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HomeMy WebLinkAboutAssessor Technician IJEFFERSON COUNTY Job Description Job Title: Assessor Technician I Department: Assessor Reports To: Assessor FLSA Exempt: No Union: UFCW BBP: No Salary Level: Grade 25 Location: Courthouse Approved By: Human Resources Manager Approved Date: February 2020 f11 a ►i1' kj ..11� 1 Collects, compiles, analyzes and records real property data and real property sales data into permanent record. Maintains real property records system of ownership, tax status and legal descriptions. Assists with the various exemption programs offered, personal property system, providing technical support and backup as needed by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned. Receive and review deed records and other instruments of conveyance to determine what revisions of the assessment cadastre (segregation and/or title transfer) and cadastral maps may be necessary. Compute area of new parcels and assign parcel numbers according to specific procedures. Perform title searches to verify property ownership for purpose of segregation and title transfer. Perform all data entry of real property changes, new construction and revaluation. Ensure that notices are mailed to taxpayers according to standard procedure. Interpret legal descriptions to verify property ownership boundaries and measurements. Contact property owners, attorneys, title insurance companies, appraisers and other County departments to verify and explain details of complicated or questionable property transactions and to correct inaccurate legal descriptions. Insure that all deadlines are met in regard to personal property and real property assessments and that revaluations are completed on time, and revaluation notices and personal property listings/affidavits are mailed on schedule. Gather and analyze information from other County departments (Community Development, Public Works, etc.), private sources, County appraisers, State agencies, etc. for the purpose of updating and correcting existing real property data records. Assist citizens in person or over the telephone with any complaints or questions they have concerning real property which can be addressed through knowledge or review of cadastral maps and records. Correct property records when supported by evidence. Examine documents of sales of urban, rural, commercial and industrial real property. Confirm sales by letter, telephone or personal contact. Tabulate data for use by appraisers to assess real property and for the Assessor to conduct ratio studies. Jefferson County Job Description: Assessor Technician I Page 2 of 4 Assist field appraisers in gathering and assembling sales data, maps, public opinion data and other background information pertinent to performing appraisal of properties. May assist in interpreting and analyzing such data. Perform other related duties and develop reports pertaining to real property. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. COMPETENCY To perform the job successfully an individual should demonstrate competency in the following: Problem Solving - Identify and resolve problems in a timely manner; Gather and analyze information skillfully; Work well in group problem solving situations; Use reason even when dealing with emotional topics. Technical Skills - Assess own strengths and weaknesses; Pursue training and development opportunities; Strive to continuously build knowledge and skills; Share expertise with others. Customer Service - Manage difficult or emotional customer situations; Respond promptly to customer needs; Respond to requests for service and assistance; Meet commitments. Interpersonal Skills - Maintain confidentiality; Keep emotions under control. Oral Communication - Speak clearly and persuasively in positive or negative situations; Listen and get clarification; Respond well to questions; Demonstrate group presentation skills; Participate in meetings. Written Communication - Write clearly and informatively; Edit work for spelling and grammar; Able to read and interpret written information. Cost Consciousness - Work within approved budget; Develop and implements cost saving measures; Conserve organizational resources. Diversi - Demonstrate knowledge of EEO policy; Show respect and sensitivity for cultural differences. Ethics - Treat people with respect; Keep commitments; Inspire the trust of others; Work with integrity and ethically; Uphold organizational values. Organizational Support - Follow policies and procedures; Support organization's goals and values. Judgment - Exhibit sound and accurate judgment; Support and explains reasoning for decisions; Make timely decisions. Plannin Organizing - Use time efficiently; Plan for additional resources. Professionalism - Approach others in a tactful manner; React well under pressure; Treat others with respect and consideration regardless of their status or position; Follow through on commitments. uali - Demonstrate accuracy and thoroughness; Monitor own work to ensure quality. Quant i - Meet productivity standards; Complete work in timely manner; Strive to increase productivity; Work quickly. Safety and Security - Observe safety and security procedures; Report potentially unsafe conditions; Use equipment and materials properly. Adaptability - Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensure work responsibilities are covered when absent; Arrive at meetings and appointments on time. Dependability - Follow instructions, responds to management direction; Take responsibility for own actions; Keep commitments; Complete tasks on time or notifies appropriate person with an alternate plan. QUALIFICATIONS To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Jefferson County Job Description: Assessor Technician I Page 3 of 4 EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and five (5) years progressively responsible administrative experience required; or equivalent combination of education and experience. Previous experience in an Assessor's Office preferred. LANGUAGE SKILLS Ability to read and comprehend instructions and act accordingly; ability to read and interpret technical documents; ability to write routine reports, correspondence; ability to communicate complex or controversial issues or regulations to the staff and the public; ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals and ability to compute rate, ratio and percent. REASONING ABILITY Ability to apply common sense understanding to carry out detailed instructions furnished in written, oral or diagram form; ability to deal with problems involving a few concrete variables in standardized situations. COMPUTER SKILLS To perform this job successfully an individual should have knowledge of database software; Internet software; MS Excel spreadsheet software and MS Word, word processing software. CERTIFICATES, LICENSES, REGISTRATIONS Must have upon hire and maintain a valid Washington State Driver's License with a driving record free of serious or frequent violations. Must successfully complete the State program "Fundamentals of Assessment Administration" within one year of employment. OTHER KNOWLEDGE, SKILLS AND ABILITIES Ability to successfully complete various required training classes and obtain certificates necessary for function skills performance, maintenance and improvement. Knowledge of regulations and ability to discuss applicable regulations with other staff, the public and management. Knowledge of modern property appraisal practices, real estate laws, and County Code sections regarding subdivision and zoning. Knowledge of legal property descriptions, property conveyance terminology, documents, property data recording systems and procedures. Ability to prepare clear, concise analyses and to make complete and accurate changes to existing records. Ability to use standard office machines such as computer, photocopier and calculator. Jefferson County Job Description: Assessor Technician I Page 4 of 4 Must be self -motivated to meet required deadlines while simultaneously completing other tasks. Proficiency in handling multiple, unexpected interruptions on an ongoing basis and maintain the ability to create time for necessary tasks. Ability to establish and maintain effective working relationships with officials, staff and the general public. Ability to grasp new techniques and deal with rapid changes in events. Willingness to effectively utilize continuing education opportunities and to stay abreast of new developments, techniques, computer programs, equipment, etc., used in the performance of the position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, sit and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER POSITION This position is the first level on the career ladder for Assessor Technicians. Advancement to the next higher position within the career ladder requires the completion of the requirements for the next higher position and a positive recommendation from the Assessor.