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HomeMy WebLinkAbout030220_ca01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: March 2, 2020 SUBJECT: HEARING NOTICE re: Community Development Block Grant (CDBG) Application; 2020 Public Service Grant and Close Out of the 2019 Public Service Grant; Olympic Community Action Programs (OIyCAP); Hearing Scheduled for Monday, March 16, 2020 at 10:00 a.m. in the Commissioners' Chambers STATEMENT OF ISSUE: OIyCAP, a non-profit organization, has requested that the County continue to work with them to administer a CDBG Grant from CTED. The State requires a governmental agency to receive the funds. ANALYSIS: In 1998, Jefferson County and O1yCAP entered into an agreement(F-98-74098-047) with CTED for a CDBG Grant to provide essential services to low-income clients in Jefferson County. A grant application is submitted annually in order to continue funding. A public hearing is required. At this hearing, the Board will also take comments on the new grant proposal and on the activities from the previous year in order to close out the 2019 grant. FISCAL IMPACT: The total 2020 grant funding available for Jefferson County is $110,321. RECOMMENDATION: The Board sign the hearing notice on the CDBG Grant. The hearing is set for Monday, March 16, 2020 at 10:00 a.m. in the Commissioner's Chambers. The notice will be published in The Leader on March 4 and 11, 2020. REVIEWED By: / l !' Philip Morley, Aunty Administrator Date Please publish 2 times: March 4 and 11, 2020 Contact Person: Leslie 385-9100 Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 Bill Account# 15829 (Non-Departmental) NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for Monday, March 16, 2020 at 10:00 a.min the Commissioners' Chamber, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. The purpose of the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the State Community Development Block Grant(CDBG), and receive comments on proposed activities, particularly from lower income persons residing in Jefferson County. $110,321 is proposed to be available annually to Jefferson County and the Olympic Community Action Programs (OIyCAP)to fund public service that principally benefit low- and moderate-income persons. An overview of the proposed public services will be available for review at the Jefferson County Commissioners Office, from 8:30 a.m. to 4:30 p.m. Monday through Friday. Comments may also be submitted in writing to the Jefferson County Commissioners until the date of the hearing. Comments on the County's and Olympic Community Action Programs' (OIyCAP) past performance and use of their 2019 CDBG Public Services Grant will also be received. The Commissioners Chambers is handicap accessible. Arrangements to reasonably accommodate special needs, including handicap accessibility or interpreter, will be made upon receiving 24- hour advance notice to the County Commissioners Office at 360-385-9100; 1820 Jefferson Street, Port Townsend, WA 98368. Signed this 2nd day of March, 2020. JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair 2020 CDBG PUBLIC SERVICES GRANT AMOUNTS -proposed COUNTY GRANT GRANT TOTAL SUBRECIPIENT—SERVICE PROVIDER (including county CONTRACT# COMMUNITY ACTION PROGRAM SERVICE AREA administration) Asotin 20-62210-001 Community Action Partnership Asotin $38,673 Benton 20-62210-002 Benton Franklin Community Action Connections Benton, Franklin $66,381 Chelan 20-62210-003 Chelan-Douglas Community Action Council Chelan, Douglas $61,155 Cowlitz 20-62210-004 Lower Columbia Community Action Council Cowlitz, Wahkiakum $69,179 Grant 20-62210-005 Opportunities Industrialization Center Adams, Grant $120,684 Grays Harbor 20-62210-006 Coastal Community Action Program Grays Harbor, Pacific $107,761 Jefferson 20-62210-007 Olympic Community Action Programs Clallam, Jefferson $110,321 Kittitas 20-62210-008 HopeSource Kittitas $84,239 Klickitat 20-62210-009 Washington Gorge Action Programs Klickitat, Skamania $70,845 Mason 20-62210-010 CAC of Lewis, Mason and Thurston Counties Lewis, Mason $102,225 Okanogan 20-62210-011 Okanogan County Community Action Council Okanogan $84,171 Skagit 20-62210-012 Community Action of Skagit County Skagit $62,168 Stevens Ferry, Lincoln, Pend 20-62210-013 Rural Resources Community Action Oreille, Stevens $90,685 Walla Walla Columbia, Garfield, 20-62210-014 Blue Mountain Action Council Walla Walla $44,475 Whatcom Opportunity Council Island, San Juan, $131,227 20-62210-015 Whatcom Whitman 20-62210-016 Community Action Center Whitman $100,203 Yakima 20-62210-017 Northwest Community Action Center Yakima $155,608 TOTAL $1,500,000 ç ' riNt\- L( 6 ' * 1.37 INLO, STATE OF WASHINGTON County of Jefferson In the Matter of Establishing } A Grievance Procedure } for CDBG Public Services Grant } RESOLUTION NO. 30-12 WHEREAS,Jefferson County is applying to the Washington State Department of Commerce for Community Development Block Grant(CDBG)Public Services Grant funding; and, WHEREAS, it is necessary that certain conditions be met as part of the application. NOW, THEREFORE, BE IT RESOLVED,that the Board of Jefferson County Commissioners establish a Grievance Procedure for the CDBG Public Services Grant as follows: 1. Submit complaints in writing to the County Administrator for resolution. A record of the complaints and action taken will be maintained. A decision by the County Administrator will be rendered within 15 working days; 2. If the complaint cannot be resolved by the County Administrator to the satisfaction of the requestor; then the complaint will be heard and discussed by the governing,elected body at an open public meeting. A written decision will be made within 30 working days. The decision of the governing body is final; 3. A record of action taken on each complaint will be maintained as a part of the records or minutes at each level of the grievance process. APPROVED AND ADOPTED this 29th day of May,2012. ' E . •ill. . •, `,, ° . • `$ 1 JEFFERSON COUNTY • BO• ' s OF COMMISSIONERS 1 • , .• -. s,. d 44,,. % • A• ' AT ;,.,, • �i •" � Jo#: Austin, Chair c ( x e 14.s e 4( 7-06,..1..e....,,....tc,) Zf,—.4L.,L.L c t..,..- Phil Jos , .n,Member Erin Lundgren , 11,,..,;(4-----7 jJ Clerk of the Board c,� Davis Sull , em r Local Government Division ()Department of Commerce Community Development Block Grant Strengthening rural communities through project that benefit low- and moderate-income persons GENERAL.PURPOSE GRANTS $9,000,000 C OUR CORE PURPOSE For planning or construction of public infrastructure,community facilities,affordable Grow and improve jobs in Washington housing,and economic development projects. State by championing thriving communities,a prosperous economy, Competitive. Maximum grant up to$750,000 based on project type. Application materials available in March and due in June. and suitable infrastructure. ECONOMIC OPPORTUNITY GRANTS $1,000,000 C PROGRAM CONTACT Kaaren Roe For state and local priority projects resulting in economic resilience and development Section Manager in rural communities. Local Government Division Competitive. Application materials available in July and accepted after the state 360.725.3018 Capital Budget is approved. kaaren.roe@commerce.wa.gov HOUSING ENHANCEMENT GRANTS $200,000 © ELIGIBILITY GUIDELINES: For off-site infrastructure or the community facility component of a state Housing Eligible applicants are Washington State Trust Fund project. cities/towns with less than 50,000 in Competitive. Maximum grant generally$200,000. Application materials available in population and not participating in a CDBG July and accepted with a HTF Stage 2 application. entitlement urban county consortium;and counties with less than 200,000 in PUBLIC SERVICES GRANTS $1,500,000 population.Eligible cities/towns and For 17 counties and community action agencies to fund new or expanded services for counties are listed on the CDBG website. lower income persons. Allocated by formula based on population and poverty. Application materials Special purpose districts,public housing available in February and due in April. authorities,community action agencies, economic development councils,other non-profit organizations,and Indian tribes HUD NATIONAL OBJECTIVES are not eligible to apply directly to the state CDBG Program for funding,but may CDBG project activities must meet one of three HUD National Objectives: be a partner in projects and subrecipient • Principally benefits low-and moderate-income(LMI)persons of funding with an eligible city/town or • Aids in the prevention or elimination of slums or blight county applicant. • Addresses imminent threat to public health or safety 1011 Plum Street SE,Olympia,WA 98504 hltp:/Jwww.comrnerce.wa.guv/cdbg 1/10/18 Washington State Department of ISO SO Commer.ce tot leemmor7 160.1, so ffi .r ,..S RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW-AND MODERATE-INCOME PERSONS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) General Purpose Grants $12,000,000 Agency contact For planning or construction of public infrastructure, community Kaaren Roe facilities, affordable housing, and economic development projects. SECTION MANAGER Competitive. Maximum grant up to $900,000 based on project type. Application materials available in March and due in June. Local Government Division kaaren.roe@commerce.wa.gov Housing Enhancement Grants $200,000 i Phone: 360.725.3018 For off-site infrastructure or the community facility component of a www.commerce.wa.gov/CDBG state Housing Trust Fund project. Competitive. Maximum grant is $200,000, with potential additional hardship funding. Initial CDBG ELIGIBLE APPLICANTS: application forms are submitted with a HTF Stage 2 application. Washington State cities/towns with less than 50,000 in Public Services Grants $1 ,500,000 population and not participating For 17 counties and community action agencies to fund new or in a CDBG entitlement urban county consortium; and counties expanded services for lower income persons. Allocated by a with less than 200,000 in formula based on population and poverty. Application materials population. A complete list is on available in February and due in April. Commerce's CDBG webpage. Other public and non-profit National Objectives entities and Indian tribes are not eligible to apply directly for state Funded by the US Department of Housing & Urban Development, CDBG funding, but may be a CDBG activities must meet one of these national objectives: partner in projects and subrecipient of funding with an • Principally benefits low-and moderate-income (LMI) persons. eligible city/town or county. • Aids in the prevention or elimination of slums or blight. • Addresses imminent threat to public health or safety COMMUNITY DEVELOPMENT Funding is contingent on HUD approval of the state CDBG Action Plan. BLOCK GRANT PUBLIC HEARING HANDOUT Federal Citizen Participation Requirements For Local Government Applicants to the State CDBG Program Federal Regulations 24 CFR 570.486 (a) (a) Citizen participation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as required by the state at Sec. 91.115(e) of this title. (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to the unit of local government's proposed and actual use of CDBG funds; (3) Furnish citizens information, including but not limited to: (i) The amount of CDBG funds expected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the CDBG funds; (iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet the national objective of benefit to low and moderate income persons; and (iv) The proposed CDBG activities likely to result in displacement and the unit of general local government's anti-displacement and relocation plans required under Sec. 570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing proposals in accordance with the procedures developed by the state. Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views and responding to proposals and questions. Together the hearings must cover community development and housing needs, development of proposed activities and a review of program performance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hearings and they must be held at times and locations convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the unit of general local government's application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by criteria established by the state. (7) Provide citizens the address, phone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances, within 15 working days where practicable.