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Home My WebLink AboutM040620 v�SON co -I SHI N'J MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, April 6, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time and Chair Brotherton thanked all volunteers, school districts providing food services, and County staff for handling the COVID-19 outbreak. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding COVID-19. • Comment regarding COVID-19; property tax payment curtailment • Comment regarding Memorial Field for Farmer's Market use. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding COVID-19; request for Clallam County statistics. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding COVID-19, and designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding Emergency OPMA Resolution, and COVID-19. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding designation of the Official County Newspaper of Public Record for Legal Notices. • Comment regarding COVID-19; Fort Worden Development Authority. • Comment regarding COVID-19; statistics. • Comment regarding noise coming from the Jefferson County Sportsmen's Association(JCSA). The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1 Commissioners Meeting Minutes of April 6, 2020 1. RESOLUTION NO. 18-20 re: Adopting a Temporary County Policy for Remote Access to Open Public Meetings and Access to Public Records 2. AGREEMENT,Amendment No. 2 re: Phase 1 Environmental Site Assessment and Cultural Resources Survey; Extension of Time Only; Jefferson County Central Services; Maul Foster Alongi 3. AGREEMENT re: Management of Proctor House and Proctor Project Services; In the Amount of$216,809; Jefferson County Juvenile Services; Kelli Parcher 4. AGREEMENT re: Asbestos Abatement and Demolition for the house located at 151 Fremont Ave., Quilcene, WA., Lower Big Quilcene Acquisitions Project; In the Amount of$50,140; Jefferson County Environmental Public Health; Advanced Environmental, Inc. 5. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$68,400; Jefferson County Historical Society 6. Payment of Jefferson County Vouchers/Warrants Dated March 23, 2020 Totaling $284,807.31 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. Payment of Jefferson County Payroll Warrants Dated April 3, 2020 Totaling $912,578.19 and A/P Warrants Done by Payroll Dated April 3, 2020 Totaling $874,132.45 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. BRIEFING re: Progress on Business Resources for COVID-19 Pandemic Resiliency and Recovery: Economic Development Council (EDC) Team Jefferson Executive Director Brian Kuh, and Jefferson County Chamber of Commerce Executive Director Arlene Alen briefed the Board on how they are providing resources and assistance to Jefferson County businesses. DISCUSSION re: Approval of Award Recommendations of the Joint Oversight Board—Affordable Housing: Homeless Housing Task Force Facilitator Lizanne Coker reviewed the 2020 Funding Allocations Recommendation of the Joint Oversight Board to fund proposals by community organizations to provide affordable housing and homeless housing services totaling $263,257.00 between funds 148 and 149. She explained that the Affordable Housing Task Force approved the recommendations and forwarded them to the Joint Oversight Board which also approved them. County Administrator Philip Morley clarified that the addition of the Winter Welcoming Center came at the recommendation of the Joint Oversight Board and was originally intended to be withdrawn from Fund 148, but that those funds should be coming out of Fund 149 as that fund is used for homeless housing. Commissioner Dean moved to approve the Affordable Housing Grant Award Recommendations of the Joint Oversight Board for 2020, with a technical correction to fund the Winter Welcoming Center out of Fund 149. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of April 6, 2020 DISCUSSION AND POTENTIAL ACTION: AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal Notices; In the Amount of$3.50 per Column Inch; Peninsula Daily News: Chair Brotherton noted the comments received on the issue and the Commissioners discussed the matter further. After review, Commissioner Sullivan moved to award the contract to the Peninsula Daily News as the Official County newspaper. Chair Brotherton seconded the motion and called for a vote on the motion. Chair Brotherton and Commissioner Sullivan voted in favor of the motion. Commissioner Dean voted against the motion. The motion carried. The meeting was recessed at 12:01 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:31 p.m. to 2:01 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney- Client Privilege,Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:02 p.m. PROCLAMATION re: Celebrating the 100th Anniversary of Quimper Grange #720: Chair Brotherton and Commissioner Dean read aloud a proclamation celebrating the 100th Anniversary of the Quimper Grange. Commissioner Dean moved to approve the Proclamation and Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Lodging Tax; contracts • Commissioners' Briefing Session, Calendar Coordination and Legislative Update • Miscellaneous topics: Roundabout, 2020 Census, Solid Waste Transfer Station, Jefferson County PUD, Tribal Law Enforcement, Commerce Grants update, and virtual meetings • COVID-19 impacts NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3-:02 p.m.'u itlldbe next regular meeting or special meeting as properly noticed. Commissioner Sullivan fr"seconded Jhe tnotion which carried by a unanimous vote. JEFFERSON COUNTY „ WNW. 0 COM _ ONERS SEAL: . • ,I ' :" s k G g Brothert ATTEST: David Sullivan, Member egiti )°)`f-- Carolyn�awa CMC ' Kate Dean, Member Y> Deputy Clerk of the Board 3