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Home My WebLink About011320_ca09 1 ON ��S cOG :vim ,� % � DRAFT 95jINGG/ MINUTES Jefferson County Board of Commissioners Regular Meeting — January 6, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. REORGANIZATION of the BOARD: Chair Dean moved to nominate Commissioner Greg Brotherton to be Chair of the Board for 2020. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment thanking the Commissioners and staff for support of the Port Townsend Senior Association. • Comment regarding the traffic situation on Highway 19. • Comment regarding the position of the flag in the Commissioners' Chambers. • Comment regarding holiday traditions and the need to make people aware to not fire a gun into the sky, and noise from the Jefferson County Sportsmens Association(JCSA), and the agreement with the JCSA. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 01-20 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. CALL FOR BIDS re: Jefferson County Courthouse Boiler Replacement; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, February 3, 2020 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 3. CALL FOR BIDS re: Supply of Aggregate for Bituminous Surface Treatment (BTS) Programs for Calendar Years 2020 and 2021; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, January 27, 2020 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend 4. AGREEMENT re: Jefferson Universal Movement Playground(JUMP) Design for an accessible playground at HJ Carroll Park; In the Amount of$31,360; Jefferson County Public Works; 1 DRAFT Commissioners Meeting Minutes of January 6, 2020 Nakano Associates 5. AGREEMENT, Supplemental No. 2 re: Civil Engineering Services for the Quilcene Complete Streets Project;No Dollar Amount, Extension of competition date only; Jefferson County Public Works; Shea, Carr& Jewell, Inc. 6. AGREEMENT re: Coordination of Services for an evidence based programs for low risk Juvenile Offenders; In the Amount of$12,000; Jefferson County Juvenile Services; Jefferson County YMCA 7. AGREEMENT re: 2020 Census Outreach and Participation; Grant Provided Amount of $39,500; Jefferson County Central Services; Washington State Office of Financial Management 8. AGREEMENT re: Management of the Gardiner Community Center; In the Amount of$3,486 for 2020; Jefferson County Central Services; Gardiner Community Center Board of Directors 9. AGREEMENT re: Management of the Port Townsend Community Center; In the Amount of $15,173 for 2020; Jefferson County Central Services Port Townsend Senior Association 10. AGREEMENT re: Management of three Jefferson County Community Centers: Tri-Area, Quilcene, Brinnon; In the Amount of$152,786 for 2020; Jefferson County Central Services; Olympic Community Action Programs (OIyCAP) 11. AGREEMENT re: Interlocal Shoreline Master Plan Effectiveness Study; In the Amount of $116,500; Jefferson County Department of Community Development; Clallam County; Puget Sound Partnership 12. AGREEMENT,Amendment No. 1 re: For Proctor House and Proctor Project Services; In the Amount of$37,652; Jefferson County Juvenile Services; Kelli Parcher 13. MINUTES re: Regular Meeting Minutes of December 16, 2019 14. Payment of Jefferson County Vouchers/Warrants Dated December 16, 2019 Totaling $655,746.28 and Dated December 23, 2019 Totaling $216,531.82 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 15. Payment of Jefferson County Payroll Warrants Dated December 20, 2019 Totaling. $76,245.63 and A/P Warrants Done by Payroll Dated December 20, 2019 Totaling $16,529.22 and Dated December 28, 2019 Totaling $14,430.98 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and reviewed upcoming meetings. Commissioner Dean left the meeting at 9:31 a.m. and returned at 9:33 a.m. DISCUSSION re: Approval of Homeless and Affordable Housing Request for Proposal Funding and Release of the Request for Proposal(RFP): Public Health Director Vicki Kirkpatrick and County Administrator Philip Morley explained that the Joint Oversight Board(JOB) on Affordable Housing and the Housing Task Force members and Facilitator have been tasked with creating an RFP and an RFP application. The JOB recently met and approved funding levels from Fund 148 Affordable Housing Fund and from Fund 149 Homeless Housing Fund. After discussion, Commissioner Sullivan moved to approve the RFP and to authorize the release of the RFP. Commissioner Dean seconded the motion. She stated that she wished more funds could be distributed, but respects the process. Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 10:25 a.m. and reconvened at 10:36 a.m. with all three Commissioners present. 2 TCommissioners Meeting Minutes of January 6, 2020 D ® a A F COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners reviewed items to discuss during the afternoon session and spoke more in detail about the Interlocal Shoreline Master Plan Effectiveness Study(Consent Agenda Item No. 11). The meeting was recessed at 10:45 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • DISCUSSION re: Opioid lawsuit • CONTINUED DISCUSSION re: 2020 Board and Committee Assignments: The Commissioners reviewed the list and made changes. Commissioner Dean moved to approve the 2020 Board and Committee Assignments, as amended. Commissioner Sullivan seconded the motion which carried by a unanimous vote. • Review of topics to discuss • Critical Areas Ordinance; update on timeline • Shoreline Management Program • Commercial Shooting Facilities; update coming • Review of upcoming issues in 2020 • Legislative Update: SB6126, HB2206 • Coroner training • Safety Training Plan • Quilcene Foodbank; upcoming proposal • Water rights • Brinnon Master Planned Resort • Pope Resources; potential sale of company • Board of County Commissioners; work plan • Port of Port Townsend; Executive Director interviews • City of Port Townsend; Public Works Director interviews NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:18 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 3