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Jefferson County Board of Commissioners
Regular Meeting — Monday, March 16, 2020, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton called the meeting to order at the appointed
time in the presence of Commissioner Kate Dean and Commissioner David Sullivan. Chair Brotherton
noted that public comments can be submitted and read aloud during the Commissioner meeting by
emailing: PublicComments@co.jefferson.wa.us.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions.
The following were present to give Public Comment:
• Comment regarding videotaping of Commissioners meetings, local groups are cancelling their
meetings and the Jefferson County Sportsmens Association should too.
• Comment regarding a request for information regarding Growth Management Act (GMA)
funding.
• Comment regarding COVID-19.
The following submitted comments via email which were read aloud by the County Administrator:
• Comment regarding the County's inability to perform styrofoam recycling.
• Comment regarding their septic system and Environmental Health Department's response to
their issue.
• Comment regarding the new option for receiving public comments and a request to make
emailed correspondence information available online.
• Comment regarding the effects of COVID-19 on the business community.
The Commissioners and County Administrator addressed comments and concerns raised during the
Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 12-20 re: Emergency Declaration for Public Health Emergency for
COVID -19
2. AGREEMENT re: Governmental Liaison and Legislative Services for Upper Hoh Road
Management, General Roads Support, and Port Hadlock Wastewater Systems Project; In the
Amount of$88,000; Jefferson County Public Works; Strategies 360, Inc.
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Commissioners Meeting Minutes of March 16, 2020
3. ADVISORY REAPPOINTMENT re: Gardiner Community Center Board of Directors; Three
Year Term to Expire December 31, 2021; Barbara Reavis
4. ADVISORY BOARD APPOINTMENT re: Conservation Futures Citizen Oversight
Committee; Four Year Term to Expire March 16, 2024; Culture and History Representative,
Linda Saunders
5. MINUTES re: Regular Meeting Minutes of March 9, 2020 and Special Meeting Minutes of
March 10, 2020
6. Payment of Jefferson County A/P Warrants Done by Payroll Dated March 6, 2020 Totaling
$136,781.12 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll
Services Manager are retained in the Jefferson County Auditor's Office)
PROCLAMATION re: Proclaiming the Week of March 15,2020 as Sunshine Week:
The proposed proclamation proclaims that during this week and throughout the year,the Board of
County Commissioners commit to continuing to enhance the public's access to government records and
information,to increase information provided electronically and online, and to ensure that all meetings
of deliberative bodies under its jurisdiction, and their committees, are fully noticed and open to the
public; and we encourage all people to join us in observing the importance of transparency and openness
in a free society. After all three Commissioners read aloud the proclamation, Commissioner Dean
moved to approve the Sunshine Week Proclamation. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
WEEKLY UPDATE re: COVID-19: Jefferson County Public Health Officer Dr. Tom
Locke and Emergency Management Director Willie Bence briefed the Board on updated COVID-19
statistics and explained how the County is handling the virus.
The meeting was recessed at 10:40 a.m. and reconvened at 10:45 a.m. with all three
Commissioners present.
HEARING re: Community Development Block Grant(CDBG) for 2020 Public
Service Grant Application and Closeout of 2019 Public Services Grant; Olympic Community
Action Programs (O1yCAP): OIyCAP Director Cherish Cronmiller reviewed OIyCAP services and
answered questions posed by the Board.
Chair Brotherton opened the hearing for public testimony. As there were no comments from the public,
Chair Brotherton closed the public hearing.
Commissioner Sullivan moved to approve RESOLUTION NO. 13-20 re: Community Development
Block Grant(CDBG) for 2020 Public Service Grant Application and Closeout of 2019 Public Services
Grant; Olympic Community Action Programs (OIyCAP). Commissioner Dean seconded the motion
which carried by a unanimous vote.
Director Cronmiller discussed O1yCAP's response to the COVID-19 virus and how it is affecting
community centers, food banks, shelters, youth and health care.
DISCUSSION re: BID AWARD: Official County Newspaper: Clerk of the
Board/Human Resources Manager Erin Lundgren reviewed the two bids that were received. After
deliberation, Commissioner Sullivan moved to award the Bid to the Peninsula Daily News.
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Commissioner Dean seconded the motion. After further discussion, Chair Brotherton called for a vote on
the motion. Chair Brotherton and Commissioner Sullivan voted in favor of the motion, Commissioner
Dean voted against the motion. The motion carried.
CONTINUED DELIBERATION re: Adoption of a Jefferson County Social Media
Policy: County Administrator Philip Morley reviewed the final draft of the policy with the Board. After
review, Commissioner Dean moved to approve RESOLUTION NO. 14-20 re: Adoption of Jefferson
County Social Media Policy. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
DISCUSSION re: Upcoming Special Meetings: County Administrator Philip Morley
stated that the previously scheduled Board of County Commissioners Special Meeting to be held on
March 17, 2020 at Camp Beausite for a Senior Management Retreat has been cancelled. He stated that
in the Commissioners will now be holding a Special Meeting on March 17, 2020 at 1:30 p.m. in the
Commissioners' Chambers to discussion County Preparations for COVID-19, with various Elected
Officials and Department Directors.
The meeting was recessed at 11:54 a.m. and reconvened at 1:32 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
• Review of items to discuss
• Policy Management Meeting; debriefing
• COVID-19; further discussion
• Commissioners' Briefing Session
• Calendar Coordination
• Miscellaneous topics
The meeting was recessed at 2:45 p.m. and reconvened 3:04 p.m. with all three
Commissioners present. Commissioner Dean shared information from a John Hopkins Coronavirus
Tracker.
CLOSED SESSION: A Closed Session was scheduled from 3:00 p.m. to 3:30 p.m.
Chair Brotherton announced that the Closed Session will be held from 3:07 p.m. to 3:37 p.m. with the
County Administrator, Clerk of the Board/Human Resources Manager, and Labor Consultant to Plan or
Adopt the Strategy or Position to be taken by the governing body during the course of Collective
Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings, or to Review the
Proposals Made in Negotiations or Proceedings while in progress not subject to the Open Public
Meetings Act under exemption RCW 42.30.140(4)(b). The Board resumed the regular meeting at
3:37 p.m. Chair Brotherton announced that the Board will be extending the Closed Session from
3:39 p.m. to 4:09 p.m. The Board resumed the regular meeting at 4:09 p.m. Chair Brotherton announced
that the Board will be extending the Closed Session from 4:10 p.m. to 4:25 p.m. The Board concluded
the Closed Session and resumed the regular meeting at 4:25 p.m.
Commissioner Sullivan moved to authorize the County Administrator to issue a statement of the Board's
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Commissioners Meeting Minutes of March 16, 2020
Policy intent to allow use of sick leave and paid leave including potential use of negative sick leave
balance as a final safety net after considering best use of paid state and federal benefits for 1) Staff off
work because they are sick or taking care of someone sick, or are on quarantine; and 2) Staff who have
no childcare because schools are closed. Commissioner Dean seconded the motion. After a brief
discussion, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote.
NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 4:28 p.m. until the next regular meeting or special meeting as properly noticed. Chair Brotherton
stated the meeting is adjourned.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Greg Brotherton, Chair
ATTEST: David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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Jefferson County Board of Commissioners
Special Meeting — Monday, March 17, 2020, 1:30 p.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA 98368
CALL TO ORDER: Chair Greg Brotherton called the meeting to order in the presence
of Commissioner David Sullivan and Commissioner Kate Dean. The following County staff were also
present: Prosecutor James Kennedy,Assessor Jeff Chapman, Auditor Rose Ann Carroll, County Clerk
Ruth Gordon, Chief Civil Deputy Jennifer Cochran, Department of Community Development Director
Patty Charnas, Public Health Director Vicky Kirkpatrick, Central Services Director Mark McCauley,
Clerk of the Board/Human Resources Manager Erin Lundgren, WSU Extension Director Cliff Moore,
and District Court Administrator Brian Gleason. The following were present via teleconference:
Superior Court Judge Keith Harper, Sheriff Joe Nole, County Administrator Philip Morley, Public
Works Director/County Engineer Monte Reinders, Superior Court Administrator Sophie Nordstrom,
Juvenile Services Director Barbara Carr, Public Works Grant Specialist Sarah Melancon and
Communications Specialist Jeannie McMacken.
JEFFERSON COUNTY COVID-19 PLANNING SESSION: The group discussed the
following topics: Soft close of County offices where public has limited access, but staff will still conduct
business, only allowing one access point into the Courthouse, state and federal paid leave for staff, use
of negative sick leave for staff, and new security screening station at the courthouse by the wheelchair
access.
Commissioner Dean moved to approve a TEMPORARY MEASURE re: To protect public health
under the declared state of emergency for COVID-19,the Board of County Commissioners is ordering
that wherever possible the public conduct County business remotely via the mail, drop box, internet or
telephone, and where not possible, conduct County business in County offices by appointment only,
with the limited exceptions required by law, and that this temporary order shall take effect as soon as
practicable until April 24, 2020, unless extended. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
The group continued discussion on COVID-19 planning.
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Commissioners Special Meeting Minutes of March 17, 2020
NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at
3:29 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan
raised his arm to signal seconding of the motion. Chair Brotherton announced the meeting is adjourned.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Greg Brotherton, Chair
ATTEST: David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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