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Home My WebLink About032320_ca04 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineerq/ Agenda Date: March 23, 2020 Subject: Change Order No.1 with Bruch and Bruch Construction, Inc. for Supply of Aggregate for Bituminous Surface Treatment in Calendar Years 2020 and 2021; Co. Project No. 18020390 Statement of Issue: Authorization of Change Order No.1 with Bruch and Bruch Construction, Inc. for an increase in the contract amount for the above referenced project. Analysis/Strategic Goals/Pro's &t Con's: The supplied aggregate products are used in the County's annual pavement management program, and 1,300-tons of the product to be delivered to the west end of the county were originally destined for the County's Upper Hoh Roads Shop. To increase efficiency in the use and application of the product by county Crews, this Change Order will allow portions of the product to be delivered to two alternate sites. Change Order No.1 is necessary in order to increase the total contract amount to reflect actual costs incurred. Fiscal Impact/Cost Benefit Analysis: This change order will increase the original contract amount by $3,211.60, from $202,917.00 to $206,128.60. Funding for this project is accounted for in the Roads Maintenance Budgets for 2020 and 2021. Recommendation: Public Works recommends that the Board execute all three (3) originals of Change Order No.1 with Bruch and Bruch Construction, Inc. and return two (2) originals to Public Works for further processing. Department Contact: Dale Seward, Project Manager 360-385-9160. Reviewed By: s , z,y_ ,,7 /, �� I�� rCip Morley, ounty Administrato.L Date JEFFERSON COUNTY Shee 1 of 2 DEPARTMENT OF PUBLIC WORKS Change 1 Date 3/10/2020 CHANGE ORDER order Ordered by County Engineer under terms of �X Section 1-04.4 of the Standard Specifications Contract No. 180 20390 0Change proposed by Contractor To: Bruch and Bruch Construction, Inc. y _ gr..e ti ter, Attn: Endorsed b A�*' PO. BJesse Bruch OX 250 Contractor Firm Name Port Angeles, WA 98362 O,•ll.1.07,1, (gnature Date VaifirlrZitr iM.AP-144 la_Z— TrNe Project Title Consent given by Surety:(when required) Supply of Aggregate for Bituminous Surface Treatment in Jefferson County in Calendar By: Years 2020 and 2021 Attorney-in-fact Date You are ordered to perform the following described work upon receipt of an approved copy of this change order: This change order will make the following change to the contract: In accordance with the Contract Special Provision,Modification of Delivery Site,the location of the West Jefferson County (WJC)product delivery site is revised,and a corresponding contract cost adjustment is made per the modification rate of $0.20 per ton per loaded road mile,as described in that special provision. For the purposes of Engineering cost estimates and the Supplier's bidding calculations,the County's Hoh River Roads Shop was identified as the primary site for deliveries to WJC.However,portions of the contract quantity of 1/2"to U.S.No.4 aggregate to be delivered to WJC will now be delivered to two(2)new and separate delivery sites;Clearwater Roads Shop and Allen's Mill.The Clearwater Roads Shop is 28.7-miles farther from the material source than the Hoh River Roads Shop is,which requires a cost increase.Allen's Mill is 3.5-miles closer to the material source than the Hoh River Roads Shop is, which requires a cost reduction. The contract cost adjustment is based on the following: For delivery of 640-tons of 1/2"to U.S.No.4 aggregate to the Clearwater Roads Shop,at the modification rate described(28.7-mi.x$0.20 per ton per loaded mile=$5.74 per ton),add$5.74 per ton to the initial cost of the product delivered to West Jefferson County:$5.74 per ton x 640-tons=$3,673.60. For delivery of 660-tons of 1/2"to U.S.No.4 aggregate to Allen's Mill at the modification rate described(-3.5-mi.x $0.20 per ton per loaded mile=($0.70)per ton)),deduct$0.70 per ton from the initial cost of the product delivered to West Jefferson County:($0.70)per ton x 660-tons=($462.00). The total increase in the contract amount for this Change Order is$3,673.60-$462.00=$3,211.60. All work materials and measurement to be in accordance with the provisions of the standard specifications and special provisions for the type of construction involved. ORIGINAL CURRENT ESTIMATED ESTIMATED CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL AMOUNT AMOUNT THIS ORDER AFTER CHANGE $202,917.00 $202,917 00 $3,211.60 $206,128.60 ORIGINAL CURRENT CONTRACT TIME NEW CONTRACT CONTRACT TIME CONTRACT TIME CHANGE(Add/Del) TIME N/A N/A N/A _24/A------- APPROVAL '"APPROVAL RECOMMENDEDAPP : 4 RECOMMENDED .l...c44/ ,,.‘ e,e/17e3M020 a Project Mangier Date Coun . .u1' Date PROVAL bECOMMENDED APPROVED El 111)174.41-0 Engineerind S!vrces Manager Date Chair,Jefferson County Commissioners Date JEFFERSON COUNTY Contract No. 180 20390 Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS Change Date: ;3/10/20 CHANGE ORDER ESTIMATE Order No. ITEM GROUP ESTIMATED ESTIMATED NO. NO, DESCRIPTION MEASURE PRNCE QUANTITY AMOUNT CHANGE CHANGE NEW ITEMS N/A $0.00 N/A $0.00 EXISTING ITEMS, ADDED QUANTITIES or REVISED AMOUNTS N/A N/A Increase product cost of$35.43 per ton by$0.20 per ton per loaded mile on 640-tons of product delivered to a site located 28.7-mi. farther from the product source than the original site: Ton per ($0.20/ton/loaded mile)*28.7-mi. _$5.74 per ton Loaded $5.74 per ton*640-tons=$3,673.60 Mile Trip $5.74 640 $3,673.60 N/A N/A Decrease product cost of$35.43 per ton by$0.20 per ton per loaded mile on 660-tons of product delivered to a site located 3.5-mi.closer to the product source than the original site: Ton per ($0.20/ton/loaded mile) *-3.5-mi. =($0.70)per ton Loaded ($0.70)per ton'660-tons=($462.00) Mile Trip ($0.70) 660 ($462.00) ESTIMATED NET CHANGE TOTAL: $3,211.60