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Home My WebLink About112519_ca06 _oN ,,,„ c.c.) „,,, ,,„. tfls, .toDRAFT 8„,N0,0- MINUTES MINUTE S Jefferson County Board of Commissioners Regular Meeting — Monday, November 18, 2019, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. Chair Dean thanked the Sheriff's Office and emergency responders for responding to a call for service over the weekend. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding support for the Jefferson County Sportsmens Association (JCSA) and archery range, and thanking the County for the riding trails. • Comment thanking the County for the riding trails, and support of the JCSA. • Comment requesting the Commissioners oppose the selling of two 40-acre paracels of state forest land by the Washington State Department of Natural Resources. • Comment regarding a school shooting in California, a proposed para-military training site, and guns in our society. • Comment regarding school shootings, activities of the JCSA, and shooting noise in Port Townsend. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2020-2021 Jefferson County Biennial Budget; Hearing Scheduled for Monday, December 2, 2019 at 11:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT, Amendment No. 4 re: Phase 2, Olympic Discovery Trail (ODT) - Discovery Bay to Larry Scott Trail Connection, Project No. 16-2106A; No Dollar Amount; Jefferson County Public Works; Washington State Recreation and Conservation Office (RCO) 3. AGREEMENT NO. SWMLSWFA-2019-JCPWSW-0005 re: Solid Waste Management and Local Solid Waste Financial Assistance for Recycling Programs; Project Total of$63,085.47, Revenue Total of$47,314.10, with matching funds required of$15,771.37; Jefferson County Public Works; Washington State Department of Ecology 1 DCommissioners Meeting Minutes of November 18, 2019 RAFT 4. AGREEMENT re: Naylor's Creek Culvert Replacements, County Project No. 18020590, RCO Project No. 19-1588; $198,849; Jefferson County Public Works; Washington State Recreation and Conservation Office (RCO) 5. AGREEMENT re: Thorndyke Road, M.P. 4.71 Culvert Replacement Project; $198,313; Jefferson County Public Works; Washington State Recreation and Conservation Office (RCO) 6. AGREEMENT re: Provide Surveying Services for State Route 116 and Cedar Avenue Pedestrian Improvements Project, Project No. 1802057, County Road No. 637109; In the County Public Works; Clark Land Office,of$22,500; Jefferson Cou y ub PLLC 7. AGREEMENT NO. SWMLSWFA-2019-JeCoEH-00046 re: Solid Waste Management and Local Solid Waste Financial Assistance for Recycling Programs; Project Total of$90,803.20, Revenue Total of$68,102.40, with matching funds required of$22,700.80; Jefferson County Environmental Public Health; Washington State Department of Ecology 8. AGREEMENT re: Support for the North Pacific Coast Marine Resources Committee (NPC MRC) and its Projects; In the Amount of$40,800; Jefferson County Environmental Public Health; Washington Department of Fish and Wildlife 9. MINUTES re: Regular Meeting Minutes of Tuesday,November 12, 2019 10. Payment of Jefferson County Vouchers/Warrants Dated November 12, 2019 Totaling $1,094,198.77 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended and reviewed upcoming events. HEARING re: Setting the 2020 Ad Valorem Tax Levies for Jefferson County Levy in 2019 and Collection in 2020: Jefferson County Assessor Jeff Chapman, County Administrator Philip Morley and Central Services Director Mark McCauley explained the proposed resolutions. Chair Dean opened the hearing for public testimony. Tom Thiersch and James Jackson provided testimony. Hearing no further comments, Chair Dean closed the public hearing. County staff answered questions posed during public testimony. After deliberations, the Commissioners approved the following resolutions and letter: Commissioner Sullivan moved to approve RESOLUTION NO. 59-19 re: Increasing the Jefferson County General Fund Levy for 2020 Taxes. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve RESOLUTION NO. 60-19 re: Increasing the Jefferson County Road Levy for 2020 Taxes. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Chair Dean moved to approve RESOLUTION NO. 61-19 re: Increasing the Jefferson County Conservation Futures Tax Levy for 2020 Taxes. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve RESOLUTION NO. 62-19 re: Diversion of Road Levy for Traffic Law Enforcement for the 2020 General Fund Budget. Chair Dean seconded the motion. 2 Commissioners MeetingMinutes of November 18, 2019 DRAFT Commissioner Brotherton requested an analysis of the diversion to be included during the 2021 diversion request. Chair Dean called for a vote on the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve sending a LETTER to the Assessor regarding the 2020 Real and Personal Property Levy Amount. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The Commissioners thanked staff for their work on setting the Ad Valorem Tax Levies for 2020. There will be a hearing in December on the full 2020 Budget. The meeting was recessed at 10:40 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. HEARING re: Five (5) Year Local Homeless Housing Plan: Commissioner David Sullivan and Public Health Department Director Vicki Kirkpatrick explained the process and efforts which went into developing the five year plan. Chair Dean opened the hearing for public testimony. The following individuals provided testimony: Janet Earl, James Jackson, Amanda Funaro, Barbara Morey, Benjamin Casserd, Terry Smith, Lizanne Coker, Frank Hoffman and Julia Cochrane. Hearing no further comments, Chair Dean closed the public hearing. After deliberation, Commissioner Sullivan moved to approve RESOLUTION NO. 63-19 re: Adopting the Five-Year Homeless Housing Plan for Jefferson County Titled: Making Homelessness a Singular Occurrence—Homeless Crisis Response and Housing 5 Year Plan for Jefferson County, Washington 2020-2024. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: 2020 Lodging Tax Funding Recommendations from the Lodging Tax Advisory Committee (LTAC): County Administrator Philip Morley reviewed the LTAC requests and the LTAC funding recommendations. After deliberation, Commissioner Brotherton moved to approve the LTAC recommendations to affirm the 2020 Hotel Motel Fund expenditures. Commissioner Sullivan seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion which carried by a unanimous vote. The meeting was recessed at 11:59 a.m. and reconvened at 1:36 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Lodging Tax Advisory Committee (LTAC); Oak Bay Campground • Review of topics to discuss • LETTER to Washington State Department of Natural Resources (DNR): Commissioner Sullivan moved to approve sending a letter to DNR regarding input on a potential sale of two 40-acre parcels of forest land. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Chair Dean will draft the letter for all three Commissioners to digitally sign. • Washington State Association of Counties (WSAC) upcoming conference 3 Commissioners Meeting Minutes of November 18, 2019 ®R AF 1 • Calendar Coordination • ADDITIONAL BUSINESS re: Meeting Cancellation: Commissioner Sullivan moved to cancel the December 23, 2019 Board of County Commissioner(BOCC) meeting. Commissioner Brotherton seconded the motion which carried by a unanimous vote. • Discussion re: Future BOCC meetings ADDITIONAL BUSINESS re: EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:20 p.m. Chair Dean announced that the Executive Session will be held from 2:03 p.m. to 2:24 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 2:24 p.m. Chair Dean announced that the Board will be extending the Executive Session from 2:25 p.m. to 2:40 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:40 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • Code Enforcement Code; timeline update • Calendar Coordination • 2020 Budget process • ADDITIONAL BUSINESS re: Acting Chair: Commissioner Sullivan moved to appoint Commissioner Brotherton to be Acting Chair in the event that Chair Dean will be late to the afternoon session of the Board of County Commissioner meeting on November 25, 2019. Commissioner Brotherton seconded the motion which carried by a unanimous vote. • I-976 • Future Agenda items NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting at 3:08 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Greg Brotherton, Member Deputy Clerk of the Board 4