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Home My WebLink AboutM02032044�y0IN C'p` if MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, February 3, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton called the meeting to order at the appointed time in the presence of Commissioner Kate Dean and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding his public defense on a 2018 court case. • Comment regarding Tarboo Ridge Coalition (TRC) and the County's upcoming public hearing on Commercial Shooting Facilities. • Comment regarding the water system in Discovery Bay, and stroke protocols. • Comment regarding TRC, concerns about the proposed commercial shooting facility in the Tarboo Ridge area and how the County is handling the issue. • An individual played a musical instrument and commented on the noise coming from the Port Townsend Sportsmens Association. • Comment regarding personal rights. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: The Commissioners discussed items on the Consent Agenda. Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 03-20 re: Closure of Upper Hoh Road, County Road No. 914207 2. AGREEMENT re: Jefferson County Sustainable Forestry Program; In the Amount of $31,500; Jefferson County Central Services; Chickadee Forestry, LLC 3. AGREEMENT, Amendment No. 1 re: Acquisitions on the Big Quilcene Floodplain; In the Amount of $5,500; Jefferson County Environmental Public Health; RF Duncan & Associates 4. AGREEMENT re: 2020 Season for Oak Bay Campground Services; No Dollar Amount, Compensation is for limited utilities provided in exchange for Park Supervision and Maintenance; Jefferson County Public Works; Tom Wilson, Oak Bay Camp Host 5. AGREEMENT, Change Order No. 1 re: Transfer Station Modular Office Facility, Project No. 401204021; Additional Amount of $3,179.75 for a Project Total of $129,129.25; Jefferson County Public Works; Modern Building Systems Commissioners Meeting Minutes of February 3, 2020 6. AGREEMENT re: Upper Hoh Road M.P. 8.02 Emergency Repair, County Project No. 18020381; In the Amount of $102,000; Jefferson County Public Works; Seton Construction, Inc. 7. BID AWARD re: Center Road M. P. 14.61-15.01, Resurface and Restore, Project No. 180208500, County Road No. 931507; In the Amount of $498,513.95; Jefferson County Public Works; Nordland Construction NW, Inc. 8. MINUTES re: Special Meeting Minutes of January 24, 2020 and Regular Meeting Minutes of January 27, 2020 9. ADVISORY BOARD REAPPOINTMENT re: Peninsula Housing Authority Advisory Board; Five (5) Year Term to Expire January 24, 2025; Pat Teal COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed upcoming meetings and reviewed their meeting schedules. County Administrator Philip Morley reviewed the bid tabulations for supply of aggregate for bituminous surface treatment as part of a bid opening that was conducted during the January 27, 2020 Board of County Commissioner's meeting. The meeting was recessed at 9:54 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Jefferson County Courthouse Boiler Replacement: Central Services Director Mark McCauley and Construction and Renovation Manager Tom Walker discussed the Courthouse project for replacing the boiler. There was no estimate given on the project. Mr. Walker read aloud the following bids: BIDDER BID AMOUNT Olympic Peninsula Construction $342,115.00 Northwest Thermal Hydronics $412,565.00 Staff will review bids for accuracy and submit a recommendation for bid award to the Board for approval at a later date. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners reviewed recent meetings they attended. PRESENTATION re: Planning Commission Recommendations on Critical Areas Ordinance (CAO) Updates to include Staff Report: Department of Community Development (DCD) Director Patty Charnas and Planning Commission Chair Mike Nilssen briefed the Board on the Planning Commission's recommendations for the CAO update and DCD staff report. Potential next steps were also discussed. If the Commissioners decide not to hold a hearing, they will be agreeing to adopt the Planning Commission's recommendations. DCD staff recommended that the Board hold a hearing on the issue with a tentative hearing date of March 2, 2020. Staff will prepare a hearing notice for the Board's approval at the next meeting on Monday, February 10, 2020. The Commissioners would like to hold CAO workshops in the near future. The meeting was recessed at 10:39 a.m. and reconvened at 10:47 a.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of February 3, 2020 EXECUTIVE SESSION: An Executive Session was scheduled from 10:45 a.m. to 11:45 a.m. Chair Brotherton announced that the Executive Session will be held from 10:48 a.m. to 11:18 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Community Development Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:18 a.m. Chair Brotherton announced that he had forgotten to announce prior to the Executive Session that a Consultant from Berk Consulting would be joining the session. COMMISSIONERS' BRIEFING SESSION - Continued: Commissioner Dean discussed a proposed Bill regarding the Critical Areas Ordinance. The Commissioners reviewed their meeting schedules. ADDITIONAL BUSINESS: BRIEFING re: OlyCAP Activities: OlyCAP staff met with Former OlyCAP Director Dale Wilson, new OlyCAP Director Cherish Cronmiller and Executive Coordinator Audrey Morford. Former Director Wilson gave a report on OlyCAP's activities and New Director Cronmiller provided information on her professional background. The meeting was recessed at 11:46 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 1:50 p.m. Chair Brotherton announced that the Executive Session will be held from 1:33 p.m. to 1:53 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 1:53 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 1:54 p.m. to 2:24 p.m. The Board resumed the regular meeting at 2:24 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:25 p.m. to 2:40 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:42 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Procurement thresholds and delegation to execute contracts: The Commissioners agreed with moving forward with the delegation of certain contracts. ADDITIONAL BUSINESS re: Coastal Caucus funding: Commissioner Dean moved to approve Washington State Association of Counties' (WSAC) request for funding a Coastal Caucus assessment in the amount of $2,500. Commissioner Sullivan seconded the motion which carried by a unanimous vote. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. Chair Brotherton announced that the Executive Session will be held from 3:04 p.m. to 3:34 p.m. regarding Review the Performance of a Public Employee; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g) as outlined in the Open Public Meetings Act and that the Central Services Director will be joining the session later. The Board resumed the regular meeting at Commissioners Meeting Minutes of February 3, 2020 3:34 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 3:35 p.m. to 3:40 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:39 p.m. The Central Services Director participated in the meeting from 3:20 p.m. to 3:38 p.m. COMMISSIONERS' BRIEFING SESSION — Continued: The Commissioners discussed miscellaneous items. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Highway 19 near Prospect Ave; speed limit change request • Jury duty; Commissioner Dean may have jury duty February 15-28, 2020 • Economic Development Council; contract renewal • Calendar Coordination • Legislative Update • Calendar Coordination • Future Agenda Items; successor to OPNET NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:11 p.m. until the next regular meeting or special meeting as properly noticed. Chair Brotherton announced 3he meeting was adjourned at 4:11 p.m. JEFFERSO COUNTY BOARD 01 HERS rd a on, ATTEST: k -o "+ " Davi ulliv ember Carolyn`Gallaway, CMC Kate l5ean, Member Deputy Clerk of the Board C!