HomeMy WebLinkAbout111219_ca02 Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E.
Public Works Director/County Engineer
Agenda Date: Novembers, 2019
Subject: Professional Services Agreement
Terra Valuations, Vicki Adams
Olympic Discovery Trail, Four Corners Rd to Anderson Lake
Statement of Issue: Professional Services Agreement with Terra Valuations, of Edmonds, to
complete appraisal services for the Olympic Discovery Trail (ODT), Four Corners Rd to
Anderson Lake State Park.
Analysis/Strategic Goals/Pro's Et Con's: This agreement for professional appraisal services
will facilitate land acquisition for this project. This appraiser was chosen through a
competitive consultant selection process. This ODT project is number four on both the 2019-
2024 Six Year Transportation Improvement Program and the 2019 Annual Construction
Program. The purpose of the project is to create a new segment of the multi-use, non-
motorized ODT.
Fiscal Impact/Cost Benefit Analysis: This agreement provides appraisal services for 9 parcels
with a maximum payable amount of $42,500.00 through April 30, 2021. Funding for this
project is provided by a Recreation and Conservation Office (RCO) Grant.
Recommendation: The Board is asked to approve and execute the three (3) originals of the
Professional Services Agreement with Terra Valuations where indicated and return two (2)
signed originals to Public Works (Attn: Mara Dotson).
Department Contact: Mara Dotson, 385-9218
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Philip Morley, ounty • • • • Date
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PROFESSIONAL SERVICES AGREEMENT FOR
Appraisals for Olympic Discovery Trail, Four Corners Rd to
Anderson Lake State Park
THIS PROFESSIONAL SERVICES AGREEMENT("this Agreement") is entered into
between the County of Jefferson, a municipal corporation ("the County"), and
Terra Valuations ("the Consultant"), in consideration of the
mutual benefits, terms, and conditions specified below.
1. Project Designation. The Consultant is retained by the County to
prepare 6 separate appraisals to assist in acquiring land for the proposed Olympic
Discovery Trail.
2. Scope of Services. Consultant agrees to perform the services, identified on Exhibit"A"
attached hereto, including the provision of all labor.
3. Time for Performance. Work under this Agreement shall commence upon the giving of
written notice by the County to the Consultant to proceed. The Consultant receipt of a
Purchase Order shall constitute said notice. Consultant shall perform all services and
provide all work product required pursuant to this Agreement on the dates listed on
Exhibit"A". Time is of the essence in the performance of this Agreement.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit"B"attached hereto, provided that the total amount of payment to
Consultant shall not exceed $42,500.00 without express written modification
of this Agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County,and upon approval thereof, payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
c. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
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e. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
three(3)years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications, and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Indemnification. Consultant shall indemnify,defend,and hold harmless the County, its
officers, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorney's fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Consultant's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Consultant.
The Consultant specifically assumes potential liability for actions brought against the
County by Consultant's employees, including all other persons engaged in the
performance of any work or service required of the Consultant under this Agreement and,
solely for the purpose of this indemnification and defense,the Consultant specifically
waives any immunity under the state industrial insurance law, Title 51 R.C.W. The
Consultant recognizes that this waiver was specifically entered into pursuant to
provisions of R.C.W. 4.24.115 and was subject of mutual negotiation.
8. Insurance. Prior to commencing work,the Consultant shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the County named as an additional insured in connection with the
Consultant's performance of his Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a)Owned automobiles; (b) Hired
automobiles; and, (3)Non-owned automobiles.
Commercial General Liability Insurance in an amount not less than a single limit of
$500,000 per occurrence and an aggregate of not less than two(2)times the occurrence
amount($1,000,000.00 minimum) for bodily injury, including death and property
damage, unless a greater amount is specified in the contract specifications.
The commercial general liability insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverage:
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a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form Contractual/Commercial Liability—including coverage for products
and completed operations;
d. Premises—Operations Liability(M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
The County shall be named as an"additional named insured"under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer, and shall include a provision prohibiting cancellation of said policy except
upon thirty(30)days prior written notice to the County.
Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit
from a qualified financial institution.
The Consultant shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include: (a)The limits of overage; (b)The project name to
which it applies; (c) The certificate holder as Jefferson County, Washington and its
elected officials, officers, and employees with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d)A statement that the
insurance policy shall not be canceled or allowed to expire except on thirty(30)days
prior written notice to the County. If the proof of insurance or certificate indicating the
County is an"additional insured"to a policy obtained by the Consultant refers to an
endorsement(by number or name)but does not provide the full text of that endorsement,
then it shall be the obligation of the Consultant to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (15)days of execution of this
Agreement.
Failure of the Consultant to take out or maintain any required insurance shall not relieve
the Consultant from any liability under this Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
The Consultant's insurers shall have no right of recovery or subrogation against the
County(including its employees and other agents and agencies), it being the intention of
the parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect all the parties and shall be primary coverage for all
losses covered by the above described insurance.
Insurance companies issuing the Consultant's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
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All deductibles in the Consultant's insurance policies shall be assumed by and be at the
sole risk of the Consultant.
Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self-insured retention, or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment due,
or to become due,to the Consultant until the Consultant shall furnish additional security
covering such judgment as may be determined by the County.
Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch.48.62 RCW shall be non-contributory with respect to any
insurance policy the Consultant shall provide to comply with this Agreement.
The County may, upon the Consultant's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Consultant.
The Consultant shall provide a copy of all insurance policies specified in this Agreement.
Written notice of cancellation or change in the Consultant's insurance required by this
Agreement shall reference the project name and agreement number and shall be mailed to
the County at the following address: Jefferson County Risk Management, P.O. Box
1220,Port Townsend, WA 98368.
The Consultant's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees,and agents.
Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
The Consultant shall include all subconsultants as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subconsultants. All
insurance coverage for subconsultants shall be subject to all the requirements stated in
this Agreement.
The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
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The Consultant shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty(30) days prior to
cancellation, suspension, reduction or material change in the policy, notice of same shall
be given to the County Risk Manager by registered mail, return receipt requested.
The Consultant shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the
State of Washington.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
9. Worker's Compensation (Industrial Insurance).
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant,the Consultant shall maintain workers'
compensation insurance at its own expense,as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request.
Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
This coverage shall extend to any subconsultant that does not have their own worker's
compensation and employer's liability insurance.
The Consultant expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act,or other employee benefit act of any jurisdiction which would otherwise be
applicable in the case of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost and
fees shall be recoverable from the Consultant.
10. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Consultant specifically has the right to direct and control Consultant's own activities,
and the activities of its subconsultants, employees, agents, and representatives, in
providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
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services provided under this Agreement, including, but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental,or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Consultant, or any
employee of Consultant.
11. Subcontracting Requirements. The Consultant is responsible for meeting all terms and
conditions of this Agreement including standards of service, quality of materials and
workmanship,costs,and schedules. Failure of a subconsultant to perform is no defense
to a breach of this Agreement. The Consultant assumes responsibility for and all liability
for the actions and quality of services performed by any subconsultant.
Every subconsultant must agree in writing to follow every term of this Agreement. The
Consultant must provide every subconsultant's written agreement to follow every term of
this Agreement before the subconsultant can perform any services under this Agreement.
The County Engineer or their designee must approve any proposed subconsultants in
writing.
Any dispute arising between the Consultant and any subconsultants or between
subconsultants must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Consultant's performance required by this
Agreement.
12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant,to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant,any fee, commission, percentage, brokerage fee, gifts,or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty,the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the Agreement price or
consideration,or otherwise recover,the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
13. Discrimination Prohibited. The Consultant, with regard to the work performed by it
under this Agreement,will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex, or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
14. No Assignment. The Consultant shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
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•
15. Non-Waiver. Waiver by the County of any provision of this Agreement or any time •
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
16. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten (10)days written notice to the Consultant.
b. In the event of the death of a member, partner,or officer of the Consultant,or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Consultant
and the County, if the County so chooses.
17. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Public Works
623 Sheridan Street
Port Townsend, WA 98368
Notices to Consultant shall be sent to the following address:
Terra Valuations
PO Box 1415
Edmonds, WA 98020
18. Integrated Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated Agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made. This
Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, by the County within the scope of
this Agreement. The Consultant ratifies and adopts all statements, representations,
warranties, covenants, and agreements contained in its proposal, and the supporting
material submitted by the Consultant, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
19. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Consultant.
20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the Director of Public Works or County Engineer, whose decision in the matter shall be
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final, but shall be subject to judicial review. If either party deem it necessary to institute
legal action or proceeding to enforce any right or obligation under this Agreement,each
party in such action shall bear the cost of its own attorney's fees and court costs. Any
legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County. The parties agree that all questions shall be resolved by application of
Washington law and that the parties have the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The Consultant
hereby consents to the personal jurisdiction of the Superior Court of the State of
Washington for Jefferson County.
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to,or waiver of, a breach
by either party,whether express or implied, shall constitute a consent to,waiver of, or
excuse of any other,different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest,heirs, and assigns.
27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained
by this Agreement without the express written consent of the County.
28. No Third-party Beneficiaries. The parties do not intend,and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
Professional Services Agreement, Contract A. Version 2, Risk Legal Review 8/8/2019 Page 8 of 10
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length,with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RC W, as may hereafter be amended,the Consultant agrees to
maintain all records constituting public records and to produce or assist the County in
producing such records, within the time frames and parameters set forth in state law. The
Consultant further agrees that upon receipt of any written public record request,
Consultant shall,within two business days, notify the County by providing a copy of the
request per the notice provisions of this Agreement.
Professional Services Agreement, Contract A, Version 2, Risk Legal Review 8/8/2019 Page 9 of 10
ill."
DATED this 7 day of NO1/GWt, 12A4 , 20 17 .
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Terra Valuations
Name of Consultant Kate Dean, District I
,
\J 1 CANIA -B . AciUt Ait3
Consultant Representative(Please print) David Sullivan, District 2
1016 , I
(Signature) Greg Brotherton, District 3
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Title
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Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
c. ------
M .nders, P.E. ate
Public Works Director/County Engineer
Professional Services Agreement, Contract A, Version 2, Risk Legal Review 8/8/2019 Page 10 of 10
Exhibit A
Scope of Work for Appraisal Services
Olympic Discovery Trail
Each item of work under this Agreement will be authorized in writing by Assignment. The County is not
obligated to assign any specific number of tasks to the Consultant and the County's and the Consultant's
obligation hereunder are limited to tasks assigned in writing. No sub-consultant will be used without the
County's approval.
OBJECTIVE:
The objective of the proposed work is to provide appraisal services on properties owned by Heroux,
Jefferson PUD, Majestic Acres LLC, Pope and Jefferson County for Jefferson County's Olympic
Discovery Trail,North Segment, funded primarily by a Resource Conservation Office Grant.
This segment of the Olympic Discovery Trail is located in Jefferson County, Washington from Four
Corners Road south to the Anderson Lake State Park. The intent of this project is to create a new segment
of the multi-use, non-motorized ODT.
Task Assignments may include, but are not limited to,the following types of work:
Prepare 6 appraisal reports.
• A portion of Heroux's Property, Parcel#001333040,approximate area of 0.36 acres
• A portion of Jefferson PUD, Parcel#001333014, 001333037 and 001333038,approximate area
of 1.74 acres
• Jefferson County Property,previous gravel pit, Parcel#001333013,approximate area 1.38 acres
• A Majestic Acres Property, Parcel #001333009,approximate area of 2.47 acres
• A portion of Popes' parcels 901042001 &901092001 consisting of a utility corridor with varying
widths and an approximate area of 35 acres.
• Jefferson County Timber Parcel #701071002 approximate 40 acres
Key tasks the appraiser will complete are as follows:
• Identify the parent parcels and all land areas to be appraised
• Physical inspection of the properties
• Research and documentation of the property's attributes, improvements,etc.
• Consideration of existing easements,encumbrances and title exceptions
• Examination of local and regional land use regulations and other conditions influencing value
• Timber valuation review,consideration and incorporation,as appropriate,of the property's pre-
merchantable and merchantable timber resources
• Compilation and analysis of relevant transactional data
• Physical inspection of the sales used as primary indicators of value if reasonably accessible from
a public right of way
• Determination of each of the property's highest and best use
• Consideration of all applicable approaches to value
• Reconciliation of the various approaches and formulation of value opinion
• Preparation of narrative appraisal reports, in compliance with Uniform Standards of Professional
Appraisal Practice(USPAP)
ADMINISTRATION AND COORDINATION
The Consultant will be required to continually coordinate with the AGENCY the work effort involved in
all tasks under this agreement. Work completed under this agreement shall include the following:
A. Provide one-on-one liaison between the County Project Manager and Consultant Team.
B. Progress and information meetings as needed.Notification of anticipated delays or problems.
C. The Consultant shall coordinate the work effort for this project with the County's schedule.
D. Contract Completion date is April 30,2021
Exhibit B
Payment(Negotiated Hourly Rate)
The Consultant shall be paid by the County for completed work and services rendered under this Agreement
as provided hereinafter. Such payment shall be full compensation for work performed or services rendered
and for all labor,materials,supplies,equipment,and incidentals necessary to complete the work.
1. Hourly Rates: The Consultant shall be paid by the County for work done,based upon the negotiated
hourly rates shown in Exhibit"C"attached hereto and by this reference made part of this
Agreement. The rates are inclusive of direct salaries,payroll additives,overhead,and fee. The
Consultant shall maintain support data to verify the hours billed on the Agreement.
2. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
Consultant. These charges may include,but are not limited to the following items: travel,printing,
long distance telephone,supplies,computer charges,and sub-consultant costs.
a. The billing for Direct Non-Salary Costs shall include an itemized listing of the charges
directly identifiable with the Project.
b. The Consultant shall maintain the original supporting documents in their office. Copies of
the original supporting documents shall be supplied to the County upon request.
c. The Agency will disallow all or part of any claimed cost which is not adequately
supported by documentation.
d. All mileage charges will be supported by documented departure and arrival odometer
readings for all vehicles used for work.
e. All above charges must be necessary for the services provided under this Agreement.
3. Maximum Total Amount Payable: The Maximum Total Amount Payable by the County to the
Consultant under this Agreement shall not exceed$42,500.00.No minimum amount payable is
guaranteed under this Agreement.
4. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs
authorized in 1 and 2 above. The monthly billings shall be supported by detailed statements for
hours expended at the rates established in Exhibit"C", including names and classifications of all
employees,and billings for all direct non-salary expenses. To provide a means of verifying the
billed salary costs for the Consultant's employees,the County may conduct employee interviews.
These interviews may consist of recording the names,titles,salary rates,and present duties of those
employees performing work on the Project at the time of the interview.
5 Final Payment: Contract Completion date is April 30,2021. Final Payment of any balance due the
Consultant of the gross amount earned will be made promptly upon its verification by the County
after the completion of the work under this Agreement,contingent upon receipt of all reports,
electronic data and other related documents which are required to be furnished under this
Agreement. Acceptance of such Final Payment by the Consultant shall constitute a release of all
claims for payment,which the Consultant may have against the County unless such claims are
specifically reserved in writing and transmitted to the County by the Consultant prior to its
acceptance. Said Final Payment shall not,however,be a bar to any claims that the County may
have against the Consultant or to any remedies the County may pursue with respect to such claims.
Exhibit C
Terra Valuations
Consultant Fee Determination-Summary Sheet(Specific Rates of Pay)
Fee Schedule
Direct Salary Cost: The published Rate per Hour shown are inclusive of actual salaries,overhead, profit,
tools and equipment necessary or incidental for the completion of work specified in the Agreement.
Discipline or Job Title Hourly Rate
Primary Appraiser $140.00
Assistant Appraiser $45.00
Timber
Primary Assistant Valuation
Appraiser Appraiser Subconsultant
Hourly Fee $140.00 $45.00 (Flat Fee)
Total Total
Appraisal Services Hours Flours Hours Cost
Heroux(1 Parcel) 23 37 60 $4,885.00
PUD(3 Parcels) 33 52 85 $6,960.00
Majestic Acres
(1 Parcel) 26 40 66 $5,440.00
Pope(2 Parcels) 33 52 $5,000.00 85 $11,960.00
Jefferson County Timber
(1 Parcel) 26 40 $2,500.00 66 $7,940.00
Jefferson County Pit
(1 Parcel) 23 37 60 $4,885.00
Total Hours 164 258 422
Total Cost $22,960.00 $11,610.00 $7,500.00 $42,070.00
Mileage($0.58/mile)/Ferry $430.00 $430.00
$42,500.00 $42,500.00
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STATE
701072003
ti E1/2 NW d/
80.31 a.
701071001
NE1/4(LESS W1/2 NE NE
& N 1/2 NW NE),
N1/4 SE
118.79 a.
7 Z 1
701071001
STATE SE1/4 (N1/4)
39.66 a.
701073005
NE SW
N1/2 SE SW
39.67 a.
3
1
701073005 701074002
N1/2 SE SW S 3/4 SE
20.13 a. 119.08 a.
701073004 TIMBER PROPERTY0
S1/2
/2 SE SW
19.32 a. 4 FOR EXCHANGE
CONSIDERATION SCALE 1 " 600'
7 8
.,
18 17
PRELIMINARY
PROPOSED TRAIL
o �m AREA
� a\In
o
COV
xoxc) (TAX 10) 0 0.32 °
212.24 o`to o 0 0.27 °. 1
33030 raze► �A���LATIONS
AX28 ,z' BASED SORS MAP
) 38 °. O(JX d ASSES
HER I o• 1 4
0 334
001333031 QQ1
AX 29 N -Y AX 3 BE ACRES
0 33 °. �' 1 45 a' 5.53
AFS S
put) :25,.17 ACRE333E4E QFHwY° �\� �� TRAILAREALs00A NA Sw�E 15,2E _5107 1 Q FRES
N1 �2 1E-12,14, E PP �� ,��,/ oR o.1
LS �X SUg SEAS �! TRAIL ARES
16 PT TX 3, i
PV TRIANGL 48 SQ FT
QQ13330 53 a. =10,� 25 ACRES
NO
TAX 11 9 E') 5 OR AREA
CLESS N1
TOTAL ��A►ARES
1 .68 a• -o
Lo
1� .12
t.
SCALE 1 „=100
• a k a l, L 1
1
212.24 <8 <0001333022 001333034 /
r o r a (TAX27 a 10) 0 0 0.32 a. TAX 17 (ENLG NE SW (N OF HWY)
BY TAX 52) LESS TAX 13,17,21 a, 001333033
0.73 a. (ENLGD BY TAX 93) 0 0
0.94 a Mod TAX 39(REVISED)ENLG BY TX 54
80' b<< 3.08 a.
�, oro 0
"gym, r
Q F
333014 0 ,; FOUR Z
N ;; 'X 3 0, 8 CORNERS
333040 5 a. o"a o I-I 0 23g 65 _ R
AD
'2 NW SW(E OF HWY) e)col- d Moon d MN d N
D MXNN 8 O Mx0 0
/.....,O_
TX 10-12,14,15,20 �� <,.+ ' <a� b<"' M o
$r�o $rro oro r)N 001333013\
t TX 3,SUB/EASE PP ,�� co
3 x o/TAX 2 (GRAVEL PIT) oc
3 a. oi-0 0 1.38 a.44144,
, Lc
o ♦ * o.'
150.00 Wt '40.
264.81 �,
517.12 A� G
N(E OF HWY) LIASE TO
.R
fJJ -
- PUD
ei # 001333037 PROPOSED TRAIL
3 5 7 9 11 13 15 d:#0:1 NE SW(LESS N OF HWY
&E255'S OF HWY)(LESS //i AREA
1 PT TAX 2,3,28,18,&26
'�� 21.02 a. >
�v
I/�® L�®16/ 8[Q/ 12[14/ 16J
[% C//,® u311/�21 23527 29
�'� 055a O in 2
OM`
8 A'® n o
22124 26 32 F '/
:,i SCALE 7 =200
30 P . 1068.70
1
I ! MAJE., ht., .e L yi r:.1, 4,..i
17 43 45 47
39 41 I
V
I
46 1 46 1 50 1 52 1 54 AREA CALCULATIONS BASED ON ASSESSORS MAP
001 333 014(PUD) 001 333 038(PUD) 001 333 037(PUD) 001 333 013(JeffCo)
BEFORE Parcel Size= BEFORE - 1.38 ACRES
1.45 ACRES 0. 14 ACRES 21.02 ACRES
POTENTIAL
AFTER TRAIL AREA AFTER PROPERTY TO
0.96 ACRES = 0. 14 ACRES 19. 77 ACRES NEGOTIATE WITH PUD
80' TRAIL AREA TOTAL TRAIL AREA 80' TRAIL AREA
=0.49 ACRES =0. 14 ACRES =1.25 ACRES
PRELIMINARY
' O w
X15 r7Na_=r7
5 Lo
^
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M
30 'j 1068.70
4
5 1
0/0 :V
52 1 54
roll
fol"
MAJESTIC
VA,
ACRES LLC
WI
044 001333012
� SE SW
WI i SUBJECT TO EASEMENT
tori 39.41 a.
s�
WI
°:,
/% : : PROPOSED TRAIL
,4'3 ' AREA
:41II,1
1
0
•
LJ
' 14 SCALE 1 "=200'
#4)/i,,, ,,,,,,i i1.4
Piz,'..iiiii
At:4'1VA ---- °°10"
POPE
AREA CALCULATIONS BASED ON ASSESSORS MAP
001 333 009
MAJESTIC ACRES
Parcel Size=
2.47 ACRES
TOTAL TRAIL AREA
=2.47 ACRES
PRELIMINARY
!JP'. t FPI"_.. o I '\ m'. n
,.. u LoY2 !mn I MAJESTIC ACRES LLC
X 4
rn.9.,.�... ,.. . SA. 3 �a..
. 6v m 901042004
8 �.G4
j 6.48 a. 901042002
"•� tl LOT 3
•�•a PAL HORT PLAT Mr-U< J (W 1/2 N 1/2)
cdr o a 9.89 a.
..... ora.-mw 6Q
/1)
901041001
VI —_ CAW..."
u' ; '6' POPE AA. GOVT LOT 2
901051024 1 w+.s. w �' , 36.98 a.
TAX 40 l TAX E(LS EI l E2) 254 a 9.+• ; A® O
901051023 901042001 ;04,�-
TAX 41 a a TAX El aro a. \ GOVT LOT 4 (E
01
TAX 42 ze OF HWY, LESS `,( / GOVT OT POPE ` C
TAX 42 e n TAX E2 160 d �O TAX 4) t \ GOVT LOT 3
26.95 a. (LESS W ,/2 N1/2) t
las at GO,C (O 29.40 a./ (1/: / -
GAJ
9.901.
ILIA a
I i
0olo3,me
a�AX 82
,s.n4 ii:
901041001
SW NE
r "le:"
� 901042001 38.61 a.
OV'T LOT 2 5 fil
S 1/2 aNW
/ */ J PROPOSED TRAIL
$ �e.o3i. AREA
� is-1s� POPE
TN(38
TA O
(en IL TAX 82)
:nTAX e 11.75 a.
TAX n 8 62) � ----_-
rPOPE SCALE 1 "=600'
AREA CALCULATIONS BASED ON ASSESSORS MAP (POPE ON 2 PAGES)
901 042 001(POPE) 901 092 001(POPE)
BEFORE BEFORE
276 ACRES 166 ACRES
AFTER AFTER
252 ACRES 155 ACRES
TRAIL AREA TRAIL AREA
= 24 ACRES' = 11 ACRES
PRELIMINARY
/
' ` �
�1101001011
TAX 38 POPE
Z---- -
a _
z
P -
OP
JW2
/
)OV'T LOT 4 (E OF HWY)LESS TAX 4
�n""6 •
S 1/2 NW, SW 1/4 SUBJ/EASE 90104
LESS TAX 5 & 6/II
GOVTE
141.38 a. SW N
SE1/4
121.51
901043001
TAX 5
W/EASE
4003 19.72 a.
.7
(Psi l)
901054003 `P
(WITH SEC 5) `.o,,2
2.12 a.
. POPE
5 ' /
8 /4,
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e.
.ms
i 0,,
i of
I 01#'4,,
901091001
"re'
901092001
W 1/2 NE
NW 1/4 83.96 a.
/# SUBJECT TO EASEMENT
165.62 a.
F.,
I 0
' sr 0`
l POPE
AREA PROPOSED TRAIL
h'Ø O
SCALE 7 "=600'
1 9(D.m ! 0
idu)
d / mirk~.• i %i
Z W. 0X Wr
�l 901093007 901093002 901093003
i TAX 7 W/EASE TAX ASE TAX 3 � ��J4St? s
PRELIMINARYIm 5.21 a. W21/EASE