HomeMy WebLinkAbout103019 Budget Committee Minutes
Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE
MINUTES
October 30, 2019
8:30 am
First Floor Conference Room
Members:
Aleta Baker
Amanda Hamilton
Andy Pernsteiner
Anne Sears
Barbara Carr
Brenda Huntingford
Brian Gleason
Carol Palmer
Cathy Taylor
Cliff Moore
David Sullivan
Erin Lundgren
Greg Brotherton
James Kennedy
Janet Holbrook
Jeff Chapman
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Noeme Riddle
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Tanda McMillin
Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Order of Business
Meeting called to order by Mark at 8:30 a.m.
Request for additional agenda items/approve agenda (Mark)
Veronica – Membership to Budget Committee
1st Ruth, 2nd Greg, Unanimously Approved
Call for approval of the September 25, 2019 minutes (Mark)
1st Stacie, 2nd Ruth, Unanimously Approved
Reports
Expense Reports (Brenda)
September 2019, General Fund Departments reported 71% (w/o Non-Dept.) compared to
73.89% in 2018 and 72.62% in 2017. Other funds are at 63% compared to 62.13% in 2018 and
61.26% in 2017. Brenda highlighted those departments who currently exceed 75%.
Revenue Reports (Stacie)
General Fund at $15,587,785 – 71.5% of the amended 2019 budget which is similar to previous
years. The amended budget includes third quarter appropriations.
Other Funds at $24,105,565 – 70.1% of 2019 amended budget, which is similar to past years.
This includes third quarter appropriations.
General Fund Cash Balance - $5,850,565 at the end of September, which includes the $3.268
million budgeted and required reserve. The General Fund reserve amount is now 15%, and this
amount reflects third quarter appropriations approved by the Board.
General Sales Tax Receipts - $414,342 includes $94,733 for Special Purpose in September 2019.
Sales tax is 4.26% over budget for 2019 YTD, and Special Purpose is slightly under budget.
Cumulatively they are 2.6% over budget for the month and 3.1% over budgeted year to date.
The second sheet shows the split of the two and amounts per year since 2005. 2019 is YTD.
REET Receipts - Fund 302 - $105,075 in September, which is 17.7% under budget and 10.7%
less than this month last year. Year to date amount is $876,841, which is 13% over budget but
5.3% under what was collected this time last year. We had two sales over one million, both
residences in unincorporated Port Townsend, and 12 between $500,000 and $1 million.
Page 2 of 2 Budget Committee Meeting Minutes
Hotel/Motel Lodging Tax – Fund 125 - $88,306 in September, which is 48.8% over budget for
the month and 28.2% more than the amount collected this month last year. Hotel/Motel revenue
is 21.8% over budget for the year and 11.7% over last year’s revenue.
Membership (Veronica)
Is there a formal process to add new members? There was discussion on old practices. Mark suggested the
group discuss this at next month’s meeting.
2020-2021 Biennial Budget (Mark)
Recommendations will be discussed with Philip and then back to individual departments. Philip mentioned it
may take some time to reconnect with departments.
Munis Update (Mark)
This project is requiring those involved to devote a great deal of time. Mark thanked everyone working on
the project. He also explained how the new system will reduce risk, increase transparency, and connect
departments.
Motion to Adjourn 9:08 a.m. (Mark)
1st Kate, 2nd Cliff., Unanimously Approved
Next meeting is November 27, 2019.
Meetings are held the last Wednesday of each month except for the month of December.