HomeMy WebLinkAbout012720_ca02 Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Patty Charnas, Director,Dept. Community Development
DATE: January 27, 2020
RE: Supplement#8 to the Professional Services Contract for BERK
Consulting-Additional Scope, Budget and Time Extension.
STATEMENT OF ISSUE:
The purpose of this amendment is to allow BERK to continue their work assisting DCD
managers to provide support to the county's completion of its updates to the draft Jefferson
County Critical Areas Ordinance (CAO) and to provide additional services to the county to
provide peer review and coordination of spatial analysis regarding land availability and
capacity for indoor commercial shooting facilities.
This supplement provides additional consultant contract time (21 days) to provide continued
support and assistance on the CAO and provides additional consultant contract time and labor
(22 hours, to occur within the contract time)to provide peer review and coordination of spatial
analysis.
ANALYSIS:
The Department of Community Development ("DCD") leads the County's efforts in the
Periodic Review and update of the Jefferson County Comprehensive Plan and Implementing
Regulations, pursuant to the requirements of the Growth Management Act (GMA). DCD
works cooperatively with the Prosecuting Attorney's Office (PAO) and with Environmental
Public Health (EPH) on codes relating to facilities operations and land use
Contracted professional services added needed capacity to DCD staff for analysis, writing, and
design of the products necessary for GMA compliance. The term of the current Professional
Services Agreement for Comprehensive Plan Periodic Review expires on October 31, 2019.
The services provided by BERK have been highly satisfactory. BERK possesses substantial
experience in GMA related compliance issues, including land capacity analyses, buildable
lands reporting, and land allocations assessments addressing provisions and goals of GMA.
Consent Agenda
BERK has successfully accomplished to the satisfaction of the County all of tasks and
deliverables associated with Tasks 1 through 5 of the existing professional services agreement
including substantial progress on Task 3 SEPA documentation relating to critical areas
ordinance update and adoption. B ERK is also uniquely qualified to provide much needed
support and assistance to the County in its ongoing code development work related to
commercial shooting facilities and to land use regulations related to commercial shooting
facilities.
The purpose of this amendment is to allow BERK to continue their work assisting DCD
management to provide support to the county's completion of its updates to the CAO and to
assist the county in peer review and coordination of spatial analysis regarding commercial
shooting facilities.
The CAO update is in draft form and is currently the subject of Planning Commission public
review and comment. BERK continues to provide subject matter expertise in Planning
Commission briefings and planned deliberations. The current CAO schedule extends to March
16, 2020, incorporating Board of Commissioners work on the CAO. This is the reason for the
time extension from February 28, 2020 to March 20, 2020
This supplement extends the Professional Services Contract for BERK Consulting by 21 days
until March 20, 2020 and provides additional consultant contract time and labor(22 hours).
FISCAL IMPACT:
This Supplement#8 adds $4,000. It is unknown at the time of this writing whether the
department intends to seek or will seek a supplemental budget request to support this
Supplement#8.
RECOMMENDATION:
Execute the contract amendment.
DEPARTMENT CONTACT:
Patty Charnas, Director, Department of Community Development
REVIEWED BY:
,
f • fie / .._ _::v.)F-,
Philip Mor O•unt A • •e Date
Organization and Address
Supplemental Agreement
Number 8 BERK Consultants, Inc.
2200 Sixth Avenue, Suite#1000
Agreement Number Seattle, WA 98121
Project Number Phone
(206)324-8760
Project Title _ontract Current Contract Estimated Contract
Professional Services Agreement for Not to Exceed: Balance: Supplement:
Comprehensive Plan Periodic Review $108,640.00 $9,638.23 $4,000.00
Description
Supplement No. 8 to Professional Services Agreement for the Comprehensive Plan Periodic Review is
appended with: (1) "Exhibit S Supplement"adding a new subtask under Task 4; (2) "Exhibit P
Supplement to the Budget" adding an additional $4,000 to overall contract cost in support of the
Supplement; and(3) "Exhibit Q Supplement to the Schedule"describing an extension to the Time for
Performance from February 28, 2020 to March 20, 2020 adding 21 days.
The Local Agency of Jefferson County desires to supplement the agreement entered into
with BERK Consultants, Inc. and executed on February 5, 2018 and
identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review
All provisions in the basic Professional Services Contract, dated February 5, 2018, as amended by
Supplemental Agreement#1 executed on July 23, 2018; and Supplemental Agreement#2 executed on
September 26,2018; and Supplemental Agreement#3 executed on October 29, 2018; and Supplemental
Agreement#4 executed on December 17, 2018, Supplement#6 executed on May 28, 2019 and
Supplement#7 executed on October 28, 2019 remain in effect except as expressly modified by this
supplement.
The changes to the agreement are described as follows:
I
Section 2. Scope of Services, is hereby changed to read as follows:
Consultant agrees to perform the necessary services ands produce draft and final products as described in
"Exhibit S-Supplement to the Scope of Services"attached hereto, including the provision of all labor.
Section 3. Time for Performance, is hereby changed to read as follows:
Work under this contract shall commence upon the giving of written notice by the County to the
Consultant to proceed. "Consultant shall perform all services and provide all work product required
pursuant to this agreement to a date not to exceed March 20, 2020."
Section 4.Payment,paragraph 4.a. is hereby changed to read as follows:
a.Payment for the work provided by Consultant shall be made as provided herein and attached hereto,
provided that the total amount of payment to Consultant shall not exceed$108,640.00 without the
express written modification of the agreement executed by both parties.
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II
Signatures indicate agreement to the changes as stated in this Supplement#6 to the Professional Services
Contract for Comprehensive Plan Periodic Review
DATED this 27th day of January, 2020.
BERK Consultants, Inc. COUNTY OF JEFFERSON
Consultant BOARD OF COMMISSIONERS
Consultant's Signature Greg Brotherton, Chair
Date David Sullivan, Member
Kate Dean, Member
Approved as to form only this 27th day of January 2019.
Philip C. Hunsucker, Chief Civil Deputy Prosecuting
Attorney
h rn s
Patty C a a ,Director
Department of Community Development
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