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Home My WebLink AboutQuilcene School District - 110419C2 Oft P-1 1114/17 AMENDMENT #1 TO MEMORANDUM OF AGREEMENT Between Quilcene School District And Jefferson County Public Health Dated: July 1, 2019 — December 31, 2019 The Purpose of this Amendment is to extend the Memorandum of Agreement (MOA) to July 31, 2020 for ongoing work to establish and open a School Based Health Center (SBHC) within the Quilcene School District. The MOA is hereby amended as follows: Section 1. TERM OF AGREEMENT This agreement begins July 1, 2019 and runs through July 31, 2020. Any work performed prior to full execution of this Agreement is hereby ratified. Both parties have the right to terminate this agreement at any time by giving ten (10) days written notice. This agreement may be amended by mutual written consent of both parties. All others terms and conditions of the MOA remain in effect and the MOA and this Amendment represents the sum total of the mutual agreement by and between the Quilcene School District and Jefferson County Public Health. Dated this / day of Lye*t�er, 2019 Quilcene School District 71 Frank Redmon, Superintendent Date Approved as to Form: Philip Hunsucker Date Chief Civil Deputy Prosecuting Attorney Jefferson County Board Of Commissioners Attest: 111dx6l, C Carolyn allaway, Deputy OFrk of the Board Kate Dean, r / Date �,�`' Davidullivan, tuber Date l//Yh Greg Blrton, Member Date Attest: 111dx6l, C Carolyn allaway, Deputy OFrk of the Board MEMORANDUM OF AGREEMENT Between Qulicene School District And Jefferson County Public Health This Memorandum of Agreement (MOA) between the Quilcene School District (District) and Jefferson County Public Health (JCPH) is entered into for the purpose of determining the feasibility of and planning and preparation for establishing a School Based Health Center in the District. WHEREAS, the District has expressed interest in establishing a School Based Health Center (SBHC) within its school; and WHEREAS, JCPH has professional staff, expertise, and currently manages SBHCs in two other school districts in Jefferson County; and WHEREAS, it is important for the Quilcene community to learn about school based health centers and have opportunities to ask questions and give input; and WHEREAS, establishing a SBHC takes planning and preparation in addition to community outreach; NOW THEREFORE, the parties agree to the following terms and provisions for community outreach, planning and preparation for the establishment of a school-based health center in the Quilcene School District: 1. TERM OF AGREEMENT This agreement begins July 1, 2019 and runs through December 31, 2019. Any work performed prior to full execution of this Agreement is hereby ratified. Both parties have the right to terminate this agreement at any time by giving ten (10) days written notice. This Agreement may be amended by mutual written consent of both parties. 2. SERVICES AND SCOPE JCPH will conduct community meetings in Quilcene to provide opportunities for residents to learn about school based health centers and the health benefits associated with them. Community meetings will be in sufficient numbers to assure optimal opportunity for community engagement. Community meetings will also be open to residents of Brinnon. JCPH will attend meeting(s) of the Quilcene School Board as recommended by the Quilcene School District Superintendent and/or Quilcene School District Principal. Concurrent with the community outreach meetings, JCPH will plan for the establishment of a SBHC including ensuring adequate staffing, working with the District to determine day(s) and times the SBHC will be open for students, determining the level of health care services to be provided, expanding the SBHC Advisory Committee to include representatives from Quilcene, and any other preparatory activities necessary to establish a SBHC. 1'age 113 Upon final approval by the Quilcene School Board for establishing a SBHC, JCPH will formally put the SBHC in place along with plans, mutually agreed to by JCPH and the District, for officially opening the SBHC. 3. PAYMENT JCPH shall bill the Quilcene School District monthly for actual expenses. Invoices will include details of work performed in support of incurred expenses. Total compensation for the Outreach, Planning and Preparations (including any supplies deemed to be necessary to carry out the Services and Scope of this MOA) shall not exceed $20,000. Both parties agree that if total funding available is less than $20,000, JCPH work deliverables will be adjusted accordingly so as not to exceed the funding available. Correspondence and Invoices will be sent to: Frank Redmon Superintendent Quilcene School District 294715 US Highway 101 Quilcene, WA 98376 4. ALL WRITINGS CONTAINED HEREIN Correspondence and Payment will be sent to: Vicki Kirkpatrick Public Health Director Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 This Memorandum of Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto. 5. INDEMNIFICATION Parities to this MOA mutually agree to protect and hold harmless the other party and its elected and appointed officials, officers and employees against all claims, losses, damages, suits and expenses except to the extent they arise out of, or result from, the negligence or willful misconduct of the indemnitor or its elected or appointed officials, officers, and employees in the performance of this Agreement. 6. MODIFICATION This Agreement may be modified at any time by written agreement of all parties. SIGNATURES ON THE FOLLOWING PAGE. '«tf 213 IL A A 111, 1 Dated this 1Zday 2019 Quilcene School District Frank Redmon, superintendent 'ate Approved as td Form: Philip Hunsucker Date Chief Civil Deputy Prosecuting Attorney Jefferson County Board of Commissioners Kate Dean, Chair Date C-M4ffII901A6If;"7 Ce David Sullivan,pember Date Member Attest: Ca I r'olyn Gjaway, Deputy Cledlof the Board 615 Sheridan Street y Port Townsend, WA 98368 jmvwn www.JeffersonCountyPublicHealth.org �.fx Consent Agenda Public Hemi Request Date: October 29, 2019 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director, JCPH DATE: November 4, 2019 Requested SUBJECT: Amendment to Memorandum of Agreement between JCPH and the Quilcene School District extending the termination date STATEMENT OF ISSUE: Jefferson County Public Health (JCPH) entered into a Memorandum of Agreement (MOA) that provides funding to JCPH for the community outreach work and other work necessary to establish a School Based Health Center (SBHC). The current MOA is scheduled to end on December 31, 2019. It was written originally with the thought that the SBHC might open in the Fall of the current 2019-2020 school year. The process for final school board approved took longer than originally planned to ensure optimal opportunity for community and parent input. Additionally, the construction of the clinic is not yet completed and all of the necessary work by JCPH has not yet been completed. ANALYSIS: This request is to extend the MOA through July 31, 2020 to allow for getting the SBHC up and operational and to cover any additional needs of the clinic discovered once the clinic has been operational for a period of time. This is the only change to original MOA. Both the original MOA and the Amendment are included with this request. The language change in the Amendment is highlighted. FISCAL IMPACT: There is no fiscal impact associated with this Amendment. RECOMMENDATION• JCPH recommends approval of Amendment #I to the Memorandum of Understanding between Jefferson County Public Health and the Quilcene School District. REWKWED BY: P ip Morley, C unty Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Date Always working for a safer and healthier community Environmental Public Health 360-385-9444 (f) 360-379-4487 '�a/` (lCtiWiyEft Public 116alth� CONTRACT REVIEW FORM CONTRACT WITH: Quilcene School District CONTRACT FOR: (Contractor/Consultant) School Based Health Care - MOU Al TRACKING NO,: N-19-161 TERM: 9/112019 - 7/31/2020 COUNTY DEPARTMENT: Jefferson County Public Health For More Informatiion Contact: Vicki Contact Phone #: x408 RETURN TO: Jenny RETURN BY: ASAP (Person in Department) (Date) AMOUNT: No change PROCESS: ❑ Exempt from Bid Process ❑ Consultant Selection Process Revenue ❑ Cooperative Purchase Expenditure ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s) of Matching Funds ❑ Vendor List Bid ❑ RFP or RFQ ® Other - MOU Step 1: REVIEW BYPrff .,A 02 �wla- Date OAF APPROVED FORM ❑ Returned for revision (See Comments) Comments Step 2: REVIEW BY PPnROSE% UTING ATTORNEY Review by: U"' r ! 4� Philip C. Hunsucker Date Reviewed: 18 /1 A ff Chief Civil Deputy Prosecuting Attorney APPROVED AS TO FORM ❑ Returned for revision (See Comments) Comments Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s), Agenda Request, and Contract Review form. Also, please send 2 copies of just the Contract(s) (with the originals) to the BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)