HomeMy WebLinkAbout041320_ra05Regular Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Carolyn Gallaway, Deputy Clerk of the Board
DATE: April 13, 2020
SUBJECT: AGREEMENT re: Designation of the Official County Newspaper of
Public Record for Legal Notices; in the Amount of $3.50 per Column
Inch; Peninsula Daily News
STATEMENT OF ISSUE: Upon conducting a bid process for designating the official County newspaper
of public record for legal notices, the Jefferson County Board of Commissioners agreed to award the bid to
Peninsula Dailey News and execute a contract for their services for a period of one year beginning July 1,
2020 through June 30, 2021.
At the April 6, 2020 Regular Board of County Commissioners Meeting, the Commissioners approved (in a 2
to 1 vote) to award the contract to the Peninsula Daily News. The vote was at the end of the morning session,
and the Board went into recess immediately afterwards.
The meeting on April 6 was held via remote access as required under a COVID order by the Governor. The
meeting used both a dedicated phone line and AVCapture video live -streaming to provide public access to
the meeting as it took place. Live -streaming has a 20-30 second time buffer built into it. After the meeting,
the County was made aware of a technical live -stream issue that occurred when the meeting was paused to go
into the lunch recess and as a result, the public viewing on AVCapture at home was unable to observe the last
20-30 seconds of the meeting, including the motion and Commissioner vote. While the phone system
continued to work, and the vote was recorded on video for later viewing by the public, the realtime
live -streaming ended immediately on recess, and the buffered 20-30 seconds ending the session were not
live -streamed. Staff has since worked with our live -stream service provider to ensure this will not happen in
the future and recommends that the Board hold another vote on the contract approval, so it may be observed
by the public under the State's Open Public Meetings Act.
FISCAL IMPACT: The rate per column inch is $3.50
RECOMMENDATION: Repeat the motion and take a new vote approving the Agreement with the
Peninsula Daily News.
REVI-MUD B
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