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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer;
Agenda Date: December 16, 2019
Subject: Contract with Tetra Tech, Inc.
Facilitation, Public Outreach, Funding Et Finance Support
Statement of Issue: A contract with the County's sewer design team led by Tetra Tech, Inc.
for ongoing facilitation, public outreach, and funding Et finance support.
Analysis/Strategic Goals/Pro's It Con's: The consultant has been providing as -needed
support to the County for the Port Hadlock Wastewater project under a contract originally
executed in 2013. This contract will expire at the end of 2019. This replacement contract is
intended to provide as -needed facilitation, public outreach, and funding Et finance support
over the course of the next 18 months. During this timeframe the County will be working
with property owners and the Wastewater Working Group (WWG) to explore Local
Improvement District (LID) options, sewer ordinances, and potential funding mechanisms for
the project. Under separate contracts, the consultant is presently updating the County's
Sewer Facility Plan and is expected to begin final design work for the sewer in mid -2020 with
funding committed by the state Legislature.
Fiscal Impact/Cost Benefit Analysis: $160,817. Funding for this project is from in the Port
Hadlock sewer fund which derives revenue from the Public Infrastructure Fund (P.I.F.).
Recommendation: Please sign three (3) contract originals and return two (2) fully executed
originals to Public Works.
Department Contact: Monte Reinders x242
Reviewed By:
Hip M rley County Administrator
Date
PROFESSIONAL SERVICES AGREEMENT FOR
Facilitation, Public Outreach, and Funding & Finance Services
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and Tetra Tech, Inc., hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The following scope of services is for facilitation, public outreach
and funding & finance support services to Jefferson County related to the Port Hadlock
Wastewater Project. These services will involve providing as -need support for the
Wastewater Working Group (WWG) which has been formed by local citizens in the Pt.
Hadlock area to determine whether to form a Local Improvement District (LID) for the
initial phase collection system. Additional services include ongoing Funding and
Financial Support work. These services will be provided under the direction and
approval of the Public Works Director.
2. Scope of Services. Consultant agrees to perform the services identified on Exhibit "A"
attached hereto including the provision of all labor.
3. Time for Performance. Work under this contract shall commence upon the giving of
written notice by the County to the Consultant to proceed. Consultant shall perform all
services and provide all work products required pursuant to this agreement on the dates
listed on Exhibit "A". Contract shall terminate on June 30, 2021 (approximately 18
months) unless amended in writing prior to this date.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to
Consultant shall not exceed $160,817 without express written modification of the
agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County, and upon approval thereof, payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
C. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this agreement and its acceptance by the
County.
Tetra Tech 2019 — Facilitation, Public Outreach, and Funding/Finance Page 1 of 6
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
e. The Consultant's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of
three (3) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors. Consultant shall not be held liable for reuse of
documents or modifications thereof, including electronic data, by County or its
representatives for any purpose other than the intent of this Agreement.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
agreement.
7. Indemnification. Consultant shall indemnify and hold harmless the County, its officers,
and employees, from and against any and all claims, losses or liability, or any portion
thereof, including reasonable attorney's fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Consultant's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Consultant.
Consultant shall be liable only to the extent of Consultant's proportional negligence.
8. Insurance.
The Consultant shall obtain and keep in force during the terms of the Agreement, policies
of insurance as follows:
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant, Worker's Compensation Insurance in an
amount or amounts that are not less than the required statutory minimum(s) as established
by the State of Washington or the state or province where the Consultant is located.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the COUNTY named as an additional insured in connection with the
CONSULTANT'S performance of the contract.
Tetra Tech 2019 — Facilitation, Public Outreach, and Funding/Finance Page 2 of 6
General Commercial Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000) per occurrence and a aggregate of not less than two (2) times
the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and
property damage, unless a greater amount is specified in the contract specifications. The
insurance coverage shall contain no limitations on the scope of the protection provided
and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability — including completed operations;
d. Premises — Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
g. Professional Liability Insurance ($1,000,000 Each Claim & $2,000,000
Aggregate)
The County shall be named as an additional insured party under this policy.
Such insurance coverage shall be evidenced by one of the following methods:
* Certificate of Insurance;
* Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
Certificates of coverage as required by this section shall be delivered to the County
within fifteen (15) days of execution of this agreement.
Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of the contract by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self-insured retention or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
The Consultant shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All insurance
provisions for subcontractors shall be subject to all of the requirements stated herein.
Failure of the Consultant to take out and/or maintain any required insurance shall not
relieve The Consultant from any liability under the Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees), it being the intention of the parties that the
insurance policies, with the exception of Professional Liability, so affected shall protect
both parties and be primary coverage for any and all losses covered by the above
described insurance. It is further agreed by the parties that insurance companies issuing
Tetra Tech 2019 — Facilitation, Public Outreach, and Funding/Finance Page 3 of 6
the policy or policies shall have no recourse against the County (including its employees
and other agents and agencies) for payment of any premiums or for assessments under
any form of policy. It is further agreed by the parties that any and all deductibles in the
above described insurance policies shall be assumed by and be at the sole risk of the
Consultant.
It is agreed by the parties that judgments for which the County may be liable, in excess of
insured amounts provided herein, or any portion thereof, may be withheld from payment
due, or to become due, to the Consultant until such time as the Consultant shall furnish
additional security covering such judgment as may be determined by the County.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
Any coverage for third party liability claims provided to the County by a "Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance the Consultant must provide in order to comply with this Agreement.
If the proof of insurance or certificate indicating the County is an "additional insured" to
a policy obtained by the Consultant refers to an endorsement (by number or name) but
does not provide the full text of that endorsement, then it shall be the obligation of the
Consultant to obtain the full text of that endorsement and forward that full text to the
County.
The County may, upon the Consultant's failure to comply with all provisions of this
contract relating to insurance, withhold payment or compensation that would otherwise
be due to the Consultant.
9. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for
contributing to the state industrial insurance program, otherwise assuming the duties of
an employer with respect to Consultant, or any employee of Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this contract. For breach or
violation of this warranty, the County shall have the right to annul this contract without
liability or, in its discretion to deduct from the contract price or consideration, or
Tetra Tech 2019 — Facilitation, Public Outreach, and Funding/Finance Page 4 of 6
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
agreement without the express written consent of the County.
13. Non -Waiver. Waiver by the County of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other
provision.
14. Termination.
a. The County reserves the right to terminate this agreement at any time by giving
ten (10) days written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this agreement between surviving members of the Consultant
and the County, if the County so chooses.
15. Notices. Notices to the County of Jefferson shall be sent to the following address:
Jefferson County Public Works
623 Sheridan Street
Port Townsend, WA 98368
Notices to Consultant shall be sent to the following address:
Tetra Tech Inc.
Attn: Keven Dour, P.E.
1420 Fifth Avenue, Suite 600
Seattle, Washington 98101
16. Integrated Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both County and
Tetra Tech 2019 — Facilitation, Public Outreach, and Funding/Finance Page 5 of 6
Consultant.
DATED this
SIGNATURE PAGE
Tetra Tech, Inc.
Name of Consultant
SIGNATURE PAGE
day of
20
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, District 1
Consultant's Representative (Please print) David W. Sullivan, District 2
(Signature)
Title
Date
Greg Brotherton, District 3
Approved as to form only:
O c.AL��'�
C.
Philip Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
MokelZeinders, P.E. 6ate
Public ors erector/County Engineer
Tetra Tech 2019 — Facilitation, Public Outreach, and Funding/Finance Page 6 of 6
Exhibit A-1
Scope of Work
Project No. 180 1693 2
JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS
FACILITATION, PUBLIC OUTREACH, AND FUNDING &
FINANCE SUPPORT SERVICES
GENERAL
The following scope of services is for facilitation, public outreach and funding & finance support services to
Jefferson County. These services will involve providing as -need support for the Wastewater Working Group
(WWG) which has been formed by local citizens in the Pt. Hadlock area to determine whether to form a Local
Improvement District (LID) for the initial phase collection system. These services will be provided under the
direction and approval of the Public Works Director. The duration of these services will be from January 1, 2020
through June 30, 2021 (18 months).
This anticipated scope of work will provide professional services to include the following:
• WWG meeting preparation and facilitation.
• Attendance at WWG meetings and follow up by consultant staff.
• Answering wastewater treatment and collection system technical questions and cost questions at WWG
meetings.
• Public outreach in support of Local Improvement District Formation as relates to determining interest from
affected property owners. This scope does not include all statutory public involvement and outreach steps
for LID formation.
• Funding and Finance support will include support for WWG meetings, requests from County to respond to
questions from County Management or the Public related to the project.
• Funding and finance support to continue to seek grants and construction funding through the middle of
2021.
SCOPE OF WORK: FACILITATION, PUBLIC OUTREACH AND
FUNDING & FINANCE SUPPORT SERVICES
In the following task descriptions, where reference is made to a specific number of pages in a work product, the
intent is to better define the level of effort that is the basis of the budget for the project, and not a guarantee of a
specific number of pages in the final product.
Where "County staff' is referenced, it is assumed that the County will invite designated parties to meetings as it
deems necessary. The County will be responsible for public notification before public meetings.
The work products from this project will be submitted in hard copy and/or electronic format (as indicated). Report
files will be produced in Microsoft Word, Power Point, and Excel. CAD files will be produced in AutoCAD using
Tt drafting standards.
Task 100 — Project Management
This task includes work to plan and manage the project. Subtasks are described below:
100.1 Health and Safety Plan
Tt will develop a health and safety plan within 10 days after Notice to Proceed. The purpose of a Health & Safety
Plan (HASP) is to provide project -specific health and safety requirements for the planned scope of work. It will
contain guidelines and directives and may include minimum standards, safety criteria, and emergency response
information/procedures for Tetra Tech staff.
Work Product:
• Health and Safety Plan
100.2 Progress Meetings
Progress meetings will be held periodically with the County to coordinate work activities and keep the County
informed of progress to date. It is assumed there will be up to 4 telephone meetings over an 18 -month period
attended by the consultant project manager. The Public Involvement Lead and Funding & Finance Lead will attend
up to one meeting by telephone. Tt will prepare agendas and meeting summaries.
Work Products:
• Agendas.
• Meeting minutes.
100.3 Progress Reports and Billings
Tt will include brief monthly progress reports along with monthly invoices. Progress reports will contain
information on major activities at the top -task level, anticipated actions, and outstanding issues to be resolved.
Work Products:
• 18 Monthly progress reports and invoices.
100.4 Project Schedule
A project schedule will be developed and tracked for the Wastewater Working Group, Sewer Ordinances, WWG
LID formation activities, and planned Grant and Funding Search. This schedule will be developed in coordination
with the County. The Project Design and construction elements will be developed in detail as part of the Final
Design Update project. However, the schedule from this scope of work and design scope of work will be
coordinated and integrated in to one comprehensive project schedule. The schedule will be updated monthly. The
schedule will be prepared in MS Project. There will be up to 3 schedule updates over an 18 -month period assuming
two hours of effort per schedule update; on average.
Work Products:
• MS Project Schedule for LID Formation Support Services tasks
• Up to three (3) schedule updates.
TASK 200 — Facilitation Support Services
200.1 Wastewater Working Group (WWG) Meeting Support
Provide facilitation and meeting support services through Jefferson County to the WWG. This scope of
work provides support for up to 6 WWG Meetings over 18 months. This anticipated work effort for these
meetings may include (as -needed and in support of WWG chairs) developing meeting strategies, agendas,
materials for presentation, organizing the meetings, facilitating the meetings, and preparing meeting
summaries and any follow-up documents.
Assumptions:
The WWG is lead and moderated by the WWG Chair — consultant services are provided at the
Direction of the County and the consent of the Chair. These meetings are not led or controlled by
the Consultant team, unless requested.
Anticipated meeting topics are as follows:
o Meeting I — Sewer Policies
o Meeting 2 — Sewer Policies
o Meeting 3 — LID formation (Legal)
o Meeting 4 — On -Site O&M (Grinder Pumps)
o Meeting 5 — Facility Charges (Treatment)
o Meeting 6 — LID formation (LID Map and support/non-support)
Work Products
• One draft and one final agenda each of six (6) WWG Meetings.
• Presentation Materials for six (6) WWG meetings.
• One draft and one final meeting summaryfor each of six (6) WWG meetings.
200.2 Communications
Between WWG meetings, it will be necessary for the project team to remain available to the Chair or the County to
respond to questions or to research information. This task includes Project Team communications, and up to six (6)
conference calls with County staff, WWG Chair/Vice Chair, and/or others in support of this scope of work. Up to
two (2) internal in-person meetings, as determined by the County, with County staff, WWG Chair/Vice Chair,
and/or others in support of this scope of work.
Work Products:
Agendas and brief summaries from up to six (6) internal team conference call meetings, one draft and one
final.
Agendas and brief summaries from up to two (2) internal in-person team meetings, one draft and one final.
TASK 300 — Public Outreach Support Services
300.1 Public Outreach Materials
Prepare newsletters, FAQ documents, brochures, and other materials as necessary to support public meetings, WWG
efforts, and for generally informing the public of the status of the project and LID formation process.
Work Products:
• Up to ten (10) documents or update documents.
300.2 Public Workshops
Development and coordination of two (2) public workshops, development of strategy for workshops, agendas,
preparation of presentation or review of presentation materials, workshop facilitation, and preparation of workshop
summary.
Work Products
• Review/preparation of workshop materials/presentations for two (2) public workshops.
• One draft and one final meeting agenda for each of two (2) public workshops.
• One draft and one final meeting summaryfor each of two (2) public workshops.
Task 400 Funding and Finance Support Services
400.1 Funding Application Preparation Assistance
Assist Jefferson County in continuing to seek grants and low-interest loans for the project to reduce the cost to
residents and businesses. This process requires preparation and submittal of applications on an annual or periodic
basis. And working with Funding Agency staff to keep the funding process on track. This task assumes assistance
for up to 4 applications, including but not limited to Public Works Trust Fund, USDA -Rural Development,
Department of Ecology and Community Development Block Grant.
Work Products
• Review and prepare input to up to 4 preliminary and draft applications.
• Hold or participate in telephone meetings.
400.2 Tech Team Meetings
Assist in scheduling, preparing for and participating in Funding Tech Team meetings as follow-up to the
Infrastructure Assistance Coordinating Council (IACC) conferences. A Funding Tech Team of funding agency staff
has been established to follow and advise this project. Provide planning support and meeting preparation for a Tech
Team meeting in Port Hadlock.
Work Products
• Tech meeting coordination and planning
• Preparation of materials and presentation for one (1) Tech Team meeting.
• Preparation of draft meeting summary and action items.
400.3 Support Funding/Finance Coordinated Efforts
Coordinate with team members on funding strategy and implementation in an on-going fashion. This includes
efforts to discuss and present financial information in support of federal and state appropriations requests. An
allowance is included for responding to funding needs as requested by Public Works. An additional allowance is
included for presenting at up to 3 public meetings (in past has been PIF, Chamber, BOCC) not specifically planned
at this time.
Work Products
• Preparation of materials as within allotted hours to coordinate efforts.
• Up to three (3) meetings as requested by Public Works.
400.4 Funding and Finance LID Formation Support
Update funding and finance informational materials when the final design cost estimate for collection system is
completed. This task assumes an update for the initial collection system updated cost estimate, for the Resolution of
Intent to Form an LID, for preliminary assessment notices and for the formation hearing.
Participate in LID strategy team discussions to support the LID formation process. Coordinate with team and
County on determining and implementing LID strategy.
Work Products
• Draft updated funding and finance materials at completion of collection system final design, for Intent to
Form an LID, for preliminary assessment notices and formation hearing
• Strategy and assistance as requested.
• Telephone conferences to discuss and determine LID strategy
400.5 Financial Plan Refinement
Continue to refine presentation of project costs to meet the needs of funding sources and to update as new cost
information is available. Reflect policies in allocation between connection charge and LID. Evaluate alternatives
for billing/collection and operations/maintenance to support Public Works and present as necessary for funding
agencies.
Work Products
• Preparation of materials as described above.
• Revision of finance plan for from treatment plant and collection system final design cost estimates.
0 Price Proposal
Revision Date:
Nov 18, 2019
Labor Plan
Price Summary
Totals
2 Resource
Task Pricing Totals
160,817
Pt. Hadlock - Facilitation, Public Outreach, and Func
Provide ongoing focilitanon, Public Outreach and Funding & Finance professional services in support of WWG and LID formation.
a°' Rate
Prot Area
'61'9 ,,s
Specify Add'I Fees on Setup
0
Technology Use Fee
Total Price
160,817
Submitted to: Jefferson County Dept. of Public Works Attn: Monte Reinders
Contract Type: T&M
_
`u 3
s < -
'
_ iu
e° o
LL23
Unit Rate Qty's
Pricing
by Resource
Items> Fleet Vehicles
unit Rate 1 50.58
Labor
Rate Esc Labor Subs Travel Mat'ls&Equip. ODCs
Task Pricing
Totals
Project Phases /Tasks
Schedule
From mra
Monlnt
3 0
3
Tota
Labor Hrso
umt> mile
_
Charged to> M&E
195
172
1 nuanebes> 1,461
3.86%
49,114
110,254
601 847
-
160,817
100- Project Management _ _
100.1 - Health & Safety Plan
100.2 - Progress Meetings
100.3 - Progress Reports and Billings
100.4 - Project Schedule
_ _
01/01/20 01/30/20
01/01/20 06/30/21
01/01/20 06/30/21
01/01/20 06/30/21
0.9
17.6
17.6
17.6
3
39
39
39
18
351
351
351
31
3
4
is
6
20 11
1 2
4
9 9
6
3.00%
4.02%
4.02%
4.02%
6,552
470
1,088
3,361
1,632
6,729,
2,399
4,330
-
13,281
470
3,48-i
7,691
1,632
200 - Facilitation Support Services
200.1 - WWG Meeting Support
200.2-Communications
01/01/20 06/30/21
01/01/20 06/30/21
17.6
17.6
39
39
351
351
70
48
22
58 12
36 12
22
1,012
1,012
4.02%
4.02%
16,994
11,010
5,984
44,879
29,894
14,985
416 587
416 587 1
62,875
41,906
20,969
300 - Public Outreach Support Services
300.1 - Public Outreach Materials
300.2-Public Workshops
01/01/20 06/30/21
01/01/20 06/30/21
17.6
39
351
351
30
10
20
30
10
20
225
225
402%
602%
8,160
2,720
5,440
_18,217
7,192
11,024
92 130 -
92 130
26,600
9,913
16,687
17.6 39
400 - Funding & Finance Support Services
400.1 - Funding Application PreAssistance
H pp p
400.2-Tech Team Meetings
400.3 -Support Funding/Finance Coordinated Efforts
01/01/20 06/30/21
01/01/20 06/30/21
01/01/20 06/30/21
_
17.6
17.6
17.6
39
39
39351
351
351
64
8
8
16
64
8
8
16
225
225
4.02%
4.02%
4.02%
17,408
2,176
2,176
4,352
40,429
5,456
6,670
9,207
_ 92 130
92 130
58,060
--.
7,632
9,069
13,559
400.4 - Funding and Finance UD Formation Support
01/01/20 06/30/21
17.6
17.6
39
39
351
351
16
16
16
4.02%
4,352
6,820
11,172
400.5-Financial Plan Refinement 01/01/20 06/30/21
16
4.02% 4,352 12.276
16,628
Totalsl 01/01/20 1 06/30/21
1 17.6
195
172 23
nuannoes> 1,461
1 3.66%
49,114
110,254
6011 847 1160,817
Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 11/19/2019
Tetra Tech, Inc
Fully Burdened Rate Breakdown
19 -Nov -19
Overhead rate 171.44%
Profit 15.00%
Staff Member Raw Rate Overhead Profit Burdened Total Effective Multiplier
Kevin Dour $ 83.77 $ 143.62 $ 34.11 $ 261.49 3.12
Lisa Fortney $ 31.25 $ 53.58 $ 12.72 $ 97.55 3.12
Port Hadlock - Facilitation Public Outreach, Funding & Finance - Triangle Draft Budd
Thomas Bob
Christian Wheeler Controller Expenses Total
Task 100: Project Management
100.1 Health and Safety Plan $0.00
100.2 Progress Meetings 6.0 6.0 $1,870.92
100.3 Progress Reports and Billings
9.0
9.0
$ 20.00 $2,076.68
100.4 Project Schedule
$20,854.96
Bob Wheeler $218.30
$0.00
Task 100 Hour Total
15.0
6.0 9.0
$ 20.00
Task 200 Facilitation Support Services
14.0
9.0
1$27,309.04
200.1 WWG Meeting Support (prep and materials for six meetings)
24.0
12.0
$ 120.00 $4,984.08
200.1 WWG Meeting Support (facilitate six 2 -hour meetings)
60.0
30.0
$12,160.20
200.1 WWG Meeting Support (six meeting summaries)
12.0
6.0
$2,432.04
200.2 Communications (six internal team 1 -hour calls)
18.0
12.0
$4,302.96
200.2 Communications (two internal team in-person meetings)
18.0
8.0
$3,429.76
Task 200 Hour Total
132.0
68.0 0.0
$ 120.00
Task 300 Public Outreach Support Services
IS] 1,910.64
300.1 Public Outreach Materials
30 0
10.0
$4,988.60
300.2 Two 2 -hour Public Workshops
3? 0
18 0
$6,922.04
Task 300 Hour Total
62.0
28.0 0.0
S
Task 400 Funding and Finance Support Services
$20,854.96
Bob Wheeler $218.30
is
400.1 Funding Application Preparation Assistance
Controller $ 135.00
Controller
$0.00
400.2 One 2 -hour Tech Team Meetings
14.0
9.0
$3,273.98
400.3 Support Funding
$140.00
$0.00
400.4 Funding and Finance LID Formation Support
$0.00
400.5 Financial Plan Refinement
$0.00
Task 400 Hour Total
. . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .
14.0
. . . . . .
. . . . . . .
. . . . . . . .
. . . . . . .
. . . . . . . .
9.0 0.0
. . . . . . . . .
. . . . . . . . . . . .
. . . . . . . . . . .
. . . . . . . . . . . .
. . . . . . . . . . .
S
. . . . . . . . . . . . - - - - . . .
. . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . .
Project Total
223.0
111.0 9.0
$ 140.00 JM,441.26
Hourly Billing Rates for the personnel listed above are as follows:
Labor Budeet by Person
Thomas Christian $93.52
Thomas Christian
$20,854.96
Bob Wheeler $218.30
Bob Wheeler
$24,231.30
Controller $ 135.00
Controller
$1,215.00
Labor Total
$46,301.26
Expenses
$140.00
Full Total
$46,441.26
Triangle Associates
Fully Burdened Rate Breakdown
19 -Nov -19
Overhead rate 183.05%
Profit 12.00%
Staff Member Raw Rate Overhead Profit Burdened Total Effective Multiplier
Bob Wheeler $ 68.86 $ 126.05 $ 23.39 $ 218.30 3.17
Thomas Christian $ 29.50 $ 54.00 $ 10.02 $ 93.52 3.17
Jefferson County Dept of Public Works
Facilitation, Public Outreach, and Funding & Finance Support Services
Wastewater Working Group (WWG), Port Hadlock Sewer
Estimated level of effort and budget for Katy Isaksen & Associates (KI&A)
Hourly
KI&A $155
Task List Hours Amount Assumptions
100 Project Management
100.2
Progress Meetings
2
1 tele mtg
100.2
Progress Reports & Billings
12
assume billing 2/3 of months
200
Facilitation Support Services
200.1
WWG Meeting Support
48
attendance, prep, etc at 6 meetings
200.2
communications
38
6 internal conf call mtgs + 2 in-person + 20 hrs research
300
Public Outreach Support Svcs
300.1
Public Outreach Materials
10
review & comments on 10 docs
300.2
Public Workshops
20
prep, mat'I & attend/present at 2 pub wkshps
400
Funding/Finance Support Svcs
400.1
Funding App. Prep. Asst.
32
4 prelim & draft applications, coord wtele
400.2
Tech Team Meetings
18
1 tech team mtgs w/ materials, mtg summary + coord
400.3
Sup. Funding & Finance Coord.
54
18 mos x 2 hrs coord + 3 mtgs x 6 hrs
400.4
Funding & Finance LID Sujpport
40
update for LID formation steps, tele conf, strategy
400.5
Fin. Plan Refinement
72
40 hrs policies/allocations/contr. svcs billing/o&m + 2 updates
Subtotal Estimated Labor - KI&A
346
$53,630
Direct expense, mileage
160 14 trips to P&R
TOTAL ESTIMATED PROJECT - KI&A $53,790