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HomeMy WebLinkAbout041320_ca02DRAFTNI;vG MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, March 23, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Commissioner David Sullivan was present via teleconference call. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. The following were present to give Public Comment: • Comment regarding drumming on the 4`h Monday of every month for the Earth. • Comment regarding the Jefferson County Sportsmens Association (JCSA) being open to members only until further notice. The following submitted comments via email which were read aloud by the County Administrator via teleconference call: • Comment regarding electronic signing of County documents. • Comment regarding COVID-19. • Comment regarding COVID-19, and the JCSA should not be exempt from gatherings. • Comment regarding COVID-19. • Comment regarding COVID-19. The Commissioners addressed comments and concerns raised during the Public Comment Period. Jefferson County Communications Specialist Jeanie McMacken stated that the U.S. Census will be extended. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion. Commissioner Dean proposed a change to Consent Agenda Item No. 2 re: Temporarily Limiting Access to County Buildings and Offices. The last line of the resolution reads "until April 24, 2020" she would like it to read "through April 24, 2020" to be consistent with other documents regarding COVID-19. Commissioner Sullivan agreed to the amendment. Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. RESOLUTION NO. 15-20 re: Initiating a County Project designated as: Olympic Discovery Trail (ODT), West Discovery Bay Segment - Right of Way (ROW) Acquisition Mach Commissioners Meeting Minutes of arc 23, 2020 DRAFT 2. RESOLUTION NO. 16-20 re: Temporarily Limiting Access to County Buildings and Offices Due to the COVID-19 Pandemic 3. CALL FOR BIDS re: Jefferson County Courthouse Window Rehabilitation Project for 2020, Project No. 30119490; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at or about 10:00 a.m. on Monday, April 13, 2020 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 4. AGREEMENT, Change Order No. 1 re: Supply of Aggregate for Bituminous Surface Treatment (BST) for Calendar Years 2020-2021, County Project No. 18020390; Additional Amount of $3,211.60 for a Total of $206,128.60; Jefferson County Public Works; Bruch and Bruch Construction 5. AGREEMENT, Change Order No. 1 re: Upper Hoh Road MP 8.02 Emergency Repair, County Project 18020381; Additional Amount of $83,940.44 for a Total of $185,940.44; Jefferson County Public Works; Seton Construction, Inc. 6. ORGANIZATIONAL CHART UPDATE re: 2020-2021 Public Works Staffing Schedule 7. 2019 DIGITAL SUBMITTAL CERTIFICATION REPORT re: Jefferson County Public Works; County Road Administration Board (CRAB) 8. MINUTES re: Regular Meeting Minutes of March 16, 2020 and Special Meeting Minutes of March 17, 2020 9. Payment of Jefferson County Vouchers/Warrants Dated March 16, 2020 Totaling $682,945.77 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 10. Payment of Jefferson County Payroll Warrants Dated March 20, 2020 Totaling $83,701.22 and A/P Warrants Done by Payroll Dated March 20, 2020 Totaling $18,702.93 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) Commissioner Dean noted that Washington State Park and National Park campgrounds are closed to the public. WEEKLY UPDATE re: COVID-19: In the absence of Public Health Officer Dr. Tom Locke, Public Health Director Vicki Kirkpatrick provided an update and answered questions. County Administrator Philip Morley and Emergency Management Director Willie Bence provided updates via teleconference. The meeting was recessed at 10:34 a.m. and reconvened at 10:43 a.m. with Chair Brotherton and Commissioner Dean present. Commissioner Sullivan joined the meeting via teleconference call. DISCUSSION re: Adopting a Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic: Clerk of the Board/Human Resources Manager Erin Lundgren explained the proposed resolution. After review, Commissioner Dean moved to approve RESOLUTION NO. 17-20 re: Adopting a Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed their meeting schedules. They discussed how the County will handle operations if the Governor issues a shelter -in place order, as well as other COVID-19 related matters. Commissioner Dean will formulate a 2 Commissioners Meeting Minutes of March 23 2020 DRAFT letter to the Governor and other entities, requesting an order for all Washington residents to stay at home. Chair Brotherton read an email submitted for the Public Comment Period regarding a recent positive case of COVID-19 exposure at a local gym. The meeting was recessed at 11:38 a.m. and reconvened at 1:32 p.m. with Chair Brotherton and Commissioner Dean present. Commissioner Sullivan joined the meeting via teleconference call. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley participated in the meeting via teleconference call and reviewed the following with the Board. • Review of topics • ADDITIONAL BUSINESS: APPROVAL of LETTER re: COVID-19/Stay at Home Order: Commissioner Dean moved to approve sending a letter to Washington State Governor Jay Inslee re: Stay at Home orders for Washington State, prepared for Chair Brotherton's signature. Commissioner Sullivan seconded the motion which carried by a unanimous vote. • COVID-19; logistics and related issues • Memorial Field Athletic Policy • County Parks and Public Restroom; COVID-19 response • Update re: Letter to the Governor • Upcoming meeting and miscellaneous items • County staff working remotely; logistics NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 2:56 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board {t�'gsOl BGG �t9 Sfll N�Sps MINUTES Jefferson County Board of Commissioners Special Meeting — Monday, March 30, 2020, 9:45 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA 98368 CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 11:00 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Kate Dean, Member 4yO Co 1 4� sHINu So MINUTES I= Jefferson County Board of Commissioners Regular Meeting — Monday, April 6, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time and Chair Brotherton thanked all volunteers, school districts providing food services, and County staff for handling the COVID-19 outbreak. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding COVID-19. • Comment regarding COVID-19; property tax payment curtailment • Comment regarding Memorial Field for Farmer's Market use. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding COVID-19; request for Clallam County statistics. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding COVID-19, and designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding Emergency OPMA Resolution, and COVID-19. • Comment regarding designation of the Official County Newspaper of Publec Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding COVID-19; Fort Worden Development Authority. • Comment regarding COVID-19; statistics. • Comment regarding noise coming from the Jefferson County Sportsmen's Association (JCSA). The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioners Meeting Minutes of April 6, 2020 u AFT 1. RESOLUTION NO. 18-20 re: Adopting a Temporary County Policy for Remote Access to Open Public Meetings and Access to Public Records 2. AGREEMENT, Amendment No. 2 re: Phase 1 Environmental Site Assessment and Cultural Resources Survey; Extension of Time Only; Jefferson County Central Services; Maul Foster Alongi 3. AGREEMENT re: Management of Proctor House and Proctor Project Services; In the Amount of $216,809; Jefferson County Juvenile Services; Kelli Parcher 4. AGREEMENT re: Asbestos Abatement and Demolition for the house located at 151 Fremont Ave., Quilcene, WA., Lower Big Quilcene Acquisitions Project; In the Amount of $50,140; Jefferson County Environmental Public Health; Advanced Environmental, Inc. 5. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of $68,400; Jefferson County Historical Society 6. Payment of Jefferson County Vouchers/Warrants Dated March 23, 2020 Totaling $284,807.31 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. Payment of Jefferson County Payroll Warrants Dated April 3, 2020 Totaling $912,578.19 and A/P Warrants Done by Payroll Dated April 3, 2020 Totaling $874,132.45 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. BRIEFING re: Progress on Business Resources for COVID-19 Pandemic Resiliency and Recovery: Economic Development Council (EDC) Team Jefferson Executive Director Brian Kuh, and Jefferson County Chamber of Commerce Executive Director Arlene Alen briefed the Board on how they are providing resources and assistance to Jefferson County businesses. DISCUSSION re: Approval of Award Recommendations of the Joint Oversight Board — Affordable Housing: Homeless Housing Task Force Facilitator Lizanne Coker reviewed the 2020 Funding Allocations Recommendation of the Joint Oversight Board to fund proposals by community organizations to provide affordable housing and homeless housing services totaling $263,257.00 between funds 148 and 149. She explained that the Affordable Housing Task Force approved the recommendations and forwarded them to the Joint Oversight Board which also approved them. County Administrator Philip Morley clarified that the addition of the Winter Welcoming Center came at the recommendation of the Joint Oversight Board and was originally intended to be withdrawn from Fund 148, but that those funds should be coming out of Fund 149 as that fund is used for homeless housing. Commissioner Dean moved to approve the Affordable Housing Grant Award Recommendations of the Joint Oversight Board for 2020, with a technical correction to fund the Winter Welcoming Center out of Fund 149. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 'FA r Commissioners Meeting Minutes of April 6, 2020 DISCUSSION AND POTENTIAL ACTION: AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal Notices; In the Amount of $3.50 per Column Inch; Peninsula Daily News: Chair Brotherton noted the comments received on the issue and the Commissioners discussed the matter further. After review, Commissioner Sullivan moved to award the contract to the Peninsula Daily News as the Official County newspaper. Chair Brotherton seconded the motion and called for a vote on the motion. Chair Brotherton and Commissioner Sullivan voted in favor of the motion. Commissioner Dean voted against the motion. The motion carried. The meeting was recessed at 12:01 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:31 p.m. to 2:01 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney - Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:02 p.m. PROCLAMATION re: Celebrating the 100th Anniversary of Quimper Grange #720: Chair Brotherton and Commissioner Dean read aloud a proclamation celebrating the 100th Anniversary of the Quimper Grange. Commissioner Dean moved to approve the Proclamation and Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Lodging Tax; contracts • Commissioners' Briefing Session, Calendar Coordination and Legislative Update • Miscellaneous topics: Roundabout, 2020 Census, Solid Waste Transfer Station, Jefferson County PUD, Tribal Law Enforcement, Commerce Grants update, and virtual meetings • COVID-19 impacts NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:02 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Kate Dean, Member 3