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Home My WebLink About074 19 cc-N- cFer •1(4 ` c\ (ptcui-w r STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. 74-19 COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 2nd day of December,2019 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of December,2019, set a hearing on said need for the 16d'day of December,2019,at the hour of 10:00 a.m. in the County Commissioners' Chamber,Courthouse,Port Townsend,Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 4 and 11,2019 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND 001-062-000 CIVIL SERVCE COMMISSION $ 1,000.00 $ 1,000.00 001-068-000 COMMUNITY SERVICES $ 250.00 $ 250.00 001-180-000 SHERIFF $ 15,336.00 $ 45,983.00 $ 61,319.00 001-261-000 OPERATING TRANSFER OUT $ 25,000.00 $ 25,000.00 TOTAL GENERAL FUND $ 41,586.00 $ 45,983.00 $ 87,569.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $ 10,000.00 $ 10,000.00 106-000-010 COURTHOUSE FACILITATOR $ 500.00 $ 500.00 108-000-010 WSU EXTENSION $ 25,000.00 $ 25,000.00 130-000-010 MENTAL HEALTH $ 80,000.00 $ 80,000.00 149-000-010 HOMELESSNESS $ 1,412.00 $ 1,412.00 150-000-010 TREASURER O&M $ 1,395.00 $ 1,395.00 405-000-010 TRI-ARIA SEWER FUND $ 10,574.00 $ 10,574.00 7• fOTAL OTHER FUNDS $ 103,881.00 $ 25,000.00 $ 128,881.00 . , J v APPROVED th s1,6k'day of December,2019. • JEFFERSON COUNTY SEAL: BO• P OF COMMISSIONERS ATTEST: Kate D:.n,oCh.' / 4L (�/�U� Gi Da��• I ' ' Carolyn Gallaway, CMC Deputy Clerk of the Board Gre�,: �' •n,Member C5i', c.2.1119 TO: BOARD OF COUNTY COMMISSIONERS Date: 11-7-19 RE: Request For Budget Appropriation/Extension and Amendment �� : , Civil Service Commission 001-062-000 Department/Fund Name Fund Number Nov 07 2019 Commissioners: (check all that apply) , Q Please be advised that after a thorough examination of my current'btclget it!` ea th°f hey of t'a *tom is insufficient to pay necessary expenses of this department for this yew-400,1''c* gyp ,oft_.ull�` the expenditures within the department budget with respect to present and future'needds,4'fi�that=:x6}P`bu et is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 �„ P - W.� d •' t.AFE_'N1lM' # i 3fii � «dhmb �� ..- "179 daiwi�,, i m :i� t,ia:�, $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 52110.31.0100 Exams $1,118.00 $1,000.00 $2,118.00 $0.00 $0.00 $0.00 $0.00 a* -4° -. Wm � AL {1 TN , $1,118.00 $1,000.00 $2,118.00 Reason for Appropriation/Extension `We have had an unexpectedly large number of civil service exams.This request will cover the extra exam costs. Respectfully submitted, .� / if/ • cc; cs S/ 11, A TO: BOARD OF COUNTY COMMISSIONERS Date: 11-21-19 RE: Request For Budget Appropriation/Extension and Amendment Community Services 001-068-000 Department/Fund Name NOV 17 2019 Fund Number Commissioners: (check all that apply) 19 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 wm $0.00 na: 1:'' ° m $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 56550.41.3618 DV Prevention Local RCW 36.18.16 $825.00 $250.00 $1,075.00 $0.00 $0.00 $0.00 $0.00 . $825.00 $250.00 $1,075.00 Reason for Appropriation/Extension This request is to provide a buffer for the 4th Quarter Dove House invoice in case it is larger than currently available budget authority. Respectfully,, bmitted, , , / Ce:. cs 7. iluk,8_ 1( , t 19 TO: BOARD OF COUNTY COMMISSIONERS MP 18 mg Date: November 15,2019 RE: Request for Budget Appropriation/Extension and Amendmen • :— = A.. t i ==„ -,i. 4 C.(4441jtimAi Sheriffs Office J '''- "'' LC. Psg , :44 180 Department/Fund Name 4" ' -1 tl e er Commissioners: (mark all that apply with an"X") [R-- Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $45,983 [ ] For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $45,983 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 334.03.17.0000 WA State Dept of Ecology CLCP grant $8,000 $41,689 $49,689 333.20.60.1010 Washington Traffic Safety Commission grant $0 $4,294 $4,294 $0 $0 TOTAL REVENUE $8,000 $45,983 $53,983 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52310.95.0016 Work Crew Vehicle $516 $41,689 $42,205 52170.31.0010 Traffic Safety $0 $4,294 $4,294 $0 $0 $0 TOTAL EXPENDITURE $516 $45,983 $46,499 Reason for Appropriation/Extension New grant awards that were not included in the budget. Respectfully Jbmitted, JA Elected,o/icial/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: November 27,2019 RE: Request for Budget Appropriation/Extension and Amendment NOV 2 7 2019 Sheriffs Office 180 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") n Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,336 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? --Yes No n Please be advised that a revenue source(i.e.grant,new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0, $0 $0 $0, $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 525170.10.0500 Overtime $38,044 $15,336 $53,380 $0 $0 $0 $0 TOTAL EXPENDITURE $38,044 $15,336 $53,380 Reason for Appropriation/Extension Emergency coverage for PTPD staff shortages to be expended in 2019. Revenue/reimbursement will be received in 2020. Respectf Submitted, Elect f lcial/Department Head Signature TO:BOARD OF COUNTY COMMISSIONERS Date: 11-22-19 RE: Request For Budget Appropriation/Extension and Amendment General Fund-Operating Transfers NOV 2 2 2019 001-261-000 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional n g expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget $215,302.00 $25,000.00 $240,302.00 $0.00 $0.00 $0.00 $0.00 :E =- . - $215,302.00 $25,000.00 $240,302.00 Reason for Appropriation/Extension .WSU Extension continues to have working capital issues due to its not having sufficient fund balance to cover necessary expenditures pending the receipt of invoiced amounts for services rendered under its various programs.This request is designed to provide an insurance policy to help cover working capital lags inherent in the system so that WSU Extension can honor its commitments through year end.WSU has committed to repaying the General Fund early in 2020 for any of this$25,000 needed in 2019. 5i pep Respectfull ubmitted, / / /// Cc '. „, c r 11-18-19 TO: BOARD OF COUNTY COMMISSIONERS ;• Date: RE: Request For Budget Appropriation/Extension and Amendment Auditor O&M NOV 8 2019 105-000-010 Department/Fund Name t • Fund Number Commissioners: (check all that apply) », b �e 44,44 ,r� ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s)outlined below. ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 Y , ? r '44e0 44', $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 51410.48.0020 MAINTENANCE AGREEMENT $35,548.00 $10,000.00 $45,548.00 $0.00 $0.00 $0.00 $0.00 E 1).;- A .. �r $35,548.00 $10,000.00 $45,548.00 Reason for Appropriation/Extension Maintenance costs were under estimated for 2019 budget. • Respectfully submitted, C-C' A,d i l lai 19 TO: BOARD OF COUNTY COMMISSIONERS Date: November 8,2019 RE: Request For Budget Appropriation/Extension and Amendment Courthouse Facilitator 106 Department/Fund Name Fu r d , Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it apNOVA pg 2619mount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to pre pt altwrp..nwpds,t I,find that my budget is short. Therefore,I request an appropriation and budget extension in thWthnduni`reirtt�il® ltor i wcui nti'e r'for the reason(s)outlined below. 4 ; � _ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 a HLju I " ToIAL RE tfp: $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 106000010.51230.10.000 Wages $3,636.00 $500.00 $4,136.00 $0.00 $0.00 $0.00 $0.00 , 11,4"@ $3,636.00 $500.00 $4,136.00 Reason for Appropriation/Extension The expenditure in this fund has run approximately 1%over the expected rate all through this year. I can only surmise that my estimate of wages was just a little shy. Extrapolating wages paid in November through the last two months of the year,I expect the budgeted amount for wages to be$31.72 short. In an abundance of caution,and having more than$11,000 in fund balance, I am asking for an appropriation of$500 just to be sure we have appropriated enough funds for wages and benefits through the end of the year. I don't intend to pay any other expenses from this supplemental reservoir and intend to leave unneeded funds in (reserve for following years. Respectfully submitted Ruth Gordon,Je rson County Clerk cic, CS no,Iuf+ TO: BOARD OF COUNTY COMMISSIONERS Date: November 18,2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension 108 Department/Fund Name NOV 2 1 2019 Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $25,000 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0010 OPER TRF IN-FR G.F. $215,302 $25,000 $240,302 $0 $0 $0 $0 TOTAL REVENUE $215,302 $25,000 $240,302 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55310.20.0010 WATER PROGRAM COORDINATOR $26,262 $8,041 $34,303 57121.45.0001 BUILDING RENT-EXTENSION $37,219 $3,318 $40,537 $0 $0 $0 TOTAL EXPENDITURE $63,481 $11,359 $74,840 Reason for Appropriation/Extension REQUEST$25,000.00 FOR OPERATIONS GENERAL FUND YEAR END EXPENDITURES. $8,041 SPECIFICALLY TO WATER PROGRAM COORDINATOR SALARY/WAGES. $16,959 TO FUND 108 GENERAL FUND YEAR END EXPENDITURES. Respectfully Submitted, Elected Official/Department Head Signature .\J;3€d ntke TO: BOARD OF COUNTY COMMISSIONERS Date: November 18,2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") El Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,120 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57121.10.0030 ADMINISTRATIVE ASSISTANT $32,858 $12,521 $45,379 57121.20.0000 PERSONNEL BENEFITS $15,561 $1,120 $16,681 $0 $0 $0 TOTAL EXPENDITURE $48,419 $13,641 $62,060 Reason for Appropriation/Extension 2019 ADMINISTRATIVE ASSISTANT WORKED OVER THE 32 HOURS PER WEEK DESIGNATED IN THE POSITION,TO FACILITATE THE OPERATIONS OF EXTENSION IN THE ABSENCE OF A FULLTIME PERMANENT DIRECTOR. Respectfully Submitted, Elected Official/Department Head Signature Ce .. CS . tip 9 TO: BOARD OF COUNTY COMMISSIONERS Date: November 18,2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension NOV 2 12019 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,120 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57121.10.0030 ADMINISTRATIVE ASSISTANT $32,858 $5,000 $37,858 57121.20.0000 PERSONNEL BENEFITS $15,561 $1,120 $16,681 $0 $0 $0 TOTAL EXPENDITURE $48,419 $6,120 $54,539 Reason for Appropriation/Extension 2019 ADMINISTRATIVE ASSISTANT WORKED OVER THE 32 HOURS PER WEEK DESIGNATED IN THE POSITION, TO FACILITATE THE OPERATIONS OF EXTENSION IN THE ABSENCE OF A FULLTIME PERMANENT DIRECTOR. Respectfully Submitted, (...."„etsitlf%*--)"------ Elected Official/Department Head Signature CC 1 LS rt‘Act 11 )0-1 111 TO: BOARD OF COUNTY COMMISSIONERS Date: 11-21-19 RE: Request For Budget Appropriation/Extension and Amendment Mental Health NOV 21 2019 130-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Cl Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 .„ $o:00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 59700.00.0127 Transfer-out to Public Health $0.00 $80,000.00 $80,000.00 $0.00 $0.00 $0.00 $0.00 _ ' ',` 'T _ $0.00 $80,000.00 $80,000.00 Reason for Appropriation/Extension „ [The Board of Commissioners,in the 3rd quarter budget appropriation hearing,approved$80,000 in transfer-in revenue for Public Health to be transferred from Fund 130-Mental Health.The other half of the transaction-the transfer-out from Fund 130-should have been before the Board along with the transfer in.This request established the transfer-out budget authority to the transaction can be completed before year end. E _. Respectfull submitted, r .--7/4"/(7 / ,Va/ �� aii CS il�� 'fat � TO: BOARD OF COUNTY COMMISSIONERS° Date: 11-12-19 RE: Request For Budget Appropriation/Extension and Amendment Homeless Housing Fund Nnv 2 1 2019 149-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 7-A4 ' - ',' $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 55150.41.2019 Homelessness SHB#2163 $253,588.00 $1,412.00 $255,000.00 $0.00 $0.00 $0.00 $0.00 ; �, _ $253,588.00 $1,412.00 $255,000.00 Reason for Appropriation/Extension The current Interim Shelter Agreement with OIyCAP authorizes OIyCAP to spend$255,000 for shelter operations in 2019.The °',•.'':Fund 149 budget to pay for these services is$253,588.This request will bring the budget into alignment with the agreement. Respectfully submitted, cc C5 11.2t 11 TO: BOARD OF COUNTY COMMISSIONERS r- 'Date: November 18,2019 RE: Request for Budget Appropriation/Extension and Amendment TREASURER O&M 150-000-010 Department/Fund Name NOV 1 8 2019 Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examjnatior of rp !+ 0:t ew that the amount allocated is insufficient to pay necessary expenses of thisAtt#r1`iai+s'ful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $1,395 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51422.10.0000 Foreclosure Deputy Wages $17,124 $870 $17,994 51422.10.0010 Foreclosure Deputy Personnel Benefits $6,822 $525 $7,347 $0 $0 $0 TOTAL EXPENDITURE $23,946 $1,395 $25,341 Reason for Appropriation/Extension Cover staff wages for 2019 due to staffing transition, previous employee wage increase and actual hours paid per month. Treasurer's O&M has sufficient cash balance to cover the increase in expenditure. Respectfu Submitted, t E cted fficial/Department Head Signature AL ;t 1, -1119 . ' ,7°: TO: BOARD OF COUNTY COMMISSIONERS Date: 11/15/19 RE: Request For Budget Appropriation/Extensiortt a tinieritotent Public Works-Port Hadlock Sewer Fund Department/Fund Name ?5$� x' rtcf tuber � , a.` r Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $10,574.00 for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ Nov „ ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 53520.10.0000 Salaries&Wages $20,728.00 -$3,279.00 $17,449.00 53520.41.0055 Prof Svcs-Stratagies 360 $10,000.00 $13,853.00 $23,853.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $30,728.00 $10,574.00 $41,302.00 Reason for Appropriation/Extension Engineering expenses and legislative liaison services have exceeded the originally established budget as this project has continued to evolve during 2019. The Port Hadlock Wastewater Value Engineering Review was completed in early 2019 and has led to ongoing work including stakeholder meetings and now the need to perform an update of the Sewer Facility Plan to incorporate this new information. In addition,our legislative team including Strategies 360 was busier than anticipated during the session earlier this year. Respectfully s • ed. Monte Ret . . ' orks Director l _ Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 16,2019 SUBJECT: HEARING re: Proposed 2019 Fourth Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2019 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on December 4 and 11, 2019. Since the Hearing Notice was published two scrivener's errors were identified. The first involves the summary table in the Hearing Notice. The entry for the Sheriff should indicate that $15,336 of the request is to be covered with unencumbered fund balance, which brings the General Fund total from unencumbered fund balance to $41,586. The second involves the request from WSU Extension for additional salaries and benefits budget for the WSU Extension Administrative Assistant. The original request was for$5,000 in additional salaries budget. That amount should have been $12,521 for a total request of$13,641. This amount, coupled with the second WSU Extension request, brings the total WSU Extension expenditure request to $25,000. This results in a change to the WSU Extension entry in the summary table from $17,479 in expense to $25,000. It also changes the total expense for funds other than the General Fund from $121,360 to $128,881. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4th quarter supplemental budget appropriations, as modified above. REVIEWED BY: Philip Morl- 'ounty A •miriistrator Date ORIGINAL AS PUBLISHED IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 65-19 VARIOUS COUNTY FUNDS } WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2019 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government,or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2019. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND 001-062-000 CIVIL SERVCE COMMISSION $ 1,000.00 $ 1,000.00 001-068-000 COMMUNITY SERVICES $ 250.00 $ 250.00 001-180-000 SHERIFF $ 45,983.00 $ 61,319.00 001-261-000 OPERATING TRANSFER OUT $ 25,000.00 $ 25,000.00 TOTAL GENERAL FUND $ 26,250.00 $ 45,983.00 $ 87,569.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $ 10,000.00 $ 10,000.00 106-000-010 COURTHOUSE FACILITATOR $ 500.00 $ 500.00 108-000-010 WSU EXTENSION $ 25,000.00 $ 17,479.00 130-000-010 MENTAL HEALTH $ 80,000.00 $ 80,000.00 149-000-010 HOMELESSNESS $ 1,412.00 $ 1,412.00 150-000-010 TREASURER O&M $ 1,395.00 $ 1,395.00 405-000-010 TRI-AREA SEWER FUND $ 10,574.00 $ 10,574.00 TOTAL OTHER FUNDS $ 103,881.00 $ 25,000.00 $ 121,360.00 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners'Chambers, Courthouse, Port Townsend Washington,on the 16th day of December, 2019,at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested person may appear and be heard for or against the extensions. APPROVED this 2"d day of December,2019. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Kate Dean, Chair David Sullivan, Member Carolyn Gallaway, CMC Deputy Clerk of the Board Greg Brotherton, Member STAFF CORRECTIONS—ALSO FOR PUBLIC COMMENT STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 2nd day of December,2019 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of December,2019, set a hearing on said need for the 16th day of December,2019,at the hour of 10:00 a.m. in the County Commissioners' Chamber,Courthouse,Port Townsend,Washington;and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 4 and 11,2019 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,bythe Board of CountyCommissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND 001-062-000 CIVIL SERVCE COMMISSION $ 1,000.00 $ 1,000.00 001-068-000 COMMUNITY SERVICES S 250.00 $ 250.00 001-180-000 SHERIFF $ 15,336.00 $ 45,983.00 $ 61,319.00 001-261-000 OPERATING TRANSFER OUT $ 25,000.00 $ 25,000.00 TOTAL GENERAL FUND $ 41,586.00 $ 45,983.00 $ 87,569.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $ 10,000.00 $ 10,000.00 106-000-010 COURTHOUSE FACILITATOR $ 500.00 $ 500.00 108-000-010 WSU EXTENSION $ 25,000.00 $ 25,000.00 130-000-010 MENTAL HEALTH $ 80,000.00 $ 80,000.00 149-000-010 HOMELESSNESS $ 1,412.00 $ 1,412.00 150-000-010 TREASURER O&M $ 1,395.00 $ 1,395.00 405-000-010 TRI-AREA SEWER FUND $ 10,574.00 $ 10,574.00 TOTAL OTHER FUNDS $ 103,881.00 $ 25,000.00 ` 128,88 1.00 APPROVED this 16th day of December,2019. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Kate Dean,Chair David Sullivan,Member Carolyn Gallaway,CMC Deputy Clerk of the Board Greg Brotherton,Member