Loading...
HomeMy WebLinkAbout102819_ca04 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Philip Morley, County Administrator FROM: Patty Charnas, Director, Dept. Community Development DATE: October 28,2019 RE: Supplement#7 to the Professional Services Contract for BERK Consulting -Time Extension. STATEMENT OF ISSUE: The purpose of this amendment is to allow BERK to continue their work assisting DCD managers to provide support to the county's completion of its updates to the draft Jefferson County Critical Areas Ordinance (CAO) and to continue to assist the county in working with a regulatory reform task force regarding additional policy solutions on critical area development standards with specific attention to what may be available for the agricultural provisions of the CAO. This supplement provides additional consultant contract time (120 days)to provide this support and assistance on the CAO. ANALYSIS: The Department of Community Development("DCD") leads the County's efforts in the Periodic Review and update of the Jefferson County Comprehensive Plan and Implementing Regulations, pursuant to the requirements of the Growth Management Act. Contracted professional services added needed capacity to DCD staff for analysis, writing, and design of the products necessary for GMA compliance. The term of the current Professional Services Agreement for Comprehensive Plan Periodic Review expires on October 31, 2019. The services provided by BERK have been highly satisfactory and this work has assisted the County in accomplishing solid work and policy recommendations from the CAO Regulatory Reform Task Force (CAO RR TF). BERK has successfully accomplished to the satisfaction of the County all of tasks and deliverables associated with Tasks 1 through 5 of the existing professional services agreement except for the Task 3 SEPA documentation relating to critical areas ordinance update and adoption. This was deferred after Board of County Commissioner direction to postpone critical Consent Agenda areas adoption while the updates to the Comprehensive Plan and nominal, other code updates proceeded. The purpose of this amendment is to allow BERK to continue their work assisting DCD management to provide to provide support to the county's completion of its updates to the draft Jefferson County Critical Areas Ordinance (CAO) and to continue to assist the county in working with a regulatory reform task force regarding additional policy solutions on critical area development standards with specific attention to what may be available for the agricultural provisions of the CAO. The CAO update is in draft form currently and has largely accomplished its technical work g Y with respect to the consideration and inclusion of best available science. Work is also in draft form regarding proposed rules on agricultural activities and critical areas protection. The Board has requested,and this amendment is responsive to,the stated need on opportunities to reform regulations, including the CAO, so that greater predictability and ease of understanding results for county planners and for the general public and permitting customers. This supplement provides additional consultant contract time to continue to provide support and assistance. This supplement extends the Professional Services Contract for BERK Consulting by 120 days until February 28, 2020. FISCAL IMPACT: This Supplement#7 is a no cost time extension from October 31, 2019 to February 28, 2020. RECOMMENDATION: Execute the contract amendment. DEPARTMENT CONTACT: Patty Charnas, Director, Department of Community Development REVIEWED BY: „Ip Morley Co ty • u's'- •r Date Organization and Address Supplemental Agreement Number 7 BERK Consultants, Inc. 2200 Sixth Avenue, Suite#1000 Seattle, WA 98121 Agreement Number Project Number Phone (206)324-8760 Project Title Contract Current Contract Estimated Contract Professional Services Agreement for Not to Exceed: Balance: Supplement: Comprehensive Plan Periodic Review $104,640.00 $17.604 $0 Description Supplement No.7 to Professional Services Agreement for the Comprehensive Plan Periodic Review is appended with: (1) "Exhibit R Supplement to the Schedule"adding describing a no-cost extension to the Time for Performance from October 31,2019 to February 28, 2020 adding 120 days. The Local Agency of Jefferson County desires to supplement the agreement entered into with BERK Consultants, Inc. and executed on February 5, 2018 and identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review All provisions in the basic Professional Services Contract, dated February 5,2018, as amended by Supplemental Agreement#1 executed on July 23, 2018; and Supplemental Agreement#2 executed on September 26,2018; and Supplemental Agreement#3 executed on October 29, 2018; and Supplemental Agreement#4 executed on December 17, 2018, and Supplement#5 and#6, executed on March 25, 2019 and May 28, 2019 respectively, remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 3. Time for Performance, is hereby changed to read as follows: Work under this contract shall commence upon the giving of written notice by the County to the Consultant to proceed. "Consultant shall perform all services and provide all work product required pursuant to this agreement to a date not to exceed February28, 2020." Page 1 of 2 II Signatures indicate agreement to the changes as stated in this Supplement#6 to the Professional Services Contract for Comprehensive Plan Periodic Review DATED this 28th day of October, 2019. BERK Consultants, Inc. COUNTY OF JEFFERSON Consultant BOARD OF COMMISSIONERS Consultant's Signature Kate Dean,Chair Date David Sullivan, Member Greg Brotherton, Member Approved as to form only this 28th day of October, 2019. c,Akci, /0/3/,. Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney Patty Charnas, Director Department of Community Development Page 2 of 2 Exhibit R—Supplement#7 to Schedule Professional Services Agreement for Comprehensive Plan Periodic Review BERK Consultants, Inc. and Jefferson County,Washington Summary of Schedule for Supplement #7 Dates Activity October—November 14, Consultant continues to provide technical support and products for DCD 2019 and the CAO regulatory reform task force in producing policy options for CAO standards. Consultant produces deliverables for DCD and for Planning Commission November 29, 2019 including task force findings report, draft code, staff report and adopting ordinance. December 4, 2019— Consultant assists DCD in Planning Commission public participation and January 8, 2020 public hearing and assists with finding s of fact and recommendations January 9—February 28, Consultant assists in producing Final draft CAO for legislative adoption. 2020 Contract completion date.