HomeMy WebLinkAbout092519 Budget Committee Minutes
Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE
DRAFT MINUTES
September 25, 2019
8:30 am
First Floor Conference Room
Members:
Aleta Baker
Amanda Hamilton
Andy Pernsteiner
Anne Sears
Barbara Carr
Brenda Huntingford
Brian Gleason
Carol Palmer
Cathy Taylor
David Sullivan
Erin Lundgren
Greg Brotherton
James Kennedy
Janet Holbrook
Jeff Chapman
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Noeme Riddle
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Tanda McMillin
Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Order of Business
Meeting called to order by Mark at 8:30 a.m.
Request for additional agenda items/approve agenda (Mark)
Press Release - Jefferson County Accountability Audit Report Results
Call for approval of the August 28, 2019 minutes (Mark)
1st Kate, 2nd Greg, Unanimously Approved
Cliff Moore, the new WSU Extension Director, was introduced to the committee.
Reports
Expense Reports (Brenda)
August 2019, General Fund Departments reported 64% (w/o Non-Dept.) compared to 65.87% in
2018 and 64.61% in 2017. Other funds are at 55% compared to 53.85% in 2018 and 52.74% in
2017. Brenda highlighted those departments who currently exceed 66.67%.
Revenue Reports (Stacie)
General Fund at $14,592,019 – 67.6% of the amended 2019 budget, which is similar to previous
years.
Other Funds at $22,257,878 – 65.7% of 2019 amended budget, which is similar to past years.
General Fund Cash Balance - $6,926.951 at the end of August, which includes the $3.23 million
budgeted and required reserve. The General Fund reserve amount is now 15% of budgeted
expenditures instead of 10% GF expenditures plus a revenue stabilization reserve.
General Sales Tax Receipts - $462,808 includes $107,514 for Special Purpose in August 2019.
Sales tax is 4.3% over budget for 2019 YTD, and Special Purpose is slightly under budget.
Cumulatively they are 4.2% over budget for the month and 3.2% over budgeted year to date.
Stacie added a second sheet showing the split of the two and amounts per year since 2005. 2019
is YTD.
REET Receipts - Fund 302 - $130,942 in August, which is about the same as this month last year
and 37.4% over budget for the month. Year to date amount is 19% over budget but 4.5% under
what was collected this time last year. We had two sales over one million and 12 between
Page 2 of 2 Budget Committee Meeting Minutes
$500,000 and $1 million.
Hotel/Motel Lodging Tax – Fund 125 - $70,516 in August, which is 13.1% over budget for the
month and 8.6% more than the amount collected this month last year. Hotel/Motel revenue is
16% over budget for the year and 7.9% over last year’s revenue.
The group discussed possibilities of how to avoid reviewing departments who are consistently over the year-
to-date target for the same reasons year to year. Some cautioned how we need to be careful not to discount
those departments that are in trouble. There was appreciation for the discussion and agreement more thought
and discussion was needed.
2020-2021 Biennial Budget (Mark)
Philip and Mark see storm clouds on the horizon in regards to a potential recession. However, Form A, the
Add form, helped them focus, but Adds are more than what can be afforded. Philip mentioned there is
additional work being done with the compensation study. The first amount was initially $40,000. The next
proposed lift will be more, but will compete with what departments are requesting. Some members expressed
their support and thanked Philip for this effort.
Munis Update (Mark)
Those involved are heavily engaged. Currently working on the chart of accounts structure, which might
change, and fundamentals review. Stacie mentioned how challenging it has been with maintaining daily
responsibilities in addition the hours required for this project. She also thanked those individuals who have
been involved thus far.
Motion to Adjourn 9:15 a.m. (Mark)
1st Stacie, 2nd Kate., Unanimously Approved
Next meetings are October 30, 2019 and November 27, 2019.
Meetings are held the last Wednesday of each month except for the month of December.