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HomeMy WebLinkAboutWSU Extension - Water Programs Coordinator Jefferson County Job Description Job Title: Water Programs Coordinator Department: WSU Extension Reports To: WSU Extension Director FLSA Exempt: NO Union: UFCW Salary Level: Grade 29 Location: WSU Extension Office • Approved By: Human Resources Manager t' f �-6 z-c(- Approved Date: November 2019 SUMMARY This position is responsible for performing lead administrative staff duties for the Jefferson County Marine Resources Committee (MRC), including writing grant content, managing Northwest Straits Initiative grant funds, managing program budgets, grant reporting and submission, coordinating and attending Executive Meetings and monthly MRC meetings, tracking volunteer hours, managing the recruitment and training of new MRC members and project volunteers, maintaining the MRC website and managing contracts and contractors/consultants for MRC projects as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Perform project coordination, management and evaluation of educational outreach programs and citizen-science monitoring projects. Communicate with volunteers, serving as a community resource and working with key partners on joint endeavors. May also coordinate WSU Extension programs related to Water and Natural Resources. Supervise, coordinate and evaluate volunteers in their educational, monitoring and stewardship activities. Resolve conflicts as needed. Empower volunteers with opportunities for leadership. Set-up, coordinate and evaluate marine- and water-related programs for the public and potential MRC volunteers. Provide and coordinate advanced training sessions and opportunities for veteran volunteers. Staff the MRC and develop MRC meeting agendas,notify members of meeting times and locations and coordinate minute taking. Develop project reports, newsletters, public presentations,training modules, educational materials, monitoring protocols, marketing materials,public workshops, news releases, web pages and other communication documents as needed. Must be accessible for questions from the public. Jefferson County Job Description: WSU Extension, Water Programs Coordinator Page 2 of 5 Prepare annual work plans and budgets as needed. Solicit extramural funds to sustain programs and develop community outreach projects. Develop grant applications, manage grant contracts, and supervise contractors. Evaluate program and measure and report relevant outcomes. Evaluate feedback and adapt programs accordingly. Identify local natural resource concerns and issues. Develop priorities,projects and guidelines for educational outreach, stewardship and monitoring programs in cooperation with other agencies and community groups. Develop and maintain effective partnerships and network connections by coordinating and communicating with other WSU Extension programs, Marine Resources Committees and program funders. Establish and maintain cooperative internal relationships with WSU faculty and specialists from multiple disciplines and locations, including agriculture and natural resource faculty, staff at county, department, and regional levels throughout the PNW region. Collaborate with the Northwest Straits Commission, Northwest Straits Foundation and other MRCs throughout the Salish Sea. Promote external communications and effective partnerships with elected officials, and government agencies at the county, state and federal levels. Maintain effective working partnerships with community-based non-profits and other non- governmental organizations concerned with the environment and sustainability. Requires travel year-round, including occasional travel by ferry, some evening and weekend work with occasional travel outside the area and overnight travel. SUPERVISORY RESPONSIBILITIES: This position supervises consultants and contractors for MRC projects. Supervises additional staff(interns or program assistants) on grant-funded projects, when appropriate. Provides supervision for volunteers engaged with MRC and Extension projects as necessary. COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following: Analytical - Collects and researches data. Problem Solving- Works well in group problem solving situations. Technical Skills - Uses a variety of computer software applications to complete duties; Pursues training and development opportunities; Shares expertise with others. Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Jefferson County Job Description: WSU Extension, Water Programs Coordinator Page 3 of 5 Interpersonal Skills - Maintains confidentiality; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication- Listens and gets clarification; Participates in meetings. Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork-Balances team and individual responsibilities;Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Supports everyone's efforts to succeed. Cost Consciousness - Works within approved budget; Conserves organizational resources. Diversity - Demonstrates knowledge of EEO policy; Promotes a harassment-free environment. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Planning/Organizing - Assigns priority and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quantity- Meets productivity standards; Completes work in timely manner. Quality- Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Creates high quality work product. Safety and Security- Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Organizational Support- Supports organization's values; supports affirmative action and respects diversity. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in related field. OR Associates degree (AA) and two (2) years' experience in a related field. OR Equivalent combination of education and experience. Jefferson County Job Description: WSU Extension, Water Programs Coordinator Page 4 of 5 LANGUAGE SKILLS Ability to read, analyze, and interpret the complex documents. Ability to respond effectively to inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations to top management, public groups, and/or Boards of Directors. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to solve problems and deal with a variety of concrete variables where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. COMPUTER SKILLS To perform this job successfully, an individual should have experience and be proficient in computer technology, including word processing, spreadsheets, electronic slide presentations and email. CERTIFICATES, LICENSES,REGISTRATIONS Valid Washington State Driver's License OTHER KNOWLEDGE, SKILLS AND ABILITIES Must have strong organizational, management, coordination, outreach and communication skills. Demonstrated experience in planning, organizing, and delivering effective educational programs, coordinating community volunteers, and performing project management, budget tracking and reporting. Demonstrated competency in using electronic communication methods and equipment for Extension and MRC education and daily work activities. Ability to maintain confidentiality of sensitive information. Ability to work effectively with other watershed programs in the county to involve volunteers in on-the-ground action and individual stewardship. Must maintain working knowledge of marine shoreline stewardship, current trends and programs involved with environmental education and restoration. Ability to establish and maintain effective, harmonious working relationships with volunteers, staff, the general public, WSU and various County Departments. Jefferson County Job Description: WSU Extension, Water Programs Coordinator Page 5 of 5 Ability to work independently and as a member of a team and be self-motivated to complete required deadlines while simultaneously completing other tasks. Ability to read maps, work with GPS and GIS practitioners and use field measuring tools. DESIRABLE EXPERIENCE AND ABILITIES Demonstrated ability to communicate effectively verbally and in writing with diverse audiences. Demonstrated proficiency in online technology, including web development, social media and online educational delivery tools. Experience writing publications for the general public; such as short articles, newsletters and brochures. Ability to author and/or co-author Extension publications and reports. Experience with public speaking and group facilitation. Experience engaging and conducting needs assessment with program stakeholders. Demonstrated ability to design culturally competent educational programs in order to engage diverse constituents (dimensions of diversity include gender, culture, age, sexual orientation, race, ethnicity, education, and income). PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER POSITION This position is not part of a career ladder.