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RISK MANAGEMENT COMMITTEE
October 1, 2019 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:35 a.m. in the presence of Members Vicki
Kirkpatrick, Philip Morley and Mark McCauley and Legal Counsel Philip Hunsucker. Member Ruth
Gordon was absent.
APPROVAL OF MINUTES
Member Kirkpatrick moved to approve the meeting minutes of August 6, 2019 as presented. Member
McCauley seconded the motion. The motion carried. No meeting was held on September 3, 2019.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:30 a.m. to 10:50 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:43 a.m. until 11:03 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Public Health Director, Central Services Director, Clerk of the
Board/Risk Coordinator and Executive Assistant/Claims Coordinator regarding Attorney -Client
Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Committee concluded the Executive Session and resumed the regular meeting at
11:00 a.m.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:50 a.m. to 11:10 a.m. Chair Lundgren announced that the
Executive Session will be held from 11:01 a.m. until 11:21 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Public Health Director, Central Services Director, Clerk of the
Board/Risk Coordinator and Executive Assistant/Claims Coordinator regarding Attorney -Client
Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Committee concluded the Executive Session and resumed the regular meeting at
11:15 a.m.
Risk Management Committee Meeting Minutes — October 1, 2019 Page: 2
OLD BUSINESS
DISCUSSION re: Risk Management Committee Membership: Member Morley stated that the
Department of Emergency Management Director Willie Bence expressed interest in serving as the
County's Safety Officer, which is currently assigned to Central Services Director Mark McCauley.
County policy states that the Safety Officer is a member of the Risk Management Committee, so if the
designation of Safety Officer is reassigned to Director Bence, then he would replace Director McCauley
as a member of the committee. Member Morley stated there is value in having Director McCauley
continue to serve on this committee and suggested amending the Risk Management Policy to allow the
appointment of additional members to the Risk Management Committee.
The Executive Assistant/Claims Coordinator will: 1) prepare an agenda item appointing the Department
of Emergency Management Director as the Safety Officer; and 2) draft a resolution updating the
Jefferson County Risk Management Policy (Resolution No. 36-11) to be submitted to the Board of
County Commissioners for possible approval.
No new business was discussed.
NEW BUSINESS
NOTICE OF ADJOURNMENT
Member Kirkpatrick moved to adjourn the meeting at 11:16 a.m. until the next regular meeting or
special meeting as properly noticed. Member McCauley seconded the motion. The motion carried.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator