have been completed, and notify the Department when all relocations have been completed. • Provide to the Department and its Highway Contractor the relocation locations from the District, for inclusion into the project drawings. Costs The County's cost share will be 100% of all costs incurred for the above Performance of Work tasks listed under"The County". The District's cost share will be 0% of all costs incurred. Page 2 of 4 SCHEDULING AND COORDINATION The County and the District will coordinate before and during relocation construction to avoid delays to the subject project schedule, and to avoid hindrance of other road work in the vicinity. The District will provide the County at least 14 days advance notice of when relocation construction work will begin. The District will afford the County the opportunity to inspect the relocation work. The points of contact for the County and District will be: Mark Thurston, P.E. Brad Teel Jefferson County Public Works Clallam PUD 623 Sheridan St. PO Box 1000 Port Townsend, WA. 98368 Carlsborg, WA. 98324 (360) 385-9210 (360) 452-9771 MThurston@co.jefferson.wa.us bradt@clallampud.net The point of contact for the Department will be: Susan Ellis, Construction Operations Engineer FHWA-Western Federal Lands 610 E. 5th St. Vancouver, WA. 98661 (360) 619-7810 susan.ellis@dot.gov • Authorization to Proceed The District is authorized to commence utility relocation and adjustment work on the date of execution of this agreement. Permits The District shall make application to appropriate authorities to obtain all necessary permits and/or easements required to perform work herein described. Page 3 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date of signature of the District. CLALLAM COUN PUBLIC UTILITY DISTRICT BY: TITLE: aL V DATE: L cQ • 8 JEFFERSON COUNTY BY: TITLE: DATE: A roved to form only: C. — Date: 0'4'II et Philip C. Hunsucker. Chief Civil Deputy Prosecuting Attorney Jefferson County Prosecuting Attorney's Office Page 4 of 4