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HomeMy WebLinkAbout121619_ra01Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 16, 2019 SUBJECT: HEARING re: Proposed 2019 Fourth Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2019 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on December 4 and 11, 2019. Since the Hearing Notice was published two scrivener's errors were identified. The first involves the summary table in the Hearing Notice. The entry for the Sheriff should indicate that $15,336 of the request is to be covered with unencumbered fund balance, which brings the General Fund total from unencumbered fund balance to $41,586. The second involves the request from WSU Extension for additional salaries and benefits budget for the WSU Extension Administrative Assistant. The original request was for $5,000 in additional salaries budget. That amount should have been $12,521 for a total request of $13,641. This amount, coupled with the second WSU Extension request, brings the total WSU Extension expenditure request to $25,000. This results in a change to the WSU Extension entry in the summary table from $17,479 in expense to $25,000. It also changes the total expense for funds other than the General Fund from $121,360 to $128,881. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4th quarter supplemental budget appropriations, as modified above. REVIEWED BY: Philip Morl ountyAdministrator Date ORIGINAL AS PUBLISHED IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 65-19 VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2019 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2019. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND FUND # FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND 001-062-000 CIVIL SERVCE COMMISSION $ 1,000.00 $ 1,000.00 001-068-000 COMMUNITY SERVICES $ 250.00 $ 250.00 001-180-000 SHERIFF $ 45,983.00 $ 61,319.00 001-261-000 OPERATING TRANSFER OUT $ 25,000.00 $ 25,000.00 TOTAL GENERAL FUND $ 26,250.00 $ 45,983.00 $ 87,569.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $ 10,000.00 $ 10,000.00 106-000-010 COURTHOUSE FACILITATOR $ 500.00 $ 500.00 108-000-010 WSU EXTENSION $ 25,000.00 $ 17,479.00 130-000-010 MENTAL HEALTH $ 80,000.00 $ 80,000.00 149-000-010 HOMELESSNESS $ 1,412.00 $ 1,412.00 150-000-010 TREASURER O&M $ 1,395.00 $ 1,395.00 405-000-010 TRI -AREA SEWER FUND $ 10,574.00 $ 10,574.00 TOTAL OTHER FUNDS $ 103,881.00 $ 25,000.00 $ 121,360.00 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 1611 day of December, 2019, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested person may appear and be heard for or against the extensions. APPROVED this 2°d day of December, 2019. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair David Sullivan, Member Greg Brotherton, Member STAFF CORRECTIONS — ALSO FOR PUBLIC COMMENT STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of December, 2019 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 2' day of December, 2019, set a hearing on said need for the 161 day of December, 2019, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 4 and 11, 2019 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND FUND # FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND 001-062-000 CIVIL SERVCE COMMISSION $ 1,000.00 $ 1,000.00 001-068-000 COMMUNITY SERVICES $ 250.00 $ 250.00 001-180-000 SHERIFF $ 15,336.00 $ 45,983.00 $ 61,319.00 001-261-000 OPERATING TRANSFER OUT $ 25,000.00 $ 25,000.00 TOTAL GENERAL FUND $ 41,586.00 $ 45,983.00 $ 87,569.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $ 10,000.00 $ 10,000.00 106-000-010 COURTHOUSE FACILITATOR $ 500.00 $ 500.00 108-000-010 WSU EXTENSION $ 25,000.00 $ 25,000.00 130-000-010 MENTAL HEALTH $ 80,000.00 $ 80,000.00 149-000-010 HOMELESSNESS $ 1,412.00 $ 1,412.00 150-000-010 TREASURER O&M $ 1,395.00 $ 1,395.00 405-000-010 TRI -AREA SEWER FUND $ 10,574.00 $ 10,574.00 TOTAL OTHER FUNDS $ 103,881.00 $ 25,000.00 $ 128,881.00 APPROVED this 16th day of December, 2019. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair David Sullivan, Member Greg Brotherton, Member C, 5 TO: BOARD OF COUNTY COMMISSIONERS Date: 11-7-19 RE: Request For Budget Appropriation/Extension and Amendment 4 4, Civil Service Commission 001-062-000 Department/Fund Name Fund Number NOV 0 7 2019 Commissioners: (check all that apply) Please be advised that after a thorough examination of my current lj�dg'eV itza'pp`�atl 1ji *6041 is insufficient to pay necessary expenses of this department for this the expenditures within the department budget with respect to present is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. LJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No LJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue' Description Current Budget Revision New Budget $0.00 $0.00 $0.00 $0.0 "10140 143 $0.001 $0.00 $o. BARS # Expenditure Description Current Budget Revision New Budget 52110.31.0100 Exams $1,118.00 $1,000.00 $2,118.00 $0.00 $0.00 $0.00 $0.00 fW IN wall-M $1,118.00 $1,000.00 $2,118.00 ?,eason for Approp patiolln/Extension We have had an unexpectedly large number of civil service exams. This request will cover the extra exam costs. RespectfulLy submitted, CC- C514h 4�. TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Community Services 001-068-000 Department/Fund Name V 17 2019 Fund Number Date: 11-21-19 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 56550.41.3618 DV Prevention Local RCW 36.18.16 $825.00 $250.00 $1,075.00 $0.00 $0.00 S0.00- $0.00 � $825.00 $250.00 $1,075.00 request is to provide a buffer for the 4th Quarter Dove House invoice in case it is larger than currently available budget Respectfully bmitted, i U Auks �, �, ,�ti� t.Yv TO: BOARD OF COUNTY COMMISSIONERS Date: November 15, 2019 RE: Request for Budget Appropriation/Extension and Amendm!QV '0-i i i,:W, 4 ig 180 Z Sheriff's Office Department/Fund Name r '11Z Commissioners: (mark all that apply with an 'X' Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $45,983 El For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $45,983 BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 334.03.17.0000 WA State Dept of Ecology CLCP grant $8,000 $41,689 $49,689 333.20.60.1010 Washington Traffic Safety Commission Arant $0 $4294 $4294 $42,205 $0 $4,294 $0 TOTAL REVENUE $8,0001 $45,983 $53,9831 BUDGET BARS Expenditure 0 Description CURRENT REVISION AMENDED 52310.95.0016 Work Grew Vehicle $516 $41,689 $42,205 52170.31.0010 Traffic Safety $0 $4,294 $4,294 $0 $01 $01 TOTAL EXPENDITURE J $5161 $45,983 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment NOV 2 7 2019 Sheriffs Office Department/Fund Name Commissioners: (mark all that apply with an 'X') Date: November 27, 2019 Fund Number 180 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,336 1 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? R Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: ,.. $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 0 $0 0 0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 525170.10.0500 Overtime $38,044 $15,336 $53,380 0 $0 $0 $0 TOTAL EXPENDITURE $38,0441 $15,3361 $53,380 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment General Fund - Operating Transfers NOV 2 2 2019 Department/Fund Name 001-261-000 Fund Number Date: 11-22-19 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget $0.00 $0.00 $0.00- $0.00 I Now" $0.00 1 $0.001 $0.00 BARS # Expenditure Description Current Revision New Budget Budget $215,302.00 $25,000.00 $240,302.00 $0.00 $0.00 $0.00 $0.00 $215,302.00 $25,000.00 $240,302.00 SU Extension continues to have working capital issues due to its not having sufficient fund balance to cover necessary penditures pending the receipt of invoiced amounts for services rendered under its various programs. This request is designed provide an insurance policy to help cover working capital lags inherent in the system so that WSU Extension can honor its mmitments through year end. WSU has committed to repaying the General Fund early in 2020 for any of this $25,000 needed 2019. Respectfull ubmitted, cc 1 S 4al Ile' TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Auditor O&M NOV 18 2019 105-000-010 Date. 11-18-19 Department/Fund Name � Fund Number Commissioners: (check all that apply) r Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount - $10,000.00 for this current year for the reason(s) outlined below. For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes V/ No LJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Budget Revision New Budget 51410.48.0020 MAINTENANCE AGREEMENT $35,548.00 $10,000.00 $45,548.00 $0.00 $0.00 $0.00 $0.00 ZW '" MR E I , $35,548.00 $10,000.00 $45,548.00 i<-eason for Maintenance costs were under estimated for 2019 budget. Respectfully submitted, C ��' ( j \�\ C-0- '- (,5i I ai i9 k'A TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Courthouse Facilitator Department/Fund Name Date: November 8, 2019 106 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it apN&V Q8 M19mount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to prts0 # twrp.aggds, L,find that my budget is short. Therefore, I request an appropriation and budget extension in 4cfunt refv�vir�ori,i►tre'r'fr a the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 106000010.51230.10.00 Wages $3,636.00 $500.00 $4,136.00 $0.00 $0.00 $0.00 $0.00 a "'T Reason $3,636.00 $500.00 $4,136.00 �n'.. M�o�� . Reason for Appropriation/Extension The expenditure in this fund has run approximately 1% over the expected rate all through this year. I can only surmise that my :estimate of wages was just a little shy. Extrapolating wages paid in November through the last two months of the year, I expect the budgeted amount for wages to be $31.72 short. In an abundance of caution, and having more than $11,000 in fund balance, I am asking for an appropriation of $500 just to be sure we have appropriated enough funds for wages and benefits through the Fend of the year. I don't intend to pay any other expenses from this supplemental reservoir and intend to leave unneeded funds in reserve for following years. Respectfully submitted Ruth Gordon, Je\ffJrson County Clerk CSS i 1 l X11(9 I or'61 nc kA TTk�+ TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension 108 Department/Fund Name NOV 2 1201 9 Fund Number Commissioners: (mark all that apply with an "X") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to "present grid future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $25,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? H Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0010 OPER TRF IN -FR G.F. $215,302 $25,000 $240,302 $0 55310.20.0010 WATER PROGRAM COORDINATOR $0 $8,041 $0 57121.45.0001 BUILDING RENT -EXTENSION $0 TOTAL REVENUE $215,3021 $25,0001 $240,302 Keason Tor H ro nauonit aension REQUEST $25,000.00 FOR OPERATIONS GENERAL FUND YEAR END EXPENDITURES. $8,041 SPECIFICALLY TO WATER PROGRAM COORDINATOR SALARY/WAGES. $16,959 TO FUND 108 GENERAL FUND YEAR END EXPENDITURES. Respectfully Submitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 55310.20.0010 WATER PROGRAM COORDINATOR $26,262 $8,041 $34,303 57121.45.0001 BUILDING RENT -EXTENSION $37,219 $3,318 $40,537 $0 $0 $0 TOTAL EXPENDITUREI $63,481 $11,3591 $74,840 Keason Tor H ro nauonit aension REQUEST $25,000.00 FOR OPERATIONS GENERAL FUND YEAR END EXPENDITURES. $8,041 SPECIFICALLY TO WATER PROGRAM COORDINATOR SALARY/WAGES. $16,959 TO FUND 108 GENERAL FUND YEAR END EXPENDITURES. Respectfully Submitted, Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension Department/Fund Name Commissioners: (mark all that apply with an "X") Fund Number 108 Qx Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,120 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? R Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE 1 $0 $0 $0 Keason Tor Ap propriation/txtension 2019 ADMINISTRATIVE ASSISTANT WORKED OVER THE 32 HOURS PER WEEK DESIGNATED IN POSITION, TO FACILITATE THE OPERATIONS OF EXTENSION IN THE ABSENCE OF A FULLTIME PERMANENT DIRECTOR. Respectfully Submitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57121.10.0030 ADMINISTRATIVE ASSISTANT $32,858 $12,521 $45,379 57121.20.0000 PERSONNEL BENEFITS $15,561 $1,120 $16,681 $0 $0 $0 TOTAL EXPENDITUREJ $48,4191 $13,6411 $62,060 Keason Tor Ap propriation/txtension 2019 ADMINISTRATIVE ASSISTANT WORKED OVER THE 32 HOURS PER WEEK DESIGNATED IN POSITION, TO FACILITATE THE OPERATIONS OF EXTENSION IN THE ABSENCE OF A FULLTIME PERMANENT DIRECTOR. Respectfully Submitted, Elected Official/Department Head Signature cc, CS I1 l TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension NOV 21 2019 Department/Fund Name Fund Number 108 Commissioners: (mark all that apply with an "X") ❑x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,120 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? e Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE 1 $0 $0 $0 Keason Tor A ro rnationitxtension 2019 ADMINISTRATIVE ASSISTANT WORKED OVER THE 32 HOURS PER WEEK DESIGNATED IN THE POSITION, TO FACILITATE THE OPERATIONS OF EXTENSION IN THE ABSENCE OF A FULLTIME PERMANENT DIRECTOR. Respectfully Submitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57121.10.0030 ADMINISTRATIVE ASSISTANT $32,858 $5,000 $37,858 57121.20.0000 PERSONNEL BENEFITS $15,561 $1,120 $16,681 $0 $0 $0 TOTAL E PENDITUREJ $48,4191 $6,1201 $54,539 Keason Tor A ro rnationitxtension 2019 ADMINISTRATIVE ASSISTANT WORKED OVER THE 32 HOURS PER WEEK DESIGNATED IN THE POSITION, TO FACILITATE THE OPERATIONS OF EXTENSION IN THE ABSENCE OF A FULLTIME PERMANENT DIRECTOR. Respectfully Submitted, Elected Official/Department Head Signature cc : CS TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Mental Health NOV 2 12019 Department/Fund Name 130-000-010 Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reasons) outlined below. Date: 11-21-19 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 F, MEMO— $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 59700.00.0127 Transfer -out to Public Health $0.00 $80,000.00 $80,000.00 $0.00 $0.00 $0.00 $0.00 a $0.00 $80,000.00 $80,000.00 The Board of Commissioners, in the 3rd quarter budget appropriation hearing, approved $80,000 in transfer -in revenue for Public Health to be transferred from Fund 130 - Mental Health. The other half of the transaction - the transfer -out from Fund 130 - should have been before the Board along with the transfer in. This request established the transfer -out budget authority to the transaction can be completed before year end. Respectfull submitted, TO: BOARD OF COUNTY COMMISSI©NtRS ..- RE: Request For Budget Appropriation/Extension and Amendment Homeless Housing Fund NOV 2 ] 2019 Department/Fund Name 149-000-010 Fund Number Commissioners: (check all that -apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. Date: 11-12-19 Q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget $0.00- $0.00 $0.00- 0.00$0.00$0.00 $0.00- $0.00 BARS # Expenditure Description Current Budget Revision New Budget 55150.41.2019 Homelessness SHB #2163 $253,588.00 $1,412.00 $255,000.00 $0.00- $0.00 $0.00 $0.00 ._d, = $253,588.00 $1,412.00 $255,000.00 current Interim Shelter Agreement with OlyCAP authorizes OlyCAP to spend $255,000 for shelter operations in 2019. The 1 149 budget to pay for these services is $253,588. This request will bring the budget into alignment with the agreement. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS ys Date: November 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment " TREASURER NOV 2019 Fund Number -010 Department/Fundnd Name Commissioners: (mark all that apply with an "X") Please be advised that after a thorough exa*,*rt o W)j, t ap � that the amount allocated is insufficient to pay necessary expenses of thii WrtMiDl ` i4i*,F a'i ar Ful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $1,395 F7X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Keason Tor Cover staff wages for 2019 due to staffing transition, previous employee wage increase and actual hours paid per month. Treasurer's O&M has sufficient cash balance to cover the increase in expenditure. (�{Respectf#y Submitted, cted Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51422.10.0000 Foreclosure Deputy Wages $17,124 $870 $17,994 51422.10.0010 Foreclosure Deputy Personnel Benefits $6,822 $525 $7,347 $0 $0 $0 TOTAL EXPENDITURE $23,9461 $1,395 $25,341 Keason Tor Cover staff wages for 2019 due to staffing transition, previous employee wage increase and actual hours paid per month. Treasurer's O&M has sufficient cash balance to cover the increase in expenditure. (�{Respectf#y Submitted, cted Official/Department Head Signature 00C� Atm 141119 TO: BOARD OF COUNTY COMMISSIONERS Date: 11/15/19 RF,: Request For Budget Appropriation/Extensiot> i a Ar&oont Public Works - Port Hadlock Sewer Funq W _ Department/Fund Name p trf - rAber Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount _ _ $10,574.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ---- Ll Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 53520.10.0000 Salaries & Wages $20,728.00 -$3,279.00 $17,449.00 53520.41.0055 Prof Svcs - Stratagics 360 $10,000.00 $13,853.00 $23,853.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $30,728.001 $10,574.00 $41,302.00 Reason for Appropriation/Extension Engineering expenses and legislative liaison services have exceeded the originally established budget as this project has continued to evolve during 2019. The Port Hadlock Wastewater Value Engineering Review was completed in early 2019 and has led to ongoing work including stakeholder meetings and now the need to perform an update of the Sewer Facility Plan to incorporate this new information. In addition, our legislative team including Strategies 360 was busier than anticipated during the session earlier this year. Respectfully s e Monte Rei orks Director