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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Engineer
Agenda Date: January 6, 2020
Subject: CALL FOR BIDS for Supply of Aggregate for Bituminous Surface
Treatment (BST) Programs in Calendar Years 2020 and 2021.
Statement of Issue:
Publication of the Call for Bids is required for the procurement of products in
accordance with RCW 36.32.240 Et RCW 39.04.
Analysis/Strategic Goals/Pro's Et Con's:
These aggregate products are for use by the Department of Public Works Road
Operations crews in the annual road maintenance Et chip seal preservation
program in calendar years 2020 and 2021.
Fiscal Impact/Cost Benefit Analysis:
The purchase of aggregate products is accounted for in the Dept. of Public
Works 2020 and 2021 Road Operations Budgets. The estimated value of this two
(2) year supply contract is $245,000.00, plus Washington State Sales Tax.
Recommendation:
The Department of Public Works recommends the Board approve the Call for
Bids and authorize the Chair to sign the attached Call for Bids document where
indicated, and then return it to the Department of Public Works for publishing.
Department Contact:
Dale Seward, Project Manager, 385-9353
Reviewed By:
Morley, Co my Administr Date
NOTICE TO CONTRACTORS
CALL FOR BIDS FOR
Supply of Aggregate for Bituminous Surface Treatment in Jefferson County
in Calendar Years 2020 and 2021; County Project 18020390
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until the hour of 9:30 a.m. on January 27, 2020 at the
Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820
Jefferson Street, P.O. Box 1220, Port Townsend, WA 98368, for supply of aggregate for County
Project No. 18020390. Sealed bids will be opened and read publicly at 10:00 a.m., or shortly
thereafter, on the same day in the Jefferson County Commissioners Chambers, basement level
of the Jefferson County Courthouse.
This Contract provides for supply and delivery of aggregate products for use by the Jefferson
County Department of Public Works in the annual road surface maintenance program on
various county roadways in calendar years 2020 and 2021, all in accordance with the Contract
Provisions and the current Standard Specifications. The estimated value of this two-year
contract is $245,000.00 (plus Washington State Sales Tax).
Bids shall be submitted in accordance with the Contract Provisions and Specifications on file at
the Department of Public Works, 623 Sheridan Street, Port Townsend, Washington, where
copies may be obtained by prospective bidders. Printed copies and/or electronic copies may
also be obtained by calling the Department of Public Works at (360) 385-9160, or by emailing
pubworks@co.jefferson.wa.us.
Each bid shall be accompanied by a proposal guarantee in the form of a surety bond, postal
money order, cash, cashiers check or certified check payable to the Treasurer of Jefferson
County in the sum of five percent (5%) of the bid amount, to be forfeited to Jefferson County by
the successful bidder if he/she fails to enter into a contract within ten (10) calendar days of the
bid award. The Board of County Commissioners reserves the right to reject any and all bids and
to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in
the bidding.
Jefferson County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises, as defined at 49
CFR Part 26, will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin or sex
in consideration for an award.
Dated this day of , 20
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Chair