HomeMy WebLinkAbout010620_ca11 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of Commissioners
FROM: Patty Charnas, DCD Director
Linda Paralez, DCD Planning Manager
Donna Frostholm, Associate Planner
DATE: January 6, 2020
RE: Puget Sound Partnership Near Term Action—Approval of Grant
Funding
STATEMENT OF ISSUE:
Jefferson County Department of Community Development(DCD)briefed the Board of
County Commissioners (BoCC) on September 16, 2019 about grant funding to be provided by
Puget Sound Partnership (PSP). During that briefing, DCD apprised the BoCC that the
department would be working on this grant with Clallam County, who would be serving as the
grant administrator. An Interlocal Agreement between the two counties is now ready for
BoCC approval. Attached to this Agenda Request is an executed Interagency Agreement
(between PSP and Clallam County), which includes the scope of work for Jefferson County.
ANALYSIS:
In 2018, PSP released a 2018-2022 Action Agenda that identified regional strategies with
specific actions needed to protect and restore Puget Sound. The Action Agenda provided
opportunities for coordinated federal, state, and local recovery efforts through grant funding.
DCD teamed up with Clallam County to submit a Near Term Action(NTA) proposal that
would evaluate implementation of local Shoreline Master Programs. Work proposed under the
NTA includes:
• Refine office/field forms and databases produced earlier;
• Review efficacies of office monitoring of permitting process;
• Continue selected field monitoring of permit compliance;
• Compliance and, if needed, enforcement strategy identification and assessment;
• Adaptive management related to 8-year SMP periodic updates;
• Project report and recommendations;
• Public engagement and community outreach; and
• Project management/project coordination.
This grant would build on previous work completed and would assist in identifying data and
coordination needs for the 2020-21 Shoreline Master Program periodic review and update.
FISCAL IMPACT:
Total funding for this NTA is $233,000, with Jefferson County receiving half of the total
amount ($116,500). This grant would provide funding to DCD through June 30, 2021.
Jefferson County would send invoices for reimbursement to Clallam County through the
Interlocal Agreement.
RECOMMENDATION:
DCD recommends the BoCC approve the Interlocal Agreement between Jefferson County and
Clallam County.
REVIEWED BY:
r
1 I PPP. 411 I KA I I I PL
ounty rator Date
INTERLOCAL AGREEMENT
Developing tools for implementing and monitoring adopted SMPs
Shoreline Master Program Effectiveness on the North Olympic Peninsula
This Interlocal Agreement is entered into as of January , 2020 by and
between Clallam County, a political subdivision of the State of Washington, having
offices for the transaction of business at 223 East 4th Street, Port Angeles, Washington
98362, hereinafter referred to as "Clallam County," and Jefferson County, a political
subdivision of the State of Washington, having offices for the transaction of business at
P.O. Box 1220, Port Townsend, Washington 98368, hereinafter referred to as "Jefferson
County," and jointly hereinafter referred to as the "Parties."
A. RCW 90.58.080 requires each county to initiate planning for the Shoreline
Master Program (SMP). WAC 173-26486(8) directs that updated master
programs "include policies and regulations designed to achieve no net loss of
those ecological functions."
B. Clallam County has received funding from Puget Sound Partnership
("Partnership")to supplement and augment its Shoreline Master Program (SMP)
update to enhance protection of Puget Sound. Clallam County is required to
develop policies and regulations that achieve "No Net Loss" (NNL)of ecological
functions and seeks to create a framework for assessing and tracking the impacts
of development using indicators of ecological function.
C. Included in the Partnership grant is funding for developing tools to implement
and monitor adopted SMPs in Clallam and Jefferson Counties. Clallam County
intends to implement this element of the Partnership grant in collaboration with
Jefferson County to assist in effectively applying the principles of No Net Loss to
Shoreline Master Program implementation.
NOW, THEREFORE,the Parties agree as follows:
1. Through this agreement under RCW 39.34,Jefferson County will
collaborate with Clallam County to implement the "Shoreline Master
Program Effectiveness Study on the North Olympic Peninsula"
Interagency Agreement,which is attached hereto and made a part
hereof. This Interagency Agreement includes Exhibit A (General Terms
and Conditions), Exhibit B (Statement of Work& Budget), and Exhibit C
(Deliverable & Billing Procedures).
2. Jefferson County agrees to provide the following:
A. Participate in project-related calls between Partnership, Clallam
County, and Jefferson County.
Interlocal Agreement: Clallam—Jefferson Counties January , 2020
Monitoring Shoreline Master Program Page 1 of 4
B. Provide quarterly update reports on activities associated with this
project.
C. Coordinate and collaborate with Clallam County and the Partnership
to support completion of the tasks identified in Exhibit B.
D. Submit invoices to Clallam County for reimbursement based on
amounts payable and billing procedures, as presented in Exhibit B
and Exhibit C, respectively, of the "Shoreline Master Program
Effectiveness Study on the North Olympic Peninsula" Interagency
Agreement. The total amount to be invoiced by Jefferson County is
$116,500, as follows:
i.Task 1: Maximum amount to be invoiced is 50 percent of the task
total, or$6,500(subtask 1.a is$1,000, subtask 1.b is$2,000,
and subtask 1.c is$3,500).
ii.Tasks 2 and 3: No Jefferson County invoicing;this task is to be
completed entirely by Clallam County.
iii.Tasks 4 and 5: These tasks to be completed entirely by Jefferson
County; maximum amount to be invoiced is 100 percent of
task totals, or$102,000 (Task 4-$77,000 and Task 5 -
$25,000).
iv.Task 6: Maximum amount to be invoiced is 50 percent of the task
total,or$8,000 (subtask 6.a is$4,000 and subtask 6.b is
$4,000).
3. Clallam County agrees to provide the following:
A. Manage the Partnership grant
B. Reimburse, pursuant to properly completed invoices, Parties for
expenses they have incurred during the performance of Tasks 1, 4,5,
and 6 as identified in Exhibit B.
C. Obtain written concurrence from Jefferson County prior to amending
or removing Tasks 1,4, 5, and/or 6 as identified in Exhibit B.
4. Designation of Key Staff. The Clallam County Board of County
Commissioners and Jefferson County Board of County Commissioners will
oversee the progress of the collaborative work and will set the overall
direction for further discussion and action, consistent with the terms of
this Interlocal Agreement. The activities performed under the Agreement
shall be jointly administered for each of the respective Parties under RCW
39.34.030(4)(a) by the following representatives:
A. For Clallam County by Clallam County Department of Community
Development Principal Planner Kevin LoPiccolo, 223 East 4th Street,
Suite 5, Port Angeles WA 98362 (360.417.2322; Fax: 360.417.2443);
and;
Interlocal Agreement: Clallam—Jefferson Counties .January , 2020
Monitoring Shoreline Master Program Page 2 of 4
B. For Jefferson County by Jefferson County Department of Community
Development Associate Planner, Donna Frostholm, 621 Sheridan St.,
Port Townsend, WA 98368 (360.379.4450; Fax: 360.379.4451).
5. Scope of Services. Following consultation and approval of the Clallam
County Department of Community Development,Jefferson County will
adhere to all administrative and programmatic provisions in performing
the scope of services as described by Exhibit B, attached hereto and
made a part hereof.The Parties agree to exercise good faith and best
efforts to comply with the assignments and deadlines leading to the
completion of the identified tasks.
6. Written Amendments. The Parties, by mutual written agreement, may
revise this Interlocal Agreement and its attached scope of services.
7. Effective Dates. This Interlocal Agreement shall be effective as of the
date signed by the last party and expire on the expiration date of June 30,
2021. The Parties agree to extend the foregoing deadlines from time to
time as is reasonably necessary and for good cause.
8. Dispute Resolution. Any dispute between the Parties that cannot be
resolved between the Parties shall first be resolved by a conference
between the Parties' representatives listed above in Section 4. If that
fails to resolve the dispute,then the dispute shall be submitted to the
County Administrators for Jefferson and Clallam County for resolution If
submission to the County Administrators does not resolve a dispute
between the Parties,then either Party may submit the dispute to
mediation to be decided by a mutually agreed upon person or panel. The
costs of the mediation shall be equally split between the Parties.
9. Right to Terminate. This Interlocal Agreement may be terminated by any
Party at any time upon not less than sixty(60)days written notice.
10. Effect. This Interlocal Agreement shall be binding upon the Parties and
the Parties shall be held responsible to the agreed upon deadlines.
11. Personal property. The Parties to this Agreement may after expiration of
this grant and in a manner consistent with Section 17 of the US
Environmental Protection Agency Cooperative Agreement PO J08801
retain any personal property purchased with these Partnership grant
funds.
(SIGNATURES APPEAR ON THE NEXT PAGE)
Interlocal Agreement: Clallam—Jefferson Counties January __, 2020
Monitoring Shoreline Master Program Page 3 of 4
IN WITNESS WHEREOF,the Parties have caused this Interlocal Agreement
to be executed effective the date and year first mentioned hereinabove.
CLALLAM COUNTY BOARD OF JEFFERSON COUNTY BOARD OF
COMMISSIONERS COMMISSIONERS
Mark Ozias, Chair Kate Dean
Randy Johnson, Commissioner David Sullivan
Bill Peach, Commissioner Greg Brotherton
Attest: Attest:
Alana Gores, Clerk of the Board Carolyn Gallaway, Clerk of the Board
Approved as to Form: Approved as to Form:
67. c I/JJ?c
David Alvarez,Chief Civil Deputy Philip C. Hunsucker, Chief Civil Deputy
Prosecuting Attorney Prosecuting Attorney
Interlocal Agreement: Clallam—Jefferson Counties January , 2020
Monitoring Shoreline Master Program Page 4 of 4
PUGETSOUND
PARTNERSHIP Interagency Agreement \?)
Agreement Number 2020-26
Title: Shoreline Master Plan effectiveness study in the North Olympic Peninsula
This agreement is made and entered into pursuant to the Interlocal Cooperation Act, RCW 39.34, by and
between the state of Washington, Puget Sound Partnership(PSP), and the below named agency,
hereinafter referred to as"CONTRACTOR."
CONTRACTOR INFORMATION Project Manager
Clallam County Cathy Lear UBI:0504004559
Department of Community Development clear(aco.clallam.wa.us EIN:91-6001298
223 East 4th ST.,Suite 5 (360)417-2361 DUNS:075739235
Port Angeles,WA.98362 Type:
Fiscal: Lori Kennedy
IkennedyAco.clallam.wa.us
(360)417-2354
PSP INFORMATION Project Manager
PUGET SOUND PARTNERSHIP Leska Fore
326 EAST D STREET Leska.fore(@psp.wa.gov
TACOMA,WA 98421-1801 (206)708-5048
PURPOSE
The purpose of this agreement is to advance recovery of the Puget Sound as identified by the Puget Sound
Science Panel. The priority action relates to the effectiveness of Chinook salmon recovery and provides
funding for projects that"monitor implementation and effectiveness, including cost effectiveness, of Chinook
recovery efforts."Located in Clallam and Jefferson Counties, this project will evaluate long-term protection
efforts to prevent habitat loss in nearshore areas that Chinook salmon are known to use. The project
supports and informs adaptation of strategies and programs to recover Chinook salmon and their habitat,
but does not sample or evaluate salmon populations directly.
STATEMENT OF WORK
The CONTRACTOR shall furnish the necessary personnel,equipment, material and/or service(s)and
otherwise do all things necessary for or incidental to the performance of the work set forth in Exhibit13
attached and incorporated herein.
In the event that the CONTRACTOR is a Sub-Recipient(grantee), Exhibit B shall describe the activities of
the Sub-Recipient that are eligible for reimbursement under the award or sub-award.
PERIOD OF PERFORMANCE
The period of performance under this agreement will be from the date of execution Li-f4 ZO!2 I
through June 30,2021 No work shall commence under this agreement until it has been fully
executed by both parties.
COMPENSATION AND PAYMENT
Compensation for the work provided in accordance with this agreement has been established under the terms
of RCW 39.34.130. The parties have estimated that the cost of accomplishing the work herein will not exceed
Two hundred thirty-three thousand dollars($233,000). Payment for satisfactory performance of the work
shall not exceed this amount unless the parties mutually agree to a higher amount prior to the commencement
of any work which will cause the maximum payment to be exceeded. CONTRACTOR'S compensation for
services rendered shall be in accordance with the Budget& Billing Procedures attached as Exhibit C.
In the event that the CONTRACTOR is a Sub-Recipient, the total amount of the award or sub-award for
reimbursable activities shall not exceed the above amount, also in accordance with the Budget& Billing
Procedures attached as Exhibit C.
FEDERAL FUNDING INFORMATION
This Contract includes federal funding ❑Yes No
CONTRACTOR is a Sub-Recipient for purposes Cec!V es®No
AGREEMENT NO.2020-26 DEC 1 12019 Page 1 of 17
TERMS AND CONDITIONS
All rights and obligations of the parties to this contract shall be subject to and governed by the Terms and
Conditions contained in the following exhibits, herein incorporated by reference. The contents of this
Agreement include:
1. This contract cover sheet
2. Exhibit A-General Terms and Conditions
3. Exhibit B-Statement of Work &Budget
4. Exhibit C-Deliverables&Billing Procedures
ORDER OF PRECEDENCE
In the event of an inconsistency in this agreement,the inconsistency shall be resolved by giving precedence
in the following order:
1. Applicable Federal and State of Washington Statutes and regulations
2 This Agreement/Contract,including Exhibit A,General Terms and Conditions
3. Exhibit B, Statement of Work and Exhibit C, Budget&Billing Procedures
4. Any other Exhibit or provision, term or material incorporated herein by reference or otherwise
incorporated
ENTIRE AGREEMENT
This agreement,including referenced exhibits and any other provision,term or material expressly
incorporated by reference, represents all the terms and conditions agreed upon by the parties. No other
statements or representations,written or oral,shall be deemed a part hereof.
APPROVAL
This agreement shall be subject to the written approval of the AGENCY'S authorized representative and
shall not be binding until so approved The agreement may be altered, amended, or waived only by a
written amendment executed by both parties.
This agreement is executed by the persons signing below, who warrant they have the authority to execute
the agreement.
Clallam Cou ,Dept.of Community Puget Sound Partnership
Devel me r —
t 2/0-1'-2—
g
,c-c\
r Date „Brent Barnes Date
a � t�z-�c�`> 1�c�ar
Chief Operating Officer
Board of Clallam County Commission-
APPROVED AS TO FORM:
Zs Jonathan Thompson
Assistant Attorney General Approved as to m only by:ja �9 19
December 5, 2013 , h _
Date David K arez
Chief Civil Deputy Prosecuting Attorney
Clallam County
AGREEMENT NO. 2020-26 Page 2 of 17
EXHIBIT A-
GENERAL TERMS AND CONDITIONS
Title:Shoreline Master Plan effectiveness study in the North Olympic Peninsula
1. DEFINITIONS
As used throughout this contract,the following terms shall have the meaning set forth below:
A. "AGENCY"means the Puget Sound Partnership(PSP)of the State of Washington,any division,
section,office,unit or other entity of the AGENCY, or any of the officers or other officials lawfully
representing that AGENCY
B. "AGENT"means the Director,and/or the delegate authorized in writing to act on the Director's behalf.
C. "CONTRACTOR"means that firm, provider, organization, individual or other entity performing
service(s)under this contract,and shall include all employees of the CONTRACTOR.
D. "DEBARMENT"means an action taken by a Federal agency or official to exclude a person or
business entity from participating in transactions involving certain federal funds.
E. "EPA"means U.S.Environmental Protection Agency.
F. "SUBCONTRACTOR"means one not in the employment of the CONTRACTOR,who is performing
all or part of those services under this contract under a separate contract with the CONTRACTOR
The terms"SUBCONTRACTOR"and"SUBCONTRACTORS"means SUBCONTRACTOR(s)in any
tier.
G. "SUB-RECIPIENT"means a non-Federal entity that receives a subaward from a pass-through entity
to carry out part of a Federal program; but does not include an individual that is a beneficiary of such
program.A subrecipient may also be a recipient of other Federal awards directly from a Federal
awarding agency. Guidance on distinguishing between a subrecipient and a contractor is provided in
2 CFR§200.330. Subrecipient and contractor determinations.
2. AMERICANS WITH DISABILITIES ACT(ADA)
If the contract includes federal funding,the CONTRACTOR must comply with Section 504 of the
Rehabilitation Act of 1973,which prohibits discrimination against persons with disabilities by entities
receiving Federal financial assistance. The CONTRACTOR may also be required to comply with the
ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of
employment, public accommodations, state and local government services, and telecommunications.
3. ADVANCE PAYMENTS PROHIBITED -
No payments in advance of or in anticipation of goods or services to be provided under this contract shall
be made by the AGENCY.
4. AMENDMENT
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
5. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising under this Agreement, is not
assignable or delegable by either party in whole or in part,without the express prior written consent of the
other party,which consent shall not be unreasonably withheld.
6. ASSURANCES
The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable
federal, state and local laws, rules,and regulations as they currently exist or as amended.
AGREEMENT NO.2020-26 Page 3 of 17
Exhibit A
General Terms and Conditions
Title: Shoreline Master Plan effectiveness in the North Olympic Peninsula
7. CONFIDENTIALITY
Confidential information:The CONTRACTOR shall not use or disclose any information that is identified as
such, for any purpose not directly connected with the administration of this contract,except with prior
written consent of the AGENCY,or as may be required by law. Each party will utilize reasonable security
procedures and protections to assure that records and documents provided by the other party are not
erroneously disclosed to third parties, However, the parties acknowledge that state and local agencies
are subject to chapter 42.56 RCW, the Public Records Act.
Personal Information(one form of confidential information): Personal information including, but not limited
to, "Protected Health Information,"collected, used, or acquired in connection with this contract shall be
protected against unauthorized use, disclosure, modification or loss. CONTRACTOR shall ensure its
directors, officers, employees, subcontractors or agents use personal information solely for the purposes
of accomplishing the services set forth herein. CONTRACTOR and its subcontractors agree not to
release,divulge, publish, transfer,sell or otherwise make known to unauthonzed persons personal
information without the express written consent of the agency or as otherwise required by law. Any
breach of this provision may result in termination of the contract and the demand for return of all personal
information. The CONTRACTOR agrees to indemnify and hold harmless the AGENCY for any damages
related to the CONTRACTOR'S unauthorized use of personal information.
8. CREDIT AND ACKNOWLEDGEMENT
Reports, documents,signage, videos,or other media,developed as part of projects funded by EPA
funded Agreements shall display both the EPA and Puget Sound Partnership logos and the following
credit line: "This project has been funded wholly or in part by the United States Environmental Protection
Agency under Assistance Agreement[NOT APPLICABLE]The contents of this document do not
necessarily reflect the views and policies of the Environmental Protection Agency, nor does mention of
trade names or commercial products constitute endorsement or recommendation for use."
9. DEBARMENT AND SUSPENSION
CONTRACTOR, by signature to this Contract,certifies that CONTRACTOR is not presently debarred,
suspended, proposed for debarment,declared ineligible,or voluntarily excluded by any Federal
department or agency from participating in transactions(Debarred). CONTRACTOR shall comply with
applicable federal agency debarment and suspension rules adopted pursuant to Office of Management
and Budget guidance at 2 CFR Part 180,such as 2 CFR Part 1532 for the Environmental Protection
Agency,which implement Executive Order 12549 CONTRACTOR acknowledges that failing to disclose
the information required at 2 CFR 180.335 may result in the delay or negation of this contract, or
pursuance of legal remedies, including suspension and debarment.
CONTRACTOR shall not award subcontracts or subawards to persons(individuals or organizations)
listed on the Excluded Parties List located at www.sam.gov/. CONTRACTOR agrees to include the above
requirements in ail subcontracts into which it enters. The CONTRACTOR shall immediately notify
AGENCY if,during the term of this Contract, CONTRACTOR becomes debarred. AGENCY may
immediately terminate this Contract by providing CONTRACTOR written notice if CONTRACTOR
becomes Debarred during the term hereof.
10.DISALLOWED COSTS
CONTRACTOR is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
11.DISPUTES
In the event that CONTRACTOR is a state agency and a dispute arises under this Agreement, either of
the parties may request intervention by the Governor, as provided by chapter 43.17.330 RCW, in which
event the Governor's process will control.
In the event that a dispute arises under this Agreement, and the CONTRACTOR is not a state agency, it
shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall
appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional
member to the Dispute Board. The Dispute Board shall evaluate the facts, Agreement terms, applicable
AGREEMENT NO.2020-26 Page 4 of 17
Exhibit A
General Terms and Conditions
Title: Shoreline Master Plan effectiveness in the North Olympic Peninsula
statutes and rules, and make a determination of the dispute. The determination of the Dispute Board shall
be final and binding on both parties
The cost of resolution will be borne as allocated by the Dispute Board or the Governor.
12. DUPLICATION OF BILLED COSTS
The CONTRACTOR shall not bill the Agency for services performed under this contract,and the Agency
shall not pay the CONTRACTOR if the CONTRACTOR is entitled to payment or has been or will be paid
by any other source, including grants,for that service.
13. GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington and the venue of any action brought under this Agreement shall be in Superior Court for
Thurston County.
14. HOTEL MOTEL FIRE SAFETY ACT
The Hotel and Motel Fire Safety Act of 1990(Public Law 101-391)establishes a number of fire safety
standards which must be met for hotels and motels. Pursuant to 40 CFR 30.18, if applicable,and 15 USC
2225a if any portion of this contract will be paid with federal funds, CONTRACTOR agrees to ensure that
all space for conferences, meetings,conventions,or training seminars funded in whole or in part with
federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act
(PL 101-391, as amended. CONTRACTOR may search the Hotel-Motel National Master List at:
http:/lwww.usfa.dhs.gov/applications/hotel to see if a property is in compliance(FEMA ID is currently not
required), or to find other information about the Act.
If necessary,the head of the Federal agency may waive this prohibition in the public interest.
15.INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
16. INTELLECTUAL PROPERTY RIGHTS
Unless otherwise provided, all materials produced under this contract shall be considered "works for hire"
as defined by the U.S. Copyright Act 17 U.S.C. § 101,et seq., and shall be owned by the AGENCY.
Where federal funding is involved, the awarding federal agency may have a proprietary interest in patent
rights to any inventions that are developed by the CONTRACTOR as provided in 35 U.S.C. §§200-212
and 37 CFR part 401 and retains a royalty-free, nonexclusive, and irrevocable right to reproduce, publish,
or otherwise use the work for Federal purposes, and to authorize others to do so.
CONTRACTOR acknowledges that in accordance with 40 CFR 30.36 and 31.34, EPA has the rights to
reproduce, publish, use,and authorize others to use copyrighted works or other data developed under
this assistance agreement for Federal purposes.
Examples of a Federal purpose include but are not limited to: (1)Use by EPA and other Federal
employees for official Government purposes; (2)Use by Federal contractors performing specific tasks for
the Government; (3) Publication in EPA documents provided the document does not disclose trade
secrets(e.g. software codes)and the work is properly attributed to the recipient through citation or
otherwise; (4) Reproduction of documents for inclusion in Federal depositories;(5)Use by State,tribal
and local governments that carry out delegated Federal environmental programs as"co-regulators"or act
as official partners with EPA to carry out a national environmental program within their jurisdiction and; (6)
Limited use by other grantees to carry out Federal grants provided the use is consistent with the terms of
EPA's authorization to the other grantee to use the copyrighted works or other data.
Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s)to use the
copyrighted works or other data developed under this grant as a result of:
AGREEMENT NO.2020-26 Page 5 of 17
Exhibit A
General Terms and Conditions
Title: Shoreline Master Plan effectiveness in the North Olympic Peninsula
• the selection of another grantee by EPA to perform a project that will involve the use of the
copyrighted works or other data or:
• termination or expiration of this agreement.
In addition,EPA may authorize another grantee to use copyrighted works or other data developed with
Agency funds provided under this grant to perform another grant when such use promotes efficient and
effective use of Federal grant funds.
Materials means all items in any format and includes, but is not limited to,data, reports,documents,
pamphlets,advertisements, books,magazines, surveys, studies,computer programs,films, tapes, and/or
sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer
these rights.
In the event the materials are not considered"works for hire"under the U.S. Copyright laws
CONTRACTOR shall grant AGENCY,and any federal entity which provided federal funds used in this
contract, retain a royalty-free, nonexclusive and irrevocable license to reproduce, publish,recover or
otherwise use the material(s)or property and to authorize others to use the same for federal, state or
local government purposes
Material which CONTRACTOR uses to perform the contract but is not created for or paid for by AGENCY
is not"work made for hire"; however, CONTRACTOR grant the AGENCY a nonexclusive, royalty-free,
irrevocable license to translate, reproduce,distribute,prepare derivative works,publicly perform,and
publicly display, provided that such license shall be limited to the extent which CONTRACTOR has a right
to grant such a license to use this material for AGENCY internal purposes at no charge to AGENCY.
17.INTERNATIONAL TRAVEL(including Canada)—FOR FEDERAL FUNDED
AGREEMENTS ONLY
All.lnternational Travel must be approved by the Office of International and Tribal Affairs(OITA)BEFORE
travel occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA
approval. Please contact your EPA Project Officer as soon as possible if travel is planned out of the
country,including Canada and/or Mexico, so that they can obtain appropriate approvals from EPA
Headquarters. If you have questions, please contact your EPA Project Officer listed on the front page of
the Award Document
18. LOBBYING PROHIBITED
a By signing this contract, CONTRACTOR agrees to comply with Title 40 CFR Part 34, New
Restrictions on Lobbying, 31 U.S.C.§ 1352, and 40 CFR Part 30 if applicable CONTRACTOR
shall include the language of this provision in subcontracts that exceed$100,000 of federal funds
and require all subcontractors to certify and disclose accordingly.
b. No Federal appropriated funds shall be paid by or on behalf of the CONTRACTOR to any person
for influencing or attempting to influence an officer or employee of any agency,a Member of
Congress, an officer or employee of Congress,or an employee of a Member of Congress in
connection with the awarding of any Federal contract,the making of any Federal grant,the
making of any Federal loan,the entering into of any cooperative agreement, and the extension,
continuation, renewal,amendment,or modification of any Federal contract, grant, loan,or
cooperative agreement.
c. If this contract includes federal funds exceeding$100,000, CONTRACTOR shall sign and
submit to AGENCY Exhibit D,Attachment 2, PSP Certification Regarding Lobbying(based on
EPA Form 6600-06(Rev.06/2008). If CONTRACTOR signed and submitted the PSP
Certification Regarding Lobbying form during the procurement process for this contract it is
not necessary to resubmit the certification.
d. If CONTRACTOR expends non-federal funds in any amount to lobby as detailed in a., above,
CONTRACTOR shall complete and submit to Standard Form LLL(Rev. 4/2012), Disclosure of
AGREEMENT NO. 2020-26 Page 6 of 17
Exhibit A
General Terms and Conditions
Title: Shoreline Master Plan effectiveness in the North Olympic Peninsula
Lobbying Activity.The form can be found at:
http://www.epa.govtogd/AppKitiform/sfillin_sec.pdf.
19. LOBBYING AND LITIGATION
a. All recipients
i. The chief executive officer of this recipient agency shall ensure that no grant funds awarded under this
assistance agreement are used to engage in lobbying of the Federal Government or in litigation against
the U.S. unless authorized under existing law. The recipient shall abide by the Cost Principles available at
2 CFR 200 which generally prohibits the use of federal grant funds for litigation against the U.S. or for
lobbying or other political activities.
ii. The recipient agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying. The recipient
shall include the language of this provision in award documents for all subawards exceeding$100,000,
and require that subrecipients submit certification and disclosure forms accordingly.
iii. In accordance with the Byrd Anti-Lobbying Amendment, any recipient who makes a prohibited
expenditure under Title 40 CFR Part 34 or fails to file the required certification or lobbying forms shall be
subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such expenditure.
iv. Contracts awarded by a recipient shall contain,when applicable, the anti-lobbying provision as
stipulated in the Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards.
v. Pursuant to Section 18 of the Lobbying Disclosure Act, the recipient affirms that it is not a nonprofit
organization described in Section 501(c)(4)of the Internal Revenue Code of 1986; or that it is a nonprofit
organization described in Section 501(c)(4)of the Code but does not and will not engage in lobbying
activities as defined in Section 3 of the Lobbying Disclosure Act. Nonprofit organizations exempt from
taxation under section 501(c)(4)of the Internal Revenue Code that engage in lobbying activities are
ineligible for EPA subawards.
20. NONDISCRIMINATION and DISADVANTAGED BUSINESS ENTERPRISES
In accordance with 40 CFR 33.106 and its Appendix A, the CONTRACTOR shall not discriminate on the
basis of race,color, national origin or sex in the performance of this contract.The contractor shall carry
out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded
under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a
material breach of this contract which may result in the termination of this contract or other legally
available remedies.
21. PAYMENT TO CONSULTANTS
EPA will limit its participation in salary rate(excluding overhead)paid to individual consultants retained by
recipients or by a recipients'contractors or subcontractors shall be limited to the maximum daily rate for
Level IV of the Executive Schedule(formerly GS-1 B), to be adjusted annually. This limit applies to
consultation services of designated individuals with specialized skills who are paid at a daily or hourly
rate. This rate does not include transportation and subsistence costs for travel performed(the recipient
will pay these in accordance with their normal travel reimbursement practices).
Subagreements with firms for services which are awarded using the procurement requirements in 40 CFR
Parts 30 or 31, are not affected by this limitation unless the terms of the contract provide the recipient with
responsibility for the selection, direction and control of the individual who will be providing services under
the contract at an hourly or daily rate of compensation. See 40 CFR 30.27(b)or 40 CFR 31.369j), as
applicable, for additional information.
As of January 1, 2019, the limit is$638.24 per day$79.77 per hour.
(Calculations: 2019 Level IV Executive Schedule annual pay=$166,500/2087= $79.77 per hour or
$638.24 per day).
22. PROJECT APPROVAL
The quality, extent and character of any and all work,deliverables and/or services to be performed under
this agreement by the CONTRACTOR shall be subject to the review and approval of the AGENCY
through the Project Manager or other designated official. In the event that the AGENCY determines, that
AGREEMENT NO. 2020-26 Page 7 of 17
Exhibit A
General Terms and Conditions
Title: Shoreline Master Plan effectiveness in the North Olympic Peninsula
any work, deliverable, and/or service performed by the CONTRACTOR is unsatisfactory, the AGENCY
may withhold reimbursement for the unsatisfactory work performed by the CONTRACTOR or require that
the CONTRACTOR remediate their work product to get it to the satisfaction of the AGENCY. Such
approval and satisfaction not be unreasonably withheld. The Parties may agree in the Statement of Work
to specific approval, acceptance,and/or remediation terms_ If the Statement of Work is silent on this topic,
the Disputes provision, above,will govern the resolution process.
23.RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books,records,documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of
the service(s)described herein, CONTRACTOR shall retain such records for a period of six years
following the date of final payment.
At no additional cost, these records,including materials generated under the contract,shall be subject at
all reasonable times to inspection, review or audit by the AGENCY, personnel duly authorized by the
AGENCY, the Office of the State Auditor, and federal and state officials so authorized by law, regulation
or agreement. If this contract exceeds$100,000 and any portion of the funding source is federal, the
federal funding agency,the Comptroller General of the United States,or any duly authorized
representatives shall have access to books documents, papers,and records of CONTRACTOR directly
pertinent to this contract for purpose of making audits,examination, excerpts and transcriptions(40 CFR
30.48(d)).
If any litigation,claim or audit is started before the expiration of the six(6)year period,the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
24.RECYCLED PAPER
In accordance with Section 6002 of the Resource Conservation and Recovery Act(RCRA)(42 U.S.C.
6562)any State agency or agency of a political subdivision of a State which is using appropriated Federal
funds shall comply with the requirements set forth. Regulations issued under RCRA Section 6002 apply
to any acquisition of an item where the purchase price exceeds$10,000 or where the quantity of such
items acquired in the course of the preceding fiscal year was$10,000 or more. RCRA Section 6002
requires that preference be given in procurement programs to the purchases of specific products
containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40
CFR 247.
In accordance with the policies set forth in EPA Order 1000.25 and Executive Order 13423,
Strengthening Federal Environmental, Energy and Transportation Management(January 24,2007), Sub-
Recipient agrees to use recycled paper and double sided printing for all reports which are prepared as
part of this Agreement and delivered to EPA.This requirement does not apply to reports prepared on
forms supplied by EPA, or to Standard Forms, which are printed on recycled paper and are available
through the General Services Administration.
25. RESPONSIBILITIES OF THE PARTIES
Each party to this Agreement hereby assumes responsibility for claims and/or damages to persons and/or
property resulting from any negligent act or omissions on the part of itself, its employees,its officers, and
its agents. Neither party assumes any responsibility to the other party for the consequences of any claim,
act, or omission of any person,agency,firm,or corporation not a part to this Agreement.
26.SEVERABILITY
If any term or condition of this Agreement is held invalid, such invalidity shall not affect the validity of the
other terms or conditions of this Agreement.
27.SUBCONTRACTING
Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the AGENCY. In no event
shall the existence of the subcontract operate to release or reduce the liability of the contractor to the
AGREEMENT NO.2020-26 Page 8 of 17
Exhibit A
General Terms and Conditions
Title:Shoreline Master Plan effectiveness in the North Olympic Peninsula
agency for any breach in the performance of the contractor's duties. This clause does not include
contracts of employment between the contractor and personnel assigned to work wider this contract.
Additionally, the CONTRACTOR is responsible for ensuring that all terms, conditions, assurances and
certifications set forth in this agreement are carried forward to any subcontracts
28.TERMINATION DUE TO FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this contract and prior to normal completion,the AGENCY may terminate the contract
under the"Termination for Convenience"clause,without the ten-day notice requirement,subject to
renegotiation at the AGENCY'S discretion under those new funding limitations and conditions. Agency will
reimburse CONTRACTOR for all expenses incurred, including non-cancelable expenses, up until the date
of termination.
29.TERMINATION FOR CAUSE
If for any cause either party does not fulfill in a timely and proper manner its obligations under this
Agreement,or if either party violates any of these terms and conditions,the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity to
correct the violation or failure within 15 working days. If the failure or violation is not corrected, this
Agreement may be terminated immediately by written notice of the aggrieved party to the other
30.TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement upon 30 calendar days' prior written notification to the other
party If this Agreement is so terminated, the parties shall be liable only for the performance rendered or
costs incurred, including NON-CANCELABLE expenses, in accordance with the terms of this Agreement
prior to the effective date of termination.
31.TREATMENT OF ASSETS
a. Title to all property furnished by the AGENCY shall remain in the AGENCY.Title to all property
furnished by the CONTRACTOR,for the cost of which the CONTRACTOR is entitled to be
reimbursed as a direct item of cost under this contract, shall pass to and vest in the AGENCY
upon delivery of such property by the CONTRACTOR. Title to other property, the cost of which is
reimbursable to the CONTRACTOR under this contract,shall pass to and vest in the AGENCY
upon(i)issuance for use of such property in the performance of this contract,or(ii)
commencement of use of such property in the performance of this contract, or(iii)reimbursement
of the cost thereof by the AGENCY in whole or in part, whichever first occurs.
b. Any property of the AGENCY furnished to the CONTRACTOR shall, unless otherwise provided
herein or approved by the AGENCY, be used only for the performance of this contract.
c. The CONTRACTOR shall be responsible for any loss or damage to property of the AGENCY that
results from the negligence of the CONTRACTOR or which results from the failure on the part of
the CONTRACTOR to maintain and administer that property in accordance with sound
management practices.
d. If any AGENCY property is lost, destroyed or damaged,the CONTRACTOR shall immediately
notify the AGENCY and shall take all reasonable steps to protect the property from further
damage.
e. The CONTRACTOR shall surrender to the AGENCY all property of the AGENCY prior to
settlement upon completion, termination or cancellation of this contract.
f. All reference to the CONTRACTOR under this clause shall also include CONTRACTOR'S
employees, agents or SUBCONTRACTORS.
AGREEMENT NO.2020-26 Page 9 of 17
Exhibit A
General Terms and Conditions
Title:Shoreline Master Plan effectiveness in the North Olympic Peninsula
32.WAIVER
Waiver of any default oribreach shall not be deemed toibe a waiver of any subsequentdefault or breach.
Any waiver shall not be construed to be a modification of the terms of this Agreement unless stated to be
such in writing and signed by personnel authorized to bind each of the parties.
AGREEMENT NO.2020-26 Page 10 of 17
EXHIBIT B-
STATEMENT OF WORK&BUDGET
Title:Shoreline Master Plan effectiveness study in the North Olympic Peninsula
Specific Period of Performance:This statement of work covers tasks expected over a period of two
years. Tasks and deliverables may have the opportunity to be extended.
Purpose Statement:
This contract addresses a Science Work Action identified by the Puget Sound Science Panel to advance
recovery of Puget Sound.The priority action relates to the effectiveness of Chinook salmon recovery and
provides funding for projects that"monitor implementation and effectiveness, including cost effectiveness,
of Chinook recovery efforts."Located in Clallam and Jefferson Counties, this project will evaluate long-
term protection efforts to prevent habitat loss in nearshore areas that Chinook salmon are known to use.
The project supports and informs adaptation of strategies and programs to recover Chinook salmon and
their habitat, but does not sample or evaluate salmon populations directly.
Local shoreline planning programs incorporate the policies and regulations based on the Shoreline
Management Act through a Shoreline Master Program (SMP).Three basic policy areas of the Act aim to
protect shoreline use,environmental resources,and public access Local jurisdictions(i.e., cities and
counties)are responsible for implementing an SMP, based on state laws and rules but are tailored to the
unique geographic, economic,and environmental needs of each community. SMPs also aim to protect
the natural resources and ecology of the shoreline by using a"no net loss"(NNL)standard. The NNL
framework is designed to halt or mitigate the impacts to shoreline ecological functions resulting from new
development.
Various components of nearshore regulation at the state and local level help execute the intent of the law
and influence the impact of development on nearshore habitats. However, nearshore regulation
effectiveness is not easily measured directly.To study the effectiveness of shoreline regulations in local
jurisdictions, previous work was conducted in Clallam and Jefferson counties to identify measurable NNL
indicators that supported the development of SMP policies and regulations designed to achieve NNL.The
NNL indicators are used to monitor sites for permitting and implementation compliance. This contract
evaluates the effectiveness of recent adjustments in permit outreach and compliance previously identified
(Jefferson County)and early compliance and effectiveness(Clallam County)to evaluate the effectiveness
of recently implemented SMP updates in Clallam and Jefferson counties. Both counties will share results
with interested jurisdictions and use the results to improve their SMPs during the next update. Results
from this project will be shared with other jurisdictions to demonstrate how to evaluate the effectiveness of
shoreline regulation.
Tasks are described below and referenced in the table with deliverables, dates,and costs.
Task 1—Clallam and Jefferson Counties
Project Management
Clallam County will develop an interlocal agreement with Jefferson County. Jefferson County staff will
invoice and provide deliverables to Clallam County who will invoice under this contract for both counties.
A project work plan for both counties will be developed and presented for review by PSEMP during a
meeting to be scheduled by PSP. Results of PSEMP review will be incorporated into the work plan.
Ongoing project management will include regular(at least monthly)check in calls with PSP project
manager.
Task 2—Clallam County(CCI
Evaluate Effectiveness of the SMP
AGREEMENT NO. 2020-26 Page 11 of 17
Clallam County will evaluate the effectiveness of the implementation of SMP policies and regulations to
protect shoreline habitat. A kick-off meeting with PSP staff will discuss the project work plan,grant
management,and timeline with PSP staff. No net loss(NNL)indicators will be adapted from Jefferson
County program to define the shoreline development field form. A database will be developed to manage
and track shoreline permits. Indicators will be matched with the assessment questions used to evaluate
performance.Approximately 30 permit applications(office task)and approximately 24 construction sites
(field review)will be evaluated for compliance.Outreach to the local community will provide information
about SMP regulations and relevant changes.
Task 3-Clallam County
Report results
Clallam County will summarize results on NNL indicators to evaluate success based on application review
and permit requirements. The final report will describe data management, analyze indicators measured in
the field,evaluate effectiveness of permits to implement SMP guidance, evaluate effectiveness of permits
to guide construction, and provide recommendations for other jurisdictions related to adaptive
management of monitoring, permitting, and enforcement.A detailed outline,draft report and draft 2-page
fact sheet will be provided for review by PSP in advance of final written materials.
Task 4-Jefferson County
Evaluate Effectiveness of the SMP
Jefferson County will build on Phase I of their NNL monitoring to evaluate the effectiveness of the permit
process and compliance of permitted nearshore projects. A kick-off meeting with PSP staff will discuss
the project work plan, grant management, and timeline with PSP staff. The County will update NNL
indicators as needed to evaluate project status and ecological function, match NNL indicators to
assessment questions; evaluate permit compliance with the permitting office; use indicators to track
changes on permitted project sites for compliance,and track change in NNL indicators over time.
Approximately 80 permit applications(office task)and 30 construction sites(Field review)will be
evaluated for compliance. Outreach to the local community will provide information about SMP
regulations and relevant changes
Task 5-Jefferson County
Report results
Jefferson County will summarize results on NNL indicators to evaluate success based on application
review,permit requirements, and permit implementation.The final report will describe data management,
analyze indicators measured in the field,evaluate effectiveness of permits to implement SMP guidance,
evaluate effectiveness of permits to guide construction,and provide recommendations for other
jurisdictions related to adaptive management of monitoring, permitting,and enforcement A detailed
outline,draft report and draft 2-page fact sheet will be provided for review by PSP.A detailed outline,
draft report and draft 2-page fact sheet will be provided for review by PSP in advance of final written
materials.
Task 6-Clallam and Jefferson Counties
Present results
Presentations to the Partnership's Science Panel and local planner groups will share results of the project
including the effectiveness of SMP regulations to protect nearshore habitat and any recommendations
that would be relevant for other jurisdictions.
AGREEMENT NO. 2020-26 Page 12 of 17
The CONTRACTOR shall report in writing any problems, delays or adverse conditions that will materially
affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a
statement of the action taken or proposed and any assistance needed by PSP to resolve the situation.
Total Payable
for each
Deliverables to be subtask upon
Task Tasks submitted to the PSP Due Dates completion
Project Manager and approval
by PSP
Project
Manager
1.0 Project Management
a. Interlocal agreement between Clallam Signed interlocal 12/31/19 $2,000
(CC)and Jefferson Counties(JC) agreement(CC&JC)
b. Present study plan to PSEMP for Presentation materials(to TBD $4,000
project review be scheduled by PSP, CC
8 JC)
c. Ongoing project management Project work plan Monthly(or $7,000(no
integrating comments from more billing for
PSEMP, invoices, frequently this subtask
progress reports and as needed) until entire
phone calls(CC&JC) project is
completed)
2.0 Evaluate effectiveness of SMP polices and regulations;coordinate outreach
to the local community about SMP regulations and changes(CC).
a. Kick-off meeting Meeting agendas and TBD $2,000
notes
b. Develop no net loss indicators List of indicators: 01/31/20 $8,000
Shoreline Development
Field Form Database
c. Develop database to track SMP Database 02/15/20 $10,000
permits
d. Analysis of permit applications Summary report of permit 05/22/20 $9,000
(through April 2020) processes, results for 5-10
permits
e. Analysis of permit applications(May- Results for 5-10 permits 07/17/20 $9,000
June 2020)
f. Analysis of permit applications(July- Results for 5-10 permits 09/18/20 $9,000
August 2020)
g. Analysis of permit applications(Sept. Results for 5-10 permits 11/20/20 $9,000
-October 2020)
h. Conduct field review(through June Completed Development 07/17/20 $4,000
2020) Field Forms for 8 sites.
i, Conducted field review(July-August Completed Development 09/18/2020 $4,000
2020) Field Forms for 8 sites. _
j. Conducted field review(Sept.- Completed Development 11/20/20 $4,000
October 2020) Field Forms for 8 sites.
k. Community outreach(through March Summary of events, 04/10/20 $5,000
2020) meeting materials. number
of participants.
AGREEMENT NO. 2020-26 Page 13 of 17
I Community'outreach(April—June Summary of events, 07/10/20 $5,000
2020) meeting materials, number
of participants.
m Community outreach(July—October Summary of events, 11/12/20 $6,000
2020) meeting materials, number
of participants
3.0 Report results of effectiveness of SMP using NNL indicators(CC).Outline
final report to include description of data management,field data,analysis of
effectiveness of permits to implement SMP guidance and effectiveness of
permits to guide construction,and recommendations for other jurisdictions.
Fact sheet will summarize outcomes and lessons learned.
a. Produce outline of final report Detailed outline(PSP to 01/15/21 $2,000
provide comments within 3
weeks of"Due Date".
b. Draft report Draft report(PSP to 03/07/21 $10,000
provide comments within 3
weeks of"Due Date".
c. Write final report Final report 05/28/21 $3,000
d Draft fact sheet Draft fact sheet(PSP to 05/07/21 $2,000
provide comments within 3
weeks of"Due Date". _
e. Write final fact sheet Final fact sheet 6/18/21 $1,000
4.0 Evaluate effectiveness of SMP policies and regulations;coordinate outreach
to the local community about SMP r ulations and changes(JC .
a. Kick-off meeting Meeting agenda and notes TBD $2,000
b. Update no net loss indicators List of updated indicators 01/10/20 $7,000
c. Update database to track SMP Updated Database 01/10/20 $5,000
permits
d. Analysis of permit application Results for 20 permits 04/17/20 $9,000
(through March)
e. Analysis of permit application(April— Results for 20 permits 07/17/20 $9,000
June 2020)
f. Analysis of permit application(July— Results for 20 permits 9/18/20 $9,000
August 2020)
g Analysis of permit application(Sept — Results for 20 permits 11/20/20 $9,000
October 2020)
h. Conduct field review(through March Completed Development 04/17/20 $7,000
2020) Field forms for 10 sites
i. Conduct field review(April—July Completed Development 08/20/20 - $7,000
2020) Field forms for 10 sites
j. Conduct field review(August— Completed Development 11/20/20 $7,000
October 2020) Field forms for 10 sites
k. Community Outreach(through March Summary of event; 04/10/20 $2,000
2020) meeting materials;
number of participants
I Community Outreach(April—June Summary of event; 07/10/20 $2,000
2020) meeting materials;
number of participants
m. Community Outreach(July—October Summary of event; 11/12/20 $2,000
2020) meeting materials;
number of participants
5.0 Report results of effectiveness of SMP using NNL indicators(JC).Outline
and final report to include description of data management,field data,
analysis of effectiveness of permits to implement SMP guidance and
AGREEMENT NO. 2020-26 Page 14 of 17
effectiveness of permits to guide construction,and recommendations for
other jurisdictions.Fact sheet will summarize outcomes and lessons
learned.
a. Produce outline of final report I Detailed outline(PSP to 01/15/21 $2,000
provide comments within 3
weeks of"Due Date".
b. Draft report Draft report(PSP to 03/07/21 $15,000
provide comments within 3
weeks of"Due Date".
c. Write final report Final report 05/28/21 $5,000
d. Draft fact sheet Draft fact sheet(PSP to 05/07/21 $2,000
provide comments within 3
weeks of"Due Date".
e. Write final fact sheet Final fact sheet 06/18/21 $1,000
6.0 Claliam and Jefferson both share approaches and results
a. Presentation to Science Panel Presentation materials No later $8,000
(CC&JC) than June
30,2021
b. Presentation to local planners Presentation materials No later $8,000
(CC&JC) than June
30,2021
TOTAL PAYABLE UPON COMPLETION&APPROVAL $233,000
PROGRAM SPECIFIC REQUIREMENTS/NARRATIVE
Staffing Requirements: The PSP Executive Director or designee must approve project personnel
changes.
AGREEMENT NO. 2020-26 Page 15 of 17
EXHIBIT C-
Deliverable&Billing Procedures
Title: Shoreline Master Plan effectiveness study in the North Olympic Peninsula
DELIVERABLE PROCEDURES
Deliverable requirements, including due dates,are specified in Exhibit B, Statement of Work and Budget.
CONTRACTOR shall submit deliverables to the PSP Project Manager listed on page 1 of this Agreement.
Do not attach deliverables to invoice vouchers.
PSP Project Manager must provide written Acceptance of deliverables to CONTRACTOR and to PSP
Fiscal before PSP Fiscal can pay an invoice for those deliverables.
BILLING& INVOICE VOUCHER REQUIREMENTS
To request payment,the CONTRACTOR shall submit a form A-19 invoice voucher at least monthly to the
AGENCY unless there are no deliverables due for the month of billing CONTRACTOR shall only bill for
completed tasks and deliverables agreed to in Exhibit B, Statement of Work&Budget.
Each invoice voucher submitted to the AGENCY by the CONTRACTOR must,at a minimum, include the
following.
1. The PSP contract/agreement number
2. The time-period during which the services were performed
3. A description of the tasks or subtasks performed and deliverables submitted that have met the
pay-point criteria listed in Exhibit B, Statement of Work and Budget,column Payment
Information and/or Amount."
4. Total invoice amount.
5. Date deliverable was accepted by PSP Project Manager See DELIVERABLE PROCEDURES,
above.
6. Attach any other information mutually agreed upon by both parties during the course of the
contract.
Submit payment requests to'
Puget Sound Partnership
Fiscal Unit
326 East D Street
Tacoma, WA 98421-1801
Requests may be submitted electronically to pspfiscal(d osp.wa.gav
GENERAL BILLING TERMS
The AGENCY shall reimburse the CONTRACTOR upon review and approval of work performed under
the scope of this agreement and receipt of properly completed payment requests.
Payment may be withheld if required work, services, progress reports and/or deliverables are not
submitted to the satisfaction of the AGENCY.
The AGENCY may terminate the agreement or withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to comply with any term or condition of this contract.
The CONTRACTOR shall submit a monthly invoice voucher or equivalent document to the AGENCY
unless the agreement has been identified as a"deliverable-based"contract with specific due date or
AGREEMENT NO.2020-26 Page 16 of 17
special condition that has been approved by the Partnership. Contractors must submit invoices within 30
days after the month of completion of deliverables to the PSP Project Manager. Payment for approved
goods and/or services will be made by check,warrant or electronic fund transfer(EFT)within 30 days of
receipt of the invoice. The CONTRACTOR must submit invoices for all work done within a fiscal year 30
days after the end of the fiscal year. Invoices shall be paid within 30 days after the final invoice has been
submitted.
BILLING CONDITIONS:
All Contractors must submit any budget changes to any deliverable(s)to PSP for sufficient processing
time of any amendment execution between PSP and the Contractor, If information provided does not
allow for sufficient processing time, PSP will not adjust or pay for any invoices or billing over the 10%of
the total amount listed for each deliverable even if the added total amounts for all the deliverables does
not exceed the total budget.
The CONTRACTOR shall receive reimbursement for travel and other expenses as identified or as
authorized in advance by the AGENCY as reimbursable. Such expenses may include airfare(economy or
coach class only), other transportation expenses, lodging and subsistence necessary during periods of
required travel at the current state reimbursement rates(http.//www.ofm wa cloy/resources/travel asp).
Payment shall be considered timely if made by the AGENCY within thirty(30)calendar days after receipt
of properly completed reimbursement request.
AGREEMENT NO. 2020-26 Page 17 of 17