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HomeMy WebLinkAboutUniformed Support Services - Court DeputyJEFFERSON COUNTY Job Description Attachment Description: Uniformed Support Services Job Titles: Corrections Officer Court Deputy Animal Services Officer Department: Sheriffs Office The attachment is to be made part of each of the following job descriptions: - Corrections Officer - Court Deputy - Animal Services Officer Three Job Descriptions in One Classification: In an effort to streamline the Sheriff s Office cross unitization of employees, the Sheriff s Office has created the Uniformed Support Services Division. This allows the Sheriff s Office to incorporate three separate working classifications into one unit. The group classification includes the following three job descriptions: Corrections Officer and Court Deputy and Animal Services Officer. Civil Service Testing: The creation of the Uniformed Support Services Division allows for a "wrap around" job classification recognizing the common requirements shared by all three job descriptions. Thus, allowing a single Civil Service examination. This also allows for flexibility and cross -utilization between these three job descriptions as workload and staffing flow occur. Within the unit, the Sheriff s Office enumerates by title the specific duties, responsibilities, skills and requirements of these positions as described in each of the job descriptions. Job Title: Department: Division: Civil Service�Position: Reports To: FLSA Exempt (Y/N): HIPAA: Union: BBP: Salary Level: Location: Approved By: Approved Date: JEFFERSON COUNTY Job Description Court Deputy Sheriffs Office Uniformed Support Services Yes Chief Civil Deputy No Level 4 Fraternal Order of Police / JCSOUSS Association Yes See Union Contract 79 Elkins Road, Port Hadlock,,WA 98339 Human Resources Manager February 2020 SUMMARY: Limited -Commission deputy responsible for providing security in the county courthouse and county courtrooms, and for assisting the Chief Civil Deputy in the service of process and execution of court orders. This position is part of the Uniformed Support Services division which incorporates three separate working classifications into one unit and includes Corrections Officer, Court Deputy, and Animal Services Officer. These classifications may be cross -utilized as workload and staffing flow occur. ESSENTIAL DUTIES AND RESPONSIBILITIES: The position's essential duties and responsibilities include the following: Engages in security duties to ensure the safety of all persons present in the courtrooms and courthouse. Enforces state law and county ordinance in the courtrooms, courthouse, and at any other assigned duty location. Directs and controls pedestrian traffic within the facility as needed. Assures, to the best of his/her capability, the safety of all persons in the courtroom for court related business. Assists contracted security as needed, at security checkpoints and any other location on the courthouse grounds. Secures courtrooms, jury rooms, and chambers before and after court. When necessary, screens persons entering any courtrooms; examines bags, parcels, packs, and other carried items, checking for weapons; confiscates any weapon and any item that could be used as a weapon. Enforces courtroom rules as directed by the sitting Judge. Upon the sitting Judge's order, takes into custody and detains any identified person(s). Arrests persons suspected of committing crimes and persons for whom arrest warrants have been issued. Jefferson County Job Description: Uniformed Support Services — Court Deputy Page 2 of 5 Transports arrestees and inmates. Drives transport vans and marked law enforcement vehicles in the course of performing duties. Assists Corrections Officers with inmates as needed. Takes charge of out -of -control situations; intervenes and acts or assists in case of emergency; is responsible for the safe and orderly evacuation of persons at the Courthouse in the event of an emergency. Patrols periodically, throughout the Courthouse as well as surrounding buildings and grounds on foot to enforce decorum, prevent and discover crimes, maintain order, and answer calls and complaints. Answers staff or citizens' requests for services at the scene of disputes and disturbances within or surrounding the courthouse facilities; investigates suspicious activities, persons, and vehicles and responds to disturbances within or surrounding the courthouse facility. Warns violator of rule infractions, such as loitering, smoking, or carrying forbidden articles, and apprehend or expels persons engaging in suspicious or criminal acts. Performs first aid and provides other assistance to accident and other victims. Receives and processes all civil legal papers to be served or executed in the County. Serves process and executes court orders throughout the County. Performs law enforcement duties such as serving warrants, detaining suspects, making arrests, and transporting arrestees to jail. Assists the Chief Civil Deputy or other Civil Office personnel with the execution of court orders. Writes complete and concise reports. Testify in court as needed. Performs general office duties such as typing, data entry, completion of activity logs, and similar activities. Within the scope of training, assists deputies in other assignments within the Sheriff's Office on a temporary or emergency basis — for example, by providing safety and security at the JCSO Jail. Cross -trains with other responsibilities in the Sheriff's Office as directed, possibly to include training to act on a temporary or emergency basis as an Animal Control Deputy, Corrections Deputy, or Acting Chief Civil Deputy when necessary. Provides support to other law enforcement officers in emergency situations, or as otherwise directed. When required, is available to work outside of regular work hours. Must be able to work mandatory overtime in the jail facility as required by the Sheriff or his/her designee. Jefferson County Job Description: Uniformed Support Services — Court Deputy Page 3 of 5 Performs other tasks as directed. Other duties may be assigned by the Sheriff or his/her designee. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. COMPETENCY: To perform the job successfully, an individual should demonstrate competence in the following areas: Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Interpersonal Skills - Maintains confidentiality; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Able to read and Interpret written information. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment -free environment. Ethics - Keeps commitments; inspires the trust of others; Works with integrity and ethically. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Makes timely decisions. Professionalism - Reacts well under pressure; Accepts responsibility for own actions. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED.) Must be 21 years of age. Must be a U.S. Citizen. Post secondary education in a law enforcement field is desirable. LANGUAGE SKILLS: Ability to read, analyze and interpret common technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. MATHEMATICAL SKILLS: Ability to add and subtract two -digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Jefferson County Job Description: Uniformed Support Services — Court Deputy Page 4 of 5 REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of MS Excel Spreadsheet software and MS Word Processing software. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Washington State Driver's License with a driving record free of serious or frequent violations and ability to maintain a valid license. Must successfully complete the Washington State Corrections Academy within one (1) year of employment. Must successfully complete Sheriff's Basic Civil Function Academy within one (1) year of employment. Must meet one of the following qualifications for law enforcement training: 1) Must have successfully completed at least one of the following, with related field experience: a. The CJTC Basic Law Enforcement Academy, and/or b. The CJTC Corrections Officer Academy, and/or c. The CJTC Reserve Officer Academy. -OR- 2) Demonstrate at least three (3) years of prior military, law enforcement, corrections or security experience in a similar position, with references and no significant disciplinary events (including termination in lieu of discipline); and, within six (6) months of employment, complete training regarding basic criminal procedures and law, use of force, driving, and any other agency -required training; and, at the discretion of the Sheriff, may be required to complete either a CJTC Corrections Officer Academy or a CJTC Reserve Officer Academy (NOTE: If possessing or acquiring a Reserve Certificate, the candidate will not be permitted to serve as an active reserve with JCSO.) Must complete additional in-service trainings and maintain ongoing certifications as directed. Must be able to pass a Personal Background Evaluation including a Polygraph test, Psychological Test, Physical Exam, Drug Screen and fingerprinting. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Ability to make effective decisions in emergency (life and death) situations Ability to understand several conversations happening at the same time Ability to assign priority to simultaneous situations and identify potential dangers associated with a situation or situations Ability to read maps accurately Jefferson County Job Description: Uniformed Support Services — Court Deputy Page 5 of 5 Ability to write detailed incident, activity and other reports Knowledge of Jefferson County place names and locations PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel, reach with hands and arms and talk or hear. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must regularly lift and move up to 50 pounds, frequently lift and/or move up to 100 pounds and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to high, precarious places. May be required to work outside in adverse weather conditions or near mechanical parts. The noise level in the work environment is usually loud.