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Home My WebLink AboutM102119 45ON co 4.v (i,/,„ 4 4,S4INCit� MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, October 21, 2019, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding the cost of building a house in Jefferson County, intrusive government and the Democratic Party. • Comment regarding the Growth Management Act(GMA). • Comment regarding Consent Agenda Items No. 2 and 3, and request for more information regarding mediation between the County and Joe D'Amico. • Comment regarding Code Enforcement on Cleveland Street in Port Hadlock. • Comment regarding Code Enforcement on Cleveland Street in Port Hadlock and County staff duties. • Comment regarding the Brinnon Wastewater Project. • Comment regarding shooting noise at the Jefferson County Sportsmens Association(JCSA). • Comment regarding shooting events at the JCSA. • Comment requesting a declaration of climate emergency. • Comment regarding shooting activities of the JCSA and surrounding areas. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: County Administrator Philip Morley explained items on the Consent Agenda. Commissioner Sullivan moved to remove Consent Agenda Item No. 2 and approve the remaining items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion. Deputy Clerk of the Board Carolyn Gallaway noted that Consent Agenda Item No. 7 is directly affected by Consent Agenda Item No. 2 and they should both be removed. Commissioner Sullivan withdrew his original motion. He then moved to remove Consent Agenda Item No. 2 and 7 and approve the remaining items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 53-19 re: Continuing Relationship with the Washington Counties Risk Pool and the Related Appointments and Designations of the County 2. (DELETED)RESOLUTION NO._re: Updating the Jefferson County Risk Management Policy (Approved later in the meeting) 1 Commissioners Meeting Minutes of October 21, 2019 3. AGREEMENT re: Current Use Tax Assessment to Classify 50.66 Acres Between Two (2) Separate Parcels to be Classified as Open Space/Open Space Under the Current Use Tax Assessment Program (RCW 84.34); MLA18-00104/CUA18-00001; Jefferson County Department of Community Development; Jefferson Land Trust, Applicant 4. AGREEMENT re: Conservation Futures Fund Acquisition Project Tarboo Forest Addition; In the Amount of$110,000; Jefferson County Environmental Public Health; Jefferson Land Trust 5. AGREEMENT re: Conservation Futures Fund Acquisition Snow Creek Middle Reach Forest Protections Project; In the Amount of$25,385; Jefferson County Environmental Public Health; Jefferson Land Trust 6. MINUTES re: Regular Meeting Minutes of October 14, 2019 7. (DELETED)Appoint Members of the Jefferson County Risk Management Committee(RMC)Per Resolution No. (No Expiration of Terms): Director of Emergency Management Willie Bence as County Safety Officer; and Director of Central Services,Mark McCauley as a FLSA Exempt Representative(Approved later in the meeting) 8. Payment of Jefferson County Vouchers/Warrants Dated October 14, 2019 Totaling $1,372,309.23, Dated October 15, 2019 Totaling $10,442.22 and Dated October 21, 2019 Totaling $404,374.03 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 9. Payment of Jefferson County Payroll Warrants Dated October 18, 2019 Totaling $76,749.31 and A/P Warrants Done by Payroll Dated October 5, 2019 Totaling $145,622.29 and Dated October 18, 2019 Totaling $16,577.78 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) RESOLUTION (Consent Agenda Item No. 2) re: Updating the Jefferson County Risk Management Policy: County Administrator Philip Morley suggested an amendment to the proposed policy. On Page 8 under C) Special Meetings where it reads "A special meeting may be called per RCW 42.30 by any member" it should read"A special meeting may be called per RCW 42.30 by the presiding officer or by a majority of the Risk Management Committee." Commissioner Sullivan moved to approve RESOLUTION NO. 54-19 re: Updating the Jefferson County Risk Management Policy with the suggested amendment. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Appoint Members to the Jefferson County Risk Management Committee(RMC) (Consent Agenda Item No. 7) Per Resolution No. 54-19 (No expiration of terms): Commissioner Sullivan moved to appoint Emergency Management Director Willie Bence as County Safety Officer and Central Services Mark McCauley as a FLSA Exempt Representative to serve on the RMC. Commissioner Brotherton seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming October as National Disability Employment Month: Public Health Department Developmental Disabilities Coordinator Anna McEnery recognized Jefferson County businesses who employ individuals with developmental disabilities and their contributions to the community. A member of Concerned Citizens spoke about their programs. After all three Commissioners read aloud the proclamation, Commissioner Sullivan moved to approve the Proclamation proclaiming October as National Disability Employment Month. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of October 21, 2019 PROCLAMATION re: Recognizing the Week of October 20-26,2019 as Pro Bono Law Week to Honor and Thank Attorneys who Volunteer Time and Expertise to Provide Legal Services to Those in Need: President of the Clallam-Jefferson County Pro Bono Lawyers Lorraine Rimson and Board Member At-Large Rafael Urquia provided information on services that their group provides to those that cannot afford a lawyer. After all three Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve a Proclamation Recognizing the Week of October 20-26, 2019 as Pro Bono Law Week. Commissioner Sullivan seconded the motion which carried by a unanimous vote. INTERVIEWS (2) re: Jefferson County Board of Equalization (BOE)Vacancy: The Commissioners conducted interviews with applicants Maryann Tapiro and Margaret Taylor for the BOE vacancy. Commissioner Brotherton thanked both individuals for applying. Due to Margaret Taylor's supremely qualified resume, he moved to appoint her to the BOE. Commissioner Sullivan seconded the motion. Chair Dean added that Ms. Taylor has an impressive background in law, estate planning and local and state government. She called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 10:43 a.m. and reconvened at 10:51 a.m. with all three Commissioners present. CONTINUED DELIBERATION(Continued from Monday, October 7, 2019): Proposed Draft Hearing Examiner Code, Hearing Examiner Rules of Procedure, and Amendments to the Jefferson County Code: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Civil Deputy Prosecuting Attorney Austin Watkins briefed the Board on further edits and answered questions. The final draft will be reviewed for potential action on October 28, 2019. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. The meeting was recessed at 12:19 p.m. and reconvened at 1:34 p.m. with Chair Dean and Commissioner Brotherton present. Commissioner Sullivan joined the meeting at 1:35 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Status Briefing re: Update on 2019 Comprehensive Plan Amendment Cycle • Labor negotiations • Follow-up discussion re: 2019 Comprehensive Plan Amendment Cycle • Planning Commission; upcoming additional meetings • Miscellaneous upcoming meetings EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:30 p.m. Chair Dean announced that the Executive Session will be held from 2:03 p.m. to 2:33 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 2:33 p.m. Chair 3 Commissioners Meeting Minutes of October 21, 2019 Dean announced that the Board will be extending the Executive Session from 2:34 p.m. to 2:49 p.m. The Board resumed the regular meeting at 2:49 p.m. Chair Dean announced that the Board will be extending the Executive Session from 2:50 p.m. to 3:00 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:00 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • UPDATE re: Continued Status on 2019-2021 Work Program o Newly Elected Officials orientation, Community Outreach Meetings and Strategic Plan o Budgeting Improvements o Contract Reform o Implement Homeless Housing Plan/Housing Interlocal Agreement o JeffCOM; potential regionalization o Information Services; Policy updates o I.T. Improvements o Facilities and Property Management o County Administrator Performance Review Policy o Rotunda, Community Centers and a potential Community Facilities Grant • Washington State Association of Counties (WSAC) County Leaders Conference • Port Ludlow signage re: Title III SRS • Department of Community Development(DCD); complaints and potential restructuring • West End Community Outreach Meeting; logistics and topics to discuss NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. Comrnrssonerrt}1livan seconded the motion which carried by a unanimous vote. 'fit tislfr‘40t f ,^,��.t . �� JEFFERSON COUNTY ` BOARD COMMISSIONERS r r C t1 • % Kate De air ///, ATTEST: Davi 'ul i � -r 110 ta,„, L46ivc,,,2,_, Ammo,. Carolyn Gallaway, CMC Gr .ro don, Member Deputy Clerk of the Board 4