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HomeMy WebLinkAboutM040703 District No.1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Wendi H. Wrinkle County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of April 7, 2003 The Chairman called the meeting to order at the appointed time. Commissioner Glen Huntingford and Commissioner Wendi Wrinkle were both present. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of March 17 and 24, 2003 as submitted. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. Discussion re: Planning Commission Outreach and Distribution of Information to West End Residents: Chairman Titterness reported that when the Board went to the West End for a public hearing the residents asked how they could have more input on Planning Commission issues. Planning Commission Chair, Tom McNerney stated that the Planning Commission has considered scheduling a meeting in the West End to discuss the issues that specifically impact them. Commissioner Wrinkle suggested an initial meeting in the West End to discuss how residents can become more involved. Torn McNerney agreed and suggested that a sub-committee of the Planning Commission meet with West End residents in July. COUNTY ADMINISTRATOR BRIEFING SESSION: The following items were discussed by County Administrator David Goldsmith: · Discussion re: Letter Supporting the Jefferson County Public Utility District's (PUD's) #1 Requestfor an Extension of Submittal Deadline; Solicitation N44255-01-R-8006 - NA VMAG Indian Island Sewer Utilities; Don Myers, Engineering Field Activity Northwest: David Goldsmith reviewed this letter to the Navy requesting an extension of the deadline for submitting items under this solicitation. Commissioner Huntingford moved to have the Board approve and sign this letter. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. · Discussion re: Tri Area Urban Growth Area (UGA): David Goldsmith advised that the Board asked staff to put together an action plan for the Tri Area UGA. He presented a planning map and explained that the major projects include the Capital Facilities Plan and the UDC amendments for densities, building sites, and stormwater needs. Community outreach is essential especially regarding zoning changes, density issues, and urban design issues. The goal is to present the Board Page 1 Commissioners Meeting Minutes: Week of April 7, 2003 ~c.'R\ )Jíf n \~ÿl with a complete package which has been through the public process, is acceptable to the community, and is defensible before the Growth Management Hearings Board. The work will not be completed in time for the Comprehensive Plan Amendment docket this year, but it will be ready for the next amendment cycle which begins in February, 2004. The statutory requirements for the Regional Sewer Plan are the most time consuming. The majority of the SEP A requirements were done last year when the UGA was created. There was a discussion about the added costs for the Regional Sewer Plan, the sewer study, and the Capital Facilities Plan and the status of these projects. Associate Planner Randy Kline reported that, consistent with the language in the Comprehensive Plan, the County adopted UGA zoning in the Tri Area in 2002 but it will not become effective until the Capital Facilities Plan is completed. A public outreach campaign will begin this year to address the General Sewer Plan. In February, 2004 the Comprehensive Plan amendment for the Capital Facilities Plan and the UDC regulations will be open to public process during the Planning Commission's review. There was also a discussion about the 2004 Comprehensive Plan amendment workload because of the additional requirement to update the Comprehensive Plan next year. PUBLIC COMMENT PERIOD: The following comments were made: A question on the map of the Tri Area UGA and some of the areas that are shown as "proposed;" comments on the work plan for the Urban Growth Area Planning Team; and several comments that the County award the recycling contract to support the employment of people with developmental disabilities. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to adopt and approve all of the items on the Consent Agenda as presented. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 16-03: Establishing the Date for 2004 Budget Submissions, Review Hearings and Final Adoption 2. RESOLUTION NO. 17-03: Declaring an Intent to Vacate Unused County Road Rights of Way; Portions of Watson Road, Tyner Road, and N. Old Flagler Road 3. RESOLUTION NO. 18-03: HEARING NOTICE; Proposed Budget Appropriations/Extensions; County Funds; Hearing Scheduled for Monday, April 21, 2003 at 11 :00 a.m. in the Commissioners Chambers 4. AGREEMENT No. G0300137 re: Coastal Zone Management (CZM31O) Grant Funding for Northwest Straits, Marine Resources Committee Four Year Project; Washington State University (WSU)/Jefferson County Cooperative Extension; Washington State Department of Ecology 5. AGREEMENT No. s02-63000-080A, Amendment 'A' re: Grant Funding for Growth Management Act Compliance Update; Extending the Completion Date from September 2002 to December 2004; Jefferson County Department of Community Development; Washington State Department of Community, Trade and Economic Development Page 2 Commissioners Meeting Minutes: Week of April 7, 2003 ~~ ~~6:;/ 6. AGREEMENT No. LA-3905, Supplement #4 re: Funding for the Upper Hoh Road M.P. 6.7 Bank Protection Project #X01313; Jefferson County Public Works; Washington State Department of Transportation 7. AGREEMENT re: Administering Big Brothers/Big Sisters Mentoring Program in Jefferson County as Part of the Raising a Healthy Community Program; Jefferson County Health and Human Services; Big Brothers/Big Sisters of Island County 8. AGREEMENT re: Professional Veterinary Services to Spay and Neuter Adopted Animals fTom Jefferson County Animal Services; Jefferson County Health and Human Services; Chimacum Valley Veterinary Hospital 9. AGREEMENT re: 2003 Hotel-Motel Grant Funding; Quilcene Historical Museum 10. AGREEMENT re: Professional Services for Criminal Justice Projects; Sheriffs Office Website Development and Maintenance, Data Analysis, Research and Development of New Sheriffs Office Manual and Standard Operating Procedures, and Grant Research; Jefferson County Sheriffs Office; Gerald E. Taylor 11. Grant Funding Application for Preventing Delinquency Early; Jefferson County Health and Human Services; Washington State Department of Social and Health Services (DSHS), Office of Juvenile Justice 12. Recommendation to Deny Request for Waiver of Building Permit Fee for Seismic Repair at the Chimacum School District #49; Jefferson County Department of Community Development 13. Reappoint Member and Appoint New Alternate Member to Represent Skookum Educational Programs on the Jefferson County Solid Waste Advisory Committee (SW AC); Each Serving a Two (2) Year Term Expiring February 20,2005; John J. Burke, Member and Stacey Hall, Alternate Member; AND Thank you Letter to Elisa Westall, Previous Alternate Member 14. Reappoint Jefferson County Library District Board of Trustees Member to Serve Another Five (5) Year Term Expiring April 1 , 2008; Sylvia Bowman 15. Reappoint Jefferson County Parks Advisory Board Member to Serve Another Two (2) Year Term Expiring January 19, 2003; Randy Kline 16. Accept the Resignations of Two (2) Jefferson County Parks Advisory Board Members; Frank Trafton, Jr. and David Whipple 17. Accept the Resignation of Jefferson County Developmental Disabilities Advisory Board Member; Marlaina Verraes 18. Letter of Appreciation for Past Volunteer Service and Acknowledgment of Discontinued Membership on the Jefferson County Planning Commission; Dwayne Wilcox 19. Letters of Appreciation for the Donation of Time, Money or Materials to the WWI-WWII Memorial Monument Repair Project; Robey Robichaux; Robert Lawrence Hagen, Sr.; Robert Lawrence Hagen, Jr.; Leslie Scott; Brett Thacker; and Brandon Caton Page 3 Commissioners Meeting Minutes: Week of April 7, 2003 ~] ~~'Ý Lesa Barnes and Representative of the DASH Board: Proclaiming April as Disability Awareness Month: Commissioner Wrinkle moved to approve the proclamation for April as Disability Awareness Month after Chairman Titterness read it. Commissioner Huntingford seconded the motion which carried by a unanimous vote. BID OPENING re: Publication of County Legal Notices: County Administrator David Goldsmith opened and read the bids received as follows: BIDDER Port Townsend/Jefferson County Leader BID AMOUNT Option A $6.00 per column inch Option B $8.00 per column inch $5.75 per column inch Peninsula Daily News Commissioner Huntingford moved to have the bids checked for accuracy and that a recommendation for bid award be made that is to the best advantage to the County. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. Jess Schumacher, Domestic Violence re: Proclaiming April as Sexual Assault Awareness Prevention Month: Commissioner Huntingford moved to proclaim April as Sexual Assault Awareness Prevention Month. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. Discussion re: Proposed Stock Restricted Area (Hearing held March 24, 2003): Commissioner Huntingford stated that at the hearing, there was only one person who supported the proposed stock restricted area. Almost all the neighbors indicated that they would work together to find a solution to keep the cows off the Conomos property. A discussion followed about how to follow through to make sure that the cows stay off the property. Commissioner Huntingford suggested that the Board send letters to the two neighbors having the problem and ask them to work together with the other neighbors. The Board agreed that the letters need to ask for an immediate response about what they will do to permanently correct the situation. Copies of the letters will also be sent to all the people who attended the hearing. Final Decision on Award of Recycling Contract (Continuedfrom March 24, 2003): Commissioner Wrinkle advised that at a Solid Waste Advisory Committee meeting, it was suggested that a contract be negotiated between both the bidders. This suggestion was brought up again, and would require partnering of SW AC with the Developmental Disabilities Board. Page 4 Commissioners Meeting Minutes: Week of April 7, 2003 ~;..,-~ '~S) ~'~j.~ ~ Commissioner Huntingford stated that he doesn't feel Skookum has been very responsive to the County's recycling needs over the last few years and that is why the County went out for the RFP. There is a great deal of support in the community to keep the DD people employed, but there is also a need to expand the type of recyclables that will be accepted. He feels that the competitive bidding process has helped to open communication regarding recycling issues. Chairman Titterness noted that the Deputy Prosecuting Attorney has said that the Board has a great deal of discretion in awarding this contract. Both DM Disposal and Skookum have different strengths and the Chair suggested that staff be asked to negotiate a contract with both companies to utilize those strengths. Commissioner Wrinkle stated that she is more inclined to negotiate with Skookum about taking the additional recyclables and including very clear delineations about the work that will be done. Negotiating with both companies will probably increase the cost and the goal is to make the recycling program more efficient and effective. Commissioner Huntingford noted that if the Board awards the bid to Skookum, the dollar amount will have to be similar or below DM's proposal for all recyclables including green glass and plastics, the education component will have to be included, and Skookum will have to take care of any concerns that the Public Works Department has regarding the operation. In the past Skookum has not done this, but it will need to be a requirement in the new contract. He doesn't want to see the DD people displaced, but the solid waste fund is set up to run as an enterprise fund and this needs to be very clear. David Goldsmith added that recycling doesn't pay for itself and it isn't a fTee service any more. There may be a way to run the recyclables across the scale at a different rate. Public Works Director Frank Gifford stated that he thinks breaking the components apart and negotiating with both companies would result in a higher cost overall. Commissioner Huntingford moved to direct staff to negotiate a strong contract with Skookum that provides all the components that they have assured the County they will provide, both in writing and in public testimony, and that an annual performance report on the recycling program be required that will be reviewed by the DD Board and the Solid Waste Advisory Committee. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. The Board then interviewed the following citizens who expressed interest in serving on the Planning Commission: 2:30 p.m. Ellen Crockett, District #1; and 2:45 p.m. David Whipple, District #2. At 3 :00 p.m. a workshop was held on enforcement issues and then more interviews were held for citizens interested in serving on the Marine Resources Committee. The following people were interviewed: 4:00 p.m. Gabrielle LaRoche; 4:15 p.m. Clair Candler; 4:30 p.m. Ginna Correa; and 4:45 p.m. Callahan McVay. ADVISORY BOARD APPOINTMENTS: Marine Resources Committee: Commissioner Huntingford moved to appoint Clair Chandler to represent recreational interests; Gabrielle LaRoche to represent scientific interests; and Callahan McVay to represent commercial fishing interests on the Marine Resource Committee. Commissioner Wrinkle seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes: Week of April 7, 2003 ¡ftl~ ~~l The meeting was recessed at the end of the scheduled business on Monday and reconvened on Tuesday morning and 9:30 a.m. for interviews with citizens interested in serving on the Planning Commission as follows: 9:30 a.m. Robert Lee Morgan, District #2 and 9:45 a.m. Dennis Schultz, District #1. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL 't r y,. ',~ ~J-~~ t- , 'î~ '" ~>'" i' ,,~ .",;. \ 4,.. ~ '\ II \\: . '.. ~,! ~ ! I " ~', ~......¡. , ' ¡ / ..-.----. . .- I ATTEST: ~~J~t~'O\~ Wendi H. Wrinkle, Member dcYlMQ [)J)OÆ~ / Lorna L. Delaney, CMC ð Clerk of the Board Page 6