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Home My WebLink About112719 Budget Committee Minutes JEFFERSON COUNTY BUDGET COMMITTEE November 27, 2019 Minutes First Floor Conference Room Members Present: Amanda Hamilton Andy Pernsteiner Barbara Carr Brenda Huntingford Brian Gleason Carol Palmer Cathy Taylor Cliff Moore David Sullivan Erin Lundgren Greg Brotherton James Kennedy Janet Holbrook Jeff Chapman Jodi Adams Joe Nole Judy Shepherd Kate Dean Keith Harper Lauralee Keisel Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Monte Reinders Patty Charnas Philip Hunsucker Philip Morley Renee Talley Rose Ann Carroll Ruth Gordon Sophie Nordstrom Stacie Prada Su Tipton Susan Parke Veronica Shaw Vicki Kirkpatrick Willie Bence Order of Business Call meeting to order at 8:30 a.m. Mark Request for additional agenda items/approve agenda Mark Call for approval of the October 30, 2019 Minutes Mark 1st Rose Ann Carroll 2nd Phil Hunsucker Approved by Members Reports Expense Report Brenda Multiple appropriations have been submitted for deficiencies in budget for spending. Revenue Reports Rose Ann   General Fund at $19,405,329 – 89.1% of the amended 2019 budget which is similar to previous years. In October, we received a settlement of $27,227 for Federal PILT that is in the Miscellaneous line and noted at the bottom. I didn’t want to put this in the PILT line, because it wasn’t PILT - it was a lawsuit settlement. Further, it wouldn’t match the amounts online with the US Department of the Interior.   Other Funds at $28,220,945 – 82% of 2019 amended budget which is similar to past years. 4-H was merged with WSAU Cooperative, hence the negative revenue in October.  General Fund Cash Balance - $8,291,898 at the end of October which includes the $3.268 million budgeted and required reserve. The General Fund reserve amount is now 15%, and the dollars needed to fund the reserve will increase with 4th quarter appropriations that will be done in December.  General Sales Tax Receipts - $431,890 which includes $97,187 for Special Purpose in October 2019. General & Optional Sales tax is 4.33% over budget for 2019 YTD, and Special Purpose is slightly under budget. Cumulatively they’re 3.1% over budget for the month and 3.1% over budgeted year to date. The second sheet shows the split of the two and amounts per year since 2005. 2019 is YTD.  REET Receipts - Fund 302 - $134,016 in October, which is 36.8% over budget and 12.5% over what was collected this month last year. Year to date amount is $1,010,857 which is 15% over budget but 3% under what was collected this time last year. We had two sales over one million, both residences in Port Ludlow, and six sales between $500,000 and $1 million in October. Jeff Chapman: The six sales between $500K & $1M were as follows: Port Ludlow -3 Marrowstone Island – 1 Kala Point – 2 City of Port Townsend also had six homes sold in this price range. The median home value is at $300,000 for the City and the County.  Hotel/Motel Lodging Tax – Fund 125 - $60,682 in October, which is 1.8% under budget for the month and 7% less than the amount collected this month last year. Hotel/Motel revenue is 18.1% over budget for the year and 8.9% over last year’s revenue. 2020-2021 Biennial Budget Mark  Board Presentation is next Monday, 12/2/2019. The 5-yr strategic view model will be a 6-yr model due to the biennial budget  4th Quarter Supplemental Appropriations are in; deadline at 2pm today for any additional appropriations. Public Hearing will be scheduled for 12/16/19. Jeff Chapman reported the DNR Revenue Distribution was discussed in the DNR Meeting. The distribution is as follows: ½ to Schools ¼ Split between County Roads & County Current Expense ¼ Split between Fire Districts, Library, Port of Port Townsend, PUD Munis Implementation Update Mark Currently at a “lull” in our training; however, we are on schedule for financial systems “go live” on July 1, 2020 and HR/Payroll January, 1, 2021. Budget Committee Membership Mark Nothing to report as this time. Mark has begun to reach out to departments to identify people that are designated as membership. He will follow up on this topic at the January Budget Committee Meeting. Motion to Adjourn Mark 1st Kate Dean / 2nd Rose Ann Carroll / Approved Meeting adjourned at 8:50 a.m. REMINDERS: Next Meeting is January 29, 2020.