HomeMy WebLinkAboutM120319SON
C'
0
N
RISK MANAGEMENT COMMITTEE
December 3, 2019 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:35 a.m. in the presence of Members Vicki
Kirkpatrick, Philip Morley, Ruth Gordon, Willie Bence and Mark McCauley, and Legal Counsel Philip
Hunsucker.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of November 5, 2019 as presented. Member
Kirkpatrick seconded the motion which carried by a unanimous vote.
NEW BUSINESS
DISCUSSION re: Barracuda E-mail Retention System: Public Records Administrator, Ken
Hugoniot discussed the Barracuda E-mail retention system used by the County to store all emails
sent/received by County employees. In order to reduce the level of risk to the County in responding to
public records requests, he is working with the Records Management Specialist to implement a
destruction schedule to identify emails that are transitory.
EXECUTIVE SESSION
An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. Chair Lundgren announced that the
Executive Session will be held from 11:33 a.m. until 12:03 p.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Public Health Director, Superior Court Clerk, Central Services
Director, Emergency Management Director, Public Records Administrator, Clerk of the Board/Risk
Coordinator and Executive Assistant/Claims Coordinator regarding Attorney -Client Privilege, Potential
Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The
Committee resumed the regular meeting at 12:03 p.m. Chair Lundgren announced that the Committee is
Risk Management Committee Meeting Minutes — December 3, 2019 Page: 2
extending the Executive Session from 12:03 p.m. to 12:15 p.m. The Committee resumed the regular
meeting at 12:15 p.m. Chair Lundgren announced that the Committee is extending the Executive Session
from 12:15 p.m. to 12:20 p.m. The Committee resumed the regular meeting at 12:20 p.m. Chair
Lundgren announced that the Committee is extending the Executive Session from 12:20 p.m. to 12:25
p.m. The Committee concluded the Executive Session and resumed the regular meeting at 12:23 p.m.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-08-19
Claimant: Tom Thiersch
Damages: $224.17
Allegation: Request for Refund of Permit Fee
The Committee reviewed the details of the claim. Member Morley moved to deny the claim with the
provision that he will contact the claimant and ask if the claimant has additional documentation to
support his claim. Member Gordon seconded the motion which carried by a unanimous vote.
Decision:
Denied
Claim No.:
#C-09-19
Claimant:
Tom Thiersch
Damages: $222.60
Allegation: Request for Refund of Permit Fee
The Committee reviewed the details of the claim. Member Morley moved to deny the claim with the
provision that he will contact the claimant and ask if the claimant has additional documentation to
support his claim. Member Gordon seconded the motion which carried by a unanimous vote.
Decision: Denied
Claim No.: #C-10-19
Claimant: Delores Bishop
Damages: $5,000.00
Allegation: Slip and Fall on Courthouse Steps
The Committee reviewed the details of the claim. Member Morley moved to authorize Chief Civil
Deputy Prosecuting Attorney Hunsucker to offer $1,000 to settle the claim. Chief Civil Deputy
Prosecuting Attorney Hunsucker suggested that the Executive Assistant/Claims Coordinator be
authorized to make the offer. Member Morley amended his motion to authorize Executive
Assistant/Claims Coordinator to offer $1,000 to settle the claim. Member McCauley seconded the
motion which carried by a unanimous vote. (See Special Meeting Minutes of December 5, 2019)
Decision: Approved for $1,000.00
Risk Management Committee Meeting Minutes — December 3, 2019 Page: 3
No old business was discussed.
OLD BUSINESS
NEW BUSINESS - Continued
UPDATE re: Washington Counties Risk Pool Fall Conference: Member Morley stated he attended
the Washington Counties Risk Pool fall conference and he briefed the Committee on WCRP activities.
NOTICE OF ADJOURNMENT
Member Kirkpatrick moved to adjourn the meeting at 12:45 p.m. until the next regular meeting or
special meeting as properly noticed. Member Gordon seconded the motion which carried by a
unanimous vote.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator