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Public Heal# Consent Agenda
November 7,2019
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Stuart Whitford, Environmental Public Health Director
Tami Pokorny, Natural Resources Program Coordinator
DATE:
SUBJECT: Agenda Item - Interagency Agreement with WA Dept. of Fish and Wildlife
(WDFW) to support the North Pacific Coast Marine Resources Committee (NPC
MRC) and its projects; July 1, 2019 —June 30, 2021; $40,800
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of the Interagency Agreement with WDFW to fund
operations and selected projects of the North Pacific Coast Marine Resources Committee (NPC MRC); July 1,
2019 —June 30, 2021; $40,800
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This Interagency Agreement funds and supports the administrative capacity for the North Pacific Marine
Resources Committee, and to provide project funds for participation in the Washington Coastal Marine
Advisory Council, and education and outreach activities. The goal of the Coastal MRC program is to
understand, steward, and restore the marine and estuarine ecological processes of the Washington coast in
support of ecosystem health, sustainable marine resource-based livelihoods, cultural integrity, and coastal
communities. This contract supports education and outreach, coastal communities, marine life, sound
science, and marine habitats.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for the NPC MRC is provided by the State General Fund and administered through the WDFW
Coastal MRC Program. There is no impact to the Jefferson County General Fund for this agreement and
there are no match requirements.
RECOMMENDATION:
JCPH Management recommends that the BOCC sign the Interagency Agreement with WDFW to fund
operations and selected projects of the North Pacific Coast Marine Resources Committee (NPC MRC) and its
projects; July 1, 2019 —June 30, 2021; $40,800
REVIEW
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Community Healt� Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
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FISH and INTERAGENCY AGREEMENT
w WILDLIFE
TITLE: North Pacific MRC 19-21 WDFW NUMBER: 19-14171
CONTRACTOR: Jefferson County CONTRACT PERIOD: 07/01/2019 to 06/30/2021
TYPE: Payable/Goods and Services/Interlocal CONTRACT VALUE: $40,800.00
A. PARTIES TO THIS CONTRACT
This Contract is entered into between the Washington State Department of Fish and Wildlife(WDFW), 600 Capitol
Way North, Olympia, WA 98501-1091; and Jefferson County(Contractor), PO Box 1220, Port Townsend, WA
98368; and shall be binding upon the agents and all persons acting by or through the parties.
B. PURPOSE OF CONTRACT
This contract sets out the terms and conditions by which the Contractor shall provide goods and/or services to
WDFW.
C. DESCRIPTION OF PROJECT
The Contractor shall perform the project as described in Attachments, which are incorporated herein by this
reference:
Attachment-A-General Terms and Conditions
Attachment- B-Contract/Project Summary
Attachment-C -Statement of Work
D. PERIOD OF PERFORMANCE
The performance period under this Contract shall commence on 07/01/2019 and terminate on 06/30/2021. No
expenditures made before or after this period are eligible for reimbursement unless incorporated by written
amendment into this Contract. The Contract may be terminated or the performance period extended pursuant to
terms set forth in Attachment-A.
E. COMPENSATION/PAYMENT
The total dollars provided by WDFW for this project shall not exceed $40,800.00.The Contractor shall be
responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct
support of the project deliverables identified in this Contract will be reimbursed. Any additional services provided
by the Contractor must have prior written approval of WDFW.
Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted to the Project Manager by the Contractor not more often than monthly. The invoices shall describe and
document to WDFW's satisfaction a description of work performed, activities accomplished, or the progress of the
project. The rates shall be in accordance with those herein agreed to.
Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices.
Payment shall be sent to the address designated by the Contractor. WDFW may, in its sole discretion, terminate
the contract or withhold payments claimed by the Contractor for the services rendered if the Contractor fails to
satisfactorily comply with any term or conditions of this contract.
F. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties of this Contract are subject to this Contract, including the Attachments,
which are incorporated herein by this reference. By signing this Contract the Contractor acknowledges that they
have read, fully understand, and agree to be bound by all terms and conditions set forth in this Contract.
WDFW 19-14174 PAGE 1
G. COMPLIANCE WITH APPLICABLE STATUTES, RULES,AND WDFW POLICIES
The Contractor shall comply with, all applicable state, federal, and local laws and regulations, including published
WDFW policies, while performing under this Contract
H. ORDER OF PRECEDENCE
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be
resolved by giving precedence in the following order:
Applicable Federal and State of Washington statutes and regulations.
Special Terms and Conditions as contained in this basic contract instrument.
Attachment A-General Terms and Conditions.
Any other provision, term or material incorporated herein by reference or otherwise incorporated.
I. CONTRACT REPRESENTATIVES
The below named representatives for each of the parties shall be the contact people for all communications and
billings regarding the performance of this Contract. All written communications regarding this Contract shall be
sent to the designated representatives at the addresses below unless notified in writing of any change.
Contractor's Representative
Tami Pokorny
Jefferson County Water Quality and Environmental Health
Port Townsend WA 98368
360-379-4498
tpokorny(aco.jefferson.wa.us
WDFW's Representative
Amy Spoon
WDFW Region 6
48 Devonshire Road
Montesano, WA 98563
360-249-4628
amy.spoonr'a dfw.wa.gov
J. ENTIRE CONTRACT
This Contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other
understandings, verbal or otherwise, regarding this Contract shall exist or bind any of the parties.
K. APPROVAL
This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be
binding until so approved. This Contract may be altered, amended, or waived only by a written amendment
executed by both parties.
IN WITNESS WHERE, WDFW and the Contractor have signed this contract.
JEFFERSON COUNTY WASHINGTON DEPARTMENT OF FISH AND WILDLIFE
SIGNATURE AND DATE SIGNATURE AND DATE
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
A oved a0 form only:
C- f; ✓ � Date: if/i
Philip C. Hunsucker,Chief Civil Deputy Prosecutin Attorney
Jefferson County Prosecuting Attorney's Office
WDFW 19-14174 PAGE 2
Attachment A -
GENERAL TERMS AND CONDITIONS
Interagency Agreements
DEFINITIONS shall be transferred or assigned by the CONTRACTOR without
As used throughout this contract,the following terms shall prior written consent of the AGENCY.
have the meaning set forth below: CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "AGENCY" or"WDFW"shall mean the Department of The CONTRACTOR shall not use or disclose any information
Fish and Wildlife of the State of Washington, any concerning the AGENCY,or information that may be classified
division,section,office, unit or other entity of the as confidential,for any purpose not directly connected with the
AGENCY,or any of the officers or other officials lawfully administration of this contract,except with prior written
representing that AGENCY. consent of the AGENCY,or as may be required by law.
B. "AGENT"shall mean the Director,and/or the delegate DISALLOWED COSTS
authorized in writing to act on the Director's behalf. The Contractor is responsible for any audit exceptions or
C. "CONTRACTOR"shall mean that firm, provider, disallowed costs incurred by its own organization or that of its
organization, individual or other entity performing Subcontractors.
service(s) under this contract,and shall include all DISPUTES
employees of the CONTRACTOR. In the event that a dispute arises under this contract,it shall be
D. "RCW"shall mean the Revised Code of Washington.All determined by a Dispute Board in the following manner: Each
references in the contract to RCW chapters or sections party to this contract shall appoint one member to the Dispute
shall include any successor, amended or replacement Board.The members so appointed shall jointly appoint an
statutes. additional member to the Dispute Board.The Dispute Board
shall review the facts,contract terms and applicable statutes and
E. "SUBCONTRACTOR"shall mean one not in the rules and make a determination of the dispute.The Dispute
employment of the CONTRACTOR,who is performing all Board shall thereafter decide the dispute with the majority
or part of those services under this contract under a prevailing.The determination of the Dispute Board shall be final
separate contract with the CONTRACTOR.The terms and binding on the parties hereto.As an alternative to this
"SUBCONTRACTOR"and "SUBCONTRACTORS"means process and if applicable,either of the parties may request
SUBCONTRACTOR(s) in any tier. intervention by the Governor,as provided by RCW 43.17.330, in
ADVANCE PAYMENTS PROHIBITED which event the Governor's process will control.
No payments in advance of or in anticipation of goods or DUPLICATE PAYMENT
services to be provided under this contract shall be made by The AGENCY shall not pay the CONTRACTOR, if the
the AGENCY. CONTRACTOR has charged or will charge the State of
AMENDMENTS Washington or any other party under any other contract or
This contract may be amended by mutual agreement of the agreement,for the same services or expenses.
parties. Such amendments shall not be binding unless they ENTIRE AGREEMENT
are in writing and signed by personnel authorized to bind each This contract contains all the terms and conditions agreed upon
of the parties. by the parties. No other understandings,oral or otherwise,
AMERICANS WITH DISABILITIES ACT(ADA)OF 1990, regarding the subject matter of this contract shall be deemed to
PUBLIC LAW 101-336,also referred to as the"ADA"28 exist or to bind any of the parties hereto.
CFR Part 35 EQUIPMENT MANAGEMENT
The CONTRACTOR must comply with the ADA,which For the purposes of this contract, "Inventoriable Equipment"
provides comprehensive civil rights protection to individuals shall mean a tangible asset which has a service life of more
with disabilities in the areas of employment, public than one year and with a unit cost of$5,000 or greater;and
accommodations,state and local government services,and tangible assets with a unit cost of more than$300 that the
telecommunications. AGENCY considers"small and attractive,"such as engines,
ASSIGNMENT chain saws,communications equipment,global position
Neither this contract, nor any claim arising under this contract, systems,optical devices,cameras, microcomputer and related
systems, and video equipment; and firearms, boats and
motorized vehicles of any value.
WDFW 19-14174 PAGE 3
If the CONTRACTOR uses contract funds to purchase PREVAILING WAGE
Inventoriable Equipment,title to that Inventoriable Equipment If any work performed by subcontractors is subject to Chapter
shall be held by the AGENCY unless otherwise specified in 39.12 of the Revised Code of Washington,the CONTRACTOR
this contract. The AGENCY's Inventoriable Equipment shall ensure that its subcontractors pay the prevailing rate of
provided to the CONTRACTOR shall be used only for the wages to all subcontractor workers, laborers or mechanics in
performance of this contract.Title to the AGENCY's the performance of any part of the work described in the
Inventoriable Equipment shall remain with the AGENCY. contract in accordance with state law and Department of Labor
The CONTRACTOR shall take reasonable steps to account for and Industries rules and regulations.
and protect Inventoriable Equipment from loss or damage; RECORDS MAINTENANCE
report to the AGENCY any loss or damage of such property; The parties to this contract shall each maintain books, records,
and take reasonable steps to protect such property from documents and other evidence which sufficiently and properly
further damage.The CONTRACTOR shall surrender to the reflect all direct and indirect costs expended by either party in
AGENCY all Inventoriable Equipment either provided by the the performance of the services described herein.These
AGENCY or purchased with contract funds upon the records shall be subject to inspection,review or audit by
completion or termination of this contract. personnel of both parties,other personnel duly authorized by
FINAL INVOICE either party,the Office of the State Auditor,and federal officials
The CONTRACTOR shall submit the final invoice not later so authorized by law.All books, records,documents,and other
than 60 calendar days from the end of the contract period. material relevant to this contract will be retained for six years
after expiration and the Office of the State Auditor,federal
GOVERNING LAW auditors,and any persons duly authorized by the parties shall
This contract shall be construed and interpreted in accordance have full access and the right to examine any of these materials
with the laws of the State of Washington,and the venue of any during this period.
action brought hereunder shall be in the.Superior Court for Records and other documents, in any medium,furnished by one
Thurston County.
party to this contract to the other party,will remain the property
HOLD HARMLESS of the furnishing party, unless otherwise agreed.The receiving
Each party to this contract will be assigned,and assume party will not disclose or make available this material to any third
responsibility for any damages to third parties that are parties without first giving notice to the furnishing party and
attributable to the negligent acts or omissions of the individual giving it a reasonable opportunity to respond. Each party will
party. Both parties agree,to the extent permitted by law,to utilize reasonable security procedures and protections to assure
defend, protect,save and hold harmless the other party, its that records and documents provided by the other party are not
officers,agents,and employees from any and all claims, erroneously disclosed to third parties.
costs,damages, and expenses suffered due to each party's RIGHT OF INSPECTION
own actions or those of its agents or employees in the The CONTRACTOR shall provide right of access to its
performance of this contract. facilities to the AGENCY,or any of its officers,or to any other
INDEPENDENT CAPACITY authorized agent or official of the state of Washington or the
The employees or agents of each party who are engaged in the federal government, at all reasonable times, in order to
performance of this contract shall continue to be employees or monitor and evaluate performance,compliance, and/or quality
agents of that party and shall not be considered for any purpose assurance under this contract.
to be employees or agents of the other party. RIGHTS IN DATA
NONDISCRIMINATION Unless otherwise provided,data which originates from this
During the performance of this contract, both parties shall contract shall be"works for hire"as defined by the U.S.
comply with all federal and state nondiscrimination laws, Copyright Act of 1976 and shall be owned by the AGENCY.
regulations and policies. In the event of the CONTRACTOR'S Data shall include,but not be limited to,reports,documents,
non-compliance or refusal to comply with any pamphlets,advertisements,books magazines,surveys,studies,
nondiscrimination law, regulation,or policy,this contract may computer programs,films,tapes and/or sound reproductions.
be rescinded,canceled or terminated in whole or in part, and Ownership includes the right to copyright,patent, register and
the CONTRACTOR may be declared ineligible for further the ability to transfer these rights.
contracts with the AGENCY. The CONTRACTOR shall, SAVINGS
however, be given a reasonable time in which to cure this In the event funding from state,federal,or other sources is
noncompliance.Any dispute may be resolved in accordance withdrawn, reduced,or limited in any way after the effective
with the"Disputes"procedure set forth herein. date of this contract and prior to normal completion,the
WDFW 19-14174 PAGE 4
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(Aaesseoeu se ana) .stool peaalno 1euogippe
dolanap pue alisgam wea6oad aol salepdn aoleuipa000 MdaM puss lGessaoeu sy :3i aiquaangaq