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HomeMy WebLinkAboutJefferson County Conservation District - 011320Contract Amendment #2 Between Jefferson County Conservation District And Jefferson County Public Health The Agreement between Jefferson County Conservation District (District) and Jefferson County (County) for Professional Services to be provided in connection with the Strait Priority Areas Water Quality Project of Jefferson County Public Health is amended effective December 1, 2019. AMENDMENT PURPOSE The purpose of this amendment is to allow increased data analysis to include microbial source tracking and scientific literature review, to be included an expanded comprehensive water quality report. SECTIONS CHANGED Exhibit A Scope of Services Task I C. Deadline extended to 1/31/2020 Task 1-2. Deadline extended to 1/31/2020 Task 2-5. Deadline extended to 1/31/2020 Exhibit B Budget The total eligible cost will be increased by $12,954, with an additional $4,337 in match to be provided by the District, for a revised total project cost of $65,143. All other terms and conditions of the previous agreement amended March 11, 2019, remain unchanged. All work performed consistently with the agreement prior to the execution of this Amendment 2 is hereby ratified. IN WITNESS EREOF: the parties have signed this amendment. / // 3 �Za 20 vr�44e6 a -,-a w '� Date Jefferson Boar of County Commissioners Al Latham, Chair Jefferson County Conservation District ATTEST: By:. L f` Carolyn C�tuaw+- Deputy Clerk of the Soard APPROVED AS TO FORM ONLY: Philip Hunsucker, Chief Civil Deput Pro ecutmg Attorney Date Contract Amendment #2 Between Jefferson County Conservation District And Jefferson County Public Health The Agreement between Jefferson County Conservation District (District) and Jefferson County (County) for Professional Services to be provided in connection with the Strait Priority Areas Water Quality Project of Jefferson County Public Health is amended effective December 1, 2019. AMENDMENT PURPOSE The purpose of this amendment is to allow increased data analysis to include microbial source tracking and scientific literature review, to be included in an expanded comprehensive water quality report produced by the District. SECTIONS CHANGED Exhibit A Scope of Services Task 1 C. Deadline extended to 1/31/2020 Task 1-2. Deadline extended to 1/31/2020 Task 2-5. Deadline extended to 1/31/2020 Exhibit B Budget The total eligible cost will be increased by $12,954, with an additional $4,337 in match to be provided by the District, for a revised total project cost of $65,143. All other terms and conditions of the previous agreement amended March 11, 2019, remain unchanged. All work performed consistently with the agreement prior to the execution of this Amendment 2 is hereby ratified. IN WITNESS WHEREOF: the parties have signed this amendment. Kate Dean, Chair Jefferson Board of County Commissioners Al Latham, Chair Jefferson County Conservation District ATTEST:. By: Carolyn Avery, Deputy Clerk of the Board APPROVED AS TO FORM ONLY: By: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney Date Date JCCD Strait PriorityAreas Contract Amendment 2 1 December 2019 Exhibit 6 _cud eta Task Total lProjectCost Total Eligible Match 1. Project Management $ 6,420.66 $6,420.66 2. Water Quality Monitoring & Analysis $ 56,726.30 $47,010.80 $9,715.50 3. Ag BMP Prioritization & Planning $ 592.64 $ 592.64 4. Public Outreach & Education $ 1,403.24 $ 1,219.74 $ 183.50 TOTAL $ 65,143 $ 48,823 $ 16,320 Stioi*rlorlty AreasOudletbi .. Salaries Staff Hrs Rate Miles Total Fund 1. Project Management Tracy Kier 161 $ 36.66 $ 5,902.26 WSCC 1. Project Management Jill ZarzecznV 12 $ 43.20 $ 518.40 WSCC 2. Water Quality Monitoring & Analysis Glenn GatelV 1,085 $ 43.18 $160.50 $47,010.80 SPBP 2. Water Quality Monitoring & Analysis Glenn Gatel 225 $ 43.18 $ 9,715.50 WSCC 3. Ag BMP Prioritization & Planning Jerry Clarke 8 $ 36.41 $21.40 $ 312.68 SPBP 3. Ag BMP Prioritization & Planning Craig Schrad 8 $ 32.32 $21.40 $ 279.96 SPBP 4. Public Outreach & Education Glenn Gatel 28 $ 43.18 $10.70 $ 1,219.74 SPBP 4. Public Outreach & Education Jill Zarzeczn 4 $ 43.20 $10.70 $ 183.50 WSCC Total TRAVEL (mileage) $224.70 Total Eligible Cost $ 48,823 75% Match Cost* $ 16,320 25% TOTAL $ 65,143 *Match funding via Jefferson County Community Services Grant & State Commission Implementation Funds PROFESSIONAL SERVICES AGREEMEI' . Between,('' Jefferson County Conservation Distr ct And Jefferson County THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as the "County", and Jefferson County Conservation District, hereinafter referred to as the "District", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The District is retained by the County to perform water quality monitoring activities, agricultural surveys and public outreach and education in the Strait Priority Areas Project. The project is funded by a grant from the Washington State Department of Ecology ("Ecology") under contract with the County. The project area is mapped in Exhibit "C, attached hereto. 2. Scope of Services. District agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor. 3. Time for Performance. Work under this contract shall commence May 1, 2017 and continues through December 31, 2019 unless terminated as provided herein. The agreement may not be extended beyond December 31, 2019. District shall perform all services and provide all work product required pursuant to this agreement on the dates listed on Exhibit "A" 4. Payment. The District shall be paid by the County for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by District shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to District shall not exceed $30,000 without express written modification of the agreement signed by the County. b. The District may submit invoices to the County once per quarter during the progress of the work for partial payment for project completed to date, up to 80% of total project costs. Such vouchers will be checked by the County, and upon approval thereof, payment will be made to the District in the amount approved. c. Final payment of any balance due the District of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this agreement and its acceptance by the County. d. Payment as provided in this section shall be compensation up to 75% of total eligible costs for work performed, services rendered and for all materials, supplies, and incidentals necessary to complete the work. The remaining 25% will be required as matching interlocal contributions. e. Activities and expenses used as match will occur during the time frame of the grant, relate directly to the activities in the scope of work as provided on Exhibit "A", and benefit the same watersheds addressed in the project Exhibit "C. f. Eligible matching funds will be from local sources, federal sources other than Environmental Protection Agency funds, or state funds other than Ecology Centennial funds or Conservation Commission grants. The source of matching funds must be approved by the County according to Ecology guidelines. Page 1 of 11 z ICCD Strait Priority Areas Contract May 2017 g. The District's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of three (3) years after final payments. Copies shall be made available upon request. S. Ownership and Use of Documents. Documents created under this Agreement will include data and media that the Conservation District has collected, analyzed, and/or produced using both County and other funding sources. As such, the Conservation District will retain ownership of all documents, drawings, specifications and other materials produced by the Conservation District in connection with the services rendered under this Agreement. The County shall be permitted to retain copies, including reproducible copies, of all such documents and materials for information, reference and use. 6. Compliance with Lgws. District shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. 7. Indemnification. District shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to District's own employees, or damage to property occasioned by a negligent act, omission or failure of the District. 8. Insurance. The District shall obtain and keep in force during the terms of the Agreement, policies of insurance as follows: a. If and only if the District employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the District, Worker's Compensation Insurance in an amount or amounts that are not less than the required statutory minimum(s) as established by the State of Washington or the state or province where the District is located. b. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the DISTRICT'S performance of the contract. c. General Commercial Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: L Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability — including completed operations; iv. Premises—Operations Liability (M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. d. Such insurance coverage shall be evidenced by one of the following methods: Page 2 of 11 1CCD Strait Priority Areas Contract Mav 2,017 I. Certificate of Insurance; ii. Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. e. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this agreement. f. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of the contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention or the District shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. g. The District shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. h. Failure of the District to take out and/or maintain any required insurance shall not relieve The District from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. L It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the District. j. It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the District until such time as the District shall furnish additional security covering such judgment as may be determined by the County. k. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. I. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the District must provide in order to comply with this Agreement. m. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the District refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the District to obtain the full text of that endorsement and forward that full text to the County. n. The County may, upon the District's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the District. 9. Independent Contractor. The District and the County agree that the District is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this Page 3 of 11 JCCD Strait Prioritv Areas Contract M;iv 2017 agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither District nor any employee of District shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to District, or any employee of District. 10. Covenant against Coatineent Fees. The District warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the District, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the District, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the County shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The District, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The District shall not sublet or assign any of the services covered by this agreement without the express written consent of the County. 13. Non Waiver. Waiver by the County of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. Termination. a. The County reserves the right to terminate this agreement at any time by giving ten (10) days written notice to the District. b. In the event of the death of a member, partner or officer of the District, or any of its supervisory personnel assigned to the project, the surviving members of the District hereby agree to complete the work under the terms of this agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this agreement between surviving members of the District and the County, if the County so chooses. 15. Notices. Notices to the County of Jefferson shall be sent to the following address: Jefferson County Public Health/Water Quality 615 Sheridan Street Port Townsend, WA 98368 Notices to District shall be sent to the following address: Jefferson County Conservation District 205 W Patison Street Port Hadlock, WA 98339 16. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated agreement between the County and the District and supersedes all prior Page 4 of 11 ICCD Strait Priorily Areas Contract Mav 2017 negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both County and District. Page 5 of 11 JCCD Strait Priority Areas CoLitract Miv 2017 DATED this day of 1C 20 JEFFERSON COUNTY CONSERVATION DISTRICT BOARD OF SUPERVISORS F �, - JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair Katebean, M ber David Sullivarf, Member Approved as to form only: r i -4 !I Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 6 of 11 JCCD Strait Priority Areas Contract Mav 2017 Exhibit A Scope of Services Project Overview The Strait Priority Areas Project is funded by the Washington Department of Ecology ("Ecology") under contract with Jefferson County Public Health ("the COUNTY"). The Jefferson County Conservation District ("the DISTRICT") is retained through inter -local agreement to perform the following tasks. Project Area The project area includes the watersheds of Salmon, Snow, Contractors and Eagle Creeks and the Discovery Bay shoreline. Task 1— Project Mann egement Expenses for management tasks for this project will not be reimbursed by the COUNTY. Instead these expenses will be submitted as interlocal match to meet the match requirement. A. The DISTRICT will manage, track and record expenses and match for each budget item and report these items to the COUNTY in a quarterly report and billing due one week after the end of the quarter. The DISTRICT will record all matching funds generated for the project in the quarterly report. The DISTRICT will utilize Ecology billing forms. B. The DISTRICT will include in their quarterly reports any data and additional information obtained related to progress in achieving target outputs for Task 2 and Task 4 (see below) of the project. C. The DISTRICT will contribute information to a final report explaining the required performance (deliverables) completed in each task, analysis of water quality data and trend analysis, and details of the education and outreach performed by 11/29/2019. Required Performance: 1. Timely submittal of all required performance items, quarterly reports, and billing records. 2. Submittal of information for the final report to the COUNTY's Project Manager no later than October 15, 2019. Task 2 —Water Quallty Sampli!2g and Analysis A. The DISTRICT will assist the COUNTY in the development of an Ecology -approved Quality Assurance Project Plan (QAPP) before sampling begins. The DISTRICT will assist the COUNTY in establishing sampling stations in project area streams and the DISTRICT will work with the COUNTY to determine which stations the DISTRICT will be responsible for collecting data. The geographic location and accuracy of all sampling sites will be collected and recorded in the following format and submitted to the COUNTY: NAD83 datum, Latitude/Longitude, Decimal Degrees, precision in feet or meters, and collection method (gps or map). Page 7 of 11 JCCDgrail Priority Areas Contract May 2017 C. The DISTRICT will collect water quality samples for fecal coliform bacteria and conduct monitoring for temperature, pH, dissolved oxygen, and conductivity at the identified stations on a monthly basis over one water year from October 2017 through September 2018. The DISTRICT will identify priority areas for outreach based on sampling results and report them to the COUNTY. All data will be entered into Ecology's Environmental Information Management (EIM) database. D. The DISTRICT will assist the COUNTY in the statistical analysis and reporting of trends for 6 monitoring stations using previous and current data to determine if water quality is improving or worsening. Analysis and reporting by the DISTRICT includes work on the Discovery Bay Comprehensive Water Quality Report. Required Performance: 1. Cooperation with the COUNTY developing an Ecology -approved QAPP prior to sampling. 2. Report established sampling locations to the COUNTY by 6/30/2017. 3. Submit annual reports and graphs to the COUNTY demonstrating water quality trends at all monitoring stations. 4. Submit water quality data sets on collected samples to the COUNTY each month in EIM format. 5. Submit a report of the status and trends on the bacterial indicators in Salmon and Snow Basins utilizing data from this project and previous projects by 11/15/2019. This report will be a component of the Discovery Bay Comprehensive Water Quality Report. Task 3 ricultural Best Manggement Practices (BMP) A. The DISTRICT will survey 40 agricultural parcels in the project area and create a prioritized list of sites to contact 6/30/2018. The DISTRICT will contact all high-priority properties and offer services by 8/31/2018. The COUNTY will refer any high-priority agricultural sites identified during the COUNTY's sanitary survey efforts to the DISTRICT. B. Identify and work to correct potential sources of fecal coliform pollution from high-risk agricultural management practices and update THE COUNTY of high-priority areas. C. The DISTRICT will make available septic repair resources in the form of financial assistance, based on funding availability, including outreach materials. Required Performance: 1. Prioritized list of all agricultural properties in the project area by 6/30/2018. 2. DISTRICT will produce an outreach brochure that identifies potential septic repair assistance and resources opportunities by 7/30/2018. 3. All high-priority properties contacted in person and/or by telephone and services offered by 8/31/2018. 4. Maintain records of agricultural properties contacted, and associated correction activities in a project spreadsheet and share with the COUNTY by 9/30/2019. Task 4 — Public Outreach and Education A. The DISTRICT staff will attend one informational meeting organized by the COUNTY to introduce the project to all residents in the proposed project area. The COUNTY will conduct this meeting in the Discovery Bay area to notify the public about the project. The DISTRICT will provide information about its monitoring role and services to provide to the public. Page 8 of 11 1CCD Strait Priority Areas Contract May -20.17 B. The DISTRICT staff will attend one end -of -project meeting organized by the COUNTY to discuss results of the project with the residents in the project area. C. The DISTRICT will provide information to the COUNTY for the development of project fact sheets and outreach material. Any printed material developed for this project needs to include funding recognition and be submitted to the COUNTY for approval prior to being printed and distributed. Required Performance: 1. Attend an introductory project meeting and an end -of -project results meeting by December 2019. 2. Written materials developed under this project will be submitted to Ecology's project manager for review and approval prior to printing or distribution. Page 9 of 11 JCCD StraitErjortV Areas Contract- KAav 2017 Exhibit B Strait Prlo Areas Budget Bp Task -- Total Total Eligible Task Project Cost Cost Match 1. Project Management $5797.44 x $5x797.44 2. Water Quality Monitoring and Anal sis $32,724.72 $28,705.66 $4019.06 3 Ag BMP Prioritization and Planning $592.64 $592.64 x 4. Public Outreach and Education $885.08 $701.58 $183.50 TOTAL 40,000 30,000 10,000 Strait Prioritg Areas Bud q b C#bj Salaries staff hrs rate miles total fund 1. Project Management tracy kier 144 $36.66 $5,279.04 WSCC 1. project Management fill zarzeczny 12 $43.20 $518.40 WSCC 2. Water Quality Monitoring and (300x.535= Analysis gienn gately 661 $43.18 $160.50) $28,705.66 SPBP 2. Water Quality Monitoring and Analysis lenn ately 94 $43:18 $4019.06 WSCC 3. Ag BMP Prioritization and (40x.535=$ Plannin Jerry Clarke 8 $36.41 21.40) $312.68 SPBP 3, Ag BMP Prioritization and Craig (40x.535=$ Planning Schrader 8 $32.32 21.40) $279.96 SPBP 4. Public Outreach and (20x.535= Education glenn gately 16 $43.18 $10.70) $701.58 SPBP 4. Public Outreach and Jill (20x.535= Education Zarzczn 4 $43.20 $10.70) $183.50 WSCC Total TMVEL(mileage) 420 .535 $224.70 Total Project Cost 30,000 Match Cost* 10,000 TOTAL 40,0000 * Match funding via Jefferson County Community Services Grant and State commission Impler<iernaLwn Funds Exhibit C Page 10 of 11 JCCD Strait Priority Areas Contract_ May 20117 =0101111k, a 1 i. 1 4 2 Figure 1. Project Area i WQ Sampling Locations [- __ I Mlles I ; Project Area Page 11 of 11 Contract Amendment_! ----- t�een—� Jefferson County Conservation District And Jefferson County Public Health WHEREAS, Jefferson County Conservation District (District) and Jefferson County (County) entered into an agreement on May 22, 2017 for Professional Services to be provided in connection with the Strait Priority Areas Water Quality Project of Jefferson County Public Health. WHEREAS, the parties desire to amend the terms of that agreement. IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS: 1. The District will assist the County in the collection of Microbial Source Tracking samples, and public information about the samples, as indicated in amended Exhibit A Scope of Services. 2. The budget for the District will be increased by $7,852 in funding for services as indicated in amended Exhibit B Budget. 3. All other terms and conditions of the agreement will remain the same. Dated this 1 day of V44 // ' 1 , 2019 By: . Kate Dean, Chair Jefferson Board of County Commissioners By: Al Latham, Chair Jefferson County Conservation District ATTEST: By:r) Carolyn r r y eputy Clerk of the 11 aril APPROVED AS TO FORM ONLY: By: Phili Hunsucker, Chief Civil V-e�Y—j�rosecuting Attorney P JCCD Strait PrioriN Areas Contract Amendment 1 Februa 2019 Exhibit A Revised Scope of Services Proiect Overview The Strait Priority Areas Project is funded by the Washington Department of Ecology ("Ecology") under contract with Jefferson County Public Health ("the COUNTY"). The Jefferson County Conservation District ("the DISTRICT") is retained through inter -local agreement to perform the following tasks. project Area The project area includes the watersheds of Salmon, Snow, Contractors and Eagle Creeks and the Discovery Bay shoreline. Task 1-- Project Mana gement Expenses for management tasks for this project will not be reimbursed by the COUNTY. Instead these expenses will be submitted as interlocal match to meet the match requirement. A. The DISTRICT will manage, track and record expenses and match for each budget item and report these items to the COUNTY in a quarterly report and billing due one week after the end of the quarter. The DISTRICT will record all matching funds generated for the project in the quarterly report. The DISTRICT will utilize Ecology billing forms. B. The DISTRICT will include in their quarterly reports any data and additional information obtained related to progress in achieving target outputs for Task 2 and Task 4 (see below) of the project. C. The DISTRICT will contribute information to a final report explaining the required performance (deliverables) completed in each task, analysis of water quality data and trend analysis, and details of the education and outreach performed by 11/29/2019. Required Performance: 1. Timely submittal of all required performance items, quarterly reports, and billing records. 2. Submittal of information for the final report to the COUNTY's Project Manager no later than October 15, 2019. Task 2 —Water Quality Sardine and Analysis A. The DISTRICT will assist the COUNTY in the development of an Ecology -approved Quality Assurance Project Plan (QAPP) before sampling begins. B. The DISTRICT will assist the COUNTY in establishing sampling stations in project area streams and the DISTRICT will work with the COUNTY to determine which stations the DISTRICT will be responsible for collecting data. The geographic location and accuracy of all sampling sites will be collected and recorded in the following format and submitted to the COUNTY: NAD83 datum, Latitude/Longitude, Decimal Degrees, precision in feet or meters, and collection method (gps or map). C. The DISTRICT will collect water quality samples for fecal coliform bacteria and conduct monitoring for temperature, pH, dissolved oxygen, and conductivity at the identified stations on a monthly basis Page 1 of 4 JCCD Strait Priority Areas Contract Amendment 1 February 2019 over one water year from October 2017 through September 2018. The DISTRICT will identify priority areas for outreach based on sampling results and report them to the COUNTY. All data will be entered into Ecology's Environmental Information Management (EIM) database. D. The DISTRICT will assist the COUNTY in the statistical analysis and reporting of trends for 6 monitoring stations using previous and current data to determine if water quality is improving or worsening. Analysis and reporting by the DISTRICT includes work on the Discovery Bay Comprehensive Water Quality Report. E. The District will assist the COUNTY in the collection of Microbial Source Tracking samples at stream monitoring stations for 12 months and incorporate analysis of the results into the Discovery Bay Comprehensive Water Quality Report. Required Performance: 1. Cooperation with the COUNTY developing an Ecology -approved QAPP prior to sampling. 2. Report established sampling locations to the COUNTY by 6/30/2017. 3. Submit annual reports and graphs to the COUNTY demonstrating water quality trends at all monitoring stations. 4. Submit water quality data sets on collected samples to the COUNTY each month in EIM format. 5. Submit a report of the status and trends on the bacterial indicators in Salmon and Snow Basins utilizing data from this project and previous projects by 11/15/2019. This report will be a component of the Discovery Bay Comprehensive Water Quality Report. Task 3 — Agricultural Best. Management Practices (BMP) A. The DISTRICT will survey 40 agricultural parcels in the project area and create a prioritized list of sites to contact 6/30/2018. The DISTRICT will contact all high-priority properties and offer services by 8/31/2018. The COUNTY will refer any high-priority agricultural sites identified during the COUNTY's sanitary survey efforts to the DISTRICT. B. Identify and work to correct potential sources of fecal coliform pollution from high-risk agricultural management practices and update THE COUNTY of high-priority areas. C. The DISTRICT will make available septic repair resources in the form of financial assistance, based on funding availability, including outreach materials. Required Performance: 1. Prioritized list of all agricultural properties in the project area by 6/30/2018. 2. DISTRICT will produce an outreach brochure that identifies potential septic repair assistance and resources opportunities by 7/30/2018. 3. All high-priority properties contacted in person and/or by telephone and services offered by 8/31/2018. 4. Maintain records of agricultural properties contacted, and associated correction activities in a project spreadsheet and share with the COUNTY by 9/30/2019. Task 4 — Public Outreach and Education A. The DISTRICT staff will attend one informational meeting organized by the COUNTY to introduce the project to all residents in the proposed project area. The COUNTY will conduct this meeting in the Page 2 of 4 JCCD Strait Priority Areas Contract Amendment 1 February 2019 Discovery Bay area to notify the public about the project. The DISTRICT will provide information about its monitoring role and services to provide to the public. B. The DISTRICT staff will attend one end -of -project meeting organized by the COUNTY to discuss results of the project with the residents in the project area. C. The DISTRICT will provide information to the COUNTY for the development of project fact sheets and outreach material. Any printed material developed for this project needs to include funding recognition and be submitted to the COUNTY for approval prior to being printed and distributed. D. The District will provide information to the public at the end -of -project meeting about the microbial source tracking results. Required Performance: 1. Attend an introductory project meeting and an end -of -project results meeting by December 2019. 2. Written materials developed under this project will be submitted to Ecology's project manager for review and approval prior to printing or distribution. Page 3 of 4 JCCD Strait Priority Areas Contract Amendment 1 Februar 2019 Exhibit B Strait Priority Areas Budget By Task Page 4 of 4 Total Total Eligible Task Project Cost Cost Match 1. Project Management $5797.44 x $5,797.44 2. Water Quality Monitoring and Analysis $40,058.82 $34.056.80 $6,002.02 3. Ag BMP Prioritization and Planning $592.64 $592.64 x 4. Public Outreach and Education $1,403.24 $1,219.74 $183.50 TOTAL 47,852 35,869 1 11,983 Strait Priori Areas Budtet-AY-Ob eci Salaries Staff Hrs Rate Miles Total Fund 1. Project Management Tracy Kier 144 $36.66 $5,279.04 WSCC Jill 1. Project Management Zarzeczny 12 $43.20 $518.40 WSCC 2. Water Quality Monitoring and Glenn (300x.535= Analysis Gately 785 $43.18 $160.50) $34,056.80 SPBP 2. Water Quality Monitoring and Glenn Analysis_ Gately 139 $43.18 $6,002.02 WSCC 3. Ag BMP Prioritization and (40x.535=$ Planning Jerry Clarke 8 $36.41 21.40) $312.68 SPBP 3. Ag BMP Prioritization and Craig (40x.535=$ Planning Schrader 8 $32.32 21.40) $279.96 SPBP 4. Public Outreach and Glenn (20x.535= Education Gately 28 $43.18 $10.70) $1,219.74 SPBP 4. Public Outreach and Jill (20x.535= Education Zarzeczny 4 $43.20 $10.70) $183.50 WSCC Total TRAVEL (mileage) 420 .535 $224.70 Total Eligible Cost 35,869 Match Cost* 11,983 TOTAL 47,852 _ * Match funding via Jefferson County Community Services Grant and State Commission Implementation Funds Page 4 of 4 615 Sheridan Street Port Townsend, WA 98368 ,*'Uon www.JeffersonCountyPublicHealth.org Consent Agenda Public HealthDecember 13, 2019 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Michael Dawson, Water Quality Manager DATE: January 13, 2020 SUBJECT: Agenda Item — Amendment No. 2 to the Interlocal, Professional Services Agreement with Jefferson County Conservation District (JCCD) Strait Priority Areas Project; May 1, 2017 — January 31, 2020; Additional $17,291 for a total $65,143. STATEMENT OF ISSUE: Jefferson County Public Health, Department of Environmental Health, Water Quality requests Board approval of Amendment No. 2 to the Interlocal Agreement for Professional Services with Jefferson County Conservation District; May 1, 2017 — January 31, 2020; Additional $17,291 ($12,954 eligible cost increase with $4,337 match) for a total project cost of $65,143. ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Conservation District has been retained to perform water quality monitoring activities, agricultural surveys and public outreach in the Strait Priority Project area. The project area includes the watersheds of Salmon, Snow, Contractors and Eagle Creeks and the Discovery Bay and Port Townsend shorelines. This amendment will allow increased data analysis to include microbial source tracking and scientific literature review, to be included in an expanded comprehensive water quality report produced by the District. The amendment will allow additional District staff time needed for the data analysis, reporting and associated project management. FISCAL IMPACT/COST BENEFIT ANALYSIS: The County's share of this project that is paid to the Jefferson County Conservation District is fully funded by a grant from the Washington Department of Ecology, WQC-2017-JeCoPH-00167 Strait Priority Areas Project. Amendment No. 2 adds $12,954 to the County's share of the project. Amendment No. 2 also requires the Conservation District to provide $4,337 in match. Total project costs are as shown. Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Public Health 360-385-9444 (f) 360-379-4487 Party Original Amendment Amendment TOTAL Agreement No.1 No.2 05/22/17 03/11/19 letferaon County Not-To-Exceed 30.040 5,869 $► 12,954 $ 48.823 psynwnit to 1GCD, funded by ECy ftrement WQG2017=1a_+GaPH-00167 1CCD's Match Obligation _ S 10,000 $ 1,983 5 4,337 S ---16,320 County share + 1CCD share S 40,000 S 7,852 1 S 17,2911S 65,143 RECOMMENDATION: JCPH management request approval of Amendment No. 2 to the Interlocal Agreement for Professional Services with Jefferson County Conservation District for Strait Priority Areas Project DOE Grant WQC-2017-JeCoPH- 00167; May 1, 2017 — January 31, 2020; Additional $17,291 for a total $65,143. Philip Morley Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) �r v Admin Date Always working for a safer and healthier community Environmental Public Health 360-385-9444 (f) 360-379-4487 c0e2wi Public HeaA CONTRACT REVIEW FORM CONTRACT WITH: Jefferson County Conservation District (Contractor/Consultant) TRACKING NO.: WQ-17-005-A2 CONTRACT FOR: Strait Priority Areas TERM: May 1, 2017 - January 31, 2020 COUNTY DEPARTMENT: Jefferson County Public Health For More Information Contact: Michael DEC 7 2nig Contact Phone #: 301 RETURN TO: Jenny RETURN BY: ASAP (Person in Department) (Date) AMOUNT: 6�M'! t Revenue Expenditure Matching funds Required Source(s) of Matching Funds Step 1: APPROVED FORM Comments REVIEW BY Review t Date Review PROCESS: ® Exempt from Bid Process ❑ Consultant Selection Process ❑ Cooperative Purchase ❑ Competitive Sealed Bid ❑ Small Works Roster ❑ Vendor List Bid ❑ RFP or RFQ ❑ Other - MOU ❑ Returned for revision (See Comments) Step 2: REVIEW BY PROSE CU ING ATTORNEY Review by: Philip C. Hunsucker R//APPROVED / Date Reviewed: �2- / / Chief Civil Deputy Prosecuting Attorney R APPROVED AS TO FORM ❑ Re ed fpr revision (See Comments) CommentsX Aj P.Q v,..�0_ele e- lam: �� � 12-7) /�/i Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAG MEN r AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s), Agenda Request, and Contract Review form. Also, please send 2 copies of just the Contract(s) (with the originals) to the BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)