HomeMy WebLinkAbout120919_ca01 Consent Agenda
615 Sheridan Street
Port Townsend, WA 98368
,tstrn www.JeffersonCountyPublicHealth.org
_ ( runty
Public Health JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Stuart Whitford,Director,Environmental Public Health
Tami Pokorny,Natural Resources Program Coordinator
DATE: December 9,2019
SUBJECT: Resolution: Initiating the Conservation Futures Funding Cycle for
2020
STATEMENT OF ISSUE:
Environmental Public Health requests BoCC signature on a resolution to initiate the Conservation Futures
Funding Cycle for 2020.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
The chair of the Conservation Futures Citizen Oversight Committee(CF Committee)typically presents
suggestions for refinements to the CF program and materials each fall,ahead of the next funding cycle.At
its September 10,2019 meeting,however,the CF Committee recommended only one small change to the
CF Program Manual for 2020:to postpone the deadline for annual reports by two months in order to
better coincide with project monitoring.The draft Manual includes this change as well as administrative
updates.The draft Application and Score Sheet include only administrative updates.The draft resolution
adopts these program materials and sets a Conservation Futures 2020 application period of January 8-
March 27,2020.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The proposed resolution does not impact the county's General Fund.The Conservation Futures Program is
funded by the Conservation Futures Tax Levy.An estimate of funds available to 2020 projects will be
calculated by JCPH in late December of 2019 using a projection of 2019 revenue,previously budgeted
project expenses, staff and other anticipated program costs.The final figure for funds available to new
projects will be recalculated in Spring 2020 ahead of project ranking.
RECOMMENDATION:
Environmental Public Health management recommends approval of the resolution to initiate the
Conservation Futures Funding Cycle for 2020.
REVIEWED BY:
O'
_ PTA( ,' /j9
- ilip Mort:;, nt(Administrator
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing a Conservation }
Futures Program Application Period and }
Approving Program Materials for Use in the } RESOLUTION NO. _______
2020 Conservation Future Funding Cycle }
WHEREAS, conservation futures tax levy collections, authorized under RCW
84.34.230, are an important means of retaining community character and accomplishing open space
policies and objectives of the Jefferson County Comprehensive Plan, and;
WHEREAS, Jefferson County is authorized by RCW 84.34.210 and 84.34.220 to
acquire open space land, agricultural and timber lands, as defined in RCW 84.34.220, and;
WHEREAS, the Conservation Futures Citizen Oversight Committee and program staff
have developed and revised program materials in accordance with Jefferson County Code Section
3.08.030, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1), an
application submission date shall be established no later than March 30, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1),
public notice shall be provided at least one month prior to the application submission date, and;
WHEREAS, Jefferson County Board of County Commissioners considers it in the best
public interest to establish the program application period and materials for the 2020 Conservation
Futures funding cycle,
NOW, THEREFORE BE IT RESOLVED by the Jefferson County Board of
Commissioners as follows:
1. Jefferson County hereby approves of the 2020 final draft Conservation Futures Program
Manual, Application, and Score Sheet.
2. The Conservation Futures application period will commence January 8, 2020 and the
application submission deadline will be March 27, 2020.
(Signature Page Follows)
RESOLUTION NO. _________Establishing a Conservation Futures Program Application Period and Approving Program
Materials for Use in the 2020Conservation Futures Funding Cycle
APPROVED AND ADOPTED this ___ day of ______________, 2019 in Port Townsend, Washington.
SEAL: JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, Chair
ATTEST:
David Sullivan, Member
Carolyn Gallaway
Deputy Clerk of the Board Greg Brotherton, Member
2
Formatted: Left
202019 Jefferson County Conservation Futures
Program
Property Acquisition and/or
Formatted: Left
Please complete the following application in its entirety. Be sure to afor
to the project. Incomplete applications will not be accepted for consideration.
Unless directed otherwise, use as much space as needed to answer each question.
Contact program staff at 379-4498 or tpokorny@co.jefferson.wa.us with questions.
.ğĭƉŭƩƚǒƓķ ğƓķ 9ƌźŭźĬźƌźƷǤ LƓŅƚƩƒğƷźƚƓ
1. Project Title:_______________________________________________________________________________
2. Conservation Futures Acquisition Request: ______________________________________________________
Conservation Futures O&M Request: __________________________________________________________
3. Total Conservation Futures Request: ___________________________________________________________
4. Please indicate the type of interest contemplated in the acquisition process.
__ Warranty Deed __ Easement __ Other (Please describe below.)
In whose name will the property title be held after acquisition?
___________________________________________________________________________________________
5. Applicant Information
Name of Applicant or Organization: ______________________________________________________________
Contact: ____________________________________________________________________________________
Title: ______________________________________________________________________________________
Address: ____________________________________________________________________________________
Phone: (_____) _____-________, ext. ____ _______________________ Fax: (_____) _____-________, ext. ____
Email: _____________________________________________________________________________________
6. Sponsor Information: (if different than applicant) _________________________________________________
Organization Name:___________________________________________________________________________
Contact: ____________________________________________________________________________________
Title: ______________________________________________________________________________________
Address: ____________________________________________________________________________________
Phone: (_____) _____-________, ext. ____ _______________________ Fax: (_____) _____-________, ext. ____
Email: _____________________________________________________________________________________
1
2019 2020 CF Program Application FINALDRAFT
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
e.g., board, council, etc.) on
________________________ , 20___.
7. Site Location
Street Address or Description of Location:
Driving Directions from Port Townsend:
Section:
Township:
Range:
Parcel Number(s):__________________________________________________________
Please differentiate current and proposed ownership of each APN and indicate if the parcel is to be acquired with
CF funds or used as match.
Please list the assessed values for each property or APN, as applicable.
8. Existing Conditions
New Site: Yes No __________________________ Number of Parcels: _______________________
Addition to Existing Site: Yes No ______________ Acres to Be Acquired:_____________________
Total Project Acreage (if different):______________ Current Zoning: ________________________________
Existing Structures/Facilities: __________________________________________________________
Any current covenants, easements or restrictions on land use:_______________________________
____________________________________________________________________________________
Current Use: ________________________________________________________________________________
Waterfront (name of body of water): ______________________________________________________________
Shoreline (linear feet): _________________________________________________________________________
Owner Tidelands/Shorelands: ___________________________________________________________________
9. Current Property Owner __ is __is not a willing seller.
tƩƚƆĻĭƷ 5ĻƭĭƩźƦƷźƚƓ
10. In 1,000 words or less, provide a summary description of the project, the match, overarching goal, and three
top objectives. Include information about the physical characteristics of the site that is proposed for acquisition
with Conservation Futures Program funds including: vegetation, topography, surrounding land use, and
relationship to parks, trails, and open space. Describe the use planned for the site, any development plans after
acquisition (including passive development), characteristics of the site which demonstrate that it is well-suited to
the proposed use, and plans for any structures currently on the site. If applicable, describe how the site relates to
the larger project, and whether the project has a plan, schedule and funding dedicated to its completion. Please
also list any important milestones for the project or critical dates, e.g.grant deadlines. List the dates and explain
their importance. Please attach a spreadsheet of the budget.
2
2019 2020 CF Program Application FINALDRAFT
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
11. Estimate costs below, including the estimated or appraised value of the propert(ies) or property right(s) to be
acquired, even if Conservation Futures funds will only cover a portion of the total project cost. In the case of
projects involving multiple acquisitions, please break out appraisals and estimated acquisition costs by parcel.
Estimated or Appraised Value of Propert(ies) to be Acquired:
Total Estimated Acquisition-related Cost (see Conservation Futures Manual for eligible costs):
Total Operation and Maintenance Cost:
Total Project Cost:
Basis for Estimates (include information about how the property value(s) was determined, anticipated acquisition-
related costs, general description of operation and maintenance work to be performed, task list with itemized
budget, and anticipated schedule for completion of work):
{ĭƚƩĻķ vǒĻƭƷźƚƓƭ
1 a. Sponsor or other organizations __will __will not contribute to acquisition of proposed siteand/or operation
and maintenance activities.
1 b. If applicable, please describe below how contributions from groups or agencies will reduce the need to use
Conservation Futures program funds.
1 c. Matching Fund Estimate Acquisition O&M %
Conservation Futures Funds Requested ____________ ____________ ___%
Matching Funds/Resources* ____________ ____________ ___%
Total Project Acquisition Cost ____________ ____________ 100%
* If a prior acquisition is being proposed as match, please describe and provide documentation of value, location,
date of acquisition and other information that would directly link the match to the property being considered for
acquisition.
1 d. Source of matching Amount of Contribution If not, Contribution If not,
funds/resources contribution approved?when? available now? when?
______________________ $_________ Yes No _________ Yes No ________
______________________ $_________ Yes No _________ Yes No ________
______________________ $_________ Yes No _________ Yes No ________
______________________ $_________ Yes No _________ Yes No ________
NOTE: Matching funds are strongly recommended and a higher rating will be assigned to those projects that
guarantee additional resources for acquisition. Donation of property or a property right will be considered as
a matching resource. Donation of resources for on-going maintenance or stewardship -
contributions) are not eligible as a match.
2 a. Sponsoring agency __is __is not prepared to provide long-term stewardship (easement monitoring,
maintenance, up-keep, etc.) for the proposed project site.
3
2019 2020 CF Program Application FINALDRAFT
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
2 b. Describe any existing programs or future plans for stewardship of the property, including the nature and
extent of the commitment of resources to carry out the stewardship plan.
3 a. -going stewardship experience.
3 b. Has the sponsor and/or applicant of this project been involvedin other projects previously approved for
Conservation Futures funding?
_____No, neither the sponsor nor applicant has been involved in a project previously approved for
Conservation Futures funds.
_____Yes, the sponsor and/or applicant for this project has been involved in a project previously approved for
Conservation Futures funds. Please provide details:
4a. Property __can __cannot feasibly be acquired in a timely fashion with available resources.
4 b. Necessary commitments and agreements __are __are not in place.
4 c. All parties __are __are not in agreement on the cost of acquisition.
f the above, please explain below.
5. The proposed acquisition __is specifically identified in an adopted open space, conservation, or resource
preservation program or plan, or community conservation effort.
importance to the plan.Please reference the website of the plan if available or include the plan with this
application.
__complements an adopted open space or conservation plan, but is not specifically identified. Please describe
below, and describe how the proposed acquisition is consistent with the plan.
__is a stand-alone project.
6. Conservation Opportunity or Threat:
6 a. The proposed acquisition site __does __does not provide a conservation or preservation opportunity which
would otherwise be lost or threatened.
6 b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat, and any unique
qualities about the site.
and how the CF funds requested support these values.
8. The proposed acquisition:
8 a.____ provides habitat for State of Washington Priority Habitat and/or State or Federal Threatened,
Endangered or Sensitive species.
8 b.____ provides habitat for a variety of native flora or fauna species.
8 c.____ contributes to an existing or future wildlife corridor or migration route.
If affirmative in any of the above, please describe and list the Priority Habitat(s) and Threatened, Endangered, or
1
Sensitive species below, and cite or provide documentat
1
See, for example, http://www.dnr.wa.gov/researchscience/topics/naturalheritage/pages/amp_nh.aspx
http://www.wdfw.wa.gov/conservation/phs/list/
http://www1.dnr.wa.gov/nhp/refdesk/plants.html
http://www1.dnr.wa.gov/nhp/refdesk/pubs/wa_ecological_systems.pdf
4
2019 2020 CF Program Application FINALDRAFT
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
8 d. Does the current owner participate in conservation programs that enhance wildlife habitat? If so, please
provide details.
9. Describe to what degree the project protects habitat for anadromous fish species (for example: marine
shorelines, stream/river corridors including meander zones, and riparian buffers). Please provide documentation
and maps that demonstrate the location, quality and extent of the existing buffer and adjoining habitat.
10a. Describe the extent and nature of current and planned agricultural use of the proposed acquisition, including
any anticipated changes to that use once the property, or property right, is acquired with Conservation Futures
funds.
10 b. Describe the management practices that preserves and/or enhances
soil, water quality, watershed function and wildlife habitat on the farm.
10 c. Describe how the acquisition or proposed easement will likely preserve and/or enhance soil, water quality,
watershed function and wildlife habitat.
11 a. Describe the extent and nature of current and planned silvicultural use of the proposed acquisition. Please
cite or provide documentation of existing or planned silvicultural activities including forest management plan(s)
or forest ecosystem restoration.
11b. Describe the
soil, water quality, watershed function and wildlife habitat.
11c. Describe how the property acquisition or proposed easement will likely preserve and/or enhance soil, water
quality, watershed function and wildlife habitat.
12a. Describe how the proposed acquisition benefits primarily a __local area __broad county area including the
area served, the nature of the benefit, the jurisdictions involved, and the populations served.
12 b. Is the project located in an area that is under-represented by CF funded Projects? Areas that Conservation
Futures has not been able to support to date include Marrowstone Island, Toandos Peninsula, Dosewallips
Valley, Bolton Peninsula, and the West End.
13. Describe the educational or interpretive opportunities that exist for providing public access, educational or
interpretive displays (signage, kiosks, etc.) on the proposed site, including any plans to provide those
2
improvements and any plans for public accessibility.
3
14. The proposed acquisition __ includes historic or culturally significant resources and
__ is registered with the National Register of Historic Places, or an equivalent program.
__ is recognized locally has having historic or cultural resources.
__ is adjacent to and provides a buffer for a historic or cultural site.
If affirmative in any of the above, please describe below, and cite or provide documentation of the historical or
cultural resources.
ĻƩźŅźĭğƷźƚƓ
2
3
Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW
5
2019 2020 CF Program Application FINALDRAFT
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
15. Sponsors of applications that are approved for funding by the Board of County Commissioners are required to
submit a brief progress report by October 30 every year for three years after the award is approved, or three years
after the acquisition funds are disbursed to the applicant, whichever is later. The progress report must address any
changes in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance. Sponsors receiving O&M funds will also submit an annual report for each year that O&M funds are
expended.
annually to the Board of County Commissioners.
If this application is approved for funding, I understand the sponsor is required to submit progress reports for
three years and for any year in which O&M funds are expended. _____________Initials____________Date
16. If, three years after the date funding is approved by the Board of County Commissioners, the applicants have
not obtained the required matching funds, the Committee may request the Board of County Commissioners to
nullify their approval of funds, and may require the project to re-apply.
If this application is approved for funding, I understand that we may be required to re-submit the application if the
project sponsor does not obtain the necessary matching funding within three years._________Initials_______Date
6
2019 2020 CF Program Application FINALDRAFT
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Jefferson County Conservation Futures Program Manual
2019 2020 Funding Cycle
Jefferson County Conservation Futures Program Manual
2019 2020 Funding Cycle
Mission of the Conservation Futures Program
The mission of the Jefferson County Conservation Futures Program is to provide a system of
public open spaces, those open spaces being necessary for the health, welfare, benefit and
safety of the residents of Jefferson County and the maintenance of Jefferson County as a
desirable place to live, visit and locate businesses.
Committee Membership (as of December 10,
2018September 4, 2019)
Phil Andrus, Citizen, District #2
Mary Biskup, Citizen, District #1
Scott Brinton, Interest Agriculture
Lige Christian, Citizen, District #3
JD Gallant, Citizen, District #3
VacantJoanne Pontrello, Citizen, District #2
Rob Harbour, Interest Working Lands
Ray Hunter, Interest Fallow Farms
Richard Jahnke, Interest Coastal Areas
VacantCraig Schrader, Interest Climate Change
Lorna Smith, Interest Ecotourism
VacantDave Seabrook, Interest Food Security
David Wilkinson, Citizen, District #1
Table of Contents
Overview.3
Conservation Futures Citizen Oversight Committee (CF ...4
Project Selection......4
Information Sources....4
Reimbursement ...5
Compliance with All Laws......5
Record Retention.....5
Acquisition Projects....6
Operation and Maintenance (O&M) Projects..9
Required Meeting and Site Visit11
Grant Notification and Agreement....11
...11
Program ......12
Forms and Templates..
Project Agreement Template
Annual Report Form Template
Please note: The 2019 2020 CF Application and Ratings WorksheetsScoresheet are
available separately from program staff.
Map of Approved .APPENDIX B
APPENDIX C
2019 2020 CF Program Manual FINALDRAFT
2
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Overview
Jefferson County welcomes your application to the Conservation Futures Program (CF
Program). Please do not hesitate to contact Jefferson County Environmental Health
Department with questions at Ph: 360/385-9444, Fax: 360/379-4487 or
tpokorny@co.jefferson.wa.us. The Conservation Futures Program website address is
http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp.
In July 2002, the county commissioners approved the Conservation Futures Ordinance, now
codified at Jefferson County Code Section 3.08 in accordance with the Revised Code of
Washington (RCW) Chapter 84.34. The ordinanceestablishes goals for the
Conservation Futures Program and an allocationprocess for the conservation futures tax levy.
The purpose of the CF Program is to acquire open space lands, including green spaces,
greenbelts, fish and wildlife habitat, trail rights-of-ways, agricultural land and timber land (as
those terms are defined in Ch. 84.34 RCW).Projects may include fee-simple or any lesser
interest or development rightwith respect to real property as well as operation and
maintenance (O & M) activities. O & M projects must be linked to CF-funded acquisitions.
A minimum 50% match is required for all project types. Match must be cash, land trades,
the value of land to be traded, or other open spaces linked to the property under
application. Open space, wildlife habitat, agricultural and timber lands are all eligible.
The project sponsor must sign a grant agreement with the county (see Appendix A).
County code (JCC 03.08.030(10)) requires that properties or easements be held by public
entities or othersas defined in RCW 84.34.210. Government entities may choose to share
title of a property with a non-profit nature conservancy corporation or association. Public
open spaces must be available on the same conditions to all residents of the county for the
benefit of all Jefferson County residents and visitors. Applicants for projects may include
the county, municipalities, park districts, state or federal agencies, private non-profit
corporations or associations, and private individuals.
Project applicants must be represented by a local sponsoring organization based in Jefferson
County. Potential sponsors include local governments, special purpose districts and non-
profit corporations. A list of potential sponsors is available by contacting program staff. A
project sponsor is responsible for the content and submission of the application, organizing
and hosting a site visit, making a formal project presentation to the CF Committee, the
stewardship plan and its implementation, and allcontracting, reporting, and reimbursement
obligationswith Jefferson County.
Available funding is announced early in the calendar year and applications are
provided byJefferson County Environmental Public Health. Conservation
Futures Fund monies can be the collateral, revenue stream or security for long-
term financing (typically bonds) in a manner consistent with law. Public
workshop(s) may be held prior to the start of the funding round. Staff is always
available to answer questions from sponsors, applicants, and interested parties.
This year, applications will be due Friday, March 27th2nd, 2019 2020 and sponsors host site
visits and present projects to the CF Committee later in March and in April. Information
about the application period is posted on the program website, announced in local newspapers
and via email, and available by contacting program staff. In April or May, the CF Committee
2019 2020 CF Program Manual FINALDRAFT
3
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
meets to rank projects, determine recommended funding levels, and compose its overall
recommendations to the Board of County Commissioners (BoCC).The BoCC typically
makes award determinations in July. Funding for reimbursement is generally not available
until August or later. At least every other year, the BoCC reviews the priorities of the
Conservation Futures Program and the project ranking process. All meetings of the
Conservation Futures Committee are open to the public. Citizens are encouraged to attend.
Conservation Futures Citizen Oversight Committee (CF Committee)
The CF Committee membership is intended to reflect a broad spectrum of interests and
expertise. It includes at least two individuals from each commissioner district and at least
nine citizens total. Anyone interested in applying for a seat on the committee is encouraged to
contact the Board of County Commissioners Office (jeffbocc@co.jefferson.wa.us) and/or
program staff.
Project Selection
The CF Committee evaluates and ranks project applications according to criteria designed to
reflect the priorities expressed in the Jefferson County Code Section 03.08.040. This
evaluation process has five (5) distinct phases as follows:
1. Written project application: Each CF Committee member (CFCM) independently reads
and assesses each application and prepares any necessary clarification questions.
2. Site visits: Each CFCM must attend the project site visits (or view a video of the site
visit), where the applicant and/or the project sponsor will present the layout of the project
with reference to the written application and site maps. Additional questions posed by
committee members will be answered during this site visit.
3. Oral presentation of the project: Each CFCM must attend this meeting in which the
project sponsor presents the project and answers questions posed by the committee
members. Following the oral presentations, a deadline will be established for CFCMs to
submit additional questions to applicants (via county staff). After this set deadline for
additional questions, a second deadline will be established for the receipt of all answers
from applicants. After this second deadline no further additional information may be
requested, received or considered by the committee.
4. Submission of project ranking form: Each CFCM submits to county staff member a form,
applicant meets the criteria for approval and funding. The committee member assigns a
predetermined by the CF Committee) for each of the
ined by taking the
considered worthy of funding
(i.e. total possible numerical value for
arise in the final evaluation phase.
5. Ranking and recommendation for funding of project applications: Each project
application judged eligible in phase #4 is discussed, bringing into focus information
garnered from phases 1 through 4. All project applications are compared and a final
ranking and funding recommendation may be determined for each of the project
applications and submitted to the Board of County Commissioners. The Committee will
2019 2020 CF Program Manual FINALDRAFT
4
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
provide justification to the Commissioners for any and all changes from the numerical
ranked order.
Information Sources
The Conservation Futures Program is administered by the Commissioners' Office with
assistance from the Environmental Public Health Department. Please note that the
information contained in this manual does not supersede the statutes governing the Jefferson
County Conservation Futures Fund and Program, and should be read in conjunction with
them.
Relevant sections of law are found in Revised Code of Washington, Chapter 84.34 (RCW
84.34) and the Jefferson County Code (JCC 03.08).
To access RCW 84.34 online, visit www.leg.wa.gov/Help/helpwithsearch.htm and click on
. The Jefferson County Code is available online at
http://www.codepublishing.com/WA/JeffersonCounty.
Contact program staff at ph: 360/379-4498, fax: 360/379-4487 orsend an email to
tpokorny@co.jefferson.wa.us.
Reimbursement
All grants are funded through the Jefferson County Conservation Futures tax levy.Except in
the case of escrow payments, sponsors must expend their own funds on eligible and allowable
expenditures prior to requesting reimbursement. With sufficient lead time, an approved
settlement statement, and a preliminary title report, CF funds may be made available to the
title company shortly before closing for the direct costs of property acquisition and closing.
Please discuss dates for closings and loan periods with program staff to help ensure that grant
funds are ready and available when needed.
The project sponsor will commit to providing a matching contribution of no less than the
amount of conservation futures funds awarded to the project before conservation futures tax
funds are reimbursed to that sponsor. This contribution may consist of:
cash
land trades if the valuation of the land to be traded is established by a valuation
arising from an appraisal generated by a Washington State Certified Licensed
Appraiser (Member of the Appraisal Institute MAI);
the cash value of the land to be traded, excluding Jefferson County conservation
futures contributions; or
other open spaces acquired within the previous two years that is situated either
directly adjacent to or could, in the sole discretion of the county, be directly linked
to the property under application.
cost of appraisal, title insurance, closing costs, and other miscellaneous fees (See
JCC 3.08.030(5).)
The funding request, reimbursement form and back up documentation may be submitted any
time during the project period. It is important to implement projects in as timely a manner as
possible and also to bill in a timely manner. Deeds and conservation easement documents
ays of closing.
2019 2020 CF Program Manual FINALDRAFT
5
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
If matching funds are not secured within three years, the project may be required to re-apply.
Jefferson County must pre-approve easement language and will add restrictive language to
statutory warrantee deeds, or require the use of other legal instruments, to ensure
conservation of project and match properties in perpetuity.
Compliance with All Laws
Project sponsors shall comply fully with the project agreement, grant program policies,
County policies and all applicable federal, state and local laws, orders, regulations and
permits.
Record Retention/Public Records Act
The project sponsor shall retain all books, records, documents, data and other materials
relevant to the agreement for a minimum of six (6) ten (10) years after the completion of the
project. Documents related to the expenditure of CF funds, by way of example only, purchase
and sale contracts, settlement documents, invoices, e-mails, expert reports and/or appraisals,
are Public Records subject to disclosure in accordance with the Public Records Act, Ch.
42.56 RCW, if requested by a citizen or entity. All meetings and activities of the CF
Committee are subject to the Open Public Meetings Act, Ch. 42.30 RCW. The public is
always invited and encouraged to attend. Two observer comment periods are included in each
agenda.
Acquisition Projects
Project applications for the acquisition of property must meet the following threshold criteria
in order to be considered for funding. Each application will receive an initial screening to
make sure that it is in compliance. Applicants are encouraged to submit pertinent materials
and documents, as appropriate, in addition to those items required. Multi-year acquisition
projects are permitted but require additional justification.
Project Eligibility
__ Proposed acquisitions must have a willing seller.
__ The property, or property right, must be eligible for purchase as defined by state
law, RCW 84.
the future use of, or otherwise conserve, selected open space land, farm and
__ Conservation Futures funds cannot be used to acquire property, or a property
right, that will be used for active recreation purposes (including but not limited to
sports fields, playgrounds, recreation centers, swimming beaches or pools,
motorized boat launches).
__ Conservation Futures funds cannot be used for passive development of a site.
For the purposes of this application, passive improvements include, but are not
limited to, trails, interpretive centers, viewpoints, picnic areas, access, restrooms,
landscaping and parking.
2019 2020 CF Program Manual FINALDRAFT
6
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Applicant Eligibility
Eligible applicants include the County, municipalities, Park Districts, State or federal
agencies, private non-profit corporations or associations, and private individuals.
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include county,
municipalities, park districts, or private non-profit corporations based in Jefferson
County. A current, but not necessarily comprehensive, list of eligible local sponsors may
be requested from program staff.
Eligible Capital Project Expenditures: (See also JCC 3.080.030(7))
Capital project expenditures or match may include:
__Costs of acquiring real property, including interests in real property
__Cost of related relocation of eligible occupants (includes administration)
__Cost of appraisal
__Cost of appraisal review
__Cost of title insurance
__Closing costs
__Pro rata real estate taxes
__Recording fees
__Compensating tax
__Hazardous waste substances reports
__Directly related staff and administrative costs (These are limited to 5% of the total cost of the
project.)
__Related legal costs excluding the cost of preparingapplication for conservation
futures funds.
__Baseline documentation
__Boundary survey
__Cultural resources review (survey, excavation, on-site monitoring and data recovery)
Conservation futures tax levy funds may not be used to acquire any real property or
interest in real property therein through the exercise of the power of eminent domain.
Eligible Operations & Maintenance Expenditures Please note: Total O & M awards are limited to
15% of the conservation futures funding available in any year contact staff for details.
Operations & Maintenance expenditures or match may include, but are not limited to:
__Cultural resources review (survey, excavation, on-site monitoring and data recovery)
__Demolition
__Fencing (if needed for public safety or resource protection)
__Noxious weed control
__Signage
__Special site-specific reports (e.g. stewardship reports)
__Wetland identification and/or delineation
2019 2020 CF Program Manual FINALDRAFT
7
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Stewardship Plan
Prior to reimbursement, sponsors must provide a stewardship plan that describes how the
property, or property right, will be maintained over time. Costs for stewardship plans are
eligible for operations and maintenance reimbursement only (not
as a capital acquisition expense).
Title Report and Title Insurance
Please make county staff aware of issuesthat could affect the title report and provide
updates as they are generated. A title report and title insurance are to be issued in
conjunction with the property transaction.
Appraisals
Successful applicants must provide an independent appraisal (standard, narrative or
M.A.I.) from a Washington State Certified Licensed Appraiser if the estimate of value
exceeds the assessed value at the time that reimbursement is requested. In no case shall
conservation futures funds dispersed exceed the grant amount awarded by the BoCC. No
appraisal is required for properties assessed at $20,000 or less.
The appraisal must:
__ be no more than 1 year old. A Supplemental Update by the original appraiser
may be required, at the discretion of the county, if the appraisal is more than
six months old.
__ include a current Title Report provided at the time of the most current
appraisal or update.
__ if timber, mineral or aquatic resources are to be included as value to the
appraisal, then the appraisal shall include a separate timber, mineral or
aquatic resources evaluation of value,
or
__ an opinion of value from a qualified representative of the real estate industry
when the total assessed value does not exceed $20,000.
Review Appraisals
No appraisal review is required of the sponsor by the CF program. However, the CF
Committee and/or the county may choose to select an appraisal for independent review
for any reason.
Project Implementation
At the time of purchase or the signing of a
must be no more than a year old unless an extended period is requested and approved by
the county, up to a total of 18 months.
Application and Attachment Requirements for Acquisition Projects
2019 2020 CF Program Manual FINALDRAFT
8
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
All materials must be submitted electronically as ain hard copyPDF to
tpokorny@co.jefferson.wa.us except as noted below and specified in the application:
__ etter confirming that the current
owner of the property proposed for acquisition is willing to sell.
__ Estimate of Value: A county assessment, certified appraisal of value, and/or
an estimate of value from the project sponsor.
__ Site Location Map: On a Jefferson County base map, or on a map of the
the proposed acquisition.
__ Project Boundary Map: On a quarter-section map or other map of sufficiently
large scale, identify the boundaries of the proposed project.
__ Color Images: Provide six (6) different views of the property proposed for
acquisition. The images should show vegetation, terrain, waterfront, man-
made features, access roads, wetlands, unique characteristics, etc. Please
include captions and an aerial view, if available. Provide in hard copy as well
as JPEG or PDF.
__ Development Plan or Narrative: Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
__ In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
__ Proof of 501(c)(3) Status
__Current Budget
__Board Roster
__Organization Chart or Staff Roster
__Most Recent Financial Statements (audited if possible)
__Copy of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is submitted
from the same sponsor, the minutes or resolution should indicate the project
priority and how it was determined.
Operation and Maintenance Funding
Availability of Funds for O & M
Only projects that are acquired using conservation futures funds are eligible for O & M
funding. Requests for O & M funding should not exceed the available limit (consult with
program staff). Approved disbursements for operation and maintenance of interests in
real property purchased with conservation futures tax levy monies shall not in any
particular year be greater than fifteen percent (15%) of the conservation futures tax levy
monies raised in the preceding year.
Project Eligibility
Operation and maintenance funding may be used for any property acquired with
Conservation Futures funds. Conservation futures tax levy funds appropriated for O & M
or interests in real property shall not supplant or replace any existing funding for
maintenance and operation of parks and recreational lands.
Applicant Eligibility
2019 2020 CF Program Manual FINALDRAFT
9
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Eligible applicants include the County, municipalities, Park Districts, State or federal
agencies, private non-profit corporations or associations, and private individuals.
Formatted: Indent: Left: 0.75"
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include the County,
municipalities, Park Districts, or private non-profit corporations based in Jefferson
County.
Application and Attachment Requirements for O & M Projects
All requested materials must accompany the application upon submission. If an item is
irrelevant to the project at hand, please explain why this is so.
__ Proof of Willing Seller:
owner of the property proposed for acquisition is willing to sell.
__ Estimate of Value: A County assessment, certified appraisal of value, and/or
an estimate of value from the project sponsor.
__ Site Location Map: On a Jefferson County base map, or on a map of the
s boundaries, clearly identify the location of
the proposed acquisition.
__ Project Boundary Map: On a Quarter-section map or other map of
sufficiently large scale, identify the boundaries of the proposed project.
__ Color Images: Provide six (6) digital images of the property proposed for
acquisition. The images should show flora, terrain, waterfront, man-made
features, access roads, wetlands, unique characteristics, etc.Please include
captions and an aerial view, if available.
__ Development Plan or Narrative: Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
__ In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
__ Proof of 501(c)(3) Status
__Current Budget
__Board Roster
_ Organization Chart or Staff Roster
__Most Recent Financial Statements (audited if possible)
__Copy of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is
submitted from the same sponsor, the minutes or resolution should
indicate the project priority and how it was determined.
Budget and Timeline
Attached to the first Annual Reporting Form must be a budget and timeline for
expenditure of O&M funding for the succeeding ten (10) years measured from the date of
approval by the BoCC.
Documentation of Match
2019 2020 CF Program Manual FINALDRAFT
10
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
A match of 50% must be documented with each invoice. Match guidelines are identical
for acquisition and O & M proposals. In-kind labor cannot be used as match.
Reporting
Any project sponsor receiving O & M funds is required to submit a report each October
December until those funds are expended. An expenditure summary that provides the
following information must accompany billing:
1) Date the payment was made.
2) The vendor and/or employee to whom the payment was made.
3) A description of what was purchased or what work and/or services were performed;
provide a description of what service or work was performed for the payroll costs
or by the sub-contractor.
Application and Attachment Requirements for O&M Projects
To apply for O& M funding for a project previously purchased using CF Funds, use the
standard application form. In question #1, refer to the original project title and year that
the project was approved If you feel that a question
is irrelevant to the project at hand, please explain why.
Required Meeting and Site Visit
Project sponsors are required to host a visit to the project site and make a formal presentation
to the CF Committee. The presentation must should begin with an introductory project
description and then be organized according to the sequence of questions listed onthe Rating
Sheet. Site visits are videotaped by county staff.
Grant Notification and Agreement
Sponsors will be notified by staff of grant awards as soon as possible after the BoCC makes
their decision, usually in July. Sponsors will then be asked to sign a project agreement
(Appendix A) with Jefferson County. An informational template is provided with this
manual.
Annual Reports
1stth
Sponsors are required to submit an annual report by October December 30 every year
from the date of award until three years after theCF funds are disbursed. Sponsors receiving
O&M funds will also submit an annual report for each year that O&M funds are expended.
An annual report template is included with this manual and will be provided to the project
sponsor electronically. The progress report must addresschanges in the project focus or
purpose, progress in obtaining matching funding, and stewardship and maintenance, as
applicable.
Formatted: Indent: Left: 0"
Program Changes
Project sponsors are expected to implement funded projects as described in their application
section describes the process by which a project sponsor can initiate a request for change. A
2019 2020 CF Program Manual FINALDRAFT
11
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
change occurs whenever the language contained in the application to the Conservation
Futures Fund no longer accurately or fully describes the project.
The Committee prefers that project change requests be presented as follows:
1. Sen, addressed to the CF Committee,
describes the desired change and its rationale in as much detail as possible. Also,
characterize the level of urgency for addressing the possible change. If at all
possible, provide this information at least two weeks ahead of the next scheduled
full committee meeting for possible inclusion on the draft agenda.
2. Reflect the proposed change in a Microsoft Word version of the original
conservation futures application, and the County/Sponsor resolution or agreement
(as applicable), using Track Changes. Label new attachments with the current date.
Attach the document(s) to the email described above.
3. When the change request is included on a draft agenda, the sponsor should make
every effort to attend that meeting in person or by phone.
4. If the need for change is urgent, the Chair may call a special, ad hoc, meeting.
5. The following requests are considered particularly significant:
a. Parcel substitution
b. Increase in funding amount
c. Reduction in percentage match
d. Loss of conservation value
The CF Committee shall:
1. Review the request for change and ask questions of the project sponsor, as needed.
2. Engage in discussion about the proposed change.
3. Formulate and vote, consistent with the bylaws, on a motion to accomplish one or
more of the following:
a. Draft a statement to recommend the change for approval by the BoCC in
its current form
b. Ask the project sponsor to revise and resubmit the change request for a
future meeting
c. If the need for change is urgent, the Chair may call a special, ad hoc,
meeting
d. Reject the change and submit a statement to the BoCC to accompany the
request
Staff shall:
1. Work with the project sponsor and Committee chair to refine or clarify the
change request ahead of its presentation at the next Committee meeting, as
needed.
2. Forward the change request and Committee recommendations to the BoCC for
final determination at a regularly scheduled meeting.
3. Work with the Committee, and subcommittee(s) as applicable, to learn from
the change and determine if related updates to program materials are needed.
Program Suggestions
Suggestions for program improvements are always welcome and may be provided to the
Conservation Futures Committee by letter or email via staff at the contact information on
page 3. Every CF Committee meeting also includes two public comment periods. Meeting
times are provided in newspapers and on the program website.
2019 2020 CF Program Manual FINALDRAFT
12
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Formatted: Indent: Left: 0"
APPENDIX A
JEFFERSON COUNTY CONSERVATION FUTURES PROGRAM
PROJECT AGREEMENT
(template only)
Project Sponsor:
Project Title:
Project Number:
Approval: Resolution No. xxx on xxx, 20192020
A. Parties to the Agreement
This Project Grant Agreement (Agreement) is entered into between County of Jefferson
(County), PO Box 1220, Port Townsend, Washington 98368 and
________________(Sponsor), xxxxx, xxxxx, WA 983xx, and shall be binding upon the
agents and all persons acting by or through the parties.
B. Purpose of the Agreement
This Agreement sets out the terms and conditions by which a grant is made through the
Jefferson County Conservation Futures Fund. The grant is administered by Jefferson County
Environmental Health for the Sponsor for the project named above.
C. Description of Project
The subject project is described in the attached 20182020 Conservation Project Application
for the xxx
exceed $xxx will be used towards fee simple acquisition, by xxx, of the real property known
in the records of the Jefferson County Assessor as APN#s xxxx for acquisition expenses, and
$xxx to reimburse for operations and maintenance expenses. The matching amount is
provided byxxx.Description of conservation easementor language in SWD(asapplicable).
D. Term of Agreement
-going obligation for the above project funded by this Agreement is
to provide maintenance of the site or facility to serve the purpose for which it was intended in
perpetuity unless otherwise identified in this Agreement.
E. Period of Performance
The Project reimbursement period for acquisition expenses shall begin on xxxx xx, 2019. The
Project reimbursement period for acquisition expenses will end on xxx xx, 2022 unless proof
of match is provided prior to this date. No expenditure made before xxx xx, 2019 is eligible
for reimbursement unless incorporated by written amendment into this Agreement.
F. Project Funding
The total grant award provided by the Conservation Futures Fund (CFF) for the Project shall
not exceed $xxxxx and Jefferson County CFF shall not pay any amount beyond that approved
2019 2020 CF Program Manual FINALDRAFT
13
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
herein for funding of the Project. The Sponsor shall be responsible for all total costs for the
Project that exceed $xxx,xxx. In no event will the CFF funds expended for this purchase
exceed xxx percent (xx%) of the overall acquisition cost of APN xxx-xxx-xxx. This Project is
eligible for reimbursement of capital project and operations and maintenance expenditures as
described in the Jefferson County Conservation Futures Program Manual for the 2019
Funding Cycle.
The contribution by the Sponsor toward work on the Project at a minimum shall be as
indicated below. The contribution by the County toward work on the Project is described
Acquisition O & M
Totals %
Conservation Futures $ $
$ %
Project Sponsor $ $
$ %
Contribution
$ $
Totals $ 100%
G. Unexpended Project Allocations
Should unexpected Project allocations, including, but not limited to project completion at less
than the estimated cost or, alternatively, the abandonment of the Project occur, then the
Sponsor shall notify the County.
H. Rights and Obligations
All rights and obligations of the parties to this Agreement are subject to this Agreement and
Futures Program Manual for the 2019Funding Cycle, all of which are attached hereto and
incorporated herein.
Except as provided herein, no alteration of any of the terms or conditions of this Agreement
will be effective unless provided in writing. All such alterations, except those concerning the
period of performance, must be signed by both parties. Period of performance extensions
need only be signed by Jefferson Board of County Commissioners.
I. Indemnification
J. Contractor shall indemnify and hold harmless the County, its officers, and
employees, from and against all claims, losses or liability, or any portion thereof,
employees, or damage to property occasioned by a negligent act, omission or
failure of the Contractor. Contractor shall be liable only to the extent of
potential liability for actions brought against the County by Contractor's
employees, including all other persons engaged in the performance of any work
or service required of the Contractor under this Agreement and, solely for the
purpose of this indemnification and defense, the Contractor specifically waives
any immunity under the state industrial insurance law, Title 51 R.C.W. The
Contractor recognizes that this waiver was specifically entered into pursuant to
provisions of R.C.W. 4.24.115 and was subject of mutual negotiation.
Sponsor shall indemnify, defend and hold harmless the County, its officers, agents
and employees, from and against any and all claims, losses or liability, or any portion
thereof, including attorneys fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Sponsor's own employees, or damage
2019 2020 CF Program Manual FINALDRAFT
14
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
to property occasioned by a negligent act, omission or failure of the Sponsor.
J.K. Insurance
The Sponsor shall secure and maintain in force throughout the duration of this
contract policies of insurance as follows:
If and only if the Sponsor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Sponsor
Insurance in an amount or amounts that are not less than the required statutory
minimum(s) as established by the State of Washington or the state or province
where the Sponsor is located.
Commercial Automobile Liability Insurance providing bodily injury and property
damageliability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the s performance of the contract.
General Commercial Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000) per occurrence and an aggregate of not less
than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form Contractual/Commercial Liability including completed
operations;
d. Premises Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
Such insurance coverage shall be evidenced by one of the following methods:
* Certificate of Insurance;
* Self-insurance through an irrevocable Letter of Credit from a qualified
financial institution.
The County shall be named as an additional insured party under this policy.
Certificates of coverage as required by this section shall be delivered to the
County within fifteen (15) days of execution of this agreement.
Any deductibles or self-insured retention shall be declared to and approved by
the County prior to the approval of the contract by the County. At the option of
the County, the insurer shall reduce or eliminate deductibles or self-insured
retention or the Sponsor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
2019 2020 CF Program Manual FINALDRAFT
15
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
The Sponsorshall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates and endorsements for each
subcontractor. All insurance provisions for subcontractors shall be subject to all
of the requirements stated herein.
Failure of the Sponsor to take out and/or maintain any required insurance shall
not relieve the Sponsor from any liability under the Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification.
It is agreed by the parties that insurers shall have no right of recovery or
subrogation against the County (including its employees and other agents and
agencies), it being the intention of the parties that the insurance policies so
affected shall protect both parties and be primary coverage for any and all losses
covered by the above described insurance. It is further agreed by the parties that
insurance companies issuing the policy or policies shall have no recourse against
the County (including its employees and other agents and agencies) for payment
of any premiums or for assessments under any form of policy. It is further agreed
by the parties that any and all deductibles in the above described insurance
policies shall be assumed by and be at the sole risk of the Sponsor.
It is agreed by the parties that judgments for which the County may be liable, in
excess of insured amounts provided herein, or any portion thereof, may be
withheld from payment due, or to become due, to the Sponsor until such time as
the Sponsor shall furnish additional security covering such judgment as may be
determined by the County.
The County reserves the right to request additional insurance on an individual
basis for extra hazardous contracts and specific service agreements.
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect
to any policy of insurance the Sponsormust provide in order to comply with this
Agreement.
to a policy obtained by the Sponsor refers to an endorsement (by
number or name) but does not provide the full text of that endorsement, then it
shall be the obligation of the Sponsor to obtain the full text of that endorsement
and forward that full text to the County.
The County may, upon the Sponsor
contract relating to insurance, withhold payment or compensation that would
otherwise be due to the Sponsor.
K.L. Independent Contractor
The Contractor Sponsor and the County agree that the Contractor Sponsor is an
independent contractor with respect to the services provided pursuant to this
agreement. Nothing in this agreement shall be considered to create the relationship
of employer and employee between the parties hereto. Neither Contractor Sponsor
nor any employee of Contractor Sponsor shall be entitled to any benefits accorded
2019 2020 CF Program Manual FINALDRAFT
16
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
County employees by virtue of the services provided under this agreement. The
County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to
ContractorSponsor, or any employee of ContractorSponsor. The Contractor Sponsor
shall not sublet or assign any of the services covered by this contract without the
express written consent of the County or its authorized representative. Assignment
does not include printing or other customary reimbursable expenses that may be
provided in an agreement.
L.M. Ownership and Use of Documents
All documents, drawings, specifications and other materials produced by the Sponsor
in connection with the services rendered under this agreement shall be the property of
the Sponsor whether the project for which they are made is executed or not. The
County shall be permitted to retain copies, including reproducible copies, of drawings
and specifications for information, reference and use in connection with the
M.N. Compliance with Applicable Statutes, Rules, and Jefferson County Policies
This Agreement is governed by, and the Sponsor shall comply with, all applicable state and
federal laws and regulations, including RCW 84.34.210, and published agency policies,
which are incorporated herein by this reference as if fully set forth.
N.O. Sponsor
The Sponsor shall maintain complete financial records relating to this contract and
the services rendered including all books, records, documents, receipts, invoices, and
all other evidence of accounting procedures and practices which sufficiently and
properly reflect all direct and indirect cost of any nature expended in the performance
to be kept available for inspection by representatives of the County and state for a
period of six ten (610) years after the date of the final payment to Sponsor. Copies
shall be made available upon request.
O.P. Licensing, Accreditation and Registration
The Sponsor shall comply with all applicable local, state and federal licensing,
accreditation, permitting and registration requirement/standards necessary for the
performance of this contract.
P.Q. Disputes
Except as otherwise provided in this contract, when a bona fide dispute arises
between Jefferson County and the Sponsor and it cannot be resolved, either party
may request a dispute hearing with a mediator assigned by or associated with
earing must be
in writing and clearly state:
a. the disputed issue(s),
b. the relative positions of the parties, and
c.
These requests must be mailed to the Project Manager, Jefferson County
Environmental Health Department, 615 Sheridan St., Port Townsend, WA 98368,
within fifteen (15) days after either party received notice of the disputed issue(s). The
parties agree that this dispute process shall precede any action in a judicial or quasi-
judicial tribunal. The parties will split evenly the cost of mediation or whatever form
of dispute resolution is used.
2019 2020 CF Program Manual FINALDRAFT
17
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Q.R. Termination for funding
Jefferson County may unilaterally terminate this contract in the event funding from
state, federal, or other sources are withdrawn, reduced, or limited in any way after the
effective date of this contract.
R.S. Termination for Convenience
The County reserves the right to terminate this agreement at any time by giving ten
(10) days written notice to the Sponsor.
S.T. Assignment
The Sponsor shall not sublet or assign any interest in this Agreement, and shall not
transfer any interest in this agreement without the express written consent of the
County.
T. Non-Waiver.
Waiver by the County of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
U. County Does Not Assume Additional Duties
The County does not assume any obligation or duty, except as required by federal or
state law, to determine if Sponsor is complying with all applicable statutes, rules,
codes ordinances or permits.
V. Agreement Representatives
All written communications sent to the Sponsor under this Agreement will be addressed and
delivered to:
Sponsor Contact Conservation Futures Program Contact
Jefferson County Environmental
Formatted: Indent: Left: 4"
Public Health
Conservation Futures
615 Sheridan Street
Port Townsend, WA 98368
These addresses shall be effective until receipt by one party from the other of a written notice
of any change.
W. Entire Agreement/Severability
This agreement, along with all attachments, constitutes the entire agreement of the parties. No
other understandings, oral or otherwise, regarding this Agreement shall exist or bind any of
the parties. If any part of this Agreement is ruled or adjudicated to be unlawful or void, all
other sections of this Agreement shall continue to have full force and effect.
X. Effective Date
This agreement, for the xxxxx (project) shall be effective upon signing by all parties.
Y. Venue:
Venue for any litigation arising from this Project Agreement shall be only in the Superior
Court in and for Jefferson County. Each party to this agreement shall be responsible for their
DATED this _______________ day of _____________________ 20192020.
2019 2020 CF Program Manual FINALDRAFT
18
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
By __________________________________
David SullivanKate Dean, Chair
Jefferson Board of County Commissioners
By __________________________________
Attested:
__________________________________
Carolyn Gallaway, Deputy Clerk of the Board
Approved as to form:
__________________________________
Philip Hunsucker, Chief Civil DPA
2019 2020 CF Program Manual FINALDRAFT
19
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Jefferson County Conservation Futures Program
Annual Project Reporting Form (template only)
1. Project Sponsor:
2. Project Title:
3. Project Number:
4. Status:
5. Approval Date:
6.Project goals and objectives:
7. Parcel number(s):
8. Total acreage:
9. Easement:
Title:
Seller:
10. Fee Simple
Seller:
11. Month and year that CF funding was awarded:
12. a). Purchase price: b). Total project cost:
13. Amount of CF award:
14. Month and year of acquisition:
15. Entity holding title:
16. Entity responsible for stewardship:
17. Plans or agreements pertaining to this acquisition:
18. O& M funds received since acquisition (list by year):
19. Existing and on-going activities and projects (for each O & M activity that has
occurred since October December 31st1 of the previous year, please provide
supporting documentation):
20. New events, activities, projects (for each O & M activity that has occurred since
st
October 1December 31 of the previous year, please provide supporting
Formatted: Superscript
documentation):
21. Needs and challenges:
22.
Completed by:
Title:
Organization:
________________________________________________________________
Signature Date
2019 2020 CF Program Manual FINALDRAFT
20
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Appendix B
PROJECTS MAP 20198 version
Formatted: Right: -1"
2019 2020 CF Program Manual FINALDRAFT
21
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Appendix C
DEFINITIONS
conservation futures citizen oversight committee established under this chapter.
established under this chapter.
property in Jefferson County authorized by RCW 84.34.230.
committee.
means archeological and historic sites and artifacts, and traditional
religious ceremonial and social uses and activities of affected Indian Tribes and
mandatory protections of resources under chapters 27.44 and 27.53 RCW.
respect to real
property including, but not limited to, conservation futures, easements, covenants or other
contractual rights necessary to protect, preserve, maintain, improve, restore, limit the
future use of or conserve selected open space land, farm and agricultural land and timber
land (as those terms are defined in Chapter 84.34 RCW).
ific
real property, to which Jefferson County conservation futures tax levy funds are allocated
for acquisition under the procedure outlined under this chapter. \[Ord. 1-14 § 1; Ord. 6-02
§ 1\]
nt, growth, composition,
health, and quality of forests for the production of forest products.
2019 2020 CF Program Manual FINALDRAFT
22
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
2019 2020 Jefferson County
Name______________________
Conservation Futures Program
Score Sheet Project_____________________
Please note: if none of the answers provided describe the project, answer or
ADJUSTED CRITERIA SCORE X WEIGHT = SCORE
1. To what degree does the project leverage contributions
for acquisition from groups, agencies or individuals? ______ X 5 = _______
(Points awarded based on the following
level of contribution)
a. Leverages significantly = 3 points
b. Leverages moderately = 2 points
c. Meets requirement = 1 point
2. To what degree does the project sponsor commit to provide
long-term stewardship for the proposed project? ______ X 10 = _______
a. Stewardship plan with guaranteed long-term stewardship = 5 points
b. Stewardship plan with guaranteed short-term stewardship = 3 points
c. Stewardship plan, no guarantee = 1 point
3. To what degree has the project sponsor demonstrated effective
long-term stewardship of a similar project? ______ X 1 = _______
a. Highly demonstrated = 5 points
b. Moderately demonstrated = 3 points
c. Slightly demonstrated = 1 point
d. Effectiveness not demonstrated = 0 points
4. To what degree is the acquisition feasible? ______ X 5 = _______
a. Highly feasible = 5 points
b. Moderately feasible = 3 points
c. Slightly feasible = 1 point
5. To what degree is the project part of an adopted open space, conservation, or resource
preservation program or plan, or identified in a community conservation effort?
Sliding scale: 1-5 points ______ X 4 = _______
6. To what degree does the project conserve
opportunities which are otherwise lost or threatened? ______ X 6 = _______
Sliding scale: 1-5 points
1
2019 2020 CF Program Score Sheet FINAL
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
7. Are the conservation values of the project commensurate with or greater than the
amount of CF funds requested? ______ X 10 = _______
Sliding scale: 0-5 points
8. To what degree does the project preserve habitat for flora and fauna other than habitat
for anadromous fish species?
(Points awarded in part based on level of documentation.)
a. State of Washington Priority Habitat and/or State or Federal Endangered, Threatened or
Sensitive species = 03 points ______ X 3 =_______
b. Variety of native flora & fauna = 03 points ______ X 3 =_______
c. Provides wildlife corridor or migration route = 03 points ______ X 3 =_______
d. Current owner participates in conservation programs that enhance wildlife habitat
= 03 points ______ X 3 =_______
9. To what degree does the project protect habitat for anadromous fish species?
= 05 points ______ X 3 = ______
10. To what degree does the project preserve farmland
for agricultural use?
a. Likely will maintain active agricultural use = 03 points ______ X 4 =________
b. Current owner has a record of implementing management practices that preserves and/or
enhances soil, water quality, watershed function and wildlife habitat = 03 points
______ X 4 =________
c. Property acquisition or proposed easement will likely preserve and/or enhance soil, water
quality, watershed function and wildlife habitat = 03 point ______ X 4 = _______
11. To what degree does the project preserve forestland for silvicultural use?
a. Likely will maintain forestland for active silvicultural use = 03 points
______ X 4 = _______
b. Current owner has a record of implementing management practices that preserves and/or
enhances soil, watershed function and wildlife habitat
= 03 points. _______ X 4 = _______
c. Property acquisition or proposed easement will likely preserve and/or enhance soil, water
quality, watershed function and wildlife habitat.
= 03 points _______ X 4 = _______
12. To what degree does the project serve:
a. A significant benefit area? Sliding scale: 1-3 points ______ X 4 = _______
b. Is the project located in an area that is under-represented by CF funded projects?
Sliding scale: 0-3 points ______ X 4 =_______
2
2019 2020 CF Program Score Sheet FINAL
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
13. To what degree will the acquisition provide educational opportunities, interpretive
opportunities, and/or serve as a general community resource?
_______ X 4 = _______
a. Public access, with planned or educational/interpretive displays and materials, events or
activities = 5 points
b. Limited public access, available space for signage and educational materials = 3 points
c. Remote location = 1 point
d. No opportunity = 0 points
1
14. To what degree does the project preserve historic or culturally significant resources?
______ X 3 = _______
a. Project is registered with the National Register of Historic Places, or an equivalent
program = 3 points
b. Project is recognized locally as having historic or cultural resources = 2 points
c. Project is adjacent to and provides a buffer for a historic or cultural site = 1 point
d. None of the above = 0 points
1
Cultural resources means archeological and historic sites and artifacts, and traditional religious
ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources
under chapters 27.44 and 27.53 RCW.
3
2019 2020 CF Program Score Sheet FINAL
http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
Jefferson County Conservation Futures (JCCF) Committee
DRAFT SPECIAL MEETING SUMMARY
Chimacum Grange
Chimacum, WA
th
September 10, 2019, 4:04 PM to 5:56 PM
* Decisions and action items are indicated in bold font.
Members Present: Lige Christian, Vice Chair, District 3; JD Gallant, District 3; Rob
Harbour, Interest Working Lands; Richard Jahnke, Interest Coastal Areas; Joanne
Pontrello, Vice Chair, District 2; Dave Seabrook, Interest Food Security; Craig Schrader,
Interest Climate Change; David Wilkinson, Chair, District 1
Members Absent: Phil Andrus, District 2; Mary Biskup, District 1; Scott Brinton, Interest
Agriculture; Ray Hunter, Interest Fallow Farms; Lorna Smith, Interest Ecotourism
County Staff Present: Tami Pokorny, Environmental Health
Rebekah Brooks, recorder
I. Call to Order
Chair Lige Christian called the meeting to order at 4:04 PM.
II. Welcome and Introductions
III. Approval of Minutes
Richard Jahnke moved to preliminarily approve the minutes from the July 9, 2019
Meeting; JD Gallant seconded. The minutes were preliminarily approved by
consensus. The minutes from the April 3, 2019 and May 1, 2019 Meetings were
accepted and signed by the Chair.
IV. Approval of Draft Agenda
The agenda was approved by consensus as written.
V. Guest Observer Comments
There was none.
VI. Sub-Committee Reports
September 10, 2019 https://www.co.jefferson.wa.us/560/Conservation-Futures-Program 1
There were no sub-committee reports, but Tami Pokorny and Lige Christian met with
Eric Kingfisher with Jefferson Land Trust (JLT) to discuss long-term project reporting.
Their meeting would be addressed later in the agenda.
VII. Old Business
BoCC Awards to 2019 Projects
Tami Pokorny reported that the Board of County Commissioners (BoCC) accepted the
revised funding recommendations from the JCCF Committee.
VIII. New Business
A. Revisions to Program Materials for 2020
Manual:
Rob Harbour asked about revising the 70% project score requirement for
funding; Richard Jahnke said that since the JCCF Committee is allowed to waive
the requirement at any time, it is not critical to keep or remove it. David
Wilkinson suggested considering climate change on the Score Sheet, which may
feed back into the Manual as well. Lige Christian suggested returning to the
Manual after looking at the other documents and discussing the subject of Long-
Term Monitoring.
B. Long-Term Project Review Ideas
The group skipped ahead to this subject since it had implications for the Program
Materials. Lige reviewed the meeting with Eric Kingfisher, who is amenable to
cts
every JLT project at least once per year in perpetuity with their own annual
monitoring form. The JCCF Committee went over the form. Eighty-four percent
of their approved projects are with the JLT, so most of the JCCF projects are
already being monitored for the long-term. The group discussed multiple aspects
of finding a long-term monitoring solution, including: creating their own
universal monitoring form for all sponsors; using the JLT form as data that could
be input into a spreadsheet of all projects that JCCF has funded; following up
with possible site visits; adding extra work for project sponsors; and the
distinction between an official signed County report and a simple project update.
Lige suggested meeting with Peter Bahls to see if the Northwest Watershed
Institute (NWI) has a similar monitoring document that they would be willing to
share with the JCCF. Short-term monitoring requirements will not change since
the JCCF already requires an annual report for the first three years, and up to ten
years if money is still being spent. Joanne Pontrello moved to ask for and accept
voluntarily given data in written form from an inspection that has been done at
a site visit, and to keep a record of it, and if something has not been done in
September 10, 2019 https://www.co.jefferson.wa.us/560/Conservation-Futures-Program 2
five years or so, to follow up. Richard Jahnke seconded with the friendly
amendment of supplementing the short-term monitoring of existing projects by
including a long-term monitoring that would include the last date inspected
and whether or not agreements are being followed. Lige Christian added the
friendly amendment that in the case of the JLT, the JCCF Committee would
accept their monitoring document as those data. Joanne accepted the
amendments to her motion. Discussion followed. Dave Seabeck noted that the
motion did not create new policy, other than requiring the inclusion of data that
would satisfy JCCF needs as of now. David Wilkinson clarified that there is a
distinction between a document that a County representative and the JCCF
Committee officially sign off on, and an internally vetted JLT document that has
been shared with the JCCF. The motion passed with seven votes in favor and
one against. Lige and Tami Pokorny will meet with NWI to see if they have data
that is comparable to the JLT data that they would be willing to share with the
JCCF.
A. (Return to) Manual
After addressing long-term monitoring, the group returned to the program
materials revisions. Richard Jahnke moved to add a new subcategory under
Annual Reports that outlines Long-Term Monitoring Voluntary Reports; Rob
Harbour seconded. The motion passed with all in favor. There were no other
revisions to the Manual. Rob Harbour moved to accept the 2020 funding cycle
Manual subject to the prior motion that will include the Long-Term Monitoring
component; Dave Seabeck seconded. Richard suggested that the JCCF
Committee simply accept the 2020 Manual as is this year and add the
amendment to the 2021 Manual. Rob and Dave withdrew their motion.
Discussion followed on the time restriction due to the annual reporting deadline,
and the difficulty that might present to sponsors. Richard Jahnke moved to alter
the annual reporting deadline from 10/30/19 to 12/31/19; Rob Harbour
seconded. The motion passed with all in favor. Joanne Pontrello moved to
accept the 2020 Manual as amended for the 2020 funding cycle, with the long-
term monitoring addition to be made in the 2021 Manual for the 2021 funding
cycle; Richard Jahnke seconded. The motion passed with all in favor.
Application and Score Sheet
Richard Jahnke moved to accept the Application and Score Sheet for 2020; JD
Gallant seconded. During the discussion on whether or not to approve the
application and score sheet, the group went over the addition of climate change
criteria to the score sheet, and whether there was a way to include climate
change as a metric for valuation, or whether it was too complex. David Wilkinson
suggested that it was a way to differentiate between projects rather than to
quantify project value. Joanne Pontrello moved to table the climate change
issue and the acceptance of the Application and Score Sheet for the time being;
Richard Jahnke seconded. The Committee decided it was a longer-term issue
and that they should appoint a subcommittee to add a question to the
September 10, 2019 https://www.co.jefferson.wa.us/560/Conservation-Futures-Program 3
Application and Score Sheet. The motion passed with all in favor. The
subcommittee was formed with the intention of coming up with a long-term
monitoring paragraph and a climate change question for the Score Sheet.
Volunteers for the sub-committee were Richard Jahnke, Lige Christian, Tami
Pokorny, Craig Schrader, and possibly David Wilkinson.
Annual Report Form
This is included in the Manual, and was approved with the motion to approve
the Manual.
Calendar
Rob Harbour moved to alter the calendar to remove the 10/8/19 Meeting;
Joanne Pontrello seconded. The motion passed with all in favor. The calendar
was reviewed. The next meeting is site visits. Project presentations are
scheduled for 4/7/20; project scores are due by 4/20/20; appearance of fairness
forms and the Ranking Meeting are scheduled for 4/28/20. Richard Jahnke
moved to adopt the amended calendar; Craig Schrader seconded. The motion
passed with all in favor.
IX. Announcements/Administrative
Staff Update:
Tami Pokorny reported an ending balance of $492,409.93, with around $235,000
reserved for projects. Upcoming membership renewals for Scott Brinton, Ray
Hunter and Lorna Smith will be going out from Tami. Several projects are in the
process of closing agreements. Richard Jahnke requested a simple spreadsheet
of basic project information. Tami said she would send one out. She said
outreach at the County picnic went well, but there were not many questions.
The group discussed putting a JCCF sign in front of project properties to show
that the support came from the JCCF. They discussed other ways to
appropriately promote the JCCF. Tami announced that Clallam County just
passed their own Conservation Futures. Lige Christian asked Tami for a
demonstration of a County overlay of JCCF projects for the next meeting.
X. Observer Comments
There were no comments.
XI. Adjournment
Joanne Pontrello moved to adjourn the meeting at 5:56 PM; Dave Wilkinson seconded.
The motion passed with all in favor.
September 10, 2019 https://www.co.jefferson.wa.us/560/Conservation-Futures-Program 4