HomeMy WebLinkAbout010620_ca02 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners f
Philip Morley,County Administrator /4 KiP
/1-
FROM:
Mark McCauley, Central Servic irector
DATE: January 6, 2020
SUBJECT: Jefferson County Courthouse Boiler Replacement-Call for Bids
STATEMENT OF ISSUE:
The Jefferson County Courthouse boiler provides a single heat source to the Courthouse: . In the
past 2 years the boiler has had combustion issues and has become increasingly unreliable when
firing upon initial startup. The efficiency has been reduced due to the requirement for it to run
on high fire flame to reduce the misfire on startup.
ANALYSIS:
The engineer analysis completed recommends replacing the single boiler with 2 boilers to
provide fuel efficiency, heating redundancy and preservation of the integrity to the historical
Courthouse.
FISCAL IMPACT:
The capital project was approved in the 2020-2021 budget with a project cost of$350,000.
RECOMMENDATION:
That the Board of County Commissioners approve the call for bids for replacing the existing
Courthouse boiler.
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Morley, 'o ► y Administrator Date
INVITATION TO BID
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until 9:30 a.m. on Monday, February 3, 2020 at the office of the
County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port
Townsend, WA 98368. Bids may be mailed to the office of the Board of County Commissioners, PO Box
1220 Port Townsend, WA 98368 but must be received by the previously stated date and time. Sealed
bids will be opened and read publicly at or about 10:00 a.m. on Monday, February 3, 2020 at the Jefferson
County Commissioners Chambers, basement level of the Jefferson County Courthouse for the Boiler
Replacement Project #30120370.
This contract provides for the replacement of the existing steam boiler system located at the
Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. The project includes
decommissioning and removal of the existing steam boiler system; provide and install two new steam
boilers and new operating controls; reconnect water, exhaust and steam piping; installation of a
housekeeping concrete pad and makeup ventilation.
Each bid shall be accompanied by a surety bond, postal money order, cash, cashier's check or
certified check payable to the Treasurer of Jefferson County in the sum of 5% of the bid amount, to be
forfeited to Jefferson County by the successful bidder if he fails to enter into a contract and file an
acceptable surety bond in the amount of 100% of the contract price within ten (10) days of the award. The
Department of Central Services reserves the right to reject any and all bids, and to accept the bid deemed
most advantageous to Jefferson County and to waive all informalities in the bidding.