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HomeMy WebLinkAboutWashington State Department of Transportation - 101419V R •_ R _ Yt I Jr.—,.• •-n Local Programs State Funding Agency and Address Agreement Jefferson County Work by Public 623 Sheridan Street Agencies Port Townsend, WA. 98368 Agree ent Number Maximum Amount Authorized Location and Description of Work (See also Exhibit "A") 973 2 $880,300.00 SRI 16 and Cedar Ave. Pedestrian Bike Improvements 2019-21 Safe Routes to School Program Participating Percentage Project Number 100% NLp_ !De 17 0D6� State Funding S This AGREEMENT is made and entered into this 31 day of 2019 i D/i� 2019 between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the "AGENCY. WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Type of Work Estimate of Funding (t) Estimated Total Project Funds (Z) Estimated Agency Funds (3) Estimated State Funds PE a. Agency 82,000 0 82,000 b. Other Consultant 39,803 0 39,803 c. Other Education & Encour 5,000 0 5,000 d. State 5,000 0 5,000 e. Total PE Cost Estimate (a+b+c+d) 131,803 0 131,803 Right of Way f. Agency g. Other h. Other i. State I Total R/W Cost Estimate (f+g+h+i) Construction k. Contract 1. Other m. Other n. Other o.Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q) DOT Form 140-087 Revised 06/2018 Page 1 General The AGENCY agrees to perform the above described work in accordance with the Project Application attached hereto as "Exhibit A" and made a part of this AGREEMENT. Plans, specifications, and cost estimates shall be prepared by the AGENCY in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction and adopted design standards, unless otherwise noted. The AGENCY will incorporate the plans and specifications into the AGENCY's project and thereafter advertise the resulting project for bid and, assuming bids are received and a contract is awarded, administer the contract, or if the project is of a size which the AGENCY is authorized to perform with its own forces under the laws of the State of Washington, the AGENCY may proceed with its own forces. All work performed under this AGREEMENT shall comply with the applicable provisions of state law. II Payment The STATE, in consideration of the faithful performance of the work to be performed by the AGENCY, agrees to reimburse the AGENCY for the percentage of the actual direct and related indirect cost of the work shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The agency will comply with Governmental Accounting Auditing and Financial Reporting Standards and applicable state law and local regulations, policies and procedures. No payment will be made for work done prior to execution of this AGREEMENT. Partial payments shall be made by the STATE, upon request of the AGENCY, to cover costs incurred. These payments are not to be more frequent than one (1) per month. It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of the final audit, all required adjustments will be made and reflected in a final payment. The AGENCY agrees to submit a final bill to the STATE within forty-five (45) days after the AGENCY has completed work. The AGENCY agrees that all costs in excess of the amount authorized and the AGENCY's matching funds shall be the responsibility of the AGENCY. W Legal Relations No liability shall attach to the AGENCY or the STATE by reason of entering into this AGREEMENT except as expressly provided herein. V Nondiscrimination The AGENCY agrees to comply with all applicable state and federal laws, rules, and regulations pertaining to nondiscrimination and agrees to require the same of all subcontractors providing services or performing any work using funds provided under this AGREEMENT. VI Venue For the convenience of the parties to this AGREEMENT, it is agreed that any claims and/or causes of action which the AGENCY has against the STATE, growing out of this AGREEMENT or the project or program with which it is concerned, shall be brought only in the Superior Court for Thurston County. VII Termination The Secretary of the Department of Transportation may terminate this AGREEMENT if the funding becomes unavailable or if the Secretary determines that it is in the best interest of the STATE. VIII Final Report and Final Inspection Within ninety (90) days following the completion of the project and submission of the final billing for the project, a final report and/or final inspection shall be submitted to the Director, Highways & Local Programs containing the following information: Non -Capital Projects 1. A description of the project or program. 2. A summary of actual costs of the project or program. 3. An evaluation of the project or program. This should address aspects such as transportation and/or other benefits to the public. Capital Projects 1. A final inspection is required. III Audit IX The AGENCY agrees that an audit may be conducted by the STATE. Supplement During the progress of the work and for a period not less than three (3) This agreement may be modified or supplemented only in writing by years from the date of final payment to the AGENCY, the records and parties. accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records, accounts, documents, or other data pertaining to the project will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the three-year retention period. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and ye"t w'ten below. AGENCY STATE By: BY: Dir, ctor, Local Programs Title: Chair, J.C. Board of Co. Commissioners OCT 3 1, 2019 / Date: Date: / &f l Y// DOT Form 140-087 Revised 06/2018 Page 2 Project Summary Program: Safe Routes To School Date: June 2019 Agency: Jefferson County. Project Title: SR116 and Cedar Avenue Pedestrian Bike Improvements Project Description: Sidewalk, curb and gutter, multi -use path, bike lanes, crosswalk markings, crosswalk rectangular rapid flashing beacons, illumination and safety education Detailed Project Description: 1. Multi -Use Path, approx. 580' On Chimacum Creek Primary School grounds, from east access at Cedar Ave to a bicycle dismount area near the front entrance of school building, connecting to an existing sidewalk. 2. Bike Lanes, approx. 2,743' a. Along multi -use path, 580' b. Along Cedar Ave (connecting multi -use path east access to Hayden St.), 2,163' 3. Crosswalks (plastic line), approx. 1,136 sq. -ft. a. Midblock crossing of Cedar Ave near "D" Court Ln b. Across Cedar Ave at "B" Court Ln, pair c. Across Cedar Ave at First St, pair d. Across Cedar Ave at Second St, pair e. Across Cedar Ave at Third St, pair f. Across Cedar Ave at Hayden St. g. Across Regional Library entrance at Cedar Ave, on Regional Library grounds 4. Sidewalks, approx. 2,050' with 17 ADA ramps a. Along Cedar Ave, from Regional Library main entrance to Hayden St 5. Illumination, new or augmentation of existing lighting as needed (anticipated placement on 7 existing utility poles and 9 new poles or bollards) a. Along Cedar Ave (within project limits) Along multiuse path 6. RRFB sign a. SR116 crossing, from residential area to school (near main access) 7. Remove and/or relocate physical obstacles (improve sightlines and remove active transportation barriers) a. Along Cedar Ave (within project limits) b. Along multiuse path (i.e. landscape, fence, gates, etc.) 8. Conduct transportation safety program (education/encouragement) with partners. Page 1 of 2 Aft Washington State Department of Transportation Prefix Federal Aid Project Number Local Agency 18020570 Project Number Local Agency Federal Aid Project Prospectus Route ( Date i Sept. 10, 2019 DUNS Number 179 278 197 WSDOT Federal Employer �91-6001322 Use Only � Tax ID Number I Agency CAAgency Federal Program Title Jefferson County ✓ Yes ❑ No ❑ 20.205 ✓ Other State Funding (SRTS) Project Title Start Latitude N 48-0 l -58 Start Longitude W -122-46-18 SRI 16 and Cedar Ave. Pedestrian Bike Improve End Latitude N 48-02-17 End Longitude W-122-46-18 Project Termini From -To Nearest City Name Project Zip Code (+4) Cedar Ave MP 0.42 SR 116 MP 0.34 Port Townsend (work in Port Hadlock) 98339-9514 Begin Mile Post End Mile Post Length of Project Award Type Cedar 0.03 Cedar 0.42 0.52 (includes off -ROW) Local ❑ Local Forces ❑ State ❑ Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name SR 116 0.34 0.34 16 Jefferson C WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Olympic Region 24 6 Total Local Agency Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. $131,803 131,803 Sept. 2019 R/W Const. $748,497 _ 748,497 ;July 2021 Total $880,300 880,300 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes Cedar Ave. - 32' SR 116 - 36' 2 on Cedar Ave. 2 on SR 116 Both Cedar Ave and SR 116 have bituminous pavement that are in fair to good condition. See description of the existing facility on the additional sheet. Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) This is a Safe Routes to Schools project that will construct new and improve existing pedestrian and bicycle access to the Chimacum Creek Primary School. See description of proposed work on the additional sheet. Local Agency Contact Person Title Phone John Wayand Engineer III 360-385-9377 Mailing Address City State Zip Code 623 Sheridan Street -- - - Port Townsend WA 98368' - T__ ,, By Project Prospectus Approving Authority Title Chair - Jefferson County Board of County Commissioners Date - I I V'... I'u- I U I rage I Revised 04/2015 Previous Editions Obsolete Agency Project Tide Date -� Jefferson County SRI 16 and Cedar Ave. Pedestrian Bike Impr l Sept. 10, 2019 1 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes E New Construction E✓ Path / Trail ❑ 3-R ; 6 Sidewalk- 10 Path ✓' Reconstruction ✓Pedestrian /Facilities ❑ 2-R ❑ Railroad ❑ Parking 0✓ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑ Principal Arterial Federal El Urban 1:1 Minor Arterial ! ❑Urban E] Minor Arterial Functional ZRural ElCollector F Rural ❑ Collector ClaSSiflcatlon ❑ NHS 0✓ Major Collector NHS ❑Major Collector ❑ Minor Collector ❑ Minor Collector rTerrain ❑ Local Access [*0'1 Local Access ❑ Flat ✓0 Roll ❑ Mountain ❑ Flat 0✓ Roll ❑ Mountain Posted Speed 40 mph 25 mph Design Speed N/A N/A Existing ADT 5800 1930 Design Year ADT from WS DOT Traffic GeoPortal 2017 Design Year N/A N/A Design Hourly Volume (DHV) IN/A N/A Performance of Work Preliminary Engineering Will Be Performed By Others Agency Jefferson County Dept. of Public Works, Surveying & Engineering Consultant 34 % 66 % Construction Will Be Performed By Contract Agency To be determined by competitive bid 100 oda Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑ Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 1 Interagency Agreements f Environmental Considerations NEPA requirements do no apply as this project has not Federal Funds. SEPA review, State Executive Order 05-05 compliance, and Local permits will be achieved. Kevisea u4rzulb Fcviuua wniuiw vuauicLU Agency Project Title County SR116 and Cedar Ave. Pedestrian Bike Imprpt. FDaJefferson 10, 2019 Right of Way ❑ No Right of Way Needed ❑✓ Right of Way Needed *All construction required by the ❑✓ No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑ No utility work required No railroad work required ❑ All utility work will be completed prior to the start ❑ All railroad work will be completed prior to the start of of the construction contract the construction contract ❑✓ All utility work will be completed in coordination ❑ All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project This project will modify and add to the existing Cedar Ave. storm drainage system and add pedestrian lighting. Some water valves and manholes may need adjusted to grade and at least one hydrant will need to be relocated. Power poles will need to be relocated out of the proposed sidewalk areas. Jefferson County Public Utility District will be responsible for relocating existing power poles that are within the existing road right of way. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? Z✓ Yes ❑ No Remarks SFS Airpark, 80WA, is an unattended airstrip with a turf runway, adjacent and perpendicular to the west side of Cedar Ave. Jefferson County International Airport is located just over 2 miles from this project. This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Date Agency Jeff on County By V,�,- Mayor/Chairperson DOT Form 140-101 Page 3 Revised 04/2015 Previous Editions Obsolete Description of Existing Facility: Existing Roads: Cedar Ave. from SR 116 intersection to Hayden Street intersection. Both Cedar Ave. and SR116 have bituminous pavement that are in fair to good condition with no formal pedestrian or bicycle facilities. Existing school service driveway/path: Approx. 450 feet of existing gravel service driveway on the Chimacum Creek Primary School property from Cedar Ave. to the east side of the school building. Existing Library entrance/parking area: Approx. 30' wide existing Jefferson County Regional Library entrance at Cedar Ave. and a landscaped vehicle parking area adjacent to an existing sidewalk near the front of the library building. Description of Proposed Work: • Multi -Use Path: Construct illuminated paved multi -use path from Cedar Ave. to a bicycle dismount area near the front entrance of the school building on the Chimacum Creek Primary School property. • Bike Lanes: Construct delineated bike lane along Cedar Ave. from the Jefferson County Regional Library entrance to Hayden Street. • Sidewalks: Construct curb & gutter along Cedar Ave. from the Jefferson County Regional Library entrance to the Hayden Street intersection. Construct sidewalk from the Jefferson County Regional Library entrance to the existing sidewalk near the front of the library building. Construct sidewalk from the end of the proposed multi -use path at the bicycle dismount area near the front entrance of the Chimacum Creek Primary School building to an existing sidewalk. This work includes construction of ADA sidewalk ramps. Crosswalks: Construct crosswalks at road intersections, at the library entrance, and at the Chimacum Creek Primary School entrance on SR 116. Illumination: Install illumination along Cedar Ave. and along the multi -use path. Illumination to be installed as needed. • Pedestrian Activated Beacon: Install Rectangular Rapid Flashing Beacons (RRFB) on SR116 at the Chimacum Creek Primary School entrance. • Stormwater facilities: Construct stormwater facilities as needed per design requirements. • Relocate any existing physical barriers to increase sight distance and remove conflicts as needed, in the Cedar Ave. right of way and along the multi -use path from Cedar Ave. to the bicycle dismount area near the front entrance to the school building. Department of Public Works O Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer�(�y Agenda Date: October 14, 2019 ff��`�' Subject: Local Programs State Funding Agreement and Local Agency Federal (State) Aid Project Prospectus with the Washington State Department of Transportation for Safe Routes to School Program SR 116 and Cedar Avenue Pedestrian Bike Improvements Project Project No. 1802057, Co. Rd. No. 637109 Statement of Issue: Execution of a Local Programs State Funding Agreement and a Local Agency Federal (State) Aid Project Prospectus with the Washington State Dept. of Transportation (WSDOT) is necessary in order to obligate Preliminary Engineering phase funds from the 2019-21 Safe Routes to School Program, State Funding. Analysis/Strategic Goals/Pro's ft Con's: This project is included in the 2019-2024 Transportation Improvement Program and the 2019 Annual Construction Program as Item No. 13. The goal of this project is to improve pedestrian and bicycle safety along Cedar Ave. between SR 116 and Hayden Street, provide a multi -use path for students from Cedar Ave. to Chimacum Creek Primary School, provide a pedestrian sidewalk from Cedar Ave. to the Jefferson County Regional Library, and to provide a pedestrian activated Rectangular Rapid Flashing Beacon at the school entrance on SR 116. Execution of the Agreement and the Prospectus allows formal authorization by WSDOT of the Safe Route to School Program funds for the Preliminary Engineering phase, which is necessary before proceeding with the project. Fiscal Impact/Cost Benefit Analysis: The Local Programs State Funding Agreement will obligate a total of $131,803.00 for the Preliminary Engineering phase. On June 18, 2019 the Washington State Dept. of Transportation, Local Programs awarded Safe Routes to School Program, State Funding, total funds of $880,300 with a participation ratio of 100%. Department of Public Works O Consent Agenda Paee 2 of 2 Recommendation: The Board is requested to execute the three (3) originals of the Local Programs State Funding Agreement and three (3) originals of the Local Agency Federal (State) Aid Project Prospectus and return all six signed original documents to Public Works (attn. John Wayand). One fully executed original of each document will be returned to the Board, after execution by the Washington State Dept. of Transportation. Department Contact: John Wayand, Project Manager, 385-9377 Date CONTRACT REVIEW FORM TWOA°�y — 1. b CONTRACT WITH: Washington State Department of Transportation CONTRACT FOR: SR 116 and Cedar Ave. Pedestrian Improvements, Project No. 1802057, Co. Rd. No. 637109 COUNTY DEPARTMENT: Public W For More Information Contact: John Wai Contact Phone #: X377 RETURN TO: Chris RETURN BY: (Person in Department) TERM: 12-31-2021 SEP 1, 6 2019 {.tN 9-30-20 AMOUNT: $880,300.00 PROCESS: Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Comments 180000010.333.20.22 180000001.0595.00.65 No 100% Safe Route to Schools Program Step 1: REV] Review by: Date Revie, APPROVED FORM Step 2: REVIEW BY Review by: Date Reviewed: A .RAVED AS TO FORM Com ents Vl I c� lA.oi � \ Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other revision (See Comments) ATTORNEY ���il'� Wa1►�Ih� Returned for revision (See Comments) k5yep 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 8 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)