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Home My WebLink AboutA032320 t40(?_, `�SON C'O AGENDA Jefferson County Board of Commissioners -,Sft,NORegular Meeting — March 23, 2020 Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA MONDAY 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board one time during the public comment period. When the green light is on it means proceed to speak;the yellow light will go on when the speaker has 30 seconds remaining;the red light illuminated means stop. Please start by stating your name and address. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda,at a specific time,at the request of any of the Commissioners.) 1. RESOLUTION NO. re: Initiating a County Project designated as: Olympic Discovery Trail (ODT), West Discovery Bay Segment- Right of Way (ROW)Acquisition 2. RESOLUTION NO. re: Temporarily Limiting Access to County Buildings and Offices Due to the COVID-19 Pandemic 3. CALL FOR BIDS re: Jefferson County Courthouse Window Rehabilitation Project for 2020, Project No. 30119490; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at or about 10:00 a.m. on Monday, April 13, 2020 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 4. AGREEMENT, Change Order No. 1 re: Supply of Aggregate for Bituminous Surface Treatment(BST) for Calendar Years 2020-2021, County Project No. 18020390; Additional Amount of$3,211.60 for a Total of$206,128.60; Jefferson County Public Works; Bruch and Bruch Construction 5. AGREEMENT, Change Order No. 1 re: Upper Hoh Road MP 8.02 Emergency Repair, County Project 18020381; Additional Amount of$83,940.44 for a Total of$185,940.44; Jefferson County Public Works; Seton Construction, Inc. 6. ORGANIZATIONAL CHART UPDATE re: 2020-2021 Public Works Staffing Schedule THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act(ADA)Accommodations Provided Upon Request 1 Agenda: March 23, 2020 7. 2019 DIGITAL SUBMITTAL CERTIFICATION REPORT re: Jefferson County Public Works; County Road Administration Board(CRAB) 8. MINUTES re: Regular Meeting Minutes of March 16, 2020 and Special Meeting Minutes of March 17, 2020 9. Payment of Jefferson County Vouchers/Warrants Dated March 16, 2020 Totaling $682,945.77 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 10. Payment of Jefferson County Payroll Warrants Dated March 20, 2020 Totaling $83,701.22 and A/P Warrants Done by Payroll Dated March 20, 2020 Totaling$18,702.93 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS BRIEFING SESSION REGULAR AGENDA: 9:45 a.m. WEEKLY UPDATE re: COVID-19 Dr. Tom Locke, Public Health Officer Willie Bence, Emergency Management Director DISCUSSION AND POTENTIAL ACTION re: RESOLTION NO. re: Adopting a Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic LUNCH 1:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers - Miscellaneous Items - Calendar Coordination - Future Agenda Items THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act(ADA)Accommodations Provided Upon Request 2 Agenda: March 23, 2020 NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log Link to Email Correspondence COMMISSIONERS MEETING SCHEDULE Week of March 23,2020 Monday—March 23,2020 See Agenda 1:30 p.m. Board County Administrator Briefing Session Chambers Tuesday-March 24,2020 2:45 p.m. David Developmental Disabilities Advisory Board(DD)Meeting Public Health Wednesday—March 25,2020 8.30 a.m. Board Jefferson County Budget Committee Meeting First Floor Conference Room 11:00 a.m. David (CHIP)-Access to Healthcare Meeting Dirksen Room,Jefferson Healthcare Noon Greg Policy Management Group Bi-Weekly Coordination Meeting Conference Call 2:00 p.m. David Affordable Housing/Homelessness Task Force Meeting Chambers 3:30 p.m. David Joint Oversight Board on Affordable Housing/Homelessness Meeting Chambers 3:30 p.m. Kate Climate Action Committee(CAC)Meeting Cotton Building or Call-In Thursday—March 26,2020 3:30 p.m. Greg Salish Early Warning System(EWS)Meeting Webinar Friday—March 27,2020 10:00 a.m. Greg Northwest Watershed Institute Meeting Forest Walk 10:30 a.m. Kate Jeff.Co.Coordination COVID-19 Meeting First Floor Conference Room or Call-In THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act(ADA)Accommodations Provided Upon Request 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Nis , 1 ! E 1a 3/12/2020 3/12/2020 Steve Gilmore, Republic Services COVID-19 and Republic Services 3/12/2020 3/12/2020 PTguide- Port Townsend &East Jefferson What's Happening in Port Townsend &East Jefferson County,WA County! Mar 12, 2020 Homeland Security Acting Secretary Chad F.Wolfs 3/12/2020 3/12/2020 Office of Intergovernmental Affairs Statement on Presidential Proclamation to protect the Homeland for Travel-Related-Coronavirus 3/12/2020 3/12/2020 Tammi Rubert, General Manager JTA update COVID-19 response 3/12/2020 3/12/2020 Clallam Economic Development Council SBA News Release--Disaster Assistance Loans 3/12/2020 3/12/2020 Quimper Grange ALL MARCH GRANGE EVEMTS CANCELLED 3/12/2020 3/12/2020 Washington State Department of Planners' Update Newsletter Commerce 3/12/2020 3/12/2020 Jamestown S'Klallam Tribe 2019 Report to Tribal Citizens 3/12/2020 3/12/2020 Gov. Inslee Press Updates Inslee announces school closures in King, Snohomish and Pierce counties William F. Crozier, EOP/WHO, Special 3/12/2020 3/12/2020 Assistant to the President/Deputy Director, Follow-Up: COVID-19 Briefing Call with State&Local White House Office of Intergovernmental Elected Officials Affairs 3/12/2020 3/12/2020 Joey Pipia, The happy Audience Expert Coronavirus Magic Lessons offered in Jefferson County! 3/12/2020 3/12/2020 Washington State Department of WSF Weekly Update Transportation LONGVIEW CITY COUNCIL and OTHER COWLITZ 3/12/2020 3/12/2020 freeguy CITY COUNCILS NEED TO BE RECALLED or IMPEEACHED or WHATEVER IS NEEDED TO REMOVE THEM Tracy Kier, Office Manager/Financial Notice and Agenda of Special Meeting-- March 16, 3/12/2020 3/12/2020 Specialist, Jefferson County Conservation 2020, 3:15 p.m. District 3/12/2020 3/12/2020 Chris Butler-Minor- NOAA Affiliate Public Meeting Announcement 3/12/2020 3/12/2020 Anne Ricker(Pam) Quilcene Workshop Postponed 3/12/2020 3/12/2020 Office of Intergovernmental Affairs(IGA) DHS Invitation: 3/13 CISA Novel Coronavirus(COVID- 19) Stakeholder Call 3/12/2020 3/12/2020 Gov. Inslee Press Updates Legislative Session ends on time, provides funds for homelessness,transportation 3/12/2020 3/12/2020 Bert Loomis, Port Ludlow FW: Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 3/13/2020 3/13/2020 Lynn Fiorillo Lowe, Operations&Support Coronavirus(OVID-19)Webinar and Information Assistant,WSAC Washington State Association of Counties Friday 5/NACo Legislative Conference/COVID-19 3/13/2020 3/13/2020 (WSAC) Resources/Broadband Speeds/Spokane County Growth/New Commissioner 3/13/2020 3/13/2020 Peninsula Trails Coalition Cancellation of Olympic Discovery Trail-2020 Traveler's Journal Presentation 3/13/2020 3/13/2020 County Executives of America COVID-19 Conference Call 3/16/2020 3/13/2020 3/13/2020 Office of Intergovernmental Affairs(IGA) UPDATE/NEW TIME-DHS Invitation: 3/13 CISA Novel Coronaviris(COVID-19)Stakeholders Call PLEA FOR STATEWIDE RESTRICTIONS on 3/13/2020 3/13/2020 Kimberly Matej LIMITING GATHERINGS IN RETAIL ESTABLISHMENTS-SUCH AS COSTCO WAREHOUSE 3/13/2020 3/13/2020 Leslie Locke, Executive Assistant, Special Meeting Notice of the Jefferson County Jefferson County Administrator's Office Commissioners-3/17/20 Department of Homeland Security Outlines New 3/13/2020 3/13/2020 Office of Intergovernmental Affairs(IGA) Process for Americans Returning from Certain European Countries, China, and Iran POSTPONED EVENT-SAVE THE DATE REQUEST: 3/13/2020 3/13/2020 Raquel Stewart, NAS Whidbey Island NAS Whidbey Island Team Whidbey Community Leadership Forum(CLF)-Thursday, March 26, 2020 1:00 PM 3/13/2020 3/13/2020 National Association of Counties(NACo) NACo responders to coronavirus pandemic William F. Crozier, EOP/WHO, Special 3/13/2020 3/13/2020 Assistant to the President/Deputy Director, INVITATION: Briefing Call on COVID-19 (TODAY, White House Office of Intergovernmental March 13, 7:30 PM ET) Affairs 3/13/2020 3/13/2020 Washington State Association of Counties Legislative Bulletin/End of Session Recap (WSAC) Dontae Payne, South Sound and Olympic 3/13/2020 3/13/2020 Peninsula Representative, Office of Governor's Office" COVID-19 Links/Updates Governor Jay Inslee 3/13/2020 3/13/2020 The Port Townsend Main Street Program Let's Get Creative---Support Local Biz! 3/13/2020 3/13/2020 Jack Dangermond,esri COVID-19 Resources for Esri Customers 3/13/2020 3/13/2020 Jean Ball Helpful Tips 3/13/2020 3/13/2020 Jean Ball Comment: Helpful Tips Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 3/13/2020 3/13/2020 Siobhan Cantry,Jefferson Community COVID-19 Emergency Response Fund Foundation 3/13/2020 3/13/2020 Rachael Myers, Housing Alliance Sine Die 2020: Here's what we accomplished with your help 3/13/2020 3/13/2020 Gov. Inslee Press Updates Inslee announces statewide school closures, expansion of limits on large gatherings 3/13/2020 3/13/2020 Jenny Matter, Public Health Assistant, BOH Meeting 3/19/2020 Jefferson County Public Health 3/13/2020 3/13/2020 Linda Herzog Hadlock sewer funding approved! 3/13/2020 3/13/2020 NACo This Week in Photos 3/14/2020 3/16/2020 Shelly Leavens, Executive Director, Update from the Jefferson County Museum Jefferson County Historical Society 3/14/2020 3/16/2020 Michael Delagarza,Treasurer, Board of Boat School Closure Directors, NWSWB 3/14/2020 3/16/2020 Jenny Matter, Public Health Assistant, Board of Health Meeting-3/19/2020 Jefferson County Public Health 3/14/2020 3/16/2020 Colette Heath, Registered Voter Styrofoam 3/15/2020 3/16/2020 Susan Leggiero(Charles), Port Ludlow Septic Repairs still not final Liz Anderson,Web Maintenance&Digital 3/15/2020 3/16/2020 Communications Specialist,Jefferson Press Release: COVID-19 Update of Jefferson County County Public Health Tami Pokorny, Natural Resources UPDATE: Hoh River Resiliency plan SC Meeting 3/15/2020 3/16/2020 Program Coordinator, Environmental Materials CALL IN PREFERRED; NEW LOCATION Public Health William F. Crozier, EOP/WHO, Special 3/15/2020 3/16/2020 Assistant to the President/Deputy Director, INVITATION: State&Local Briefing Call on COVID-19 White House Office of Intergovernmental (Wednesday, march 18, 1:00 PM ET) Affairs Inslee statement on Statewide Shutdown of 3/15/2020 3/16/2020 Gov. Inslee Press Updates Restaurants, Bars, and Limit on size of gatherings expanded 3/15/2020 3/16/2020 Ron Painter, NAWB CEO Forum 2020 Postponed 3/15/2020 3/16/2020 Brian Dove House Recovery Café COVID-19 Response 3/16/2020 3/16/2020 Local 20/20 Local 20/20 Weekly Announcements 3/16/2020 3/16/2020 Karen Mayering Jeff County Social Distancing Measures-Spread of COVID-19 Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 3/16/2020 3/16/2020 Kathryn Skolrood, Finance Director/CFO, Report re: PUD's gross revenue from incorporated Grays Harbor PUD cities and towns in 2019 3/16/2020 3/16/2020 Lorraine Ralston, CENSUS/LA FED 2020 Census: Census Bureau Operational Update 3/16/2020 3/16/2020 Eric Johnson, Executive Director,WSAC Department of Commerce 3 pm conference call with counties and selected cities TODAY! 3/16/2020 3/16/2020 Lissy Andros, Executive Director, Forks Updates regarding meetings and Forks Visitor Chamber of Commerce Information Center 3/16/2020 3/16/2020 Gov. Inslee Press Updates Inslee announces statewide shutdowns 3/16/2020 3/16/2020 Tom Thiersch,Jefferson County Comment for 3/16/2020 BoCC meeting 3/16/2020 3/16/2020 Crystie at Finnriver(Crystie Kisler, Business Guidance Finnriver Farm &Cidery) Handed in during Public Comment Period Letter re: amount of money received by our county 3/16/2020 3/16/2020 BoCC Meeting 3/16/20 by James Jackson from the state because of our involvement with the Growth Management Act? 3/16/2020 3/16/2020 Cathy Simcox, Port Townsend Jefferson County Environmental Public Health Issue 3/16/2020 3/16/2020 Toby Paterson Let's lock down the county 3/16/2020 3/16/2020 Peter Guerero Coronavirus and Jefferson County Homeless 3/16/2020 3/16/2020 Greg Brotherton, District 3,Jefferson Governor's Office"COVID-19 Links/Updates County Commissioner, Chairman William F. Crozier, EOP/WHO, Special 3/16/2020 3/16/2020 Assistant to the President/Deputy Director, President's Coronavirus Guidelines for America: 15 White House Office of Intergovernmental Days to Slow the Speed Affairs 3/16/2020 3/16/2020 Jenny Matter, Public Health Assistant, BOH Mtg Location change Jefferson County Public Health 3/16/2020 3/16/2020 Clallam Economic Development Council COVID-19 Open Letter to Business and Non-Profits 3/16/2020 3/16/2020 Jefferson County Chamber of Commerce Spots Limited!Advertise in The Chamber of Jefferson County Business&Community Guide 3/16/2020 3/16/2020 Quimper Grange ALL GRANGE EVENTS ARE CANCELLED UNTIL FURTHER NOTICE 3/16/2020 3/16/2020 Eric Johnson, Executive Director,WSAC March 16 UPDATE Coronavirus(COVID-19)-- WSAC Office,Assistance and Webinar Information 3/16/2020 3/16/2020 Kathy Kinard,WA State Dept of COVID-19 Housing Grant Information to County Govt Commerce Officials 3/16/2020 3/16/2020 Puget Sound Partnership Puget Sound Day on the Hill 2020 POSTPONED Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 3/16/2020 3/16/2020 Kitsap County Working Smart.Working Safe. DCD RESPONS TO COVID-19 3/16/2020 3/16/2020 Kitsap County CORRECTION:Working Smart.Working Safe. DCD RESPONS TO COVID-20 3/17/2020 3/17/2020 National Association of Counties(NACo) Join County Leaders for 2 briefings on COVID-19 FOLLOW-UP ACTION NEEDED BY THIS 3/17/2020 3/17/2020 Eric Johnson, Executive Director,WSAC THURSDAY @ NOON!!$30 Million for COVID-19 Emergency Shelter Grants 3/17/2020 3/17/2020 Al Cairns, Manager,Jefferson County Conservation District Operations Conservation District 3/17/2020 3/17/2020 WSAC Don't forget to Register!/Upcoming WSAC Webinar 3/17/2020 3/17/2020 Sara J. Peck Special Board Meeting-Jefferson Transit Authority 3/17/2020 3/17/2020 Bill Roney, Manager, Olympic Peninsula Closing Thoughts Gateway Visitor Center 3/17/2020 3/17/2020 Sara J. Peck Special Board Meeting-Jefferson Transit Authority 3/17/2020 3/17/2020 Localgov Jefferson Emergency Preparedness for Collected Revenue 3/17/2020 3/17/2020 Old Alcohol Plant What measures are OAP taking in regards to COVID- 19? 3/17/2020 3/17/2020 Jefferson Transit Authority [New Post] Rider Alert: Special Meeting Notice FW: Comment from Ken Przygocki re: Proposed 3/17/2020 3/17/2020 John Wynands, Regional Administrator, Roundabouts West of the Hood Canal Bridge on HWY WSDOT 104 3/17/2020 3/17/2020 CDR Donald Emerson Commanding Sewage Treatment Plant Officer, Naval Magazine Indian Island 3/17/2020 3/17/2020 NACo County News County News Now- March 17, 2020 3/17/2020 3/17/2020 Sara J. Peck Special Meeting Board Packet-re: JTA Urgent: Congress needs to act immediately to protect 3/17/2020 3/17/2020 Rachel Myers, Housing Alliance people experiencing homelessness during COVID-19 outbreak! 3/17/2020 3/17/2020 Siobhan Cantry, Jefferson Community #Proud2BJefferson Foundation FW:WSDOT EXCUSES!-- re:from Ken Przygocki 3/17/2020 3/17/2020 Bert Loomis, Port Ludlow re: Proposed Roundabouts West of the Hood Canal Bridge on HWY 104 Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 5 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 3/17/2020 3/17/2020 Kathy Kinard,WA State Dept of REMINDER: COVID-19 Housing Grant Webinar this Commerce morning 3/18/2020 3/18/2020 Amanda Milholland, Jefferson County Jefferson County Farmers Market in Port Townsend Farmers Market 3/18/2020 3/18/2020 Eric Johnson, Executive Director,WSAC PHISHING SCHEME/SCAM EMAIL FROM WSAC PRESIDENT ROB GELDER 3/18/2020 3/18/2020 Christine&Stephen Edwards Fort Discovery's Violations (snuffy@opypen.com) 3/18/2020 3/18/2020 Kit Kithridge(sp?) Letter re: Physical Therapy Clinic M(sp?), Joan Hendricks, Tammie E. Rice 3/18/2020 3/18/2020 (sp?), Cynthia Koan, Barbara Priest, Letter re: Physical Therapy Clinic Miriam Murdock, Roger 0. Riley 3/18/2020 3/18/2020 North Olympic Development Council Broadband Symposium Update 3/18/2020 3/18/2020 Bert Loomis, Port Ludlow Reminder--Conference Call---RE: Roundabout at the Hood Canal Bridge Washington State Department of 3/18/2020 3/18/2020 Agriculture(WSDA)Waste Pesticide POSTPONED due to COVID-19 virus concerns Program 3/18/2020 3/18/2020 Wild Fish Conservancy Today we filed suit to protect Southern Resident Killer Wales and Wild Chinook 3/18/2020 3/18/2020 Northwest Straits Foundation Director's Email to Northwest Straits Community Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 6