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Home My WebLink AboutM012120 „S°``T ro • �r `6WINC/j MINUTES Jefferson County Board of Commissioners Regular Meeting — Tuesday, January 21, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton called the meeting to order at the appointed time in the presence of Commissioner Kate Dean and Commissioner David Sullivan. Chair Brotherton commented on Martin Luther King Jr. Day. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding the smell of marijuana processing and plummeting real estate value. • Comment regarding the noise from the Jefferson County Sportsmens Association(JCSA). • Comment regarding the Pledge of Allegiance and Resolution re: 2020 Census Count. • Comment regarding Tarboo Ridge Coalition and the Public Hearing re: Shooting Facilities on February 10, 2020. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $200,000; Tourism Coordinating Council (TCC) 2. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$49,470; Forks Chamber of Commerce 3. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$72,500; Jefferson County Historical Society 4. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$44,430; Quilcene Historical Museum 5. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; Upgrade the RV Campsite Electrical Hook Up System; In the Amount of$13,269; Jefferson County Parks& Recreation 6. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; Operation of Campgrounds; In the Amount of$44,159; Jefferson County Parks &Recreation 7. MINUTES re: Regular Meeting Minutes of January 13, 2020 1 Commissioners Meeting Minutes of January 21, 2020 8. Payment of Jefferson County Vouchers/Warrants Dated December 26, 2019 Totaling $658,722.03 and Dated December 27, 2019 Totaling $474,833.35 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 9. Payment of Jefferson County Payroll Warrants Dated January 17, 2020 Totaling $75,719.09 and A/P Warrants Done by Payroll Dated January 17, 2020 Totaling $16,353.89 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: Proclaiming Support of the 2020 Census: Central Services Director Mark McCauley and Public Relations Specialist Jeannie McMacken discussed the importance of everyone participating in the 2020 Census. After the Commissioners read aloud the proclamation, Commissioner Sullivan moved to approve the proclamation. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION AND POSSIBLE ACTION re: AGREEMENT,Interlocal, Amendment No. 1 re: Interlocal Agreement with City of Port Townsend on Homeless Housing and Affordable Housing to Incorporate Revenue from Substitute House Bill 1406; City of Port Townsend: County Administrator Philip Morley reviewed the agreement and recommended approval of Amendment No. 1 to the 2018 Interlocal Agreement with the City of Port Townsend on Homeless Housing and Affordable Housing to incorporate revenue for Affordable Housing authorized by Substitute House Bill 1406, and to authorize the Chair of the Board of County Commissioners to sign the amendment to the ILA on the Board's behalf. Commissioner Sullivan moved to approve the agreement. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:09 a.m. and reconvened at 10:16 a.m. with all three Commissioners present. BID OPENING re: Center Road M.P. 14.61-15.01 Resurface and Restore: County Project No. 8020500, CRAB Project No. 1618-02, County Road No. 931507: Public Works Engineering Services Manager Eric Kuzma stated the Engineer's estimate for the project is $605,388.50. Public Works Project Manager Bruce Patterson opened and read aloud the following bids: BIDDER BID AMOUNT Rognlin's, Inc. $575,000.00 Barcott Construction, LLC $584,166.30 Granite Construction Company $602,679.80 Lakeside Industries $545,472.50 Nordland Construction NW, Inc. $498,513.95 Seton Construction, Inc. $549,475.83 Staff will review the bids for accuracy and submit a bid award for approval at a later date. COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed their meeting schedules. 2 Commissioners Meeting Minutes of January 21, 2020 EXECUTIVE SESSION: An Executive Session was scheduled from 10:30 a.m. to 11:30 a.m. Chair Brotherton announced that the Executive Session will be held from 10:30 a.m. to 11:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Department of Community Development Associate Planner regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 11:30 a.m. Chair Brotherton announced that the Board will be extending the Executive Session from 11:36 a.m. to 12:06 p.m. The Board resumed the regular meeting at 12:06 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 12:09 p.m. to 12:24 p.m. The Board concluded the Executive Session and resumed the regular meeting at 12:24 p.m. The meeting was recessed at 12:24 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • ADDITIONAL BUSINESS re: Broadband network; new tower proposed at the Jefferson County Fairgrounds: The Commissioners authorized staff to continue with negotiations and to bring back a proposal at a later date. • County property located in the Port Townsend Business Park • Chimacum Park; exploring options for future use of park • 2020 Census; validate the boundary • Review of items to discuss • Climate Action Committee; emissions inventory • Review of meeting schedules • HB 3549; County Administrator to testify on proposed bill • Procurement Ordinance; draft • Jefferson County Highlights EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to 3:15 p.m. Chair Brotherton announced that the Executive Session will be held from 2:34 p.m. to 3:19 p.m. with the Central Services Director and Clerk of the Board/Human Resources Manager re: Review the Performance of a Public Employee; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 3:13 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • ADDITIONAL BUSINESS re: Upcoming Special Meetings of the Board of County Commissioners: Broadband network; new tower proposed at the Jefferson County Fairgrounds: Commissioner Dean moved to hold two Special Meetings: 1) Friday, January 24, 2020; and 2) Friday, January 31, 2020 to discuss Jefferson County's Legislative Priorities. The meetings will be held in the Jefferson County Courthouse First Floor Conference Room from 12:00 p.m. to 1:00 p.m. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 3 Commissioners Meeting Minutes of January 21, 2020 • Review of meeting schedules—continued • Shooting Facilities Ordinance; upcoming hearing and amendment to Berk and Associates contract • Courthouse artwork; artwork to rotate on a monthly basis • Upcoming meeting with Washington State Representative Derek Kilmer NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:32 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the`motion which carried by a unanimous vote. 3 �� ' • ,' JEFFERSON COUNTY BO ' ' • • C• ' ' IONERS SEA " ,/„t),,,/..,, �` t ``�lip 4 g, i ' �.. ��fp �, t rei” h-rton •..it ,_,.....e,T-4,,,..../ *4 I //I/ 1 ATTEST: '° ' Davi• Su liv ember \c,)eg, _ ( 71VC?(i�=t62�v Carolyn allaway, CMC 9 Kate Dean, Member Deputy Clerk of the Board 4