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Home My WebLink AboutA041320;oN AGENDA LQ 1 Jefferson County Board of Commissioners I NCi'S 0� Regular Meeting — April 13, 2020 Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA COVID-19 NOTICE: NO IN-PERSON ATTENDANCE ALLOWED (Per Governor Inslee's Proclamation 20-28) To view this meeting live go to www.co.jefferson.wa.us Follow the links under "Quick Links: Videos of Meetings -Streaming Live" Use the internet link above. Those without internet can listen by dialing 1-571-317-3122 - enter Access Code: 815-594-333# MONDAY 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period. When the green light is on it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining; the red light illuminated means stop. Please start by stating your name and address. SUBMITTING COMMENTS DURING COVID-19: During social distancing for the COVID-19 pandemic, citizens can submit public comments remotely to the Commissioners by email. Emailed comments will be read aloud by staff for up to three minutes during the meeting's public comment period. Email your comments before the 9:00 AM meeting start time, using this dedicated email address: PublicComments(ia co.iefferson.wa.us APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) 1. RESOLUTION NO. re: HEARING NOTICE: First Quarter 2020 Budget Appropriations/Extensions; Various County Departments; Hearing Scheduled for Monday, April 27, 2020 at 10:15 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. MINUTES re: Regular Meeting Minutes of March 23, and April 6, 2020 and Special Meeting Minutes of March 30, 2020 THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 1 Agenda: April 13, 2020 3. ADVISORY BOARD REAPPOINTMENT re: Developmental Disabilities Advisory Board; Three Year Term to Expire March 20, 2023; Kelly Matlock COMMISSIONERS BRIEFING SESSION PROCLAMATION re: Proclaiming April as Volunteer Appreciation Month REGULAR AGENDA: 9:45 a.m. WEEKLY UPDATE re: COVID-19 Dr. Tom Locke, Public Health Officer Willie Bence, Emergency Management Director DISCUSSION re: Emergency COVID-19 Resources for Individuals Cherish Cronmiller, OlyCAP Director Siobhan Canty, Jefferson Community Foundation DISCUSSION and POTENTIAL ACTION re: RESOLUTION NO. re: In the Matter of Extending the Order Temporarily Limiting Access to County Buildings and Offices Due to the COVID-19 Pandemic Philip Morley, County Administrator DISCUSSION and POTENTIAL ACTION re: RESOLUTION NO. re: In the Matter of Adopting a Second Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic Erin Lundgren, Clerk of the Board/Human Resources Manager Philip Morley, County Administrator DISCUSSION and POTENTIAL ACTION re: RESOLUTION NO. re: In the Matter of a Freeze on New Employment Positions and Required Review before County Departments Fill Any Vacant Employment Positions Philip Morley, County Administrator Erin Lundgren, Clerk of the Board/Human Resources Manager THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 2 Agenda: April 13, 2020 DISCUSSION AND POTENTIAL REPEATED ACTION (because of technical difficulties) re: AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal Notices; In the Amount of $3.50 per Column Inch; Peninsula Daily News Philip Morley, County Administrator Carolyn Gallaway, Deputy Clerk of the Board 11:45 a.m. BID OPENING re: Jefferson County Courthouse Window Rehabilitation Project -2020, Project No. 30119490 BIDDER LUNCH Matt Court, Facilities Maintenance/Capital Projects Supervisor Mark McCauley, Central Services Director BID AMOUNT 1:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers BRIEFING re: Climate Action Committee's Emissions Inventory Cindy Jayne, Climate Action Committee Member Diane McDade, Climate Action Committee Member Miscellaneous Items Calendar Coordination Future Agenda Items NOTICE OF ADJOURNMENT THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 3 April 13, 2020 CORRESPONDENCE: See Attached Correspondence Log Email Correspondence COMMISSIONERS MEETING SCHEDULE Week of April 13, 2020 Monday —April 13, 2020 Thursday —April 16, 2020 1:30 p.m. Greg Mental Health Field Response Team Meeting 2:30 p.m. Board Health Board Meeting Fridav — April 17. 2020 10:00 a.m. Kate Olympic Consortium Meeting 10:30 a.m. David Jefferson County Coordination Meeting (COVID-19) Noon Greg Policy Management Group Friday Call 3:30 p.m. Kate Coronavirus (COVID-19) Webinar Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 See Agenda Noon Greg Policy Management Group Weekly Coordination Meeting 1:30 p.m. Board County Administrator Briefing Session Tuesday — April 14, 2020 9:00 a.m. David JeffCom Administration Board Meeting Wednesday- April 15, 2020 Noon Greg Policy Management Group Weekly Coordination Meeting 3:30 p.m. Greg Empowered Teens Coalition Meeting Thursday —April 16, 2020 1:30 p.m. Greg Mental Health Field Response Team Meeting 2:30 p.m. Board Health Board Meeting Fridav — April 17. 2020 10:00 a.m. Kate Olympic Consortium Meeting 10:30 a.m. David Jefferson County Coordination Meeting (COVID-19) Noon Greg Policy Management Group Friday Call 3:30 p.m. Kate Coronavirus (COVID-19) Webinar Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call Conference Call THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY yw 4/2/2020 4/2/2020 Office of Intergovernmental Affairs (IGA) Using Autodialers for COVID-19 Related Public Service Announcements 4/2/2020 4/2/2020 Ask MRSC Ask MRSC Special Edition: COVID-19 Frequently Asked Questions 4/2/2020 4/2/2020 Washington 211 WA 211 COVID-19 Response Update No. 3 4/2/2020 4/2/2020 NACo A Message from NACo President Mary Ann Borgeson 4/2/2020 4/2/2020 Washington State Department of WSF Weekly Update Transportation 4/2/2020 4/2/2020 Donald & Angela Crist The Port Townsend Leader vs. the Peninsula Daily News Dontae Payne, South Sound and Olympic Gov. Inslee Press Conference on COVID-19 Thursday 4/2/2020 4/2/2020 Peninsula Representative, Office of in Olympia Governor Jay Inslee 4/2/2020 4/2/2020 Washington 211 Correction to WA 211 COVID-19 Response Update No. 3 4/2/2020 4/2/2020 Office of Intergovernmental Affairs (IGA) FEMA Coronavirus (COVID-19) Pandemic: Daily Briefing Points - April 2 4/2/2020 4/3/2020 Keppie Keplinger, Jefferson County April 2 Community SitRep Emergency Management 4/2/2020 4/3/2020 Ross Anderson Official Notices (Newspaper) 4/3/2020 4/3/2020 Washington State Association of Counties Friday 5; County Government Month; Supreme Court (WSAC) Opinion 4/3/2020 4/3/2020 Darcy McNamara Another No Sew Mask re: Help: Face Mask Challenge Port Townsend 4/3/2020 4/3/2020 Cherish Cronmiller, OlyCAP Free Food Service for Community - Sundays 4/3/2020 4/3/2020 Office of Intergovernmental Affairs (IGA) FEMA Coronavirus (COVID-19) Pandemic: Daily Briefing Points - April 3 4/3/2020 4/3/2020 Lissy Andros, Executive Director, Forks Help is Out There! Grant Programs, Paid Sick Leave, Chamber of Commerce and Unemployment Webinar Recording 4/3/2020 4/3/2020 Sandra Jacobsen Lack of Action (COVID-19) 4/3/2020 4/3/2020 Alea Waters Reverse Decision on Contract to Clallam County 4/3/2020 4/3/2020 Karl Jacobsen Please Close Tourist Facilities (COVID-19) 4/3/2020 4/3/2020 Brinnon News Brinnon Parks and Rec Meeting Agenda - April 8, 2020 4/3/2020 4/3/2020 Katherine Baril Virus - Frat Party?! 4/3/2020 4/3/2020 NACo Latest Coronavirus Pandemic Resources for Counties April 3, 2020 Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 4/3/2020 4/3/2020 Tom Thiersch Recognition of Volunteers 4/3/2020 4/6/2020 Canty Siobhan, Jefferson Community JCF Weekly Update; Covid-19 Emergency Response Foundation 4/3/2020 4/6/2020 Douglas Milholland Please Reconsider Moving Legal Notices Away from the Port Townsend Leader (Newspaper) 4/4/2020 4/6/2020 NACo This Week in Photos 4/4/2020 4/6/2020 Long Live the Kings Fishues - Enews from LLTK 4/4/2020 4/6/2020 Office of Intergovernmental Affairs (IGA) FEMA Coronavirus (COVID-19) Pandemic: Daily Briefing Points - April 4 4/4/2020 4/6/2020 Veronica Shaw, Deputy Director, Jefferson Press Release: "To Mask or Not to Mask: That is the County Public Health Question. Here are some answers" 4/4/2020 4/6/2020 Jefferson County Chamber of Commerce Support our Local Businesses Buy Gift Cards 4/4/2020 4/6/2020 Bill Roney, Manager, Olympic Peninsula Monthly Report form the Gateway Visitor Center Gateway Visitor Center 4/5/2020 4/6/2020 Quilcene Museum Quilcene's 100 Year Old Lura Mae Schafer 4/5/2020 4/6/2020 Office of Intergovernmental Affairs (IGA) FEMA Coronavirus (COVID-19) Pandemic: Daily Briefing Points - April 5 WA - County Commissioner - Major Event - Cowlitz 4/5/2020 4/6/2020 freeguy "BOCC" Has Finally Begun to Pay Attention to Citizen's Rights 4/5/2020 4/6/2020 Brian Kuh, EDC Team Jefferson Update: Our Response to the COVID-19 Economic Crisis Emailed & Read aloud during Public 3/30/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Per Capita Covid19 Breakdown Kevin Camfield Emailed & Read aloud during Public 3/30/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Farmers Market - Memorial Field Colette Kostelec Emailed & Read aloud during Public 3/30/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Comments for Monday Morning (COVID-19) Loma Smith Emailed & Read aloud during Public Questions for Commissioners? (Property Tax 4/1/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - payments) Mark Rose Emailed & Read aloud during Public BOCC's Award of Legal Advertising Contract, for 4/2/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Hearing on April 6, 2020 (Newspaper) Scott Wilson Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Emailed & Read aloud during Public Regarding the Public Notice Contract for BOCC 4/2/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - (Newspaper) Peter Quinn Emailed & Read aloud during Public 4/2/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - The Leader (Newspaper) Kees Kolff Emailed & Read aloud during Public Support Local Economy, Businesses, Jobs - That's 4/3/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Your Job! Alea Waters Emailed & Read aloud during Public County Public Notice Advertising Contract 4/3/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - (Newspaper) Frank Garred Emailed & Read aloud during Public Public Comment for April 6, 2020 BOCC Meeting 4/3/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - (Newspaper) Donna Etchey Emailed & Read aloud during Public Comments for 4/6/2020 BoCC meeting "Supersedes 4/4/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Prior Comment Email (OPMA & Dr. Locke Questions) Tom Thiersch Emailed & Read aloud during Public 4/4/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - PT Leader (Newspaper) Martha Jo Trolin & Loretta Libby Atkins Emailed & Read aloud during Public 4/4/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - County Public Notice Advertising (Newspaper) Jim Brennan Emailed & Read aloud during Public 4/4/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Public Notices (Newspaper) George Randels Jefferson County Commissioners Meeting - 9:00 AM, Emailed & Read aloud during Public Monday, April 6, 2020: New County Health and Safety 4/5/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Update Impacting Vote to Grant Fort Worden the Helen Wilson Power to Assist in Emergency Response to the Coronavirus Pandemic (COVID-19) Emailed & Read aloud during Public 4/5/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Per Capita Covid19 Breakdown Kevin Camfield Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Emailed & Read aloud during Public Operating Hours Violations by the JCSA at the Gun 4/6/2020 4/6/2020 Comment Period, BoCC Meeting 4/6/20 - Range Tom Parks 4/6/2020 4/6/2020 US Department of Education Education Almanac April 2020: Rural Education Updates 4/6/2020 4/6/2020 Kathy Kinard, WA State Dept of COVID-19 Housing and Homeless Webinars this Commerce Week 4/6/2020 4/6/2020 Local 20/20 Local 20/20 Weekly Announcements Dontae Payne, South Sound and Olympic 4/6/2020 4/6/2020 Peninsula Representative, Office of Unemployment Insurance Inquiries Governor Jay Inslee Dontae Payne, South Sound and Olympic Govemor's Office: Inslee Press Conference on COVID 4/6/2020 4/6/2020 Peninsula Representative, Office of 19 Monday in Olympia Governor Jay Inslee 4/6/2020 4/6/2020 Localgov Getting Relief Funds for Jefferson Starts NOW 4/6/2020 4/6/2020 Office of Intergovernmental Affairs (IGA) Weekly Update: DHS Response to COVID-19 4/6/2020 4/6/2020 Office of Intergovernmental Affairs (IGA) FEMA Coronavirus (COVID-19) Pandemic: Daily Briefing Points - April 6 4/6/2020 4/6/2020 Jefferson County Chamber of Commerce Virtual Chamber Cafe-JeffCo Community Conversation 4/6/2020 4/7/2020 Kitsap County Important Updates - DCD Response to COVID-19 4/6/2020 4/7/2020 Washington Housing Alliance Did you see our Invite? Fw: Housing Advocates Happy Hour - April 7! 4/6/2020 4/7/2020 NACo Latest Coronavirus Pandemic Resources for Counties April 6, 2020 4/7/2020 4/7/2020 US Department of the Interior White House Call Invite: State, Local, Tribal Briefing Call on COVID-19 4/7/2020 4/7/2020 Lorraine Ralston, US Census Bureau 2020 Census: Partner Weekly Update 3 Scott Brewer, Hood Canal Coordinating HCCC Board of Directors Meeting - Cancel April 15, 4/7/2020 4/7/2020 Council 2020 4/7/2020 4/7/2020 Jefferson County Chamber of Commerce Washington Health Plan Finder Income Updates HCCC Board of Directors Meeting - Cancel April 15, 4/7/2020 4/7/2020 Jeromy Sullivan 2020 4/7/2020 4/7/2020 Don McNees, JCSA Respond to Tom Sparks Comment (Tom Parks) 4/7/2020 4/7/2020 Clallam Economic Development Council SBA EIDL Changes Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 4/7/2020 4/7/2020 Mona Griswold, DNR Peninsula Land Exchange Dontae Payne, South Sound and Olympic Inslee Press Conference on COVID-19 Tuesday in 4/7/2020 4/7/2020 Peninsula Representative, Office of Olympia Governor Jay Inslee 4/7/2020 4/7/2020 Lissy Andros, Executive Director, Forks Please join us tomorrow for Chamber meeting Chamber of Commerce 4/7/2020 4/7/2020 Office of Intergovernmental Affairs (IGA) FEMA Coronavirus (COVID-19) Pandemic Update Dontae Payne, South Sound and Olympic Working Washington Small Business Emergency 4/7/2020 4/7/2020 Peninsula Representative, Office of Grant Program Governor Jay Inslee 4/7/2020 4/7/2020 NACo County News County News Now - April 7, 2020 4/7/2020 4/8/2020 Printery Communications Printery Selected Essential Business by WA State 4/7/2020 4/8/2020 Clallam Economic Development Council Coffee with Colleen and Clallam Business Advisors 4/7/2020 4/8/2020 Peter Bonyun Legal Notices in PDN (Newspaper) 4/7/2020 4/8/2020 Colleen McAleer, Executive Director, EDCs & CDBG COVID-19 Emergency Grant Funding Clallam EDC 4/8/2020 4/8/2020 Jefferson County Chamber of Commerce Honoring your 135 Great Years CISA and NCSC Joint Activity Alert - COVID-19 4/8/2020 4/8/2020 Office of Intergovernmental Affairs (IGA) Exploited by Malicious Cyber Actors 4/8/2020 4/8/2020 Clallam Economic Development Council Working Washington Grant Application Information 4/8/2020 4/8/2020 Lissy Andros, Executive Director, Forks Working Washington Grant Application Information - Chamber of Commerce Today's Meeting 4/8/2020 4/8/2020 Localgov 10 Things You Can Do for Jefferson During this Crisis 4/8/2020 4/8/2020 Office of Intergovernmental Affairs (IGA) Joint FEMA-CBP Statement on Export of Critical PPE 4/8/2020 4/8/2020 SJ Peck, Jefferson Transit Authority JTA Special Authority Board Meeting May 19 4/8/2020 4/8/2020 Washington Wildlife and Recreation Budget Updates + Q&A w/the Coalition Staff Coalition 4/8/2020 4/8/2020 Housing Washington Taking a Mindful Approach to Next Steps 4/8/2020 4/8/2020 Washington State Department of Planners' Update Newsletter Commerce FEMA Coronavirus (COVID-19) Pandemic Update - 4/8/2020 4/8/2020 Office of Intergovernmental Affairs (IGA) April 8, 2020 Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 5 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Webinar on SBA PPP Loan Changes and Financial 4/8/2020 4/8/2020 Clallam Economic Development Council Strategies with the PPP Loan Origination Date Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 6